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HomeMy WebLinkAbout_2008 12 15 City Commission Special MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING DECEMBER 15, 2008 CALL TO ORDER The Special Meeting of Monday, December 15, 2008 of the City Commission was called to Order by Mayor John F. Bush at 6:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Joanne M. Krebs, present Commissioner Jean Hovey, present Commissioner Rick Brown, present Commissioner Gary Bonner, present Commissioner Sally McGinnis, present City Manager Ronald W. McLemore, present City Attorney Anthony A. Garganese, present Mayor Bush opened "Public Input". Ms. Darcy Conrad, 111 S Winter Springs Boulevard, Winter Springs, Florida: spoke of a Petition; noted that parking in yards was not appropriate especially for Winter Springs Boulevard; asked whom she would direct an inquiry on lowering the speed limit on Winter Springs Boulevard; and suggested that right-of--way signage be added to Winter Springs Boulevard. Mr. Brent Krebs, 1115 Winter Springs Boulevard, Winter Springs, Florida: commented on decreasing home values and parking in yards; and thought that parking should be provided for condominium communities. Mr. Donald A. Gilmore, 803 Leopard Trail, Winter Springs, Florida: suggested that parking on lawns not be allowed in the Tuscawilla community; commented on safety issues; and noted that the Tuscawilla Homeowner's Association opposed parking on the streets in the Tuscawilla community. Mayor Bush closed "Public Input". CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -DECEMBER 15, 2008 PAGE 2 OF 15 REGULAR AGENDA - PREVIOUSLY LISTED ON THE DECEMBER 8, 2008 REGULAR MEETING AGENDA REGULAR AGENDA (PART I) REGULAR 602. Office Of Commissioner Joanne M. Krebs Requesting The City Commission To Discuss Public Participation Rules Of Public Meetings. Deputy Mayor Joanne M. Krebs began the discussion on this Agenda Item. Much discussion. "I WOULD LIKE TO MAKE A MOTION THAT WE ASK THE CITY ATTORNEY TO BRING BACK LIBERAL LANGUAGE THAT WRAPS ITSELF AROUND THE SPIRIT OF WHAT WEST PALM BEACH AND OTHERS CITIES ARE DOING FOR OUR REVIEW THAT COULD BE AN AMENDMENT TO THE RESOLUTION." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. CITY ATTORNEY ANTHONY A. GARGANESE NOTED, "WE COULD PROBABLY BEEF UP SOME OF THE OTHER PARTS OF YOUR POLICY TO ADDRESS THAT, BUT KEEP IN MIND - I WILL BE COMING BACK SAYING YOUR FIRST AMENDMENT EQUAL PROTECTION - WE NEED TO MAKE SURE THAT EVERYBODY CAN EXPRESS THEIR VIEWS ON RELEVANT MATTERS BEFORE THE COMMISSION - HOWEVER, DISRUPTIVE BEHAVIOR IS NOT APPROPRIATE." COMMISSIONER BROWN THEN EXPLAINED THAT THE "MOTION WAS THAT WE ASK THE CITY ATTORNEY TO COME BACK WITH WORDING AS AN AMENDMENT TO OUR RESOLUTION IN THE SPIRIT OF WHAT WE HAVE LOOKED AT HERE; AND I AGREE WITH YOU, WITHOUT IMPEDING PEOPLE'S ABILITY TO EXPRESS THEMSELVES ON PERTINENT ISSUES. I THINK THE ATTORNEY PUT IT APPROPRIATELY; BUT IN PROTECTING THE COMMISSION FROM SLANDEROUS ATTACKS OR PERSONAL ATTACKS, BECAUSE THEY SHOULD BE ADDRESSING THE COMMISSION AS A BODY." COMMISSIONER McGINNIS SUGGESTED, "BRING SEVERAL OPTIONS." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -DECEMBER 15, 2008 PAGE 3 OF I S VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Discussion. "MOTION TO CHANGE THE ENDING TIME OF THE MEETING TO 10:00 P.M." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. Further discussion. REGULAR 604. Office Of The City Clerk Requesting The City Commission To Review The Information In This Agenda Item Regarding Upcoming Appointments/Reappointments To The Board Of Trustees, For Seat One, Seat Two, Seat Three, Seat Four, And Seat Five. Each Seat Is Scheduled To Expire In January Of The Year 2009; And If Possible, The City Commission Is Being Requested To Make Appointments/Reappointments To This Advisory Board At This City Commission Meeting. "I WOULD LIKE TO MAKE A MOTION THAT THE TERM EXPIRES THE FIRST DAY OF JANUARY, 2009." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -DECEMBER 15, 2008 PAGE 4 OF 15 DEPUTY MAYOR KREBS STATED, "THE ONLY THING I THINK WE NEED TO KEEP IN MIND IS WHEN A NEW COMMISSIONER TAKES OFFICE AS TO THE TIME THAT THEY WOULD BE ABLE TO MAKE THAT APPOINTMENT, BECAUSE I THINK PROBABLY THEY SHOULD MAKE THAT APPOINTMENT UNLESS WE CHANGE ACTUALLY WHEN THE COMMISSION TAKES PLACE AND THAT IS A CHARTER CHANGE." DISCUSSION. DISCUSSION FOLLOWED •ON WHY THE BOARD OF TRUSTEES DOES NOT HAVE STAGGERED TERMS. WITH FURTHER COMMENTS ON POSSIBLY STAGGERING SEATS ON THE BOARD OF TRUSTEES, MAYOR BUSH STATED, "YOU CAN ALWAYS BRING IT BACK." COMMISSIONER McGINNIS STATED, "WE COULD." DEPUTY MAYOR KREBS ADDED, "WE COULD DO THAT." CITY CLERK ANDREA LORENZO-LUACES CLARIFIED, "THAT MEANS THAT THE NEW INCOMING BOARD [OF TRUSTEES] FOR THIS ONE - THEY WOULD BEGIN IN OFFICE JANUARY 2, 2009." VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: NAY DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Discussion. "I MAKE A MOTION TO FOLLOW UP ON MY DISCUSSION AT THE LAST MEETING, THAT THE INCOMING BOARD OF TRUSTEES CONCLUDE THEIR OR PICK UP WHERE THE OLD BOARD OF TRUSTEES LEFT OFF IN THEIR REVIEW IN HIRING, FOR LACK OF A BETTER WORD, OF A FINANCIAL MANAGER." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. DEPUTY MAYOR KREBS INQUIRED, "WON'T THEY BRING THAT PERSON TO US FOR US TO APPROVE THAT?" MANAGER McLEMORE RESPONDED BY SAYING, "CORRECT." MANAGER McLEMORE ADDED, "THEY WILL BRING BACK, I AM SURE, ALL OF THE ONES AND THEY WILL SAY - WE RATE THIS ONE, FIRST, SECOND, THIRD, THAT TYPE OF THING; AND, THEN -YOU WOULD MAKE A SELECTION BASED ON THE INFORMATION THEY PROVIDE YOU." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -DECEMBER 15, 2008 PAGE 5 OF I S MAYOR BUSH ASKED, "WHERE ARE THEY IN THIS PROCESS RIGHT NOW?" MANAGER McLEMORE EXPLAINED, "THEY HAVE THE RFP'S (REQUEST FOR PROPOSAL'S) -THEY ARE EVALUATING THOSE AND HOPING TO COME TOGETHER TO EVALUATE THOSE AND MAKE A RECOMMENDATION FIRST OF JANUARY - THAT IS MY UNDERSTANDING OF IT." MAYOR BUSH SUGGESTED, "IT SEEMS TO ME THAT WE SHOULD ASK THE CURRENT BOARD TO CEASE THEIR WORK ON THIS, AT THIS POINT." COMMISSIONER BROWN ADDED, "I WOULD AGREE WITH THAT." DISCUSSION. "I WOULD LIKE TO MAKE A SUBSTITUTE MOTION MAYOR THAT THE CURRENT BOARD OF TRUSTEES CEASE THEIR REVIEW AND INVESTIGATION OF THE POTENTIAL MONEY MANAGERS AND LEAVE THAT INSTEAD TO THE INCOMING BOARD OF TRUSTEES." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. COMMISSIONER BONNER ASKED, "WOULD WE TURN OVER ALL OF THE RESUMES, ETC. TO THE INCOMING..." MANAGER McLEMORE STATED, "...SURE..." COMMISSIONER BONNER CONTINUED, "...BOARD, SO THAT THEY COULD START THEIR DILIGENCE RATHER THAN WAIT FOR THEM TO CONVENE THEIR FIRST..." MANAGER McLEMORE STATED, "...SURE. ONCE YOU APPOINT THEM." VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -DECEMBER ] 5, 2008 PAGE 6 OF 15 "I WOULD LIKE TO RE-APPOINT MARIA FAIR." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. "I WOULD LIKE TO APPOINT BARBARA WATKINS TO THE BOARD OF TRUSTEES." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. "I WOULD LIKE TO APPOINT BEN McMAHAN TO THE BOARD OF TRUSTEES." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. "I WOULD LIKE TO APPOINT MR. MAXWELL SWAIM TO THE BOARD OF TRUSTEES." MOTION BY COMMISSIONER BONNER. SECONDED BY COMMISSIONER BROWN. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -DECEMBER 15, 2008 PAGE 7 OF 15 VOTE: COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. "I WOULD LIKE COMMISSIONER DISCUSSION. TO RE-APPOINT VERNON ROZELLE." MOTION BY McGINNIS. SECONDED BY DEPUTY MAYOR KREBS. COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. CONSENT AGENDA (PART II) CONSENT 200. Office Of The City Manager Requesting The City Commission Reconsider Authorization Building Services, Inc. To Perform Repairs To Fire Station #26. Manager McLemore introduced this Agenda Item. To Utilize Southern "I MOVE THAT WE UTILIZE SOUTHERN BUILDING SERVICES TO MAKE THE REPAIRS TO FIRE STATION #26." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER BONNER. DISCUSSION. COMMISSIONER BROWN NOTED, "JUST FOR THE RECORD RON (McLEMORE), THIS IS THE LAST OF OUR OUTSTANDING OBLIGATIONS TO THE COUNTY WITH RESPECT TO TRANSFERRING?" MANAGER McLEMORE RESPONDED, "AS FAR AS WE KNOW COMMISSIONERS, THIS IS IT." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -DECEMBER 15, 2008 PAGE 8 OF 15 MAYOR BUSH SUGGESTED THAT THE CITY MANAGER CONTACT THE COUNTY MANAGER AND COMMISSIONER BROWN RECOMMENDED THAT A LETTER TO THIS EFFECT BE SIGNED BY SEMINOLE COUNTY. COMMISSIONER BROWN THEN ASKED MANAGER McLEMORE, "CAN THAT BE BROUGHT BACK TO US BY THE NEXT MEETING?" FURTHERMORE, COMMISSIONER BROWN ADDED, "THE AGREEMENT BY THE COUNTY THAT THIS IS THE LAST OUTSTANDING -DOCUMENT THAT SAYS THIS IS THE LAST OUTSTANDING ISSUE." MANAGER McLEMORE STATED, "WE COULD CERTAINLY TRY TO DO THAT. I CAN GET IT OUT TOMORROW. IS THAT BASED ON YOU MOVING AHEAD TONIGHT?" COMMISSIONER BROWN REMARKED, "YES, IF WE MOVE AHEAD TONIGHT." FURTHER DISCUSSION. VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. "I WOULD LIKE TO MAKE A MOTION THAT WE ASK THE CITY MANAGER TO COME BACK WITH A DOCUMENT FROM THE COUNTY STATING THAT THIS IS THE LAST OUTSTANDING ITEM AROUND THE TRANSFERENCE OF OUR FIREFIGHTING ASSETS TO THE COUNTY." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER BONNER. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. C[TY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -DECEMBER 15, 2008 PAGE 9 OF 15 •• AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEMS WERE DISCUSSED NEXT, IN THE ORDER DOCUMENTED. • • REGULAR AGENDA (PART II) REGULAR 601. Office Of The City Manager Requesting A Discussion Of The Arts' Festival Budget. Mr. Charles Lacey, 733 Bear Creek Circle, Winter Springs, Florida: commented on this Agenda Item. Tape 1/Side B Discussion. "I AM GOING TO MAKE A MOTION THAT WE APPLY THIS THOUSAND FOURTEEN DOLLARS ($1,014.00) IN FAVOR OF THE CHAMBER." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Mayor Bush called a Recess at 7: Ol p. m. The Regular Meeting was called back to Order by Mayor Bush. REGULAR 600. Police Department -Code Enforcement Bureau Requests The Commission Review Alternatives And Provide Direction Regarding The 9 Month Survey Of On-Street Parking Pilot Program. Captain Glenn Tolleson, Code Enforcement Bureau, Police Department addressed the City Commission on this issue; and a PowerPoint Presentation was shown to the City Commission. Manager McLemore left the Commission Chambers at 7: 36 p. m. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -DECEMBER l5, 2008 PAGE 10 OF I S Tape 2/Side A Discussion ensued. Manager McLemore returned to the Commission Chambers at 8: 06 p.m. Further discussion. Commissioner Sally McGinnis commented on her support and said to Captain Tolleson, "Good job." Much discussion. Captain Tolleson asked, "Would you like to see all the same data as far as the traffic crashes, the moving violations?" Deputy Mayor Krebs answered, "Yes." Commissioner McGinnis remarked, "Yes." Discussion. Mayor Bush opened "Public Input ". Ms. Pamela Carroll, 865 Dyson Drive, Winter Springs, Florida: as the President of the Tuscawilla Homeowner's Association, Ms. Carroll spoke of a Vote which opposed parking in yards and streets in the Tuscawilla community. Ms. Pamela Carroll, 865 Dyson Drive, Winter Springs, Florida: as a citizen, Ms. Carroll spoke of registering cars with unpaid parking tickets. Mayor Bush asked Attorney Garganese, "Can the Clerk of the Court just refuse to do that?" Attorney Garganese stated, "I will have to research it." "Public Input" was closed. With further discussion, Mayor Bush suggested that only an Ordinance that can be enforced should be considered. Tape 2/Side B Discussion continued. Captain Tolleson commented on penalization and noted, "If I run into that issue, I'm going to bring that back to you all and say this is what we have run into - I understand what you want to do. And, actually, we could take Alternative #3 and include that very language." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -DECEMBER 15, 2008 PAGE 1l OF 15 Mayor Bush said that "Captain Tolleson knows more about this than anybody sitting up here, because he deals with it day in and day out; and - I think he does a great job and he uses good judgement and it is a judgement call a lot of times; and I think that the recommendation as I believe you had made, is Alternative #3 -prohibit parking in the yards -continue to allow on-street parking in selected subdivisions for evaluation. What do you mean?" Captain Tolleson noted, "The three (3) selected subdivisions -actually Oak Forest, Mount Greenwood Units I & II, and North Orlando Terrace." Interim Chief of Police Kevin Brunelle remarked, "I understand completely what you are saying, and we've already implemented a plan to do the education part." Commissioner McGinnis commented, "Good." Mayor Bush remarked, "Good point." ~~I MAKE A MOTION THAT WE ADOPT OR ASK THE POLICE DEPARTMENT TO MOVE FORWARD WITH Alternative #3 AND INCORPORATING OR COMING BACK TO US WITH THEIR PROPOSAL FOR EXPANDING THE NEIGHBORHOODS THAT WILL BE SURVEYED." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. Further comments followed on future parking related to residences in the Town Center. Mayor Bush again opened "Public Input ". Mr. Darryl Thomas, 104 Windsor Crescent Street, Winter Springs, Florida: commented on families; parking for guests; traffic safety; and taxes. Mayor Bush then closed "Public Input ". In other City business, discussion followed on Investments and the "CDARS" (Certificate Of Deposit Account Registry Services) Program. Ms. Michelle Greco, Director, Finance Department addressed concerns of the City Commission. Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -DECEMBER I5, 2008 PAGE 12 OF 15 Commissioner Jean Hovey spoke for the Record and thanked everyone in the City for the informative Orientations recently held. Next, Commissioner Gary Bonner also spoke for the Record on the Investments issue and noted that he would have liked more facts. Continuing, Commissioner Bonner stated that he agreed with what Commissioner Hovey had said, and added, "Complimenting the Staff on making their time available to us as new incoming Commissioners - it was very insightful and enlightening and I feel the greatest confidence in the capability of the people that are serving us each and every day here at Winter Springs. Last thing that I would like to do is also compliment and thank the Staff and I believe in this case, my thanks are to the Clerk's Office for the wonderful Event - my family and I personally enjoyed the Event immensely; and thank you for making it a very special moment in our lives." The "CDARS" (Certificate Of Deposit Account Registry Services) Program was further addressed by Deputy Mayor Krebs. Furthermore, Deputy Mayor Krebs added, "I want to also thank Andrea (Lorenzo-Luaces, City Clerk) and her Staff for the wonderful work that she put into the Inauguration activities. I really appreciated it." Deputy Mayor Krebs also thanked Commissioner Brown for the Christmas Ornament. Discussion followed. Commissioner Bonner stated, "Point of Clarification "and commented on a Motion from a previous Meeting. Additionally, Commissioner Bonner said, "Four (4) weeks from Wednesday will be the maturity, and we'll be facing the question of what to do with the money at that time. And then a point of further clarification for myself, the five million [dollars] ($5,000,000.00) in Treasuries does not have a clock on it, is that correct? We did not give you the direction that that was for a period of twenty-eight (28) days - I just want to clarify my understanding of what the direction we have given you - so, twenty-eight (28) day clock commencing on Wednesday on the `CDARS' (Certificate Of Deposit Account Registry Services)." With further comments, Manager McLemore said, "We will clarify it for you in an email." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -DECEMBER 15, 2008 PAGE 13 OF 15 Commissioner Rick Brown stated, "Unless the `CDARS' (Certificate Of Deposit Account Registry Services) document or Contract is modified, the generic `CDARS' (Certificate Of Deposit Account Registry Services) document Contract states that the securities will be held in name of the custodian; so, they are actually in the name of CNL[Bank] and not the City of Winter Springs. Is that correct? Did we change that to make sure they were in the name of City of Winter Springs? So, if CNL[Bank] should have an issue, we're not the name on the securities, are we?" Manager McLemore remarked, "We will have to verify that." Ms. Greco added, "I believe there was an option for us to do something different." Commissioner Brown then said, "So, as far as I know, our Investments in `CDARS' (Certificate Of Deposit Account Registry Services) are in the name of CNL[Bank] and not City of Winter Springs; and if anything happens to CNL[Bank], we have got a problem, which is the custodial risk I think that Maria Fair was warning us about." Manager McLemore noted, "We'll give you a definite answer." Mayor Bush commented, "I think the questions that have been asked -need to be answered; and let the Commission know when you find out." Deputy Mayor Krebs added, "Yes, please." Next, Mayor Bush commented on a new Newsletter issue going out soon and suggested that the new Commissioners be highlighted and asked, "Does the Commission have any objection to this?" Commissioner McGinnis stated, "No." No objections were voiced. Mayor Bush then commented on a resident, John Felsher who is a free-lance writer doing the interviews with the new Commissioners and stated, "He doesn't do it for free -but seems to be very reasonable. Do you have any objection to John (Felsher) doing this?" "NO - I WILL EVEN MAKE THAT A MOTION." MOTION BY COMMISSIONER BROWN. Mr. John Felsher, 434 South Alderwood Street, Winter Springs, Florida: stated, "I generally charge for work such as this, one hundred dollars ($100.00) for the first hour, and then sixty [dollars] ($60.00) for every hour after that. But, I was talking to the Mayor this morning -for good customers, I could probably come up with a reasonable rate -I'll have to sit down and come up with the figure, but it's based on an hourly type of figure for a news release such as this. I'd have to get with the individuals and interview them; write the article; so, probably eight (8) hours worth of work or so." Tape 3/Side A CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -DECEMBER 15, 2008 PAGE 14 OF I S "I WILL MAKE A MOTION THAT WE PROCEED NOT TO EXCEED FIVE HUNDRED DOLLARS ($500.00)." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. MANAGER McLEMORE NOTED, "LET'S DIFFERENTIATE BETWEEN A ONE-TIME QUICK PROJECT AND AN ON-GOING CONTINUING SERVICES CONTRACT. YOUR PURCHASING RULES WHICH ARE DESIGNED TO KEEP ALL OF US OUT OF TROUBLE, ARE GOING TO DEMAND THAT WE GO THROUGH SOME TYPE OF REVIEW PROCESS BEFORE WE ENTER INTO A CONTINUING SERVICE PROJECT." CONTINUING, MANAGER McLEMORE REMARKED, "SO, WHAT I WOULD SUGGEST IF YOU WANTED TO DO SOMETHING WITH THIS GENTLEMAN ON A ONE-TIME BASIS, YOU HAVE A RIGHT TO DO THAT -BUT IF WE WANT TO TALK ABOUT A CONTINUING SERVICES CONTRACT, THEN WE NEED TO GO AND PUT THAT OUT AND SEE WHAT KIND OF CREDENTIALS -THAT WE GET AND PRICING." FURTHER DISCUSSION. VOTE: COMMISSIONER HOVEY: NAY DEPUTY MAYOR KREBS: NAY COMMISSIONER BROWN: NAY COMMISSIONER McGINNIS: NAY COMMISSIONER BONNER: NAY MOTION DID NOT CARRY. Mr. Felsher then noted, "I will do the project for three hundred dollars ($300.00) -the two (2) Interviews, the two (2) articles on the two (2) Commissioners." Lastly, in other City business, Mayor Bush commented that, "When someone serves on a City Board and then they leave the Board, usually by their own choice, we send out - a letter thanking them for their service, etc., however, we do not have a Policy on when someone is removed from a Board because of non-attendance or as what happened here at our last Meeting where we removed a Board Member for other issues. The question is -there is no Policy of not sending them a letter thanking them. Now, common sense would say that you would not but the problem is there is not a Policy that the Commission has on this." City Clerk Lorenzo-Luaces explained that the current practice is, "When somebody leaves a Board for any reason, they receive a Resolution. It comes before you at one Meeting. You Approve it; and then they are invited to attend [another Meeting] to receive it [signed Resolution]. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL. MEETING -DECEMBER 15, 2008 PAGE 15 OF 15 In the case of a recent removal, that evening during the reception, the gentleman had actually turned in his resignation [to a Deputy City Clerk]. I did not know that until the next day." City Clerk Lorenzo-Luaces then noted, "There is no Policy for any of these Resolutions, so, if you could just give me some guidance, I would appreciate it." With discussion, Mayor Bush said, "It is my recommendation that if a person is removed either by the Commission or through non-attendance, they should not get a commendation of any kind." Deputy Mayor Krebs added, "I agree." Mayor Bush added, "If you are removed because of non-attendance or if you are removed by a Vote of the Commission, then no Resolution." Deputy Mayor Krebs agreed and stated, "That is my feeling." Discussion. "I WILL MAKE AMOTION -THAT IF YOU ARE REMOVED BY THE COMMISSION -ACTUALLY WOULDN'T YOU SAY FOR ANY REASON, THEN NO RESOLUTION." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. ADJOURNMENT Mayor Bush adjourned the Special Meeting at 9:29 p.m. RESPECTFULLY SUBMITTED: LADONNA SLAYTER, A $ISTANT TO THE CITY CLERK AND REA LORENZO-LUACES, MMC CITY CLERK .t1VED: / . ,Q r YOR JOHN I'. BUSH NOTE: These Minutes were approved at the January 12, 2009 Regular City Commission Meeting.