HomeMy WebLinkAbout2008 08 25 Regular 602 Consider Approval of Hometown Harvest Special Event
COMMISSION AGENDA
ITEM 602
Consent
Informational
Public Hearing
Regular X
August 25, 2008
Regular Meeting
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Mgr. / Dept.
Authorization
REQUEST:
The Parks and Recreation Department is requesting that the City Commission
consider approval and give staff direction regarding a Winter Springs
Hometown Harvest Special Event.
PURPOSE:
The purpose of this item is to discuss a Winter Springs Hometown Harvest
Special Event, budget, potential sponsors and partners, and give staff
direction.
CONSIDERATIONS:
. The Parks and Recreation Department has received several inquires from citizens,
sponsors, and potential partners regarding a 2008 Hometown Harvest Special Event.
. The last 2 years the city has conducted very large and successful Fall Hometown
Harvest Special Events in the Winter Springs Town Center with an estimated
attendance of 4,500 people.
. $30,372 was spent for last year's event.
. There is currently $16,400 in the FY 07/08 Budget for the event.
. Parks and Recreation has put together a potential 2008 Hometown Harvest Event for
Saturday, October 18,2008 or October 25,2008 from 5:30 pm to 9:30 pm in the
Town Center at the estimated total cost of$10,000. The City has $3,000 from
Progress Energy that may be applied as a sponsorship for this event to reduce the cost
to $7,000.
. The event would include the following:
o Main Stage, Sound System and Lighting
o Musical Talent, Country Music Band
o Tents, Tables, and Chairs
o Port-a-Johns
o Hay Wagon Rides
o Children's events including Pumpkin Painting, Face Painting, and Popcorn
o All attendees will receive unique give-a-way items
o Potential Farmers Market and Fireworks display
Agenda Item Regular 602
August 25, 2008
Page 2
· Parks and Recreation has scheduled a meeting on Thursday, August 28,2008 from 3
pm - 5 pm at the Civic Center for interested parties, vendors, sponsors, etc. to
partnership to conduct Winter Springs Special Events.
FUNDING:
$16,400 was budgeted in FY 07/08
Parks and Recreation Community Events - 7260-54800-90500
RECOMMENDATIONS:
It is recommended that the City Commission provide staff direction regarding a 2008 Winter
Springs Hometown Harvest Special Event.
ATTACHMENTS:
Attachment #1
Winter Springs Hometown Harvest 2008 Budget
COMMISSION ACTION:
ATTACHMENT #1
Hometown Harvest 2008 Budget
Entertainment
Stage Entertainment (2 hours)
Stage (Sound and Lighting)
Cowboy Magician (6 to 8 PM)
Western Stilt Walker (6:30 to 8:30 PM)
Cowgirl Rope Trickster (6 to 8 PM)
$ 800.00
$ 1,000.00
$ 350.00
$ 350.00
$ 400.00
Kids Activities
Pumpkin Painting
Tent (20' x 40')
$ 200.00
$ 450.00
Restrooms
Luxury Flush (PortaletslHandicap unit)
$ 500.00
Hayride
Hay
Trailers (3 Additional)
Decoration
$ 1,000.00
$ 500.00
$ 500.00
Security
Police
$ 2,500.00
Misc.
Light Towers (3)
Flashrite (Message Board)
Road Barricades
American Audio Visual (Search Light)
$ 200.00
$ 500.00
$ 250.00
$ 500.00
Total:
$ 10,000.00