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HomeMy WebLinkAbout_2000 07 17 City Commission Workshop Minutes CITY OF WINTER SPRINGS MINUTES CITY COMMISSION WORKSHOP JULY 17,2000 I. CALL TO ORDER The Workshop of July 17, 2000 of the City Commission was called to order by Mayor Paul P. Partyka at 5:58 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). ROLL CALL: Mayor Paul P. Partyka, present Deputy Mayor Cindy Gennell, absent Commissioner Robert S. Miller, arrived at 5:58 p.m. Commissioner Michael S. Blake, present Commissioner Edward Martinez, Jr., present Commissioner David W. McLeod, present City Manager Ronald W. McLemore, arrived at 6:02 p.m. City Attorney Anthony A. Garganese, arrived at 6:02 p.m. City Clerk Andrea Lorenzo-Luaces, present II. WORKSHOP AGENDA A. Budget Review Mr. Daniel J Kerr, Chief of Police, Police Department: Presented to the Commission the Police Department's Budget. Chief Kerr explained that the increase in the budget was due to personnel costs and that the only additional request was a $6,000.00 increase for computer equipment which would be used to replace items that could no longer be upgraded. City Manager Ronald W McLemore arrived at 6:02 p.m. City Attorney Anthony A. Garganese arrived at 6:02 p.m. Discussion ensued regarding "redlined items" and items that were "scratched from the list." Chief Kerr noted the following "redlined items": six (6) mobile radios for vehicles; four (4) portable radios; and six (6) "County net radios." Discussion continued on the radio system currently used in Police vehicles; the $33,450.00 radio cost; additional six (6) bicycles; the $6,864.00 bicycle cost; the current status and replacement of the vehicle fleet; used vehicles vs. new vehicles; and radar guns. Commissioner David W. McLeod discussed the "safety and welfare" of officers as it relates to the redlined radios requested; and inquired as to how the "redlined" items would be addressed during this Workshop. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION WORKSHOP - JULY 17,2000 Page 2 of 5 City Manager Ronald W. McLemore suggested that the Commission should be informed ofthe items requested and redlined. Manager McLemore also noted that safety issues had not been compromised upon determination of red lined items. Discussion continued on the justification for additional Police bicycles and Police radios; possible additional cut backs; adjustments; radios as a priority; reviewing the entire budget; the benefits of bicycles; any decisions regarding adjustments to be made at a later date; the total cost of the proposed budget; and the pay study issue. Mr. Tim Lallathin, Fire Chief, Fire Department: Presented the Fire Department's Budget and identified increases. Fire Chief Lallathin explained the increase was due to the request for "Breathing apparatus modifications." Fire Chief Lallathin further indicted the following proposed expenditures: repair of the 1982 fire engine; replacement of kitchen cabinets; replacement of the Fire Marshal's vehicle; a computer printer; a Thermal Imaging Camera; an ice machine; and a "seeing light tower". Discussion continued regarding staffing; the pay and equity issue; the possibility of an additional fire station; "Fully manned units"; turnover rates; Interlocal Agreements; the administrative workload; future growth; comparable surrounding municipalities; code enforcement; building codes; increasing protection; that three (3) additional firefighters were a priority; and providing public safety. Fire Chief Lallathin also presented the Medical Transport Budget. Items discussed included: Transport fees; and the two (2) new rescue trucks. Commissioner Michael S. Blake inquired if the 1998 and 1999 revenue numbers were correct and Finance Director, Louise Frangoul responded that the numbers were currently being reconciled. Discussion continued on the 2001 revenue numbers. Mr. Chuck Pula, Director, Parks and Recreation Department: Presented the Parks and Recreation Department Budget and noted that the Parks and Recreation Department Budget was divided into six (6) sections: Administration; Parks and Grounds; Athletics; Senior Center; Concessions; and Programs and Special Events. Additional requests included: three (3) part time employees for the concession stand; repair and maintenance; carpet replacement; printing expenses; operating supplies; two (2) additional mowers; and three (3) computer cash registers. Discussion continued on the Concessions Budget start up costs; projected revenues; soccer lighting; the use of the soccer fields; attracting tournaments; the status of the Grant; lighting costs; financing for the lights; community pools; operating costs for pools; revenues; "Splash pads"; roller blade courts; investment spending; the Summer Youth Program; the Amphitheater; producing revenues from the Amphitheater; and bookings for the Amphitheater. Tape l/Side B CITY OF WINTER SPRINGS MINUTES CITY COMMISSION WORKSHOP-JULY 17,2000 Page 3 of 5 Manager McLemore further discussed the process of attracting entertainers/performers for the Amphitheater; bookings; crowd capacity; named entertainment; guaranteed numbers; the Fourth of July celebration; attendance; promoters; and underwriters. Additional items discussed included: the 2001 Fourth of July fireworks display; examining other pyrotechnic purveyors; services during special events; local entertainment; nationally recognized venues; and national promoters. Mr. Charles Carrington, Director, Community Development Department: Presented the Community Development Department's Budget and noted that the budget is slightly less then last year's and identified the following areas of concern: the Code Enforcement Division's vehicles; and classified advertising. Manager McLemore stated that if the Commission approved the Police Department's Budget request, then there may be some vehicles available for the Community Development Department. Furthermore, Manager McLemore indicated that the level of advertising in the new budget would be reduced due to the adoption of the Town Center. Ms. Joanne Dalka, Director, Information Services Department: Ms. Dalka presented the Information Services Budget and summarized that several projects "Were up and running"- the City's Web Site; internet access; the main servers; and Police Department fiber connections. Ms. Dalka identified that the connectivity to the Parks and Recreation Department is a future project, not included in the proposed budget; and spoke briefly on repairs and maintenance of equipment. Commissioner Blake sought clarification from Ms. Dalka regarding the following items: redefining linecodes on maintenance agreements; additional staff; space on the internet server for community groups; and the possibility of including minutes and codes in the City's web site. Mayor Partyka called for a recess at 7:30 p.m. Mayor Partyka called the Workshop back to order at 7:45 p.m. Mr. Kip Lockcuff, Director, Public Works/Utility Department: Presented the Public Works/Utility Department Budgets and discussed that the decrease in the Salaries line item was due to the transfer of custodial services to the General Services Department Budget. Further items discussed included Christmas decorations; space planning; the 434 Beautification Project; the Grant application; computer pricing; government contracts on computer purchases; incentive funds; and the Village Walk Project. Mr. Kip Lockcuff, Director, Public Works/Utility Department: Presented the Engineering Division's Budget. Items discussed included: elimination of an entry level engineering position; the increase in Consulting Services; and construction inspections. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION WORKSHOP - JULY 17,2000 Page 4 of5 Presentations continued by Mr. Lockcuff on the following: the Transportation Improvement Fund; Capital Improvements; Sidewalk Improvements; Other Equipment; Underdrains; Town Center Road Improvements; the One Cent Sales Tax; the Stormwater Utility Fund; Transportation Impact Fees; Consulting Services; the Tuscawilla Lighting and Beautification District Improvement Funds; the Oak Forest Capital Funds; Oak Forest Maintenance Funds; Oak Forest Debt Service Funds; the 434 Village Walk Project Fund; the Town Center Trail and Infrastructure Fund; Water and Sewer Department Operating Revenues and Expenditures; Sludge Disposal; the Water and Sewer Renewal and Replacement Fund; the Water and Sewer Department Utility Construction Fund; and the Capital Improvement Projects. Manager McLemore continued presentations on: Boards; and the Beautification of Winter Springs Board Budget requests. Ms. Ethel Beecher, Chairperson, Beautification of Winter Springs Board (B.o. Ws.): Spoke in regards to the Board's $19,000.00 budget request; the Partnership Program; developing criteria for the Partnership Program; Arbor brochures; medians; and that the figures are "ballpark figures." Tape 2/Side A Discussion ensued regarding additional staff for the City Clerk's Office; work loads; "Motion Only" Minutes; part time employees; Council of Local Governments; workload relief; possible alternatives to additional staff; travel arrangements; and office space for additional staff. Mr. Gene DeMarie, Director, General Services Department: Presented the Human Resources Department and the Purchasing Department Budgets. Items discussed included: the General Services Director's salary; the salary study; the General Insurance line item; the General Insurance Settlements line item; insurance deductibles; "loss ratios"; and bids. Discussion continued on General Insurance Settlements; insurance deductibles; insurance premiums; previous deductible levels; general liability; Workers Compensation Insurance; the Florida League of Cities coverage; and "participation credits." Presentation continued on the proposed Meter Services Budget. Mr. DeMarie discussed the Salaries line item; the proposed new meter reading system - "hand helds"; new meters; meter improvement; "re-reads"; and uniforms. Ms. Louise Frangoul, Director, Finance Department: Presented the Finance Department and the Utility Billing Budgets. Items discussed included: conversion of a part time position to full time; overtime hours; additional costs associated with CPA status; additional staff; and the Consulting Services line item. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION WORKSHOP - JULY 17,2000 Page 5 of 5 Lastly, Manager McLemore presented and discussed the General Government Budget. Line items discussed included: Legal Services; Consulting Services - Cable Study; Retainer - City Attorney; and Consulting Services - Town Center. Discussion ensued regarding legal fees; what other cities spend on legal fees; Interim Service Fees; additional casework regarding Interim Service Fees; and General Fund Reserves. Commissioner Blake requested to be provided with a list of the City's outstanding debt and Ms. Frangoul responded she would prepare the list for review. Tape 3 /Side A Discussion continued regarding General Funds projections; fund balances; last year's audit; audit completion; personnel costs; building permit revenues; Parkstone; commercial permitting; and the borrowing of funds. Following a brief discussion, the Commission agreed to schedule a meeting on July 24, 2000 to discuss additional considerations to the Budget. Additional items discussed included: the Police Impact Fee Funds; fiber optic phone upgrades; additional staff for the Fire Department; Police radios; additional staff for the City Clerk's Office; Insurance upgrade; and the General Fund Revenues. "I MAKE A MOTION TO ADJOURN." MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION. VOTE: COMMISSIONER BLAKE: NAY COMMISSIONER MILLER: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER McLEOD: NAY MAYOR PARTYKA: AYE III. ADJOURNEMENT The Workshop was adjourned at 10:42 p.m. ~~~~~~'! ,u... , _~~-....~ ,..."t:.-\y~~ -;:::- -, ,'1\\\,. "-', ,,/,,~ ~-- ~ -.>--- '.~ - _- ;,;;. .~ ,,5 ~ g '. .<"'~" ' Respectfully Submitted By: rajiu!.'Hf.{,4s' ~c'_?\" JJepql)(~ity Clerk: - ~ ~ ~~ ~ c_~ 7" ~..... -:.-r .. ~.: ~ .~ . . ... ~. ~ ,'~..".. ,.........."" ~...... - . ~: '":'" :- '" 0., ~ -->," ':' ." 01 .