HomeMy WebLinkAbout_2000 07 17 City Commission Workshop Minutes
CITY OF WINTER SPRINGS
MINUTES
CITY COMMISSION
WORKSHOP
JULY 17,2000
I. CALL TO ORDER
The Workshop of July 17, 2000 of the City Commission was called to order by Mayor
Paul P. Partyka at 5:58 p.m. in the Commission Chambers of the Municipal Building
(City Hall, 1126 East State Road 434, Winter Springs, Florida 32708).
ROLL CALL:
Mayor Paul P. Partyka, present
Deputy Mayor Cindy Gennell, absent
Commissioner Robert S. Miller, arrived at 5:58 p.m.
Commissioner Michael S. Blake, present
Commissioner Edward Martinez, Jr., present
Commissioner David W. McLeod, present
City Manager Ronald W. McLemore, arrived at 6:02 p.m.
City Attorney Anthony A. Garganese, arrived at 6:02 p.m.
City Clerk Andrea Lorenzo-Luaces, present
II. WORKSHOP AGENDA
A. Budget Review
Mr. Daniel J Kerr, Chief of Police, Police Department: Presented to the Commission the
Police Department's Budget. Chief Kerr explained that the increase in the budget was due
to personnel costs and that the only additional request was a $6,000.00 increase for
computer equipment which would be used to replace items that could no longer be
upgraded.
City Manager Ronald W McLemore arrived at 6:02 p.m.
City Attorney Anthony A. Garganese arrived at 6:02 p.m.
Discussion ensued regarding "redlined items" and items that were "scratched from the
list." Chief Kerr noted the following "redlined items": six (6) mobile radios for vehicles;
four (4) portable radios; and six (6) "County net radios." Discussion continued on the
radio system currently used in Police vehicles; the $33,450.00 radio cost; additional six
(6) bicycles; the $6,864.00 bicycle cost; the current status and replacement of the vehicle
fleet; used vehicles vs. new vehicles; and radar guns.
Commissioner David W. McLeod discussed the "safety and welfare" of officers as it
relates to the redlined radios requested; and inquired as to how the "redlined" items
would be addressed during this Workshop.
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MINUTES
CITY COMMISSION
WORKSHOP - JULY 17,2000
Page 2 of 5
City Manager Ronald W. McLemore suggested that the Commission should be informed
ofthe items requested and redlined. Manager McLemore also noted that safety issues had
not been compromised upon determination of red lined items.
Discussion continued on the justification for additional Police bicycles and Police radios;
possible additional cut backs; adjustments; radios as a priority; reviewing the entire
budget; the benefits of bicycles; any decisions regarding adjustments to be made at a later
date; the total cost of the proposed budget; and the pay study issue.
Mr. Tim Lallathin, Fire Chief, Fire Department: Presented the Fire Department's Budget
and identified increases. Fire Chief Lallathin explained the increase was due to the
request for "Breathing apparatus modifications." Fire Chief Lallathin further indicted the
following proposed expenditures: repair of the 1982 fire engine; replacement of kitchen
cabinets; replacement of the Fire Marshal's vehicle; a computer printer; a Thermal
Imaging Camera; an ice machine; and a "seeing light tower".
Discussion continued regarding staffing; the pay and equity issue; the possibility of an
additional fire station; "Fully manned units"; turnover rates; Interlocal Agreements; the
administrative workload; future growth; comparable surrounding municipalities; code
enforcement; building codes; increasing protection; that three (3) additional firefighters
were a priority; and providing public safety.
Fire Chief Lallathin also presented the Medical Transport Budget. Items discussed
included: Transport fees; and the two (2) new rescue trucks.
Commissioner Michael S. Blake inquired if the 1998 and 1999 revenue numbers were
correct and Finance Director, Louise Frangoul responded that the numbers were currently
being reconciled. Discussion continued on the 2001 revenue numbers.
Mr. Chuck Pula, Director, Parks and Recreation Department: Presented the Parks and
Recreation Department Budget and noted that the Parks and Recreation Department
Budget was divided into six (6) sections: Administration; Parks and Grounds; Athletics;
Senior Center; Concessions; and Programs and Special Events. Additional requests
included: three (3) part time employees for the concession stand; repair and maintenance;
carpet replacement; printing expenses; operating supplies; two (2) additional mowers;
and three (3) computer cash registers.
Discussion continued on the Concessions Budget start up costs; projected revenues;
soccer lighting; the use of the soccer fields; attracting tournaments; the status of the
Grant; lighting costs; financing for the lights; community pools; operating costs for pools;
revenues; "Splash pads"; roller blade courts; investment spending; the Summer Youth
Program; the Amphitheater; producing revenues from the Amphitheater; and bookings
for the Amphitheater.
Tape l/Side B
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MINUTES
CITY COMMISSION
WORKSHOP-JULY 17,2000
Page 3 of 5
Manager McLemore further discussed the process of attracting entertainers/performers
for the Amphitheater; bookings; crowd capacity; named entertainment; guaranteed
numbers; the Fourth of July celebration; attendance; promoters; and underwriters.
Additional items discussed included: the 2001 Fourth of July fireworks display;
examining other pyrotechnic purveyors; services during special events; local
entertainment; nationally recognized venues; and national promoters.
Mr. Charles Carrington, Director, Community Development Department: Presented the
Community Development Department's Budget and noted that the budget is slightly less
then last year's and identified the following areas of concern: the Code Enforcement
Division's vehicles; and classified advertising.
Manager McLemore stated that if the Commission approved the Police Department's
Budget request, then there may be some vehicles available for the Community
Development Department. Furthermore, Manager McLemore indicated that the level of
advertising in the new budget would be reduced due to the adoption of the Town Center.
Ms. Joanne Dalka, Director, Information Services Department: Ms. Dalka presented the
Information Services Budget and summarized that several projects "Were up and
running"- the City's Web Site; internet access; the main servers; and Police Department
fiber connections. Ms. Dalka identified that the connectivity to the Parks and Recreation
Department is a future project, not included in the proposed budget; and spoke briefly on
repairs and maintenance of equipment.
Commissioner Blake sought clarification from Ms. Dalka regarding the following items:
redefining linecodes on maintenance agreements; additional staff; space on the internet
server for community groups; and the possibility of including minutes and codes in the
City's web site.
Mayor Partyka called for a recess at 7:30 p.m.
Mayor Partyka called the Workshop back to order at 7:45 p.m.
Mr. Kip Lockcuff, Director, Public Works/Utility Department: Presented the Public
Works/Utility Department Budgets and discussed that the decrease in the Salaries line
item was due to the transfer of custodial services to the General Services Department
Budget.
Further items discussed included Christmas decorations; space planning; the 434
Beautification Project; the Grant application; computer pricing; government contracts on
computer purchases; incentive funds; and the Village Walk Project.
Mr. Kip Lockcuff, Director, Public Works/Utility Department: Presented the Engineering
Division's Budget. Items discussed included: elimination of an entry level engineering
position; the increase in Consulting Services; and construction inspections.
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Presentations continued by Mr. Lockcuff on the following: the Transportation
Improvement Fund; Capital Improvements; Sidewalk Improvements; Other Equipment;
Underdrains; Town Center Road Improvements; the One Cent Sales Tax; the Stormwater
Utility Fund; Transportation Impact Fees; Consulting Services; the Tuscawilla Lighting
and Beautification District Improvement Funds; the Oak Forest Capital Funds; Oak
Forest Maintenance Funds; Oak Forest Debt Service Funds; the 434 Village Walk Project
Fund; the Town Center Trail and Infrastructure Fund; Water and Sewer Department
Operating Revenues and Expenditures; Sludge Disposal; the Water and Sewer Renewal
and Replacement Fund; the Water and Sewer Department Utility Construction Fund; and
the Capital Improvement Projects.
Manager McLemore continued presentations on: Boards; and the Beautification of
Winter Springs Board Budget requests.
Ms. Ethel Beecher, Chairperson, Beautification of Winter Springs Board (B.o. Ws.):
Spoke in regards to the Board's $19,000.00 budget request; the Partnership Program;
developing criteria for the Partnership Program; Arbor brochures; medians; and that the
figures are "ballpark figures."
Tape 2/Side A
Discussion ensued regarding additional staff for the City Clerk's Office; work loads;
"Motion Only" Minutes; part time employees; Council of Local Governments; workload
relief; possible alternatives to additional staff; travel arrangements; and office space for
additional staff.
Mr. Gene DeMarie, Director, General Services Department: Presented the Human
Resources Department and the Purchasing Department Budgets. Items discussed
included: the General Services Director's salary; the salary study; the General Insurance
line item; the General Insurance Settlements line item; insurance deductibles; "loss
ratios"; and bids.
Discussion continued on General Insurance Settlements; insurance deductibles; insurance
premiums; previous deductible levels; general liability; Workers Compensation
Insurance; the Florida League of Cities coverage; and "participation credits."
Presentation continued on the proposed Meter Services Budget. Mr. DeMarie discussed
the Salaries line item; the proposed new meter reading system - "hand helds"; new
meters; meter improvement; "re-reads"; and uniforms.
Ms. Louise Frangoul, Director, Finance Department: Presented the Finance Department
and the Utility Billing Budgets. Items discussed included: conversion of a part time
position to full time; overtime hours; additional costs associated with CPA status;
additional staff; and the Consulting Services line item.
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MINUTES
CITY COMMISSION
WORKSHOP - JULY 17,2000
Page 5 of 5
Lastly, Manager McLemore presented and discussed the General Government Budget.
Line items discussed included: Legal Services; Consulting Services - Cable Study;
Retainer - City Attorney; and Consulting Services - Town Center.
Discussion ensued regarding legal fees; what other cities spend on legal fees; Interim
Service Fees; additional casework regarding Interim Service Fees; and General Fund
Reserves.
Commissioner Blake requested to be provided with a list of the City's outstanding debt
and Ms. Frangoul responded she would prepare the list for review.
Tape 3 /Side A
Discussion continued regarding General Funds projections; fund balances; last year's
audit; audit completion; personnel costs; building permit revenues; Parkstone;
commercial permitting; and the borrowing of funds.
Following a brief discussion, the Commission agreed to schedule a meeting on July 24,
2000 to discuss additional considerations to the Budget.
Additional items discussed included: the Police Impact Fee Funds; fiber optic phone
upgrades; additional staff for the Fire Department; Police radios; additional staff for the
City Clerk's Office; Insurance upgrade; and the General Fund Revenues.
"I MAKE A MOTION TO ADJOURN." MOTION BY COMMISSIONER
MILLER. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION.
VOTE:
COMMISSIONER BLAKE: NAY
COMMISSIONER MILLER: AYE
COMMISSIONER MARTINEZ: AYE
COMMISSIONER McLEOD: NAY
MAYOR PARTYKA: AYE
III. ADJOURNEMENT
The Workshop was adjourned at 10:42 p.m.
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