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HomeMy WebLinkAbout_2001 11 26 City Commission Workshop Minutes CITY OF WINTER SPRINGS MINUTES CITY COMMISSION WORKSHOP NOVEMBER 26, 2001 I. CALL TO ORDER The Workshop of Monday, November 26, 2001 of the City Commission was called to order by Mayor Paul P. Partyka at 5:05 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). ROLL CALL: Mayor Paul P. Partyka, present Deputy Mayor David W. McLeod, absent Commissioner Robert S. Miller, present Commissioner Michael S. Blake, arrived at 5:10 p.m. Commissioner Edward Martinez, Jr., present Commissioner Cindy Gennell, present City Manager Ronald W. McLemore, arrived at 5 :07 p.m. City Attomey Anthony A. Garganese, absent II. AGENDA A. Finance Department Workshop To Continue Reviewing The Water, Wastewater And Stormwater Rate And Charge Study Prepared By Public Resources Management Group, Inc. Mr. Rob Ori, Public Resources Management Group, Inc., 225 South Swoope Avenue, Maitland, Florida: addressed the City Commission on rate adjustments. City Manager Ronald W McLemore arrived at 5:07 p.m. Mr. Jack Burgiel, Public Resources Management Group, Inc., 225 South Swoope Avenue, Maitland, Florida: distributed a document, and addressed proposed Capital Improvements. Discussion followed. Commissioner Michael S. Blake arrived at 5:10 p.m. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION WORKSHOP - NOVEMBER 26,2001 PAGE 20F6 Commissioner Cindy Gennell asked, "This is your five (5) year Capital Improvement Plan. This is something that's already built into,the current rate structure? Or this is what you are trying to build into and increase?" Mr. BurgieI responded, "It's kind of both." Commissioner Gennell then stated, "Then what I am looking for here then would be 'Nhat of this necessitates a rate increase, what of these expenditures? Where are the increased water bill payments going to benefit us?" Mr. BurgieI responded, "Well I would have to take a look at that. That is a good question. I would have to look that up." Commis~ioner Gennell said, "Could you bring that one thing back to us maybe - somehow highlight it - what areas are going to benefit directly from the proposed increase." Mr. BurgieI answered, "Sure, absolutely." Manager McLemore stated, "Obviously their job is not to construct a Capital Improvements Plan. They can't advise you as to the priority or needs of these projects. We develop a Capital Improvements Plan, then they develop a rate structure that funds that Plan." Manager McLemore then said, "So if you're saying I need to get comfortable with the Capital Improvements Plan before I can approve this, which is totally okay and would make some sense, that's another meeting or two (2) before you would finally address this." Commissioner Gennell asked, "Can't those figures be distilled down to paper? I'm kind of asking the City Manager because he's basically saying you can't give me the answer because they prioritize the things. Isn't that what you are saying Ron [McLemore]?" Manager McLemore responded, "Yes, all they can do is reflect what we've given to them. That process of prioritizing would have to go on between the Commission and the Staff and then they would. . .." Commissioner Gennell interjected, ".. .But you have given them a list that you and the Staff have already prioritized." Manager McLemore stated, "Correct." Commissioner Gennell said, "But I would like the benefit of knowing what all that is - before we go forward with the rate increase." Manager McLemore said, "Sure. Well, I would think so and that's what I was saying - that's another Meeting that probably needs to take place before you would finalize a rate." Commissioner Gennell stated, "So if that information is forth coming, I am not going to belabor the point now." Discussion followed on purchasing vehicles and equipment. Manager McLemore stated in regards to this matter, "That's something that is subject to another Meeting." Commissioner Robert S. Miller stated, "I just wasn't aware that we had that much of a vehicle requirement to be replaced in the next five (5) years. So this rate that we're approving - this is going to be connected to the realization of these facility improvements, correct? Mr. BurgieI said, "Yes, and basically it's just current spending projected forward." Commissioner Miller stated, "So I think Commissioner Gennell is probably right; we probably are going to need another meeting on this." CITY OF WINTER SPRINGS MINUTES CITY COMMISSION WORKSHOP - NOVEMBER 26,2001 PAGE 30F6 Commissioner Edward Martinez, Jr. suggested, "I want to suggest so these folks don't have to come back here again for another Workshop, that we address the presentation that they're going to make to us. There are issues here that need answers. But we can tackle them at another time under a different Agenda Item, which can be put on an Agenda for a future meeting." Members of the Commission were in agreement with going forward. Discussion followed on rates; and the price differential of potable and reclaimed water. Conmlis&ioner Blake asked, "Can you come up - or report back to us, what portion of that capital cost do you think should be a burden of the water and sewer system overall? Is there any sort of rule of thumb on that - would it be twenty percent (20%), fifty percent (50%)?" Mr. Ori stated, "The rule of thumb I have seen is lack of anything better, to be honest with you Commissioner is fifty/fifty (50/50). Everything I've seen on this is no one really knows unless you've written a detailed analysis about effluent disposal, avoided costs." Discussion. Commissioner Blake advised Ron [McLemore] that "I would like to see a number somewhere between the meter installation and the - fully loaded number. And if the number is fifty/fifty (50/50) that's fine; if it's sixty/forty (60/40), that's fine too. I just think there ought to be some contribution in the capital account from the users of reclaimed and some offset so that the people who are paying the most expensive rates aren't subsidizing those who are paying the lowest rates." Commissloner Gennell asked, "At what place in all this paperwork did you factor in the increase income when the golf courses go on a paying basis?" Commissioner Gennell then stated, "I think I'd like to see those figures - what they do to the overall picture from my part." Mr. Ori stated, "We'll try to tell you what an estimate with the revenues may be." Tape I1Side B Commissioner Martinez stated, "We as a Commission should get back from the City Manager an Agenda Item - to present at least three (3) options under each category for us to look at - and then come up with a decision as to which is the better option for the citizens of Winter Springs." Mr. Ori said, "It will be done." With further discussion, Commissioner Blake clarified his previous remarks by stating, "for the record, I didn't say fifty percent (50%). I said I don't have a problem with that but it might be sixty/forty (60/40) or forty/sixty (40/60). Get with them and come up - with a reasonable - our Consultants gave us an answer and I think stated where the answer came from, and I think I held the door wide open that there may be some different numbers." Manager McLemore asked for a consensus from the Commission. Mayor Partyka stated, "I think what everybody is saying here is come up with something that makes some sense from a business standpoint - which includes some of the things that Commissioner Blake stated." CITY OF WINTER SPRINGS MINUTES CITY COMMISSION WORKSHOP - NOVEMBER 26,2001 PAGE 40F6 Manager McLemore again asked whether there was a consensus. Commissioner Miller stated, "I think Commissioner Blake's observation was a good one. I'd like to see some alternatives too, like forty/sixty (40/60), sixty/forty (60/40), fifty percent (50%). It's probably an equitable approach. I think it works. It sounds good to me. I think that's what this is all about, so I think that yes, I would like to see some data along those lines." Commissioner Gennell asked Manager McLemore, "And you are wanting to know if I want to see his alternative in conjunction with the rest?" Manager McLemore answered, "Right, develop some..." Commissioner Gennell stated, ". .Develop it along the lines of the outline? Sure, I'll look at that as well as what we already have before us." Discussion followed on golf courses; wells; and stormwater rates. As the Workshop winded down, Mayor Partyka asked Mr. Ori, "Which is your recommendation?" Mr. Ori responded, "'Option 1,' $3.25. I personally think $3.00 a month for stormwater is a very low rate for the average in Florida is in excess of $3.00." Manager McLemore then asked, "Did we have a consensus on developing the golf course option?" Mayor Partyka stated, "From my position, I don't think it's all that necessary at this point, because the worst case scenario is you can't count on them." Mayor Partyka summarized that based on the comments from the Commission, the consensus was, "I guess not to do it." Manager McLemore asked, "Do you want me to - come back to you with an Agenda Item or schedule another Workshop on the Capital Improvements list relative to these rates?" Mayor Partyka then asked Members of the Commission "Do we need to have a Workshop?" Commissioner Miller said yes. Commissioner Blake stated, "Because of the nature of the item, I would suggest that maybe we have a Workshop on both, the Utility and the city-wide Capital Improvement Plan to hopefully try and understand exactly what the different components are." Manager McLemore stated, "I think that's a good idea." Commissioner Gennell agreed with Commissioner Blake's comments. Mayor Partyka summarized the poll as "That's a consensus - and the Workshop date is to be determined." Commissioner Gennell added, "Let the City Manager bring it back to us when it's ready." III. ADJOURNMENT CITY OF WINTER SPRINGS MINUTES CITY COMMISSION WORKSHOP - NOVEMBER 26,2001 PAGE 5 OF 6 Mayor Partyka adjourned the Workshop at 6:11 p.m. RESPECTPULLY SUBMITTED: IjG~LY PIERSTORFF '.~ ~ ~ ;,~J.\'sSISTANT:PO THE CITY CLERK, AND - ............' ~. ".. - ~ -u' ,. {;:p<> '. "lY - - ,.:-<-- ~ ~ "'L ."'. j. t: .' /' .. - r__ >- . '''~ ::;-- ~ ,~.. ~ ::_ ~~ ~ . ~~r' ~-.~~~ . r. ~'.ANDR;BA . ~ ~NtO-LUACES, CMC < :8IT ERK.'" . , 4''' ': - ....'.