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HomeMy WebLinkAbout_2006 09 13 City Commission Workshop Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP SEPTEMBER 13,2006 CALL TO ORDER The Workshop of Wednesday, September 13,2006 of the City Commission was called to Order by Mayor John F. Bush at 6:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Michael S. Blake, absent Commissioner Robert S. Miller, present Commissioner Donald A. Gilmore, present Commissioner Sally McGinnis, present Commissioner Joanne M. Krebs, present City Manager Ronald W. McLemore, present City Attorney Anthony A. Garganese, absent A moment of silence was followed by the Pledge of Allegiance. Discussion ensued on Attorney Garganese's daughter, Deputy Chief Dave O'Brien and Chief Timothy J. Lallathin. Discussion ensued on a written letter of request from 'MEALS ON WHEELS ETC.' related to funding to assist in deliveries to Winter Springs senior citizens. Mayor Bush said, "1 would like to recommend we shelve this until we have gone..." Commissioner Sally McGinnis said, "...1 think so. Yes..." Mayor Bush continued, "...Through the Budget process - there is lots of places to spend the money here in the City. " Commissioner McGinnis added, "We can also encourage our residents to become Volunteers." Commissioner McGinnis further suggested this might be done through our Website. Discussion. Continuing, Commissioner McGinnis said, "I would like to hear from Sherry Fincher (Executive Director, MEALS ON WHEELS ETC.)." Mayor Bush said, "Ron (McLemore), do you want to invite her to the next Meeting, then? Is that okay Commissioners?" Commissioner McGinnis said, "Good." Commissioner Joanne M. Krebs also agreed. No objections were noted. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - SEPTEMBER 13, 2006 PAGE 2 OF 14 INFORMATIONAL AGENDA INFORMATIONAL 500. Office Of The City Manager Budget Review. City Manager Ronald W. McLemore introduced this discussion. Mayor Bush said, "I'm looking on page A-13 in the Budget book. And there's some things that say 'budgeted', but there are no numbers, 'City Hall Expansion'." Manager McLemore distributed related documents. Mayor Bush continued, "Again, if you look at 'City Hall Expansion', it just says 'Budgeted' and there is no number. What is the number? And for City Hall to Town Center, Cody Study is another one. Pension Plan increase, I guess is 120k ($120,000.00), I wrote that in here." Manager McLemore said, "Well, a lot of stuff you've already done. And on this list, we've taken it out. The City Hall should still be on here." Mayor Bush said, "Health Insurance budgeted." Manager McLemore said, "It's all done. It's all been taken care of." Mayor Bush asked, "I know it's been budgeted, but I mean, how much is it? How much was it that we've already - because it's not in here, we don't know how much money it is. When you say budgeted, what do you mean?" Ms. Kelly Balagia, Budget Analyst, Finance Department stated, "At the time that Preliminary Budget went to print, we had budgeted something for Health Insurance, we didn't know what the final premiums would be. We actually gained in that step." Mayor Bush asked, "So what is that number?" Manager McLemore said, "We had budgeted a twenty percent (20%) increase. And I think the final rate came in at seventeen (17)." Ms. Balagia said, "City-wide we gained about thirty eight thousand [dollars] ($38,000.00); General Fund gained about almost thirty [thousand dollars] ($30,000.00)." Mayor Bush asked, "And that thirty thousand [dollars] ($30,000.00) is in this?" Manager McLemore said, "Oh yes. Everything's been brought up to date." Ms. Balagia added, "Yes." Mayor Bush then inquired, "How much is 'City Hall Expansion'?" Ms. Balagia said, "'City Hall Expansion' - we're reflecting Bond proceeds of 2.1. This would be in a Capital Project Fund." Mayor Bush asked, "2.1 million ($2,1 OO,OOO.OO)?" Ms. Balagia said, "Yes. And a million nine ($1,900,000.00) for the actual facility and a couple hundred thousand [dollars] for furniture and equipment. No effect on the General Fund other than the Debt Service." Mayor Bush asked, "And how much is that?" Ms. Balagia said, "We have one [hundred] fifty [thousand dollars] ($150,000.00) for the Debt Service Interest for Bond Debt." Mayor Bush said, "So that Budget item is a hundred fifty thousand [thousand dollars] ($150,000.00) out of the General Fund." Ms. Balagia replied, "Right." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - SEPTEMBER 13, 2006 PAGE 3 OF 14 Continuing, Mayor Bush said, "I don't know what City Hall to Town Center means. What does that mean?" Ms. Balagia asked, "Which line is that?" Mayor Bush said, "It is right under 'City Hall Expansion'." Ms. Balagia said, "I think there was some talk about having a Senior Center here and not doing the..." Commissioner McGinnis said, "... I didn't hear that." Mayor Bush also stated, "I don't remember that." Commissioner Robert S. Miller mentioned, "Could it be the concrete endings on the islands that we were going to put in?" Ron (McLemore), you remember, we were - going to put caps on the ends of the islands?" Manager McLemore said, "Commissioner Robert S. Miller brought up the issue of building another City Hall in the Town Center. Now the fact, the budget part of it is wrong. It is not budgeted." Commissioner Miller added, "There goes another one of my projects." Discussion ensued on how much the Cody Study was. Mayor Bush stated, "It says budgeted also." Mayor Bush said, "So it's really not the Cody Study, it's the adjustment to the salary schedule, I guess, or whatever you want to call it." Mayor Bush added, "Well, I thought 'Cody Study' was what we paid 'Cody' [& Associates]. That is what we paid them to do it, that is what I thought." Commissioner McGinnis said, "It is misleading." Commissioner Krebs said, "That is what I thought too." Manager McLemore said, "No." Commissioner McGinnis suggested, "Cody Study Implementation it should say; or recommendation." Manager McLemore said, "Yes - implementation. The Cody Study itself, as I recall, was maybe five thousand [dollars] ($5,000.00)." Next discussed was parking. Manager McLemore said, "What I'm saying is that some time in the future, we're going to have to deal probably with this issue of additional parking. Now there are a couple of ideas, and one of those is if the Library site - comes about, then we can double up or use parking, additional parking, as part of the parking scheme for the Library, that's one (1) alternative. Or, you know, build a parking garage ourselves, or do nothing. And my point is that these extra 200 spaces are not minimum required spaces of the Developer, these are there for the convenience of the public. Now if we put a Library though, there's going to be a new parking demand. And that new parking demand at that point in time would be a good opportunity to do this." Discussion. Regarding whether a Workshop on this issue should be held, Manager McLemore said, "You actually passed a Resolution giving me the authority to do this without even telling you anything because it just has to happen that way." Manager McLemore added, "I need to talk to you individually, let you know what's going on, and what to anticipate so when this thing finally gets to you, you're not really surprised by what's out there." Further discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - SEPTEMBER 13,2006 PAGE 4 OF 14 Mayor Bush said, "It says Fall- Entertainment, fifty thousand [dollars] ($50,000.00). We reduced that to twenty five [thousand dollars] ($25,000.00), so that is twenty five thousand [dollars] ($25,000.00) right there that needs to be..." Commissioner Krebs noted, "... We reduced it this year." Mayor Bush said, "We haven't spent this money back here, it hasn't been spent. It is budgeted, but it hasn't been spent. If it hasn't been spent..." Manager McLemore asked, ".. . Are you talking about this year or next year?" Mayor Bush said, "I'm talking on page A-13, what is underneath 'Current Budget'. We surely haven't spent sixty thousand [dollars] ($60,000.00) on 'WI-FI' because we don't have it, so how could we have possibly spent it?" Mayor Bush then remarked, "We haven't appropriated sixty thousand dollars ($60,000.00) from..." Manager McLemore stated, "...Not yet." Mayor Bush continued, "And the Commission could decide not to do that and then that money would be carried forward." Manager McLemore said, "It would. " Mayor Bush said, "As a matter of fact, you need to add the twenty five thousand [dollars] ($25,000.00) in immediately because the Commission reduced the Fall deal from fifty [thousand dollars] ($50,000.00) to twenty five [thousand dollars] ($25,000.00). So that needs to be added back in." Commissioner Krebs noted, "Yes." Ms. Balagia explained, "That would have rolled over into the beginning Fund Balance for [20]'07." Ms. Balagia continued, "I don't even know if that's in Munis yet." Mayor Bush added, "Where is the money? Where is the twenty five thousand [dollars] ($25,000.00)?" Ms. Balagia said, "Let me check and see if it's been reduced in this." Mayor Bush said, "So these are things the Commission could decide not to spend out of last year's Budget which would be carried forward, if! am correct in my interpretation." Manager McLemore said, "It is going to be carried forward. If it's not spent in this year, it'll be carried forward in your next year's Budget; either as a budgeted item or as Fund Balance." Regarding the proposed City Hall Expansion, Manager McLemore remarked, "And we need to talk about that - that project has been going up thirty percent (30%) a year. How long are we going to wait? The cost is going up thirty percent (30%) a year. How long are we going to wait? That's what I need to ask you to think about." Commissioner McGinnis said, "The Urinals is still in here too." Mayor Bush said, "Well that should be taken out." Commissioner McGinnis said, "That is five thousand [dollars] ($5,000.00)." Mayor Bush said, "Of course - that may have been spent because they did fix them." Mayor Bush added, "I don't know." Mayor Bush asked, "How much money didn't we spend in 2006 that was budgeted? You know, we collected taxes, but we didn't spend it." Manager McLemore said, "We don't know that yet." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - SEPTEMBER 13, 2006 PAGE 5 OF 14 Manager McLemore said, "Last year, I think, was about five hundred thousand [dollars] ($500,000.00). That is after you applied Revenues and Expenses." Commissioner Krebs asked, "What happens with that money - and then what do you do with it?" Manager McLemore said, "It accrues to your Fund Balance; and then you decide what you want to do with it." Regarding the planning list that was distributed, Mayor Bush said, "Let's just start at the top. 'Boat (Docks,) Ramps, (Parking)', five thousand dollars ($5,000.00)." Commissioner McGinnis said, "Don't move forward." No objections were voiced. Commissioner Donald A. Gilmore suggested funds could come from the State, and added, "And I think you've already planned it into the pump station down there. He's got a thing drawn out and it will fit in there. It's not a big deal. You are building a concrete ramp; you are going to have some parking spots, and you are going to build a pier out into the water and that is about it." Commissioner Gilmore continued, "It doesn't have to be done this year, but it needs to be in a plan and I think it's already shown on some drawings; so it can go there, if we want to do it." Mayor Bush asked, "Does that mean the five thousand dollars ($5,000) can go away?" Commissioner McGinnis said, "Yes." Commissioner Krebs commented, "But maybe to Commissioner Gilmore's point, that if it was something that was done to include all, anybody, we could get a Grant and then we could bring it back." Commissioner McGinnis said, "That's why we delay it." Manager McLemore said, "But again, to apply for the Grant though, you've got to spend some money doing some planning." Commissioner McGinnis said, "That would be the five thousand [dollars] ($5,000.00)." Commissioner Krebs said, "Yes." Mayor Bush asked, "Is it in or is it out?" Commissioner McGinnis said, "Out." No objections were noted. Next, Mayor Bush said, "'Convert Old Public Works to Park', ten thousand dollars ($10,000.00)." Commissioner Krebs said, "Take it out, we will do it next year." Commissioner McGinnis said, "So I would say do it next year." Commissioner Miller said, "I don't agree." Commissioner Miller continued, "There are already enough problems in that area so a couple of empty buildings, I think, would be just ideal for that area just to kind of add to the run down appearance of the area. " Tape I/Side B Commissioner Miller continued, "And I want this to come out of the General Fund. If we can't figure out at the end 0/ tonight, I want it to come out 0/ the General Fund. I want that ten (10) grand ($10,000.00) drawn up and I'll make the Motion when the time comes to take it out 0/ the General Fund. It's that important to me." Commissioner McGinnis said, "I would support that." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - SEPTEMBER 13,2006 PAGE 6 OF 14 Furthermore, Commissioner Miller said, "If the City government, the City Staff wants to tell me right now that they have no intention of moving out of the current Public Works site until - actually 30 September next year, I will leave this alone. " Manager McLemore suggested, "What I would suggest to you is this, let us get through with the construction project. By the time we get there, two (2) things will have happened. One (1) you'll have your Audit back and you'll know what you're ending picture is. And secondly, you'll know what the project finally costs." Manager McLemore said, "I'm talking about the Public Works project. So our first priority is to get the Public Works projectfinished." Additionally, Manager McLemore said, "But my understanding is that construction will be finished around March/April there. And by that time, we'll know what the project costs, we'll know if we have to divvy up any more money to finish the project and we'll know where our year-end position is. So you may again - see that you have two (2), three (3),four hundred thousand dollars ($400,000.00) to play with." Commissioner Miller noted, ''And then we do a Master Plan - and that takes four (4), five (5), six (6) months; and then we find a guy to build it and that's another four (4), or five (5), six (6) months. Meanwhile, it just sits there as an abandoned site until the middle of [20r 08." Mayor Bush said, "Just don't abandon it. Keep something there." Commissioner Miller said, "That is my suggestion. " With discussion, Mayor Bush said, "Okay. Ten thousand [dollars) ($10,000.00) is still in. " "Bear Creek Boardwalk" - Commissioner Gilmore commented, "I am bothered that that is even in here. And I am bothered that it is here because that was a maintenance item. The bridge is out, is that not - it's a dangerous situation, is that not true Chuck (Pula, Director, Parks and Recreation Department) or what? It should have been fIXed a year ago, not coming in to be budgeted this year. It should have been a maintenance item. And in my opinion, there is no way that that should not be in this budget. It has to be here. And it should have been fIXed a year ago." Commissioner Gilmore noted, "Because if somebody gets hurt over there, we are all going to sit here and look and say why didn't we fIX it." Commissioner Krebs said, "I agree." Commissioner McGinnis said, "Well, there is a liability issue that we need to be aware of." Commissioner Gilmore said, "Now, in that is sign age. I am quite certain, Chuck (Pula), that if you could generate the signage list that you want and provide the quote information, I think the Tuscawilla Homeowner's Association would buy the signage and install it - I am almost certain that they would do that. That was one of the things that the THOA (Tuscawilla Homeowner's Association) had come forth and volunteered to do. So you fIX the bridge and I think we can get the [Tuscawilla Homeowner's Association} board to go with the signage." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - SEPTEMBER 13, 2006 PAGE 7 OF 14 Mr. Pula stated, "We estimated the signage to be about three to four thousand dollars ($3-4,000.00) depending on the extent of whether we're doing some interpretive signage out there, which identifies some of the plant material in addition to the signage of showing where the Trail ends and the mapping of the Trail through there, because there's three (3) different locations that you could exit from that particular trail. " Furthermore, Mr. Pula said, "Again, and the forty seven [thousand dollars} ($47,000.00) replaces everything that's out there. I mean, we haveflXed it and it's safe. I want to clarify that. But it's old and, I mean, it was put in, I believe, thirteen (13) to fifteen (15) years ago, I think. I think some of the Public Works/Park people at the time put it together and built it out there. It's deteriorated, it's been under water during the hurricanes - the wood has been rotting. We've replaced some of the wood. And I want to assure you - it's not a safety hazard, but it's not a very pleasant looking boardwalk. " Mayor Bush asked, ''Alright. Leave it in, forty seven [thousand dollars} ($47,000.00)?" Commissioner Gilmore stated, "Yes." Commissioner Gilmore asked, "Have the abutments been all fIXed? They had washed out. " Mr. Pula said, "I mean, we have replaced lumbers, we have put nails in it. We've secured it so that it's safe to walk on itfor the public. But, like I say, you know, it's the only wooden elevated trail we have in our whole system and I can tell you it's in poor shape. I mean, it's not something we're real proud of and that's my main point on this. It's not a real nice facility out there at all. It's a deteriorated old facility that's - safe to go on. And until the next time we get some heavy rain or some nails pulled out or another piece of wood that - rots, we need to replace it. " Mayor Bush stated, "So it is safe." Mr. Pula remarked, "Safe." Mayor Bush asked, "In or out, Commissioners?" Commissioner Miller replied, "Out." Commissioner McGinnis said, "Out." Commissioner Krebs commented, "Out right now." Next discussed was "Entranceway Signs - Red Bug 436/Casselberry", eighty thousand dollars ($80,000.00)." Commissioner Gilmore said, "Out." Commissioner Miller stated, "Out." Commissioner Krebs remarked, "Out." Commissioner McGinnis replied, "Out." Mayor Bush said, "'Dog Park'." Commissioner McGinnis replied, "No." Mayor Bush said, "Out." No objections were noted. Regarding the "Newsletter" category, Mayor Bush said, "Out?" Commissioner McGinnis said, "Out." No objections were noted here. As to the "Scottish Highlands Event - Rental Fencing", Commissioner McGinnis commented, "Out." Mayor Bush said, "Out." With discussion, Mayor Bush said, "So it is out at this point." No objections were noted. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - SEPTEMBER 13, 2006 PAGE 8 OF 14 Nothing was budgeted regarding the "Sister City - Scotland" category. Regarding the "419 Parcels Nature Walk, [Acquire House)", Commissioner Krebs said, "Out." Commissioner Gilmore said, "Out." No objections were noted. " Mayor Bush said, "So the only thing that stayed in was the Torcaso Park Master Plan at ten thousand dollars ($10,000.00) of it and the top half of the sheet." Manager McLemore said, "That means, well, if you, you could commit funds from a lot of different places. For example, but they're of such large numbers that they are impossible to do without a Bond issue. And - that's what we need to talk about tonight. I need to know which one of these projects that you're really willing and desiring to seriously undertake. Because my recommendation to you on these big projects, that really need to be folded into a Bond issue, which really needs to go to the public by Referendum, is to follow through on discussions we originally had. And we have several months. And that is appointing a Citizens Committee, reviewing these projects in detail and come back to you and tell you which ones they are willing to go out in the community and support; or a Bond Referendum. " Mayor Bush asked, "When will it be the earliest it could go onto a ballot?" Manager McLemore said, "You can put it on a Ballot anytime you want to." Mayor Bush said, "I mean, how much lead time do you have to have? Ninety (90) days, sixty (60) days?" Manager McLemore said, "Something like that. Probably ninety (90) days..." Manager McLemore continued, "...You probably are wanting to give it a little more time than that so you have time to advertise it and have community meetings, things like that. " Discussion. Manager McLemore said, "The first thing you'd want to do, you would not do it on your own; and not try to develop a community support for this, a base for it. Then, I would tell you to set aside 'x' number of thousands of dollars, go do preliminary studies on these things that would give you a good indication of what's it is going to look like, how big it's going to be, and how much it's going to cost." Mayor Bush stated, "It would be good to also find out also what the citizens of the town think as well. " Commissioner Krebs said, "Yes, I have got to know that." Commissioner McGinnis said, "Yes." Continuing, Manager McLemore said, "I need to get started, if you agree that we need to develop a community basis support for this, then I need to get started with the Committee that you've already authorized, but with an expanded scope which would include..." Commissioner Gilmore asked, "...Do you need funding for that Committee?" Manager McLemore said, "No." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - SEPTEMBER 13,2006 PAGE 9 OF 14 Commissioner Krebs noted, "For this I need, I personally need, community support." Mayor Bush said, "Commissioners, do you have any objection to Mr. McLemore proceeding with this?" Manager McLemore asked, "On which items? All of them?" Mayor Bush commented, {'All of them, maybe there's other things that aren't even on there. " Discussion ensued on Workforce Housing or Redevelopment. Mayor Bush asked, "Everybody in agreement then?" Commissioner Miller said, "Well, there seems to be a Consensus." No objections were voiced. With further discussion, Manager McLemore added, "The only thing that 1 would ask you to authorize if you want to go forward with this, is let's expand the scope of that group." Manager McLemore then said, "I would recommend that you take it to the Voters. " Commissioner Krebs mentioned that regarding expanding the scope of the proposed Committee, "One of the things that comes to mind - and we probably have a list of Homeowner's Associations - being able to set up some type of meeting with the Homeowner's Associations, 1 think would really be a good tool to take advantage of in spreading the word and maybe getting some Workshops created from those - they could almost be an outreach themselves and do something like that because 1 really would like to reach as many people as possible. 1 believe that is really crucial and getting the kind of response that 1 think we would get if we were up front and personable." Manager McLemore said, "What is typically phase one (1) of that process is decide what you want to do. That's what you would use basically this Blue Ribbon Committee is to look at it and say these are things that we as a community think we should move forward with. Here's what we think the cost is going be, parameters, and if you agree then we go to step two (2) which is let's take it to the public, Homeowner's Association by Homeowner's Association, and then have them look at it and say, 'you know we could support this if you had this in it;' or 'we could support this if you had that' - and then you get that kind of feedback. And then you amend the plan based on what you learned from all that." Discussion Mayor Bush asked, "I have a question concerning - Ron's (McLemore) memo here, this on September lih. The eight hundred forty four thousand [dollars] ($844,000.00) for the employee's salaries that was approved the other day'; part of that Motion, as 1 understand it, was that the compression would be addressed on an individual basis. Is that included in the eight hundred forty four thousand dollars ($844,000.00)?" Manager McLemore said, "No. The Commission's voted direction was to come back to you with recommendations by March of next year, I believe it was, that was your direction." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - SEPTEMBER 13, 2006 PAGE 10 OF 14 Manager McLemore continued, "It's eight hundred forty four thousand dollars ($844,000.00) which includes all those things you approved. Two percent (2%) across the board, the four percent (4%) Merit, the one percent (1 %) Internal Equity, those things. It includes all of that." Manager McLemore spoke for the Record on the budgeting process. Tape 2/Side A Ms. Andrea Lorenzo-Luaces, City Clerk stated, "You all have a Budget Workshop planned on Monday, the Itfh. Do you still wish to hold that date?" Mayor Bush said, "I don't see any reason to have it. Commissioners?" No objections were noted. Manager McLemore then spoke of staffing and said, "With the Community Development Planner, I'm advising - that we not move forward with that. We're going to look at the situation based on the last person he's hired and if we feel like down the road we're not getting it done, we'll come back to you. But right now, we feel like we're in pretty good shape." Commissioner McGinnis suggested, "Came back after the Audit." Manager McLemore said, "Right." Continuing, Commissioner Gilmore stated, "Five (5) years from now are we going to be surviving on two (2) people?" Manager McLemore said, "Oh yes." Mayor Bush said, "You know, one thing Commissioner, on this issue, and I have gotten those complaints too. And what happens when I go in and talk to the building people, I find normally it is the Applicant who has failed to do their part. And they just don't want to admit it. It's easy to blame the City. And I have yet to find, in my experience with it, I have yet to find the City at fault." Mayor Bush added, "I think the Staff does a pretty good job." Continuing on staffing concerns by Commissioner Gilmore, Commissioner Miller asked, "So do we need to hire another person, then?" Commissioner Gilmore, "That's what I think you need." Discussion ensued with Mr. Randy Stevenson, AS LA, Director, Community Development Department. Commissioner Gilmore said, '''Streetlights (Elk [Court) & Oscelot [Trail]' has appeared a couple times. Where did this come from and what's it all about?" Manager McLemore replied, ''An individual, I believe for a Homeowner's Association, came in and asked for these lights because they wanted a higher level of lighting. And the Commission took position that until we were ready to proceed on a city-wide plan upgrading lights that we weren't going to start cherry picking this neighborhood and not be able to do the same thing for all neighborhoods. So that's the position that you've taken - but it was put on the list because it was asked for. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - SEPTEMBER 13, 2006 PAGE II OF 14 So the question is, are you to change your Policy or not? Do you want us to go out and start developing a city-wide Street Light Improvement Plan?" Commissioner McGinnis said, "Off." Commissioner Gilmore commented, "I would say remove it." Mayor Bush asked, "Commissioner Miller, off?" Commissioner Miller replied, "Yes, that isfine." Regarding another item on the "Commission Planning List', "Fire Truck", Manager McLemore said that based on research, "Ranges from twelve (12) to twenty (20) years with twenty (20) years being the most one that has been stated around the country is the standard for fire trucks. Now if there is extenuating circumstances with any vehicle where it takes an accident or it has dramatic failures that are not normal, those are the kinds of things that would indicate - that you would need to do something earlier." Manager McLemore continued, "Fifteen (15) is certainly within that range, but it's on the lower end of the range, if you look at what's being done across the country." Manager McLemore continued, "I'm not convinced that the maintenance records on that vehicle really warrant it. Tim's (Lallathin, Fire Chief) a little concerned about it because it has a little higher. Normally, I think, he budgets about three thousand [dollars] ($3,000.00) a year for maintenance and I think this past year or this year he's had about eight thousand [dollars] ($8,000.00). I don't know if you would conclude that you're going to continue to see that maintenance go up every year or not. " Discussion ensued with Chief Lallathin on safety features. Chief Lallathin stated, "I want to try to see if we can set a policy where we keep front line apparatus, front line. That means going - out the door on every call at fifteen (15) years and then the additional five (5) years is being actually a reserve apparatus. And that's about the time frame, this truck is fifteen (15) years old right now; so that's why my request has come forward. " Commissioner McGinnis said, "Well, I supported this thefirst go around; and I believe there was also the issue of what's going to cost a hundred and fifty thousand dollars ($150,000.00) today or three hundred and forty thousand [dollars] ($340,000.00) - in two (2) years, that's going to be significantly more. " Chief Lallathin said, "Of course, the truck we had actually, when we did our Budget, was three hundredforty thousand [dollars] ($340,000.00) and we believe we can get a trade-in value of approximately forty thousand [dollars] ($40,000.00) for the current piece and then a hundred andfifty thousand [dollars] ($150,000.00) of that was going to come out of Medical Transport Services and the other out of the General Fund. " Discussion followed on maintenance of fire service vehicles. Commissioner Krebs said, "I support what Sally (McGinnis) said." Further discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - SEPTEMBER 13,2006 PAGE 12 OF 14 Regarding other City Budget concerns, Commissioner Miller said, "I would like - certain things show up year after year after year after year. And I have never really had any feedback from Staff - on how it turns out at the end of the year; and what I am referring to is reprogramming. I know there's some reprogramming that goes on, we move money around usually like March, April and May. Some of the areas I would be curious about that just show up year, and they go all the way through every Department too. Like the copy machine supplies, office supplies - operating supplies, janitorial supplies, small tools and equipment, software, dues and registrations. I would be curious to see a summary for last year, well this year, as of September the 30th on how much was programmed for those items for all Departments in the City and how much was actually spent for those line items. And it was reprogramming that was done because - we either didn't spend it all - I am not necessarily interested in where it went; just interested in - like small tools and equipment as an example. If the total from all Departments in the City was - two hundred thousand dollars ($200,000.00), did we actually spend two hundred thousand ($200,000.00) or was it a hundred and fifty ($150,000.00)." Manager McLemore replied, "That will all show up in your CAFR (Comprehensive Annual Financial Report) at the end of the year. We do a mid-year adjustment that we bring to you and show you all the changes." Commissioner Miller said, "Yes, I know - you should be able to produce that right now for, as of like maybe the first of - the 30th of last month because we are not through September yet. I know it is going to come out in the CAFR (Comprehensive Annual Financial Report) also." Discussion ensued again on the Fire Truck issue, Manager McLemore said, "Obviously you can vote to buy it tonight - based on the data we have today, it would be a hundred and fifty thousand dollars ($150,000.00) into Reserves. It won't kill you. Or again, you could do what we said earlier, and wait until your Audit comes out and we'll see really what we've got to play with and that could be number one (1) on your list, or you can reject it. " Commissioner Krebs said, "1 would go forward with that Fire Truck." Commissioner McGinnis said, "Yes, I'm ready to go forward with that one." Commissioner Gilmore commented, "I say, make the repairs." Commissioner Miller said, "I would make the repairs, as needed. If we have the data we need in March then we can go and buy one (1) then. I think we can agree tonight that that would be a priority..." Mayor Bush said, "...1 would say go ahead and buy the truck." As to the Consensus just taken, Mayor Bush added, "The Consensus is we put it in the Budget and then the Commission would have to approve it. " Mayor Bush called a Recess at 8:26 p.m. Mayor Bush called the Workshop back to Order at 8: 3 7 p. m. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - SEPTEMBER 13, 2006 PAGE 13 OF 14 Manager McLemore said, "We did talk with Kip (Lockcuff, Director, Public WorkslUtility Department). His point was that he's probably going to need one (1) those buildings, possibly another year or two (2). Because of the Budget, he took the administrative building out of his project for future project; which means he'll have to use the house there for a while as an administrative building. But the actual yard where he has the trucks and the ground and the sand and all that, maintenance bar where they do the work on the cars and vehicles, that stuff he basically said, which I had said, he wants to see what his final project cost is and then we'll then come back and say, 'It's going to cost us this much to tear down - the building and we have it left in the project or we don't have it left in the project' and then we'll do it." With further discussion, Mayor Bush asked, "Commissioners, based on what Ron (McLemore) said, does the ten thousand [dollars) ($10,000.00)..." Commissioner Miller said, "...No, we leave it in there." Mayor Bush continued, "I think we leave it in for Commissioner Miller." Commissioner Krebs remarked, "I think we do too." Mayor Bush continued, "It is still in." No objections were noted. Chief of Police Daniel J. Kerr addressed the Commission on recent events in the area. Mayor Bush said, "I want to just compliment Brian Fields (City Engineer) and Kip (Lockcuff), who are not here tonight, on the excellent meeting last night with the Oak Forest - the people that live around Oak Forest Lake. Commissioner Krebs and I were here. It was very well done. I think the citizens really - appreciated the information that was given and they had a say on how it's going to be taken - spatterdoc. Anyway, it was a very, very excellent program." Commissioner Krebs noted, "And Brian (Fields) did a great job." Mayor Bush added, "He did a fantastic job." Chief Lallathin said, "I would like to thank the Mayor and Commission and the Manager for all the efforts that you've tried to do in the Pension improvements as well as the pay improvements." Chief Lallathin added, "And I really thank you from the bottom of my heart for doing that, so thank you." Ms. V alarie Mendelson, Investigator, Police Department, and President of the Police Association also thanked the Mayor and City Commission for the improvements they have made. Furthermore, Ms. Mendelson remarked about the 'MEALS ON WHEELS ETC.' program, and stated, "You do have residents in this City that are on a waiting list - I go to the Senior Center on a monthly basis, just so that they are familiar with the Police because when you're a senior citizen, you don't want to say you've been a victim of a crime. You're a little embarrassed. So I make it more comfortable, it's me and two (2) other people from the Police Department, we make it more comfortable. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - SEPTEMBER 13, 2006 PAGE 14 OF 14 We sit one on one with them. They're more apt to tell us what their problems are and we can get them the help that they need through the County. So if this City can give it anything at all, please give it because you do have some citizens on a waiting list." Mayor Bush said to Ms. Mendelson, "If you can't be here with that Commission Meeting when the lady is here..." Ms. Mendelson, responded, "...I will try." ADJOURNMENT Mayor Bush adjourned the Workshop at 8:48 p.m. RESPECTFULLY SUBMITTED: DAN! ,LLE HARKER, ASSISTANT TO THE CITY CLERK AND 1\ r 1- AN , 'A LORENZO-LUACES, CMC Cl Y CLERlC \ : V