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HomeMy WebLinkAbout2008 06 09 Consent 215 Approval of Minutes City Commission Special Meeting May 27, 2008 CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING MAY 27,2008 CALL TO ORDER The Special Meeting of Tuesday, May 27, 2008 of the City Commission was called to Order by Mayor John F. Bush at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Donald A. Gilmore, present Commissioner Robert S. Miller, present Commissioner Rick Brown, present Commissioner Sally McGinnis, present Commissioner Joanne M. Krebs, present City Manager Ronald W. McLemore, present City Attorney Anthony A. Garganese, absent Assistant City Attorney Kate Latorre, arrived at 5: 16 p.m. A moment of silence was followed by the Pledge of Allegiance. Assistant City Attorney Kate Latorre arrived at 5:16 p.m. "I WOULD LIKE TO REQUEST THAT WE PULL CONSENT '201' TO THE REGULAR AGENDA AND THE WE PULL IN ITS ENTIRETY, REGULAR [AGENDA ITEM] '603'." MOTION BY COMMISSIONER BROWN. MAYOR BUSH NOTED, "'201' CAN BE PUT ON THE REGULAR AGENDA, NO PROBLEM. NOW, '603' COMMISSIONERS. COMMISSIONER BROWN HAS MADE A MOTION - TO REMOVE '603' SINCE IT HAS NOT ALREADY BEEN ADDRESSED." SECONDED BY COMMISSIONER KREBS. DISCUSSION. e-l r-r-' ;= ~ -= -:--.::::. nr"": ... . ... I -~ :;;-; ; >> CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE 2 OF 28 VOTE: COMMISSIONER McGINNIS: NAY COMMISSIONER MILLER: NAY COMMISSIONER KREBS: AYE DEPUTY MAYOR GILMORE: NAY COMMISSIONER BROWN: AYE MOTION DID NOT CARRY. Mayor Bush complimented Commissioner Rick Brown for his work with the Boys Town of Florida in Oviedo and for serving on the Board. Mayor Bush added, "Congratulations Commissioner Brown." City Manager Ronald W. McLemore acknowledged Ms. Michelle Greco, Director, Finance Department and Ms. Kelly Balagia, Budget Analyst, Finance Department for their work on the Budget Presentation Award. You got a Memorandum from me very recently saying that we accomplished this Award on the first try, which is very unusual." Manager McLemore added, "Kelly (Balagia) and Michelle (Greco) made a commitment to try to do it and they did it on the first try. And that's an extremely commendable piece of work." Mayor Bush noted, "Congratulations Michelle (Greco)...." Commissioner Sally McGinnis asked, ".. .Did you do a Press Release..." Manager McLemore replied, ". ..It's going to go out tomorrow..." Mayor Bush then said, "...And Kelly (Balagia)." Commissioner Joanne M. Krebs remarked, "You know I sent you congrats and really, good work; good job!" Commissioner Krebs added, "Congratulations! Manager McLemore remarked, "Kelly (Balagia) just dug in and made the commitment to get it done and she's put in a lot of extra hours at no extra pay, to get it done." Mayor Bush then commented, "Weare proud of you. Thanks very much." Mayor Bush said, "Commissioners, we have one (1) person who has asked to address the Commission early because they have another engagement. If you have no objection, Mary Pando from the Oviedo-Winter Springs Life Magazine would like to address the Commission. Is that acceptable?" Commissioner Brown remarked, "Yes." Commissioner McGinnis added, "Yes." ~ &;-Y--:1 := - -=- ~ n~ r". . (""'" .. ---c ~ ~ .;;... CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MA Y 27,2008 PAGE 3 OF 28 .:..:. AGENDA NOTE: THE FOLLOWING PUBLIC INPUT WAS HELD AT THIS POINT DURING THE MEETING, AS DOCUMENTED, AND LATER IN THE MEETING, AS SHOWN ON PAGES 9 AND 10 OF THESE MINUTES. .:..:. PUBLIC INPUT Ms. Mary Pando, Editor/Publisher, Oviedo-Winter Springs Life, 121 Forest Trail, Oviedo, Florida: spoke on the merits of having a 4th of July celebration as an investment in "Community". INFORMA TIONAL AGENDA INFORMATIONAL 100. Community Development Department Advising The City Commission Of The Status Of Various Current Planning Projects. No discussion. INFORMATIONAL 101. Finance Department And Office Of The City Manager Announce That The City Of Winter Springs Has Received The Distinguished Budget Presentation Award For The First Time. Brief discussion. "MOTION TO APPROVE" [INFORMATIONAL AGENDA]. MOTION BY COMMISSIONER MILLER. SECONDED BY DEPUTY MAYOR GILMORE. DISCUSSION. VOTE: COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. ~ ~-r.:' ~ ~ ,c. a n~=: "....... . (""'. a ~ .~ :,..--; : -"-~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27,2008 PAGE 4 OF 28 .:. .:. AGENDA NOTE: THE FOLLOWING CONSENT AGENDA ITEMS WERE DISCUSSED NEXT, BUT NOT NECESSARILY IN THE ORDER DOCUMENTED. .:. .:. CONSENT AGENDA CONSENT 200. Parks And Recreation Department Requesting The City Commissions Approval To Change The Part-Time Therapy Pool Specialist Position To A Full-Time Position And To Hire Liz Abitante For This Position. With brief discussion on this Agenda Item, Mayor Bush suggested, "We have got several people who want to speak on this item - maybe we should pull it off." Mayor Bush then noted, "So, we will move '200' to the Regular Agenda as well." Commissioner McGinnis stated, "Okay." No objections were voiced. CONSENT 201. Information Services Department Requesting A Supplemental Appropriation In The Amount Of $37,263.00 And Authorization To Proceed With Air-Pak As The Vendor For Server Room AlC And Electrical Work. As noted earlier in the Meeting, this Agenda Item was moved to the Regular Agenda. CONSENT 202. Not Used. CONSENT 203. Police Department Requests The Commission To Approve The Donation Of $150.00 From The Georgetowne HOA (Homeowner's Association). Brief discussion. Mayor Bush said, "So, [Consent] '200' and [Consent] '201' have been moved to the Regular Agenda. Motion to Approve?" "MOTION TO APPROVE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. ~ r--, ::-- tL ~ nl~ ~~.t4 ~.. ~ ~ ~~w..J CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE 5 OF 28 VOTE: COMMISSIONER KREBS: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER MILLER: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. AWARDS AND PRESENT A TIONS AWARDS AND PRESENT A nONS 300. Finance Department Requesting City Commission Acceptance Of The Comprehensive Annual Financial Report (CAFR), As Presented, For The Fiscal Year Ended September 30, 2007. Ms. Kelly Leary, Auditor, McDirmit Davis and Company, LLC, 605 East Robinson Street, Suite 635, Orlando, Florida: spoke on the Comprehensive Annual Financial Report (CAFR). Discussion. Ms. Leary commented, "Overall, the - City looks great compared to other cities; the trend of the City is - positive." Ratios were addressed next, to which Mayor Bush asked, "Is this in the Report that you have got right there?" Ms. Leary replied, "It is not." With continued discussion, Manager McLemore noted, "It is important to - understand that that is a ratio computation." Furthermore, Manager McLemore explained, "These are ratio computations, they are not absolute dollars - because that is the reason it stayed stable, as our Budget overall has grown." Discussion. Commissioner Krebs asked, "What cities are we compared to? I know you keep saying other cities or cities this size. Do we have names of cities?" Ms. Leary replied, "I don't have that page with me. I can send it to Michelle (Greco)." Commissioner Krebs stated, "Please. I would like to see - who we are being..." Ms. Leary said, "...Compared to?" Commissioner Krebs said, "Yes." Commissioner Robert S. Miller said to Ms. Leary, "I really wanted to compliment you on one (1) chart, and that was on our debt." Further discussion. ~ r-..r"';1 ~ .: ~ C'r~ r"-~ C'" I ---a ~ ;~ ~ :,J) CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE 6 OF 28 "MOTION TO APPROVE - TO ACCEPT." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER KREBS. DISCUSSION. MAYOR BUSH NOTED, MOTION TO APPROVE THE ACCEPTANCE OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT." VOTE: COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. REPORTS REPORTS 400. Office Of The City Attorney - Anthony A. Garganese, Esquire Assistant City Attorney Latorre stated, "No Report." REPORTS 401. Office Of The City Manager - Ronald W. McLemore No Report. REPORTS 402. Office Of The City Clerk - Andrea Lorenzo-Luaces, CMC City Clerk Andrea Lorenzo-Luaces advised the City Commission that she was planning on bringing them an Agenda Item related to expiring Advisory Board Re-Appointments at the next Regular City Commission Meeting. REPORTS 403. Office Of The Mayor - John F. Bush Mayor Bush mentioned a Fundraiser for Coach Ken Brown. Next, Mayor Bush noted Bryan and Carla Wilson's concern with using carriage horses at City events. With discussion on this, Commissioner Krebs remarked, "No need to waste Staff's time; I will bring a Report back on my own time." ~ r-.r-;1 :-~ II: ... ~ C' . P . .......-L: ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE 7 OF 28 Next, Mayor Bush then mentioned the Hometown Democracy effort and that he would send out a summary later and that it will probably be on the ballot in 2010. REPORTS 404. Commission Seat One - Robert S. Miller Commissioner Miller mentioned previous comments related to the Fire Union and that he would add this to the Record and that everyone would get a copy. Tape I/Side B Continuing, Commissioner Miller commented on the Financial A ward we just received and noted, "There is a common denominator though that has - been here throughout all of this. Commissioners on this dais have come and gone." Commissioner Miller added, "We continue to get these things and we never got them in the past. The common denominator, for me, is the man who is sitting to - my left or to your right, the City Manager. And, I think he deserves a lot of the credit for this because good leaders assemble good people around them. And it is a really tough thing to do, to find the right people and consistently to do this. And, all the folks that - are on our Staff are all superb performers. " Commissioner Miller continued, "I think Ron McLemore has done a superb job and I think a lot of these things that we continue to get is because he has chosen a Staff - and surrounded himself with a group of really fantastic performers. And, I hope our performers continue to perform the way they have in the past because we have a good City and we can make it a lot better if we continue on - a positive track." Discussion. Manager McLemore noted, "A Manager cannot be successful without a strong management team, and we have assembled a strong management team." REPORTS 405. Commission Seat Two - Rick Brown Commissioner Brown advised the City Commission that he had just been Appointed to the Executive Council for Leadership Seminole. Brief discussion. .---. r:~, ::--- -= :::a ~ I' .. ~ I -~ :. "'":; ~ - ; ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE 8 OF 28 REPORTS 406. Commission Seat Three/Deputy Mayor - Donald A. Gilmore Commissioner Donald A. Gilmore commented, "The only thing 1 would really like to do at this point is compliment Susie (Coffman, Senior Center Manager, Parks and Recreation Department) and her Staff at the Senior Center for the fine Event on Saturday. " REPORTS 407. Commission Seat Four - Sally McGinnis Commissioner McGinnis mentioned her serving as the Vice Chair of the Seminole County Alliance and advised the City Commission to be mindful of needs for community servIces. Commissioner McGinnis remarked, "I do want to congratulate our financial Staff. 1 was proud of that award too - 1 am anxious for the Press Release to just go everywhere." Further brief comments followed on Press Releases. REPORTS 408. Commission Seat Five - Joanne M. Krebs Commissioner Krebs mentioned Commissioner McGinnis's meeting with the owners of the Winter Springs Golf Course. Further comments. Commissioner Krebs again congratulated "The Finance Department for ajob well done." .:. .:. AGENDA NOTE: THE FOLLOWING ADDITIONAL REPORT WAS GIVEN NEXT, AS DOCUMENTED. .:..:. REPORTS REPORTS 403. Office Of The Mayor - John F. Bush Mayor Bush commented, "You all got a copy of this petition from the Homeowners of properties along Northern Way concerning the sidewalks. And - is this something that the Commission - 1 guess you need to think about it if you want to bring it back up for discussion or not. But 1 just wante~ - make note that we did receive the Petition." ~ &,:---, ::-=- .:::- .D p~ n I t"""' . ~ ~ :- ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27,2008 PAGE 9 OF 28 Mr. Brian Fields, P.E., City Engineer, Public Works Department mentioned that the project is out to bid; the project will be corning to the Commission on the second Meeting in June 2008; and lastly that a Notice will be going out to the Homeowners to let them know the date of the Meeting. Mayor Bush suggested that those who signed the Petition be notified. Next, Mayor Bush said, "I gave you copies of this Resolution Number 2008-29. Resolution of the City Commission supporting the 'Central Florida Commuter Rail Project' - 1 would like - for the Commission to, if you have a chance to look at it, to Approve this Resolution so that we can join with the other cities in the area. This is through the METROPLAN Advisory Committee that this Resolution carne to support this. " "I WOULD DEFINITELY MAKE A MOTION TO SUPPORT THAT - THE WAY GASOLINE IS GOING NOW, THE ONLY WAY TO GET AROUND IN MOST MAJOR CITIES IN THE UNITED STATES THIRTY (30) YEARS FROM NOW IS GOING TO BE A MASSIVE PUBLIC TRANSPORTATION SYSTEM." MOTION BY COMMISSIONER MILLER. SECONDED BY DEPUTY MAYOR GILMORE. DISCUSSION. MAYOR BUSH NOTED, "MOTION IS TO APPROVE RESOLUTION 2008-29." VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Mayor Bush asked City Clerk Lorenzo-Luaces, "Will you make sure this gets sent to the METRO PLAN ORLANDO [Municipal] Advisory [Committee]7" City Clerk Lorenzo- Luaces nodded affirmatively. .:..:. AGENDA NOTE: PUBLIC INPUT WAS DISCUSSED AGAIN, IN ADDITION TO WHAT WAS PREVIOUSLY NOTED ON PAGE 2 OF THESE MINUTES. .:. .:. PUBLIC INPUT Mr. Mike Welch, 800 Honeysuckel Lane, Casselberry, Florida: as a Member of the Lake Monroe Amateur Radio Society, Mr. Welch spoke about children enjoying the fourth of July festivities and that he would like to see the Event continued. ~ rr' ::-- g: =J 0V; o I r" II ~ I{~ :=:--: ~ "111 ylJ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE 10 OF 28 Ms. Betty Mignone, 311 Casa Grande Court, Winter Springs, Florida: commented on the merits of the Senior Center and suggested that Ms. Liz Abitante (Therapy Pool Specialist, Parks and Recreation Department) should be given a full-time position. Mr. Bob Henderson, 635 White Ibis Court, Winter Springs, Florida: commented on fireworks and suggested a three (3) tier process with Winter Springs residents getting in free, that those in Seminole County would pay more; and those from other areas would pay even more. Ms. Carrie E. Weaver, 240 Third Street, Winter Springs, Florida: as a resident who lives behind the Senior Center, Ms. Weaver was pleased with the Senior Center and Therapy Pool and suggested that Ms. Liz Abitante (Therapy Pool Specialist, Parks and Recreation Department) be given a full-time position. Mr. Arnie Nussbaum, 687 Andover Circle, Winter Springs, Florida: spoke on Agenda Item '603' and suggested that the Fourth of July Event be done on a smaller scale to increase morale; spoke of the importance of getting the town together; pro-bono entertainment; and complimented the City on the Senior Center and the Therapy Pool. Ms. Isabelle Laub, 1372 Blue Spruce Court, Winter Springs, Florida: remarked about the Senior Center; spoke of safety concerns and preventing lawsuits; and suggested that Ms. Liz Abitante (Therapy Pool Specialist, Parks and Recreation Department) be given a full- time position. Mr. Grady Smith, 663 Andover Circle, Winter Springs, Florida: Mayor Bush stated, "Is in favor of the Therapy Pool and does not wish to address the Commission." Ms. Sherry 0. Smith, 663 Andover Circle, Winter Springs, Florida: Mayor Bush added, "Sherry Smith also is in favor." Mayor Bush recognizedformer City Commissioner Edward Martinez, Jr. Mr. Edward Martinez, Jr., 205 Little Creek Lane, Winter Springs, Florida: spoke of leadership of the Commission; the Ad Hoc Winter Springs Citizen Property Tax Reform Mitigation Study Committee; the Sunshine Law; previous comments by the City Commission; and that he supported Consent Agenda Item "201" and Agenda Item Regular "603". Mr. James B. Moriarty, 1376 White Oak Drive, Winter Springs, Florida: as a Member of the Rotary Club, Mr. Moriarty commented that the Rotary Club enjoyed supporting the kids activities at previous Fourth of July Events and asked that the Event be held for this year, even if at a reduced scale. ~ ~-:w;-::J :-- IL... ,. 0~ P I "....,. Q ----c: ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE I I OF 28 Mr. Jeff McCall: representing the Winter Springs Professional Firefighters, Mr. McCall commented on the proposed consolidation of the Fire Department; that they wanted to be involved in the process; and remarked about other area Fire Departments. Discussion. Mayor Bush inquired, "At what point - will the Union, actually the Firefighters, let alone the Union, would be involved in what is going on?" Manager McLemore commented, "State Law says that you have to meet with your Union and discuss impacts of Consolidation. That's exactly what we've planned to do. We've had discussions already; I've heard his comments - we're certainly taking those into consideration. But, by Law, we have to meet with them and hear what their issues are. And that's exactly what we plan to do. We're becoming more and more intelligent about what actually this thing would look like on a daily basis now. I understand what Jeffs (McCall) issues are and we will have further formal discussions about those in the immediate days ahead." Mr. Bob Rucci, 673 Turkey Hollow Circle, Winter Springs, Florida: Mayor Bush said, "He is in favor of [Consent] '200' and [Regular] '603'- does not wish to address the Commission. " Ms. Kathy Holloway, 705 Glasgow Court, Winter Springs, Florida: Mayor Bush remarked, "And also, I have a letter here, just turned in from Kathy Holloway." Mayor Bush continued, "You are speaking in favor of the Therapy Pool position." Ms. Constance McCahan, 1537 Braewick Street, Winter Springs, Florida: also suggested that Ms. Liz Abitante (Therapy Pool Specialist, Parks and Recreation Department) be given a full-time position at the Senior Center. Ms. Ethel Beecher, 1207 Winter Springs Boulevard, Winter Springs, Florida: suggested that if the City can only have one event, that it be the Fourth of July. Mayor Bush called a Recess at 6:41 p.m. Mayor Bush called the Special Meeting back to Order at 6:50 p.m. Tape 2/Side A r-"l r,..., :: ..- -= J ~ P-.. r" I --c.: ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE [2 OF 28 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department - Planning Division Requests The City Commission Hold A Public Hearing For The Aesthetic Review Of The Proposed Fence Modification Between IDC Buildings #4 And #17 And The Adjacent Kingsbury Residence, Within The Town Center. Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department presented this Agenda Item. Brief discussion. Mayor Bush opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Bush closed the "Public Input" portion of the Agenda Item. "MOTION TO APPROVE - 500." MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Not Used. PUBLIC HEARINGS 502. Community Development Department - Planning Division Requests The City Commission Conduct A Public Hearing For The 2nd Reading And Adoption Of Ordinance 2008-09, Which Redefines The City Boundaries Of Winter Springs To Include Lands Previously Annexed By The City And Provides For Incorporation Into The City Charter. Ms. Latorre read Ordinance 2008-09 by "Title" only. ~ ~--c:t ::--= ~ ~ t:""" .. ~ ~: ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MA Y 27, 2008 PAGE 13 OF 28 Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department introduced this Agenda Item for discussion. Commissioner Miller asked for assurance that the specifications are accurate. Ms. Sahlstrom stated, "The Consultant has gone through this and Kip (Lockcuff, P.E., Director, Public WorkslUtility Departments) has gone through it as well; and both Kip (Lockcuff) and the Consultant have indicated this is in fact our description." Mayor Bush opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Bush closed the "Public Input" portion of the Agenda Item. "I MAKE A MOTION THAT WE APPROVE ITEM '502'." MOTION BY COMMISSIONER MILLER. MAYOR BUSH STATED, "SECONDED BY COMMISSIONER BROWN." DISCUSSION. VOTE: DEPUTY MAYOR GILMORE: AYE COMMISSIONER BROWN: AYE COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING TWO (2) AGENDA ITEMS, PREVIOUSL Y LISTED ON THE CONSENT AGENDA WERE DISCUSSED NEXT AS PART OF THE REGULAR AGENDA, FOLLOWED BY THE ORIGINAL REGULAR AGENDA ITEMS, AS DOCUMENTED. .:..:. REGULAR AGENDA FORMERLY LISTED ON THE CONSENT AGENDA Parks And Recreation Department Requesting The City Commissions Approval To Change The Part-Time Therapy Pool Specialist Position To A Full-Time Position And To Hire Liz Abitante For This Position. Mr. Chuck Pula, Director, Parks and Recreation Department spoke on this Agenda Item. Commissioner McGinnis remarked, "I think we are lucky to have Liz (Abitante, Therapy Pool Specialist, Parks and Recreation Department). ~ r-w::~ ::--- c- .... ~ r . r' I -cc: ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE 14 OF 28 Commissioner Krebs asked if Mr. Pula had considered Volunteers doing some of the needed work. Mr. Pula agreed. Continuing, Commissioner Krebs said to Ms. Liz Abitante, Therapy Pool Specialist, Parks and Recreation Department, "All I hear is just great stuff - thank you for doing the great job that you are doing. And we always hear wonderful things - about Susie (Coffman)." Further discussion. "I WOULD LIKE TO MAKE A MOTION TO APPROVE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. DEPUTY MAYOR GILMORE NOTED, "WE ARE APPROVING THE HIRING OF AN INDIVIDUAL, AND I DON'T THINK THAT IS OUR JOB. I THINK WE NEED TO AUTHORIZE THE POSITION GOING FROM PART-TIME TO FULL-TIME. " MANAGER McLEMORE NOTED, "YOU ARE TECHNICALLY CORRECT. WE'RE REALLY SAYING THAT THE EMPLOYEE THAT HAS ALREADY BEEN CHOSEN BY PARKS [AND RECREATION DEPRTMENT] IS DOING AN OUTSTANDING JOB AND WE'RE TRYING TO ACKNOWLEDGE THAT TO YOU. WE'RE NOT REALLY ASKING FOR YOUR AUTHORIZATION TO HIRE HER - WHAT WE'RE ASKING IS YOUR AUTHORIZATION TO FUND THE POSITION FULL-TIME." "THAT IS THE AMENDMENT THAT I WOULD LIKE TO MAKE - THAT WE ARE AUTHORIZING A FULL-TIME POSITION." AMENDMENT TO THE MOTION BY DEPUTY MAYOR GILMORE. MAYOR BUSH NOTED THAT THE AMENDMENT WAS "AUTHORIZING FULL-TIME." SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: (ON THE AMENDMENT TO THE MOTION) COMMISSIONER BROWN: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. ~ 1 ~ ;=--- -=- ~ P=: 1:""'-.. I' I -c: ~ ;....~::D CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE 15 OF 28 VOTE: (ON THE MAIN MOTION, AS AMENDED) DEPUTY MAYOR GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. FORMERLY LISTED ON THE CONSENT AGENDA Information Services Department Requesting A Supplemental Appropriation In The Amount Of $37,263.00 And Authorization To Proceed With Air-Pak As The Vendor For Server Room AlC And Electrical Work. Ms. Joanne Dalka, Director, Information Services Department presented this Agenda Item for discussion and reviewed various aspects with the City Commission. Discussion. With discussion on the ownership of Air-Pak Services, Inc., Ms. Dalka noted, "I have a signed statement which is notarized stating that he is sole owner - that Mr. Gray is sole owner, Paul Michael Gray and I have also got his Articles of Incorporation showing that he has one hundred percent (100%) ownership in this company; if you would like to see them." Commissioner Brown suggested, "I would like it entered into the Record." Ms. Dalka stated, "Okay." Further discussion. Commissioner Krebs stated, "I want to thank Joanne (Dalka) for taking the initiative to call me as well. I don't know if she called everybody else - just to see if we have questions. I really like that - and you [Joanne Dalka] do it quite often, when you have an item coming up and I appreciate that." With additional discussion, Deputy Mayor Gilmore suggested there be a program for a data center/computer room to meet future requirements in the long run. "MOTION TO APPROVE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. ~ ~ :;::--. ~ ~ ~ LI P .a ~ ;;..~~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE 16 OF 28 REGULAR 600. Community Development Department Requests The Commission Consider A Conceptual Development Plan For A 60,104 SF (Square Foot) Retail And Office Development On 7.29 Acres, Located On The North Side Of SR (State Road) 434, At The Northwest Corner Of Its Intersection With Fountaintree Drive, Immediately Adjacent To And West Of Harbor Winds. Mr. John Baker, AICP, Senior Planner, Community Development Department introduced this Conceptual Plan for discussion. Mr. Baker noted, "You have Lake Talmo here, the former Golf Terrace Apartments is up here, and Harbor Winds is over here. You have a two (2) story, 46,000 square foot building here with retail on the first floor and office on the second floor; and then the smaller single-story buildings here - it would be real nice and we're kind of hoping that they can have a night-time restaurant in here. We think it would be a really good feature. They couldn't have a day-time sit-down restaurant there because of the lack of parking. There are 200 parking spaces and that would accommodate what they have, with the office and the retail in the daytime, but to have a restaurant, they would have to do it at night when the offices were closed down. In your packet, you will notice there was a letter from VHB (Vanasse Hangen Brustlin, Inc.) Engineering - the people representing the Fountain Tree, the former Golf Terrace. There are concerns that were raised that need to be addressed during the Final Engineering; there are some important concerns there, but these are concerns that should be addressed during the Final Engineering; that we should keep them in mind, but they are not show-stoppers at this level. This is a very good plan. We've got a couple of things we wanted to point out. They've got more of the compact spaces than the Code currently allows. We would support a variation from that, and there is some very minor, if you look where this jogs out, there are some very minor incursions over the buffer; there are no pilings put into the fifty foot (50') buffer around the lake, but there's a platform that goes out over that buffer just a very minor bit, so we need to address that in some form or manner." Commissioner Miller said, "Talking about restaurants and things like that, and these are going to front on Lake Talmo which may not be the greatest looking lake right now; but if they were to use that for restaurant purposes, how would that work, given the appearance or maybe I misunderstood what you said - how would that work, in an appearance like that?" ~ ~ ~ ~ ~ ("'-'-.. ~ ~ ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE 170F28 Mr. Baker answered by saying, "Well, I believe the restaurant would go into one (1) of the single story buildings." Commissioner Miller then stated, "So, in other words, it would be on the other side of those buildings?" Mr. Baker answered, "No Sir, this is the two (2) story building." Commissioner Miller inquired, "So, is building 1 also a two (2) story building?" Mr. Baker responded, "No Sir, there are two (2) single story buildings, and then the large building is the two (2) story building." Commissioner Miller noted, "I thought building 3, the office building was two (2) story? Which is what it says, then the Plan that I have (unless you gave me an outdated Plan), it says that Building I is a one (1) story retail, Building 2 is a one (1) story retail." Mr. Baker responded, "Yes, Sir." Continuing, Commissioner Miller asked, "So, if that is the rear, that's the North side of Building 2, why is it two (2) floors?" Commissioner Brown stated, "It is Building 3." Commissioner Miller stated, "I'm looking for the north side of Building 1 and the north side of Building 2. I am sorry you are putting stuff up that is probably not in here - so, the question is, 'Is the north side of buildings 1 and 2, if that is what restaurants are going to be, I just want to make sure that some thought has been given by Staff to the fact that if a restaurant was - if this project - could be improved, is it going to be possible, the way we are looking at, the way we are considering this right now, to be able to have restaurants on the north side of these buildings which would face the lake, so that at some point - if the lake was cleaned up a little bit and dressed up, it would be fun for people to go and eat there'; because should we be eating outdoors in a nice environment, like we were trying to do here in the Town Center in certain areas." Mr. Baker suggested, "If we could have the Applicant address that, but I believe that it would be all the way through that building." Commissioner Miller commented, "The north face of that building is just a flat wall, where I am sure there is going to be air conditioning systems and trash cans and stuff like that out there. Now, I haven't actually gone out there and walked out and taken a look at that, right now in terms of this, but my concern was if we are going to have restaurants in there, has some thought been given that it may be good to think about the back side of that, the north side of that building?" Mr. Michael Hilal, MTH Development, LLe., 1101 North Maitland Avenue, Maitland, Florida: stated, "I'm the Developer of this Project. The air conditioning units and anything - associated with it, would actually be on the roof; you wouldn't be able to see them from the back." ~ E:x~ ~ ~ ~ r' I 0-..- -=.e: ~ ~""....."Jl CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE 18 OF 28 With further discussion, Mr. Hilal explained, "Well, actually building 1 and 2 are exclusively retail." Mr. Miller questioned further, "And restaurants?" Mr. Hilal added, "And restaurants. Restaurant is included in retail." Mr. Miller suggested, "I think you should give some - this is just an observation that I am making." Mr. Hilal stated, "What hasn't been shown on these yet is that there are a lot more windows facing the lake..." Commissioner Miller added, "... Than what is depicted here?" Mr. Hilal stated, "Than what is depicted here." Commissioner Miller then said, "I think we need to have the most current - that you're talking about if we are going to comment on this; we obviously don't have it." Furthermore, Commissioner Miller remarked, "I just came back from a week in Europe, in Switzerland - they go out of their way to make beautiful settings to eat outdoors. Now, we can't eat outdoors here at certain times of the year. I know we are not going to do it at certain times, but there are other times of the year when people want to sit outside, and if you eliminate the possibility altogether, then it will never happen. And I am not trying to tell you how to do your business, I am just making an observation here that because it is fronting a lake, it is something maybe you might want to think about. Go back and take a look at it, and if it makes sense, think about it; if it doesn't, then, this is the way it will look. " Mr. Farid Tawil!, Tawil! Engineering, Inc., 8606 Bay Shore Cove, Orlando, Florida: stated, "I'm the Civil Engineer. I'm not the Architect of this. Our initial plans that show a Boardwalk outside in the back of these Buildings 1 and 2, even though the Boardwalk would not be constructed by piers, it would be constructed cantilevered-type; but the City Staff rejected that Boardwalk idea. We want to envision that, sitting outside and have that; and even we have the concept where most of the trees would be preserved; where this boardwalk would be built around those trees." Commissioner Miller said, "I am sorry to hear that happened." Mr. Tawill further noted, "But because it is an encroachment into the fifty foot (50') setback, the buffer, so we eliminated that. The initial Plan it shows that, the Boardwalk. We would love to have that idea, the Boardwalk." Commissioner Miller then asked, "Is it not possible to? I would like to see that. I would like to see that revisited if we could - work the details." Mayor Bush suggested, "Why don't we have Staff tell us why they rejected it?" Mr. Baker explained, "The Comprehensive Plan as noted in your Agenda Item has a fifty foot (50') upland buffer." Tape 2/Side B ~ ~ ::::--- ~ ~ P 11 t:"'"' it ~~ ~ ~- ~, CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE 19 OF 28 Mr. Baker continued, "Weare not proposing to encroach in the wetlands, but there is a minor encroachment with this cantilevered walkway into the fifty foot (50') buffer, very minor, and we felt that it was acceptable; because typically around a lake, you could have some sort of a walkway down to the lake, and even a dock or a gazebo out into the lake which would also be an encroachment. We felt that this very minor encroachment that they were showing right in just a little bit of these comers, was far less than what they would do if they had a dock or gazebo in the lake. They aren't putting any pilings into that, but they are cantilevered out over it." Commissioner Miller stated, "I think something like this will make this a destination for people to go and visit; to eat; to sit around and 1 think we need to take another look at this. 1 don't know where you are on this? You may not want to go forward on this? 1 understand that 1 am just - 1 understand 1 wasn't aware of this. It never got to me. 1 am just voicing an opinion of this. 1 would like to see this brought back and quickly, if you are under - if you are ready to go on bidding. 1 would like to see it brought back quickly and let us take a look at it." Commissioner McGinnis stated, "I agree with Commissioner Miller. 1 believe - you chose not to bring it forth at another meeting, Correct?" Mr. Tawill asked, "The Boardwalk?" Commissioner McGinnis stated, "Your whole Agenda Item." Mr. Hilal responded, "Yes." Commissioner McGinnis stated, "I think it is exciting. 1 am delighted. 1 want to see this happen soon. This really is the Gateway to our City - that Project is, and so, how it looks is really important. 1 cannot tell anything of course from these drawings. This looks like building blocks - 1 am hoping we can get a better rendition of this. This looks like - a kit put together. If you have something else, 1 would love to see it." Mr. Hilal said, "I really didn't want to bring these out yet, because they are not final." With further comments, Commissioner McGinnis answered, "You know, we are very strong on aesthetics. So, you know what you are in for. Right?" Mr. Hilal stated, "Actually, Mr. Baker here advised us of that before we even brought anything to him - that Architectural Review would be very stringent." Commissioner Krebs added, "I believe you wanted to show something." Mr. Hilal noted, "These are preliminary." With further comments, Commissioner McGinnis stated, "Are these concepts, or what is this?" Mr. Baker noted, "Again, this is just a concept review. This is not Final Engineering or Aesthetic Review." Commissioner McGinnis said, "I understand." Mr. Hilal explained, "These are what our Architect has envisioned thus far." ,.--... ;:'y' :: 0-. c:::') ~ ~-. p,..... ~ ~ ~1' CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE 20 OF 28 Discussion. Commissioner Krebs stated, "I thought before you said that there wouldn't be enough room for - I understand what Commissioner Miller is saying, but I thought you said there wouldn't be an opportunity for eateries there because of the parking problem?" Mr. Tawill explained, "What Mr. Baker was referring to, was that it wouldn't be a full-day restaurant; it would be evenings only; I think - 4 [p.m.] or 5 p.m." Mr. Baker noted, "Because of the limited parking area, they couldn't have a sit-down restaurant during the day when the businesses were open; there wouldn't be enough room. But, if they limited the restaurant until after the offices closed, they would have adequate parking, and of course, that would be helped by having the bus stop." Commissioner Krebs stated, "I am just concerned as to a bus stop. I mean you know people. I am just concerned as to - you are limiting yourself as to who you could get under those circumstances to even open up a restaurant." Mr. Hilal stated, stated, "Me personally, I would love to have - all day, all night restaurants there' - just like an Olive Garden, or maybe a Carrabba's or something like that - I really don't have anybody yet. And - more or less, we are just trying to comply with City guidelines." Commissioner Krebs stated, "Yes, but I guess to John's (Baker) point, you probably have it built so that you are utilizing as much space as possible there for retail; therefore needing all of those parking spaces - unless you were willing to not have some of that; and have more parking space. Then, you could have an all day restaurant; but, I am sure that is not where you are going. You know what I don't like about that? I just don't like those pieces that just go up making it look like it is something but it is really not - where it doesn't go back far. That is just me - I just do not like it - it is a fayade and - just to me looks cheap. " Mr. Hilal noted, "Again, this is not how it would really look, it is a computer generated drawing. " Commissioner Krebs said, "I know you don't want to show that. I am just saying that about that. Since this is conceptual - you are probably getting our ideas and I was just throwing out one of my ideas." Mr. Tawill stated, "I'm sure you have seen your Town Center." Commissioner Krebs answered, "Yes, I have." Mr. Tawill noted, "Pretty much one hundred percent (100%) of it is fayade; except for the two (2) floor buildings." Commissioner Krebs commented that, "In the beginning of it, I think we knew we don't have two (2) stories there." r--l E:~ ;:.... c:.:::> ~ ~ 0.-4 ~ ~~ !;g,,'--lI --" ~v,;;:..;~}J::-..;jJ' CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE 21 OF 28 Commissioner Krebs then noted, "Going forward, I don't think you are going to see that at all. I think you are going to see two (2) stories. I think you are going to see residential on top, You are not going to see - you know what piece I am talking about. Those are my comments." Manager McLemore said, "I am going to call on Commissioner Brown to help me out here. But, as I understand it, you wanted to have outdoor dining, but there is no room for outdoor dining." Mr. Hilil responded, "We would like to, if the City would give us a Variance." Manager McLemore explained, "My understanding is that outdoor dining is a very, very important component of a restaurant today in terms of financial success, so, please correct me if I'm wrong..." Commissioner Brown remarked, "... You are right." Furthermore, Manager McLemore noted, "So, with the investment that you are making here, with the idea of trying to bring in a restaurant, I think we need to go the extra mile before you invest your money in there, to see if we can accomplish that outdoor dining. Now, I don't know what that answer is right now, but I think it is hugely important to what you are trying to do there." Mr. Hilal remarked, "We would love to have it." Manager McLemore said, "I don't have any answers for you right now; I'm just saying I think we need to dig in and see if we can come up with a way to make it happen. So, that's my recommendation is to just try again; see if we can come up with some way to make it happen, and put this on hold for a week or two (2)." Next, Deputy Mayor Gilmore stated, "I have a little concern on stormwater retention, in the first drawings that we received a couple months ago and you pulled it off, you showed underground storage." Mr. Tawill responded, "Correct". Deputy Mayor Gilmore said, "I presume that is still here today, and I noticed that in the comments that have been attached - the one that was attached to this from VHB (Vanasse Hangen Brustlin, Inc.); they bring up concerns about your underground stormwater retention. This one brings up concerns about your stormwater retention, and if I remember correctly, a lot of your stormwater retention was under the wooden platform area that Commissioner Miller was talking about. Now, where is this stormwater retention going to be? And, what bothers me, it is being questioned and I would certainly think that would have been solved before this came before the Commission for concept, because any change there is going to change your concept." Mr. Tawill answered, "The stormwater was initially and always have been in the back of Building 3." Deputy Mayor Gilmore said, "In the parking lot." Mr. Tawill responded, "Correct." Deputy Mayor Gilmore then asked, "How are you going to keep that from plugging?" ~ ~~~ ~ ~ ~ P-. ~ 4 ~ ~ =~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE 22 OF 28 Furthermore, Mr. Tawill explained, "There are three (3) alternatives that we are working with the Geotechnical Engineer - one of them is exfiltration trenches; the other one is a vault; and the third one is the infiltrators. We haven't decided yet which alternative we will use, but everyone of them has a system that could be checked periodically and will be cleaned up." Deputy Mayor Gilmore noted, "This is for the Commissioners - this was an interest and a concern on the church that we heard the last time, because it had underground water retention too - Starlight (Baptist Church) had the same concern - and I noticed it has been addressed by your neighbors." Mr. Tawill commented, "In the second letter that you showed me, that is my response to the letter correct - and I did address the storm water system. " Mr. Fields answered, "The only thing I'd like to add to that one is that, underground ex filtration chambers are in use in the City. They are higher maintenance; they are higher costs to install. Two (2) projects that have them - one is the West End Center, it's under the parking area; the other one is Tuskawilla Square - the Alex Strings project. Those are just two (2) of them. The Highlands Apartments also has it; Hayes Road Plaza was approved - not yet built with it. It's very common, especially - with land prices to maximize land use to go to the underground exfiltration; it does require more maintenance, more inspection, and if not inspected it can cause problems; but, it's certainly permittable by the St. John's River Water Management District and it can be effective..." Deputy Mayor Gilmore added, ".. .As long as it is being looked at real close." Continuing, Mr. Fields noted, "This has not been submitted for Final Engineering. We haven't reviewed any calculations on it yet. We would, as a part of final design." Commissioner McGinnis commented, "Thank you Mr. City Manager because I think the issue is outdoor dining and I think we can probably reach an agreement here. We need something like this in that neighborhood very badly. I can also suggest that it would be wonderful to have a place to have breakfast, so maybe you might consider breakfast and dinner. Now, when you talk about - when you mention words like Olive Garden and Carrabba's, my blood goes cold, because that would make me sad. I hope you make every effort to find a non-chain; if you could find a mom and pop endeavor - that would just be such a wonderful addition to our City. If you can't, that's fine, I will still go there." Mr. Hilal said, "No, those were just examples I was using." Furthermore, Commissioner McGinnis said, "I know. That is my bias. You have to hear it. I envision the Town Center being all owner-operated. But, - that is not life." Mr. Hilal said, "We would love to have any tenant that is willing to - utilize our space." Commissioner McGinnis stated, " I know." ~ [::-.r:1 ~ c::.::> ~ p..... r" <fa .....-(~ ~ ;".",,:.:> CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27,2008 PAGE 23 OF 28 Next, Mr. Hilal said, "With regard to the - outdoor patio, it's not our choice not to include it. It's against Code, according to what is written in the statutes." Commissioner McGinnis then inquired, "When is the anticipated completion of this road that Casselberry is doing? Do you happen to know when that is going to come through?" Mr. Fields answered, "Probably a couple months away. Winter Park Drive, new Winter Park Drive, City of Casselberry's project connecting to [State Road] 434 - probably several months out." Discussion followed on a new Winter Springs restaurant that serves breakfast. Commissioner Miller stated, "Gentlemen, this is a nice looking project. I hope you will work with Staff. I would like to see - the decks come back, I hope you can work something out on that." Mr. Hilal stated, "If we could get a Variance." Commissioner Miller noted, "Well, I think the City Manager said that we are willing to work with you on this, we'll see what can be done." Furthermore, Commissioner Miller offered, "If a way can be found, I would like to see us work very hard to find that way." "MOTION TO ACCEPT COMMISSIONER KREBS. DISCUSSION. THE CONCEPTUAL..." MOTION BY SECONDED BY COMMISSIONER BROWN." COMMISSIONER MILLER NOTED, "...WITH ALL THE COMMENTS MADE..." COMMISSIONER KREBS ADDED, "...YES, INCORPORATING ALL THE COMMENTS." VOTE: COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. REGULAR 601. Public Works Department Requesting The City Commission Consider A Request From Hacienda Village To Fund The St. Johns River Water Management District Permit For The Gee Creek Bank Stabilization Project In The Amount Of $500.00. Mr. Fields spoke first on this Agenda Item. Discussion. ~":l ~~ ~ c:::> ~ C-.m ~ ~ -~ ,~'-" . ,', -~ ~~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE 24 OF 28 "MOTION TO DENY FUNDING THE FIVE HUNDRED DOLLARS ($500.00)." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER MILLER. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER BROWN: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. REGULAR 602. Community Development Department Requests The City Commission Consider Dates For A Workshop To Discuss Leadership In Energy And Environmental Design (LEED) Concepts And Tools. Mr. Stevenson began the discussion on this Agenda Item and the proposed Workshop and noted, "We are working with a number of professionals including the Architect that was mentioned during that meeting, to get them there for this meeting." With brief discussion, Mayor Bush suggested, Monday, "July 21 st [2008] - a possible date and you will confirm this then Randy (Stevenson)?" Mr. Stevenson stated, "Yes." Mayor Bush asked the City Commission, "All the Commission in favor of the [July] 21 st [2008]?" Commissioner Krebs noted, "Yes." Deputy Mayor Gilmore stated, "Yes." No objections were voiced. Continuing, Commissioner Krebs and Mayor Bush suggested the Workshop commence at "6:30 [p.m.]." Mayor Bush then asked Mr. Stevenson how long the Workshop might last? Mr. Stevenson suggested, "1 would allot at least a couple of hours; so maybe two and a half (2 ~) hours." REGULAR 603. Parks And Recreation Department Requests That The City Commission Reconsider Approval And Funding The July 4 Celebration Of Freedom On A Reduced Smaller Scale. Mr. Pula introduced this Agenda Item. Much discussion. s:.=~ ~ ~ c:........~ ~ ~ P--tI ~ (f ~ ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE 25 OF 28 Discussion followed on a previous Motion. Commissioner Miller suggested that Staff bring back in the next two (2) weeks an Informational Agenda Item related to the approximate attendance at the last two (2) or three (3) events; with the idea of what would we need to charge so the event would pay for itself. Further discussion. Tape 3/Side A Discussion followed on possible ways to fund a Fourth of July event. Commissioner Miller added that he would again like to see this issue brought back in two (2) weeks as an Informational Agenda Item, and he would like to know if anyone wanted to help sponsor this event. Discussion continued. "I WILL MAKE A MOTION - THAT WE EMPOWER OUR PARKS AND RECREATION DEPARTMENT TO DO WHAT THEY CAN TO BRING THE COST DOWN. WE THEN MAKE A COMMITTMENT TO MOVE FORWARD WITH THIS AND ENLISTING THE ROTARY AND ALL THE OTHER ENTITIES THAT HAVE PLEDGED SUPPORT AND THAT THE CITY WILL FUND THE REMAINDER FOR THIS YEAR OF THIS EVENT." MOTION BY COMMISSIONER McGINNIS. MOTION DIED FOR LACK OF A SECOND. Further discussion. "I WOULD LIKE TO MAKE A MOTION THAT IF THE CITY MANAGER CAN COME BACK WITHIN THE NEXT FOURTEEN (14) DAYS WITH A PLAN, EVEN ON A MORE SCALED DOWN LEVEL THAT SHOWS THAT WE CAN DO THIS THROUGH BEING TOT ALLY REVENUE NEUTRAL AND VENDOR ADVERTISING, SPONSORSHIP, AND GATE FEE AND PARKING FEE SUPPORTED, THAT WE GO FORWARD. OTHERWISE, WE LET THE ISSUE DIE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER MILLER. DISCUSSION. ~~ ~ :;....~ ~ ~ ~ ~ . ~ .~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MA Y 27, 2008 PAGE 26 OF 28 VOTE: COMMISSIONER BROWN: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. REGULAR 604. Office Of Commissioner Joanne M. Krebs Requesting That The Mayor And City Commission Consider The Florida League Of Cities "Cities Of Excellence" Award Program For 2008. Commissioner Krebs introduced this Agenda Item for discussion. "BECAUSE OF HIS CONTRIBUTION TO OUR CITY THROUGH HIS OUTSTANDIING CIVIC COMMITMENT, I WOULD LIKE TO NOMINATE COMMISSIONER BROWN FOR 'COUNCIL MEMBER OF THE YEAR'." MOTION BY COMMISSIONER KREBS. MOTION DIED FOR LACK OF A SECOND. "I WOULD LIKE TO NOMINATE ANDREA (LORENZO-LUACES) FOR 'CITY CLERK OF THE YEAR'." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. CITY CLERK LORENZO-LUACES STATED, "I WOULD RESPECTFULLY DECLINE - THANK YOU." COMMISSIONER KREBS STATED, "I WILL WITHDRAW THE MOTION." In other City business, regarding recognizing the City's Advisory Board and Committee Members, Commissioner McGinnis suggested, "If we could come up with some kind of a thank you, recognition of the work done by all our volunteers for the last year, I think it would be in order." Commissioner McGinnis continued and suggested, "A Certificate and having them all come to City Hall one night and have cake." ~~ ~ ~ ~ ~?Ii# ~2;1 ~"""~ Q...,,~ ~;;1.J -...:4.......:.t ~'";~~' ~"-"-:il ~;:=7~~;:~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27, 2008 PAGE 27 OF 28 Mayor Bush asked, "Do you want to recommend this be an Agenda Item and be brought back for the next Meeting?" "SO MOVED." MOTION BY COMMISSIONER McGINNIS. SECONDED BY DEPUTY MAYOR GILMORE. DISCUSSION. MA YOR BUSH NOTED, "MOTION TO BRING THE VOLUNTEER PROGRAM - WHICH MAY INCLUDE A DINNER, WHICH MAY NOT." VOTE: DEPUTY MAYOR GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS AGAIN DISCUSSED, AS DOCUMENTED. .:. .:. REGULAR AGENDA REGULAR 604. Office Of Commissioner Joanne M. Krebs Requesting That The Mayor And City Commission Consider The Florida League Of Cities "Cities Of Excellence" Award Program For 2008. Mayor Bush said, "Even though I cannot make the Motion, I would like the Commission to consider recommending our Manager for "'[City] Manager of the Year' - Florida League of Cities." "I WILL MAKE THE MOTION." MOTION BY COMMISSIONER MILLER. SECONDED BY DEPUTY MAYOR GILMORE. DISCUSSION. MAYOR BUSH EXPLAINED, "TO RECOMMEND MR. McLEMORE FOR 'CITY MANAGER OF THE YEAR'." MANAGER McLEMORE REMARKED, "I WOULD BE HONORED BY THAT." MANAGER McLEMORE THEN STATED, "BUT, IF THAT WAS YOUR WISH, I WOULD CERTAINLY WANT TO DO THAT. I WOULD NOT WANT TO DO THAT ON A SPLIT VOTE." ~~ r;~ ~ ~ p:: ~ ~, ~..c.: ;;~~ r;=,.c;2,,~..;;~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MAY 27,2008 PAGE 28 OF 28 VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: NAY DEPUTY MAYOR GILMORE: AYE COMMISSIONER BROWN : NAY COMMISSIONER MILLER: AYE MOTION CARRIED. MAYOR BUSH NOTED, "MOTION PASSED, BUT IN LIGHT OF MR. McLEMORE'S STATEMENT, I THINK THAT HE IS DECLINING BASED ON IT WAS NOT A UNANIMOUS VOTE. CORRECT?" MANAGER McLEMORE RESPONDED, "THAT'S CORRECT." Deputy Mayor Gilmore then suggested, "May I recommend that we give this - a little consideration again, and then maybe bring it up again at the next Commission Meeting to see if we have any others that we are interested in." Mayor Bush noted, "You can always bring it up under your Seat." Deputy Mayor Gilmore said, "Then I will do that." ADJOURNMENT Mayor Bush adjourned the Special Meeting at 8:42 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO-LUACES, CMC CITY CLERK APPROVED: MA YOR JOHN F. BUSH NOTE: These Minutes were approved at the Regular City Commission Meeting. ~ ~ ::-~ c::=> ~ ~ P-e ~ -~ ~ :;:~~;;:1~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING MAY 27, 2008 CALL TO ORDER The Special Meeting of Tuesday, May 27, 2008 of the City Commission was called to Order by Mayor John F. Bush at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Donald A. Gilmore, present Commissioner Robert S. Miller, present Commissioner Rick Brown, present Commissioner Sally McGinnis, present Commissioner Joanne M. Krebs, present City Manager Ronald W. McLemore, present City Attorney Anthony A. Garganese, absent Assistant City Attorney Kate Latorre, arrived at 5:16 p.m. A moment of silence was followed by the Pledge of Allegiance. Assistant Ciry Attorney Kate Latorre arrived at 5:16 p. m. "I WOULD LIKE TO REQUEST THAT WE PULL CONSENT `201' TO THE REGULAR AGENDA AND THE WE PULL IN ITS ENTIRETY, REGULAR [AGENDA ITEM] `603'." MOTION BY COMMISSIONER BROWN. MAYOR BUSH NOTED, "`201' CAN BE PUT ON THE REGULAR AGENDA, NO PROBLEM. NOW, `603' COMMISSIONERS. COMMISSIONER BROWN HAS MADE AMOTION - TO REMOVE `603' SINCE IT HAS NOT ALREADY BEEN ADDRESSED." SECONDED BY COMMISSIONER KREBS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 2 OF 28 VOTE: COMMISSIONER McGINNIS: NAY COMMISSIONER MILLER: NAY COMMISSIONER KREBS: AYE DEPUTY MAYOR GILMORE: NAY COMMISSIONER BROWN: AYE MOTION DID NOT CARRY. Mayor Bush complimented Commissioner Rick Brown for his work with the Boys Town of Florida in Oviedo and for serving on the Board. Mayor Bush added, "Congratulations Commissioner Brown." City Manager Ronald W. McLemore acknowledged Ms. Michelle Greco, Director, Finance Department and Ms. Kelly Balagia, Budget Analyst, Finance Department for their work on the Budget Presentation Award. You got a Memorandum from me very recently saying that we accomplished this Award on the first try, which is very unusual." Manager McLemore added, "Kelly (Balagia) and Michelle (Greco) made a commitment to try to do it and they did it on the first try. And that's an extremely commendable piece of work." Mayor Bush noted, "Congratulations Michelle (Greco)...." Commissioner Sally McGinnis asked, "...Did you do a Press Release..." Manager McLemore replied, "...It's going to go out tomorrow..." Mayor Bush then said, "...And Kelly (Balagia)." Commissioner Joanne M. Krebs remarked, "You know I sent you congrats and really, good work; good job!" Commissioner Krebs added, "Congratulations! Manager McLemore remarked, "Kelly (Balagia) just dug in and made the commitment to get it done and she's put in a lot of extra hours at no extra pay, to get it done." Mayor Bush then commented, "We are proud of you. Thanks very much." Mayor Bush said, "Commissioners, we have one (1) person who has asked to address the Commission early because they have another engagement. If you have no objection, Mary Pando from the Oviedo-Winter Springs Life Magazine would like to address the Commission. Is that acceptable?" Commissioner Brown remarked, "Yes." Commissioner McGinnis added, "Yes." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 3 OF 28 •• AGENDA NOTE: THE FOLLOWING PUBLIC INPUT WAS HELD AT THIS POINT DURING THE MEETING, AS DOCUMENTED, AND LATER IN THE MEETING, AS SHOWN ON PAGES 9 AND 10 OF THESE MINUTES. •3.3 PUBLIC INPUT Ms. Mary Pando, Editor/Publisher, Oviedo-Winter Springs Life, 121 Forest Trail, Oviedo, Florida: spoke on the merits of having a 4'I' of July celebration as an investment in "Community". INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department Advising The City Commission Of The Status Of Various Current Planning Projects. No discussion. INFORMATIONAL 101. Finance Department And Office Of The City Manager Announce That The City Of Winter Springs Has Received The Distinguished Budget Presentation Award For The First Time. Brief discussion. "MOTION TO APPROVE" [INFORMATIONAL AGENDA]. MOTION BY COMMISSIONER MILLER. SECONDED BY DEPUTY MAYOR GILMORE. DISCUSSION. VOTE: COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 4 OF 28 • • AGENDA NOTE: THE FOLLOWING CONSENT AGENDA ITEMS WERE DISCUSSED NEXT, BUT NOT NECESSARILY IN THE ORDER DOCUMENTED. • • CONSENT AGENDA CONSENT 200. Parks And Recreation Department Requesting The City Commissions Approval To Change The Part-Time Therapy Pool Specialist Position To A Full-Time Position And To Hire Liz Abitante For This Position. With brief discussion on this Agenda Item, Mayor Bush suggested, "We have got several people who want to speak on this item -maybe we should pull it off." Mayor Bush then noted, "So, we will move `200' to the Regular Agenda as well." Commissioner McGinnis stated, "Okay." No objections were voiced. CONSENT 201. Information Services Department Requesting A Supplemental Appropriation In The Amount Of $37,263.00 And Authorization To Proceed With Air-Pak As The Vendor For Server Room A/C And Electrical Work. As noted earlier in the Meeting, this Agenda Item was moved to the Regular Agenda. CONSENT 202. Not Used. CONSENT 203. Police Department Requests The Commission To Approve The Donation Of $150.00 From The Georgetowne HOA (Homeowner's Association). Brief discussion. Mayor Bush said, "So, [Consent] `200' and [Consent] `201' have been moved to the Regular Agenda. Motion to Approve?" "MOTION TO APPROVE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 5 OF 28 VOTE: COMMISSIONER KREBS: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER MILLER: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Finance Department Requesting City Commission Acceptance Of The Comprehensive Annual Financial Report (CAFR), As Presented, For The Fiscal Year Ended September 30, 2007. Ms. Kelly Leary, Auditor, McDirmit Davis and Company, LLC., 605 East Robinson Street, Suite 635, Orlando, Florida: spoke on the Comprehensive Annual Financial Report (CAFR). Discussion. Ms. Leary commented, "Overall, the -City looks great compared to other cities; the trend of the City is -positive." Ratios were addressed next, to which Mayor Bush asked, "Is this in the Report that you have got right there?" Ms. Leary replied, "It is not." With continued discussion, Manager McLemore noted, "It is important to -understand that that is a ratio computation." Furthermore, Manager McLemore explained, "These are ratio computations, they are not absolute dollars -because that is the reason it stayed stable, as our Budget overall has grown." Discussion. Commissioner Krebs asked, "What cities are we compared to? I know you keep saying other cities or cities this size. Do we have names of cities?" Ms. Leary replied, "I don't have that page with me. I can send it to Michelle (Greco)." Commissioner Krebs stated, "Please. I would like to see -who we are being..." Ms. Leary said, "...Compared to?" Commissioner Krebs said, "Yes." Commissioner Robert S. Miller said to Ms. Leary, "I really wanted to compliment you on one (1) chart, and that was on our debt." Further discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 6 OF 28 "MOTION TO APPROVE - TO ACCEPT." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER KREBS. DISCUSSION. MAYOR BUSH NOTED, MOTION TO APPROVE THE ACCEPTANCE OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT." VOTE: COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. REPORTS REPORTS 400. Office Of The City Attorney -Anthony A. Garganese, Esquire Assistant City Attorney Latorre stated, "No Report." REPORTS 401. Office Of The City Manager -Ronald W. McLemore No Report. REPORTS 402. Office Of The City Clerk -Andrea Lorenzo-Luaces, CMC City Clerk Andrea Lorenzo-Luaces advised the City Commission that she was planning on bringing them an Agenda Item related to expiring Advisory Board Re-Appointments at the next Regular City Commission Meeting. REPORTS 403. Office Of The Mayor -John F. Bush Mayor Bush mentioned a Fundraiser for Coach Ken Brown. Next, Mayor Bush noted Bryan and Carla Wilson's concern with using carriage horses at City events. With discussion on this, Commissioner Krebs remarked, "No need to waste Staff's time; I will bring a Report back on my own time." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 7 OF 28 Next, Mayor Bush then mentioned the Hometown Democracy effort and that he would send out a summary later and that it will probably be on the ballot in 2010. REPORTS 404. Commission Seat One -Robert S. Miller Commissioner Miller mentioned previous comments related to the Fire Union and that he would add this to the Record and that everyone would get a copy. Tape 1/Side B Continuing, Commissioner Miller commented on the Financial Award we just received and noted, "There is a common denominator though that has -been here throughout all of this. Commissioners on this dais have come and gone." Commissioner Miller added, "We continue to get these things and we never got them in the past. The common denominator, for me, is the man who is sitting to - my left or to your right, the City Manager. And, I think he deserves a lot of the credit for this because good leaders assemble good people around them. And it is a really tough thing to do, to find the right people and consistently to do this. And, all the folks that -are on our Staff are all superb performers." Commissioner Miller continued, "I think Ron McLemore has done a superb job and I think a lot of these things that we continue to get is because he has chosen aStaff -and surrounded himself with a group of really fantastic performers. And, I hope our performers continue to perform the way they have in the past because we have a good City and we can make it a lot better if we continue on - a positive track." Discussion. Manager McLemore noted, "A Manager cannot be successful without a strong management team, and we have assembled a strong management team." REPORTS 405. Commission Seat Two -Rick Brown Commissioner Brown advised the City Commission that he had just been Appointed to the Executive Council for Leadership Seminole. Brief discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 8 OF 28 REPORTS 406. Commission Seat Three/Deputy Mayor -Donald A. Gilmore Commissioner Donald A. Gilmore commented, "The only thing I would really like to do at this point is compliment Susie (Coffman, Senior Center Manager, Parks and Recreation Department) and her Staff at the Senior Center for the fine Event on Saturday." REPORTS 407. Commission Seat Four -Sally McGinnis Commissioner McGinnis mentioned her serving as the Vice Chair of the Seminole County Alliance and advised the City Commission to be mindful of needs for community services. Commissioner McGinnis remarked, "I do want to congratulate our financial Staff. I was proud of that award too - I am anxious for the Press Release to just go everywhere." Further brief comments followed on Press Releases. REPORTS 408. Commission Seat Five -Joanne M. Krebs Commissioner Krebs mentioned Commissioner McGinnis's meeting with the owners of the Winter Springs Golf Course. Further comments. Commissioner Krebs again congratulated "The Finance Department for a job well done." • • AGENDA NOTE: THE FOLLOWING ADDITIONAL REPORT WAS GIVEN NEXT, AS DOCUMENTED. • • REPORTS REPORTS 403. Office Of The Mavor -John F. Bush Mayor Bush commented, "You all got a copy of this petition from the Homeowners of properties along Northern Way concerning the sidewalks. And - is this something that the Commission - I guess you need to think about it if you want to bring it back up for discussion or not. But I just wanted -make note that we did receive the Petition." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 9 OF 28 Mr. Brian Fields, P.E., City Engineer, Public Works Department mentioned that the project is out to bid; the project will be coming to the Commission on the second Meeting in June 2008; and lastly that a Notice will be going out to the Homeowners to let them know the date of the Meeting. Mayor Bush suggested that those who signed the Petition be notified. Next, Mayor Bush said, "I gave you copies of this Resolution Number 2008-29. Resolution of the City Commission supporting the `Central Florida Commuter Rail Project' - I would like -for the Commission to, if you have a chance to look at it, to Approve this Resolution so that we can join with the other cities in the area. This is through the METROPLAN Advisory Committee that this Resolution came to support this." "I WOULD DEFINITELY MAKE A MOTION TO SUPPORT THAT -THE WAY GASOLINE IS GOING NOW, THE ONLY WAY TO GET AROUND IN MOST MAJOR CITIES IN THE UNITED STATES THIRTY (30) YEARS FROM NOW IS GOING TO BE A MASSIVE PUBLIC TRANSPORTATION SYSTEM." MOTION BY COMMISSIONER MILLER. SECONDED BY DEPUTY MAYOR GILMORE. DISCUSSION. MAYOR BUSH NOTED, "MOTION IS TO APPROVE RESOLUTION 2008-29." VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Mayor Bush asked City Clerk Lorenzo-Luaces, "Will you make sure this gets sent to the METROPLAN ORLANDO [Municipal] Advisory [Committee]?" City Clerk Lorenzo- Luaces nodded affirmatively. • • AGENDA NOTE: PUBLIC INPUT WAS DISCUSSED AGAIN, IN ADDITION TO WHAT WAS PREVIOUSLY NOTED ON PAGE 2 OF THESE MINUTES. • • PUBLIC INPUT Mr. Mike Welch, 800 Honeysuckel Lane, Casselberry, Florida: as a Member of the Lake Monroe Amateur Radio Society, Mr. Welch spoke about children enjoying the fourth of July festivities and that he would like to see the Event continued. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 10 OF 28 Ms. Betty Mignone, 311 Casa Grande Court, Winter Springs, Florida: commented on the merits of the Senior Center and suggested that Ms. Liz Abitante (Therapy Pool Specialist, Parks and Recreation Department) should be given afull-time position. Mr. Bob Henderson, 635 White Ibis Court, Winter Springs, Florida: commented on fireworks and suggested a three (3) tier process with Winter Springs residents getting in free, that those in Seminole County would pay more; and those from other areas would pay even more. Ms. Carrie E. Weaver, 240 Third Street, Winter Springs, Florida: as a resident who lives behind the Senior Center, Ms. Weaver was pleased with the Senior Center and Therapy Pool and suggested that Ms. Liz Abitante (Therapy Pool Specialist, Parks and Recreation Department) be given afull-time position. Mr. Arnie Nussbaum, 687 Andover Circle, Winter Springs, Florida: spoke on Agenda Item `603' and suggested that the Fourth of July Event be done on a smaller scale to increase morale; spoke of the importance of getting the town together; pro-bono entertainment; and complimented the City on the Senior Center and the Therapy Pool. Ms. Isabelle Laub, 1372 Blue Spruce Court, Winter Springs, Florida: remarked about the Senior Center; spoke of safety concerns and preventing lawsuits; and suggested that Ms. Liz Abitante (Therapy Pool Specialist, Parks and Recreation Department) be given afull- time position. Mr. Grady Smith, 663 Andover Circle, Winter Springs, Florida: Mayor Bush stated, "Is in favor of the Therapy Pool and does not wish to address the Commission." Ms. Sherry O. Smith, 663 Andover Circle, Winter Springs, Florida: Mayor Bush added, "Sherry Smith also is in favor." Mayor Bush recognized former City Commissioner Edward Martinez, Jr. Mr. Edward Martinez, Jr., 205 Little Creek Lane, Winter Springs, Florida: spoke of leadership of the Commission; the Ad Hoc Winter Springs Citizen Property Tax Reform Mitigation Study Committee; the Sunshine Law; previous comments by the City Commission; and that he supported Consent Agenda Item "201" and Agenda Item Regular "603". Mr. James B. Moriarty, 1376 White Oak Drive, Winter Springs, Florida: as a Member of the Rotary Club, Mr. Moriarty commented that the Rotary Club enjoyed supporting the kids activities at previous Fourth of July Events and asked that the Event be held for this year, even if at a reduced scale. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 11 OF 28 Mr. Jeff McCall: representing the Winter Springs Professional Firefighters, Mr. McCall commented on the proposed consolidation of the Fire Department; that they wanted to be involved in the process; and remarked about other area Fire Departments. Discussion. Mayor Bush inquired, "At what point -will the Union, actually the Firefighters, let alone the Union, would be involved in what is going on?" Manager McLemore commented, "State Law says that you have to meet with your Union and discuss impacts of Consolidation. That's exactly what we've planned to do. We've had discussions already; I've heard his comments -we're certainly taking those into consideration. But, by Law, we have to meet with them and hear what their issues are. And that's exactly what we plan to do. We're becoming more and more intelligent about what actually this thing would look like on a daily basis now. I understand what Jeff s (McCall) issues are and we will have further formal discussions about those in the immediate days ahead." Mr. Bob Rucci, 673 Turkey Hollow Circle, Winter Springs, Florida: Mayor Bush said, "He is in favor of [Consent] `200' and [Regular] `603'- does not wish to address the Commission." Ms. Kathy Holloway, 705 Glasgow Court, Winter Springs, Florida: Mayor Bush remarked, "And also, I have a letter here, just turned in from Kathy Holloway." Mayor Bush continued, "You are speaking in favor of the Therapy Pool position." Ms. Constance McCahan, 1537 Braewick Street, Winter Springs, Florida: also suggested that Ms. Liz Abitante (Therapy Pool Specialist, Parks and Recreation Department) be given afull-time position at the Senior Center. Ms. Ethel Beecher, 1207 Winter Springs Boulevard, Winter Springs, Florida: suggested that if the City can only have one event, that it be the Fourth of July. Mayor Bush called a Recess at 6:41 p. m. Mayor Bush called the Special Meeting back to Order at 6: 50 p. m. Tape 2/Side A CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 12 OF 28 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department -Planning Division Requests The City Commission Hold A Public Hearing For The Aesthetic Review Of The Proposed Fence Modification Between JDC Buildings #4 And #17 And The Adjacent Kingsbury Residence, Within The Town Center. Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department presented this Agenda Item. Brief discussion. Mayor Bush opened the "Public Input "portion of the Agenda Item. No one spoke. Mayor Bush closed the "Public Input" portion of the Agenda Item. "MOTION TO APPROVE - 500." MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Not Used. PUBLIC HEARINGS 502. Community Development Department -Planning Division Requests The City Commission Conduct A Public Hearing For The 2"d Reading And Adoption Of Ordinance 2008-09, Which Redefines The City Boundaries Of Winter Springs To Include Lands Previously Annexed By The City And Provides For Incorporation Into The City Charter. Ms. Latorre read Ordinance 2008-09 by "Title" only. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 13 OF 28 Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department introduced this Agenda Item for discussion. Commissioner Miller asked for assurance that the specifications are accurate. Ms. Sahlstrom stated, "The Consultant has gone through this and Kip (Lockcuff, P.E., Director, Public Works/Utility Departments) has gone through it as well; and both Kip (Lockcuff) and the Consultant have indicated this is in fact our description." Mayor Bush opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Bush closed the "Public Input" portion of the Agenda Item. "I MAKE A MOTION THAT WE APPROVE ITEM `502'." MOTION BY COMMISSIONER MILLER. MAYOR BUSH STATED, "SECONDED BY COMMISSIONER BROWN." DISCUSSION. VOTE: DEPUTY MAYOR GILMORE: AYE COMMISSIONER BROWN: AYE COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. • • AGENDA NOTE: THE FOLLOWING TWO (2) AGENDA ITEMS, PREVIOUSLY LISTED ON THE CONSENT AGENDA WERE DISCUSSED NEXT AS PART OF THE REGULAR AGENDA, FOLLOWED BY THE ORIGINAL REGULAR AGENDA ITEMS, AS DOCUMENTED. • • REGULAR AGENDA FORMERLY LISTED ON THE CONSENT AGENDA Parks And Recreation Department Requesting The City Commissions Approval To Change The Part-Time Therapy Pool Specialist Position To A Full-Time Position And To Hire Liz Abitante For This Position. Mr. Chuck Pula, Director, Parks and Recreation Department spoke on this Agenda Item. Commissioner McGinnis remarked, "I think we are lucky to have Liz (Abitante, Therapy Pool Specialist, Parks and Recreation Department). CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 14 OF 28 Commissioner Krebs asked if Mr. Pula had considered Volunteers doing some of the needed work. Mr. Pula agreed. Continuing, Commissioner Krebs said to Ms. Liz Abitante, Therapy Pool Specialist, Parks and Recreation Department, "All I hear is just great stuff -thank you for doing the great job that you are doing. And we always hear wonderful things -about Susie (Coffman)." Further discussion. "I WOULD LIKE TO MAKE A MOTION TO APPROVE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. DEPUTY MAYOR GILMORE NOTED, "WE ARE APPROVING THE HIRING OF AN INDIVIDUAL, AND I DON'T THINK THAT IS OUR JOB. I THINK WE NEED TO AUTHORIZE THE POSITION GOING FROM PART-TIME TO FULL-TIME." MANAGER McLEMORE NOTED, "YOU ARE TECHNICALLY CORRECT. WE'RE REALLY SAYING THAT THE EMPLOYEE THAT HAS ALREADY BEEN CHOSEN BY PARKS [AND RECREATION DEPRTMENT] IS DOING AN OUTSTANDING JOB AND WE'RE TRYING TO ACKNOWLEDGE THAT TO YOU. WE'RE NOT REALLY ASKING FOR YOUR AUTHORIZATION TO HIRE HER -WHAT WE'RE ASKING IS YOUR AUTHORIZATION TO FUND THE POSITION FULL-TIME." "THAT IS THE AMENDMENT THAT I WOULD LIKE TO MAKE -THAT WE ARE AUTHORIZING AFULL-TIME POSITION." AMENDMENT TO THE MOTION BY DEPUTY MAYOR GILMORE. MAYOR BUSH NOTED THAT THE AMENDMENT WAS "AUTHORIZING FULL-TIME." SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: (ON THE AMENDMENT TO THE MOTION) COMMISSIONER BROWN: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE I S OF 28 VOTE: (ON THE MAIN MOTION, AS AMENDED) DEPUTY MAYOR GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. FORMERLY LISTED ON THE CONSENT AGENDA Information Services Department Requesting A Supplemental Appropriation In The Amount Of $37,263.00 And Authorization To Proceed With Air-Pak As The Vendor For Server Room A/C And Electrical Work. Ms. Joanne Dalka, Director, Information Services Department presented this Agenda Item for discussion and reviewed various aspects with the City Commission. Discussion. With discussion on the ownership of Air-Pak Services, Inc., Ms. Dalka noted, "I have a signed statement which is notarized stating that he is sole owner -that Mr. Gray is sole owner, Paul Michael Gray and I have also got his Articles of Incorporation showing that he has one hundred percent (100%) ownership in this company; if you would like to see them." Commissioner Brown suggested, "I would like it entered into the Record." Ms. Dalka stated, "Okay." Further discussion. Commissioner Krebs stated, "I want to thank Joanne (Dalka) for taking the initiative to call me as well. I don't know if she called everybody else -just to see if we have questions. I really like that -and you [Joanne Dalka] do it quite often, when you have an item coming up and I appreciate that." With additional discussion, Deputy Mayor Gilmore suggested there be a program for a data center/computer room to meet future requirements in the long run. "MOTION TO APPROVE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE l6 OF 28 REGULAR 600. Community Development Department Requests The Commission Consider A Conceptual Development Plan For A 60,104 SF (Square Foot) Retail And Office Development On 7.29 Acres, Located On The North Side Of SR (State Road) 434, At The Northwest Corner Of Its Intersection With Fountaintree Drive, Immediately Adjacent To And West Of Harbor Winds. Mr. John Baker, AICP, Senior Planner, Community Development Department introduced this Conceptual Plan for discussion. Mr. Baker noted, "You have Lake Talmo here, the former Golf Terrace Apartments is up here, and Harbor Winds is over here. You have a two (2) story, 46,000 square foot building here with retail on the first floor and office on the second floor; and then the smaller single-story buildings here - it would be real nice and we're kind of hoping that they can have anight-time restaurant in here. We think it would be a really good feature. They couldn't have aday-time sit-down restaurant there because of the lack of parking. There are 200 parking spaces and that would accommodate what they have, with the office and the retail in the daytime, but to have a restaurant, they would have to do it at night when the offices were closed down. In your packet, you will notice there was a letter from VHB (Vanasse Hangen Brustlin, Inc.) Engineering -the people representing the Fountain Tree, the former Golf Terrace. There are concerns that were raised that need to be addressed during the Final Engineering; there are some important concerns there, but these are concerns that should be addressed during the Final Engineering; that we should keep them in mind, but they are not show-stoppers at this level. This is a very good plan. We've got a couple of things we wanted to point out. They've got more of the compact spaces than the Code currently allows. We would support a variation from that, and there is some very minor, if you look where this jogs out, there are some very minor incursions over the buffer; there are no pilings put into the fifty foot (50') buffer around the lake, but there's a platform that goes out over that buffer just a very minor bit, so we need to address that in some form or manner." Commissioner Miller said, "Talking about restaurants and things like that, and these are going to front on Lake Talmo which may not be the greatest looking lake right now; but if they were to use that for restaurant purposes, how would that work, given the appearance or maybe I misunderstood what you said -how would that work, in an appearance like that?" CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMM[SSION SPECIAL MEETING -MAY 27, 2008 PAGE 17 OF 28 Mr. Baker answered by saying, "Well, I believe the restaurant would go into one (1) of the single story buildings." Commissioner Miller then stated, "So, in other words, it would be on the other side of those buildings?" Mr. Baker answered, "No Sir, this is the two (2) story building." Commissioner Miller inquired, "So, is building 1 also a two (2) story building?" Mr. Baker responded, "No Sir, there are two (2) single story buildings, and then the large building is the two (2) story building." Commissioner Miller noted, "I thought building 3, the office building was two (2) story? Which is what it says, then the Plan that I have (unless you gave me an outdated Plan), it says that Building I is a one (1) story retail, Building 2 is a one (1) story retail." Mr. Baker responded, "Yes, Sir." Continuing, Commissioner Miller asked, "So, if that is the rear, that's the North side of Building 2, why is it two (2) floors?" Commissioner Brown stated, "It is Building 3." Commissioner Miller stated, "I'm looking for the north side of Building 1 and the north side of Building 2. I am sorry you are putting stuff up that is probably not in here - so, the question is, `Is the north side of buildings 1 and 2, if that is what restaurants are going to be, I just want to make sure that some thought has been given by Staff to the fact that if a restaurant was - if this project -could be improved, is it going to be possible, the way we are looking at, the way we are considering this right now, to be able to have restaurants on the north side of these buildings which would face the lake, so that at some point - if the lake was cleaned up a little bit and dressed up, it would be fun for people to go and eat there'; because should we be eating outdoors in a nice environment, like we were trying to do here in the Town Center in certain areas." Mr. Baker suggested, "If we could have the Applicant address that, but I believe that it would be all the way through that building." Commissioner Miller commented, "The north face of that building is just a flat wall, where I am sure there is going to be air conditioning systems and trash cans and stuff like that out there. Now, I haven't actually gone out there and walked out and taken a look at that, right now in terms of this, but my concern was if we are going to have restaurants in there, has some thought been given that it may be good to think about the back side of that, the north side of that building?" Mr. Michael Hilal, MTH Development, LLC., 1101 North Maitland Avenue, Maitland, Florida: stated, "I'm the Developer of this Project. The air conditioning units and anything -associated with it, would actually be on the roof; you wouldn't be able to see them from the back." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 18 OF 28 With further discussion, Mr. Hilal explained, "Well, actually building 1 and 2 are exclusively retail." Mr. Miller questioned further, "And restaurants?" Mr. Hilal added, "And restaurants. Restaurant is included in retail." Mr. Miller suggested, "I think you should give some -this is just an observation that I am making." Mr. Hilal stated, "What hasn't been shown on these yet is that there are a lot more windows facing the lake..." Commissioner Miller added, "...Than what is depicted here?" Mr. Hilal stated, "Than what is depicted here." Commissioner Miller then said, "I think we need to have the most current -that you're talking about if we are going to comment on this; we obviously don't have it." Furthermore, Commissioner Miller remarked, "I just came back from a week in Europe, in Switzerland -they go out of their way to make beautiful settings to eat outdoors. Now, we can't eat outdoors here at certain times of the year. I know we are not going to do it at certain times, but there are other times of the year when people want to sit outside, and if you eliminate the possibility altogether, then it will never happen. And I am not trying to tell you how to do your business, I am just making an observation here that because it is fronting a lake, it is something maybe you might want to think about. Go back and take a look at it, and if it makes sense, think about it; if it doesn't, then, this is the way it will look." Mr. Farid Tawill, Tawill Engineering, Inc., 8606 Bay Shore Cove, Orlando, Florida: stated, "I'm the Civil Engineer. I'm not the Architect of this. Our initial plans that show a Boardwalk outside in the back of these Buildings 1 and 2, even though the Boardwalk would not be constructed by piers, it would be constructed cantilevered-type; but the City Staff rejected that Boardwalk idea. We want to envision that, sitting outside and have that; and even we have the concept where most of the trees would be preserved; where this boardwalk would be built around those trees." Commissioner Miller said, "I am sorry to hear that happened." Mr. Tawill further noted, "But because it is an encroachment into the fifty foot (50') setback, the buffer, so we eliminated that. The initial Plan it shows that, the Boardwalk. We would love to have that idea, the Boardwalk." Commissioner Miller then asked, "Is it not possible to? I would like to see that. I would like to see that revisited if we could -work the details." Mayor Bush suggested, "Why don't we have Staff tell us why they rejected it?" Mr. Baker explained, "The Comprehensive Plan as noted in your Agenda Item has a fifty foot (50') upland buffer." Tape 2/Side B CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 19 OF 28 Mr. Baker continued, "We are not proposing to encroach in the wetlands, but there is a minor encroachment with this cantilevered walkway into the fifty foot (50') buffer, very minor, and we felt that it was acceptable; because typically around a lake, you could have some sort of a walkway down to the lake, and even a dock or a gazebo out into the lake which would also be an encroachment. We felt that this very minor encroachment that they were showing right in just a little bit of these corners, was far less than what they would do if they had a dock or gazebo in the lake. They aren't putting any pilings into that, but they are cantilevered out over it." Commissioner Miller stated, "I think something like this will make this a destination for people to go and visit; to eat; to sit around and I think we need to take another look at this. I don't know where you are on this? You may not want to go forward on this? I understand that I am just - I understand I wasn't aware of this. It never got to me. I am just voicing an opinion of this. I would like to see this brought back and quickly, if you are under - if you are ready to go on bidding. I would like to see it brought back quickly and let us take a look at it." Commissioner McGinnis stated, "I agree with Commissioner Miller. I believe -you chose not to bring it forth at another meeting, Correct?" Mr. Tawill asked, "The Boardwalk?" Commissioner McGinnis stated, "Your whole Agenda Item." Mr. Hilal responded, "Yes." Commissioner McGinnis stated, "I think it is exciting. I am delighted. I want to see this happen soon. This really is the Gateway to our City -that Project is, and so, how it looks is really important. I cannot tell anything of course from these drawings. This looks like building blocks - I am hoping we can get a better rendition of this. This looks like - a kit put together. If you have something else, I would love to see it." Mr. Hilal said, "I really didn't want to bring these out yet, because they are not final." With further comments, Commissioner McGinnis answered, "You know, we are very strong on aesthetics. So, you know what you are in for. Right?" Mr. Hilal stated, "Actually, Mr. Baker here advised us of that before we even brought anything to him - that Architectural Review would be very stringent." Commissioner Krebs added, "I believe you wanted to show something." Mr. Hilal noted, "These are preliminary." With further comments, Commissioner McGinnis stated, "Are these concepts, or what is this?" Mr. Baker noted, "Again, this is just a concept review. This is not Final Engineering or Aesthetic Review." Commissioner McGinnis said, "I understand." Mr. Hilal explained, "These are what our Architect has envisioned thus far." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 20 OF 28 Discussion. Commissioner Krebs stated, "I thought before you said that there wouldn't be enough room for - I understand what Commissioner Miller is saying, but I thought you said there wouldn't be an opportunity for eateries there because of the parking problem?" Mr. Tawill explained, "What Mr. Baker was referring to, was that it wouldn't be a full-day restaurant; it would be evenings only; Ithink - 4 [p.m.] or 5 p.m." Mr. Baker noted, "Because of the limited parking area, they couldn't have asit-down restaurant during the day when the businesses were open; there wouldn't be enough room. But, if they limited the restaurant until after the offices closed, they would have adequate parking, and of course, that would be helped by having the bus stop." Commissioner Krebs stated, "I am just concerned as to a bus stop. I mean you know people. I am just concerned as to -you are limiting yourself as to who you could get under those circumstances to even open up a restaurant." Mr. Hilal stated, stated, "Me personally, I would love to have -all day, all night restaurants there' -just like an Olive Garden, or maybe a Carrabba's or something like that - I really don't have anybody yet. And -more or less, we are just trying to comply with City guidelines." Commissioner Krebs stated, "Yes, but I guess to John's (Baker) point, you probably have it built so that you are utilizing as much space as possible there for retail; therefore needing all of those parking spaces -unless you were willing to not have some of that; and have more parking space. Then, you could have an all day restaurant; but, I am sure that is not where you are going. You know what I don't like about that? I just don't like those pieces that just go up making it look like it is something but it is really not -where it doesn't go back far. That is just me - I just do not like it - it is a facade and -just to me looks cheap. " Mr. Hilal noted, "Again, this is not how it would really look, it is a computer generated drawing." Commissioner Krebs said, "I know you don't want to show that. I am just saying that about that. Since this is conceptual -you are probably getting our ideas and I was just throwing out one of my ideas." Mr. Tawill stated, "I'm sure you have seen your Town Center." Commissioner Krebs answered, "Yes, I have." Mr. Tawill noted, "Pretty much one hundred percent (100%) of it is facade; except for the two (2) floor buildings." Commissioner Krebs commented that, "In the beginning of it, I think we knew we don't have two (2) stories there." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 21 OF 28 Commissioner Krebs then noted, "Going forward, I don't think you are going to see that at all. I think you are going to see two (2) stories. I think you are going to see residential on top. You are not going to see -you know what piece I am talking about. Those are my comments." Manager McLemore said, "I am going to call on Commissioner Brown to help me out here. But, as I understand it, you wanted to have outdoor dining, but there is no room for outdoor dining." Mr. Hilil responded, "We would like to, if the City would give us a Variance." Manager McLemore explained, "My understanding is that outdoor dining is a very, very important component of a restaurant today in terms of financial success, so, please correct me if I'm wrong..." Commissioner Brown remarked, "...You are right." Furthermore, Manager McLemore noted, "So, with the investment that you are making here, with the idea of trying to bring in a restaurant, I think we need to go the extra mile before you invest your money in there, to see if we can accomplish that outdoor dining. Now, I don't know what that answer is right now, but I think it is hugely important to what you are trying to do there." Mr. Hilal remarked, "We would love to have it." Manager McLemore said, "I don't have any answers for you right now; I'm just saying I think we need to dig in and see if we can come up with a way to make it happen. So, that's my recommendation is to just try again; see if we can come up with some way to make it happen, and put this on hold for a week or two (2)." Next, Deputy Mayor Gilmore stated, "I have a little concern on stormwater retention, in the first drawings that we received a couple months ago and you pulled it off, you showed underground storage." Mr. Tawill responded, "Correct". Deputy Mayor Gilmore said, "I presume that is still here today, and I noticed that in the comments that have been attached -the one that was attached to this from VHB (Vanasse Hangen Brustlin, Inc.); they bring up concerns about your underground stormwater retention. This one brings up concerns about your stormwater retention, and if I remember correctly, a lot of your stormwater retention was under the wooden platform area that Commissioner Miller was talking about. Now, where is this stormwater retention going to be? And, what bothers me, it is being questioned and I would certainly think that would have been solved before this came before the Commission for concept, because any change there is going to change your concept." Mr. Tawill answered, "The stormwater was initially and always have been in the back of Building 3." Deputy Mayor Gilmore said, "In the parking lot." Mr. Tawill responded, "Correct." Deputy Mayor Gilmore then asked, "How are you going to keep that from plugging?" CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 22 OF 28 Furthermore, Mr. Tawill explained, "There are three (3) alternatives that we are working with the Geotechnical Engineer -one of them is exfiltration trenches; the other one is a vault; and the third one is the infiltrators. We haven't decided yet which alternative we will use, but every one of them has a system that could be checked periodically and will be cleaned up." Deputy Mayor Gilmore noted, "This is for the Commissioners -this was an interest and a concern on the church that we heard the last time, because it had underground water retention too -Starlight (Baptist Church) had the same concern - and I noticed it has been addressed by your neighbors." Mr. Tawill commented, "In the second letter that you showed me, that is my response to the letter correct - and I did address the stormwater system." Mr. Fields answered, "The only thing I'd like to add to that one is that, underground exfiltration chambers are in use in the City. They are higher maintenance; they are higher costs to install. Two (2) projects that have them -one is the West End Center, it's under the parking area; the other one is Tuskawilla Square -the Alex Strings project. Those are just two (2) of them. The Highlands Apartments also has it; Hayes Road Plaza was approved -not yet built with it. It's very common, especially -with land prices to maximize land use to go to the underground exfiltration; it does require more maintenance, more inspection, and if not inspected it can cause problems; but, it's certainly permittable by the St. John's River Water Management District and it can be effective..." Deputy Mayor Gilmore added, "...As long as it is being looked at real close." Continuing, Mr. Fields noted, "This has not been submitted for Final Engineering. We haven't reviewed any calculations on it yet. We would, as a part of final design." Commissioner McGinnis commented, "Thank you Mr. City Manager because I think the issue is outdoor dining and I think we can probably reach an agreement here. We need something like this in that neighborhood very badly. I can also suggest that it would be wonderful to have a place to have breakfast, so maybe you might consider breakfast and dinner. Now, when you talk about -when you mention words like Olive Garden and Carrabba's, my blood goes cold, because that would make me sad. I hope you make every effort to find anon-chain; if you could find a mom and pop endeavor -that would just be such a wonderful addition to our City. If you can't, that's fine, I will still go there." Mr. Hilal said, "No, those were just examples I was using." Furthermore, Commissioner McGinnis said, "I know. That is my bias. You have to hear it. I envision the Town Center being all owner-operated. But, -that is not life." Mr. Hilal said, "We would love to have any tenant that is willing to -utilize our space." Commissioner McGinnis stated, " I know." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 23 OF 28 Next, Mr. Hilal said, "With regard to the -outdoor patio, it's not our choice not to include it. It's against Code, according to what is written in the statutes." Commissioner McGinnis then inquired, "When is the anticipated completion of this road that Casselberry is doing? Do you happen to know when that is going to come through?" Mr. Fields answered, "Probably a couple months away. Winter Park Drive, new Winter Park Drive, City of Casselberry's project connecting to [State Road] 434 -probably several months out." Discussion followed on a new Winter Springs restaurant that serves breakfast. Commissioner Miller stated, "Gentlemen, this is a nice looking project. I hope you will work with Staff. I would like to see -the decks come back, I hope you can work something out on that." Mr. Hilal stated, "If we could get a Variance." Commissioner Miller noted, "Well, I think the City Manager said that we are willing to work with you on this, we'll see what can be done." Furthermore, Commissioner Miller offered, "If a way can be found, I would like to see us work very hard to find that way." "MOTION TO ACCEPT COMMISSIONER KREBS. DISCUSSION. COMMISSIONER MILLER MADE..." COMMISSIONE ALL THE COMMENTS." THE CONCEPTUAL..." MOTION BY SECONDED BY COMMISSIONER BROWN." NOTED, "...WITH ALL THE COMMENTS R KREBS ADDED, "...YES, INCORPORATING VOTE: COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. REGULAR 601. Public Works Department Requesting The City Commission Consider A Request From Hacienda Village To Fund The St. Johns River Water Management District Permit For The Gee Creek Bank Stabilization Project In The Amount Of $500.00. Mr. Fields spoke first on this Agenda Item. Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 24 OF 28 ~~MOTION TO DENY FUNDING THE FIVE HUNDRED DOLLARS 0500.00)." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER MILLER. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER BROWN: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. REGULAR 602. Community Development Department Requests The City Commission Consider Dates For A Workshop To Discuss Leadership In Energy And Environmental Design (LEED) Concepts And Tools. Mr. Stevenson began the discussion on this Agenda Item and the proposed Workshop and noted, "We are working with a number of professionals including the Architect that was mentioned during that meeting, to get them there for this meeting." With brief discussion, Mayor Bush suggested, Monday, "July 21 S` [2008] - a possible date and you will confirm this then Randy (Stevenson)?" Mr. Stevenson stated, "Yes." Mayor Bush asked the City Commission, "All the Commission in favor of the [July] 21S` [2008]?" Commissioner Krebs noted, "Yes." Deputy Mayor Gilmore stated, "Yes." No objections were voiced. Continuing, Commissioner Krebs and Mayor Bush suggested the Workshop commence at "6:30 [p.m.]." Mayor Bush then asked Mr. Stevenson how long the Workshop might last? Mr. Stevenson suggested, "I would allot at least a couple of hours; so maybe two and a half (2 '/z) hours." REGULAR 603. Parks And Recreation Department Requests That The City Commission Reconsider Approval And Funding The July 4 Celebration Of Freedom On A Reduced Smaller Scale. Mr. Pula introduced this Agenda Item. Much discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 25 OF 28 Discussion followed on a previous Motion. Commissioner Miller suggested that Staff bring back in the next two (2) weeks an Informational Agenda Item related to the approximate attendance at the last two (2) or three (3) events; with the idea of what would we need to charge so the event would pay for itself. Further discussion. Tape 3/Side A Discussion followed on possible ways to fund a Fourth of July event. Commissioner Miller added that he would again like to see this issue brought back in two (2) weeks as an Informational Agenda Item, and he would like to know if anyone wanted to help sponsor this event. Discussion continued. "I WILL MAKE AMOTION -THAT WE EMPOWER OUR PARKS AND RECREATION DEPARTMENT TO DO WHAT THEY CAN TO BRING THE COST DOWN. WE THEN MAKE A COMMITTMENT TO MOVE FORWARD WITH THIS AND ENLISTING THE ROTARY AND ALL THE OTHER ENTITIES THAT HAVE PLEDGED SUPPORT AND THAT THE CITY WILL FUND THE REMAINDER FOR THIS YEAR OF THIS EVENT." MOTION BY COMMISSIONER McGINNIS. MOTION DIED FOR LACK OF A SECOND. Further discussion. "I WOULD LIKE TO MAKE A MOTION THAT IF THE CITY MANAGER CAN COME BACK WITHIN THE NEXT FOURTEEN (14) DAYS WITH A PLAN, EVEN ON A MORE SCALED DOWN LEVEL THAT SHOWS THAT WE CAN DO THIS THROUGH BEING TOTALLY REVENUE NEUTRAL AND VENDOR ADVERTISING, SPONSORSHIP, AND GATE FEE AND PARKING FEE SUPPORTED, THAT WE GO FORWARD. OTHERWISE, WE LET THE ISSUE DIE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER MILLER. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 26 OF 28 VOTE: COMMISSIONER BROWN: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. REGULAR 604. Office Of Commissioner Joanne M. Krebs Requesting That The Mayor And City Commission Consider The Florida League Of Cities "Cities Of Excellence" Award Program For 2008. Commissioner Krebs introduced this Agenda Item for discussion. "BECAUSE OF HIS CONTRIBUTION TO OUR CITY THROUGH HIS OUTSTANDIING CIVIC COMMITMENT, I WOULD LIKE TO NOMINATE COMMISSIONER BROWN FOR `COUNCIL MEMBER OF THE YEAR'." MOTION BY COMMISSIONER KREBS. MOTION DIED FOR LACK OF A SECOND. "I WOULD LIKE TO NOMINATE ANDREA (LORENZO-LUACES) FOR `CITY CLERK OF THE YEAR'." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. CITY CLERK LORENZO-LUACES STATED, "I WOULD RESPECTFULLY DECLINE -THANK YOU." COMMISSIONER KREBS STATED, "I WILL WITHDRAW THE MOTION." In other City business, regarding recognizing the City's Advisory Board and Committee Members, Commissioner McGinnis suggested, "If we could come up with some kind of a thank you, recognition of the work done by all our volunteers for the last year, I think it would be in order." Commissioner McGinnis continued and suggested, "A Certificate and having them all come to City Hall one night and have cake." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 PAGE 27 OF 28 Mayor Bush asked, "Do you want to recommend this be an Agenda Item and be brought back for the next Meeting?" "SO MOVED." MOTION BY COMMISSIONER McGINNIS. SECONDED BY DEPUTY MAYOR GILMORE. DISCUSSION. MAYOR BUSH NOTED, "MOTION TO BRING THE VOLUNTEER PROGRAM - WHICH MAY INCLUDE A DINNER, WHICH MAY NOT." VOTE: DEPUTY MAYOR GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. • • AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS AGAIN DISCUSSED, AS DOCUMENTED. • • REGULAR AGENDA REGULAR 604. Office Of Commissioner Joanne M. Krebs Requesting That The Mayor And City Commission Consider The Florida League Of Cities "Cities Of Excellence" Award Program For 2008. Mayor Bush said, "Even though I cannot make the Motion, I would like the Commission to consider recommending our Manager for "` [City] Manager of the Year' -Florida League of Cities." "I WILL MAKE THE MOTION." MOTION BY COMMISSIONER MILLER. SECONDED BY DEPUTY MAYOR GILMORE. DISCUSSION. MAYOR BUSH EXPLAINED, "TO RECOMMEND MR. McLEMORE FOR `CITY MANAGER OF THE YEAR'." MANAGER McLEMORE REMARKED, "I WOULD BE HONORED BY THAT." MANAGER McLEMORE THEN STATED, "BUT, IF THAT WAS YOUR WISH, I WOULD CERTAINLY WANT TO DO THAT. I WOULD NOT WANT TO DO THAT ON A SPLIT VOTE." C[TY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETMG -MAY 27, 2008 PAGE 28 OF 28 VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: NAY DEPUTY MAYOR GILMORE: AYE COMMISSIONER BROWN: NAY COMMISSIONER MILLER: AYE MOTION CARRIED. MAYOR BUSH NOTED, "MOTION PASSED, BUT IN LIGHT OF MR. McLEMORE'S STATEMENT, I THINK THAT HE IS DECLINING BASED ON IT WAS NOT A UNANIMOUS VOTE. CORRECT?" MANAGER McLEMORE RESPONDED, "THAT'S CORRECT." Deputy Mayor Gilmore then suggested, "May I recommend that we give this - a little consideration again, and then maybe bring it up again at the next Commission Meeting to see if we have any others that we are interested in." Mayor Bush noted, "You can always bring it up under your Seat." Deputy Mayor Gilmore said, "Then I will do that." ADJOURNMENT Mayor Bush adjourned the Special Meeting at 8:42 p.m. RESPECTFULLY SUBMITTED: 1 AN A LORENZO-LUACES, CMC CITY CLERK ~i.PPROVED: AYOR ,iOHT1 ~'. BUSH NOTE: These Minutes were approved at the June 9, 2008 Regular City Commission Meeting.