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HomeMy WebLinkAbout_2000 06 19 City Commission Workshop Minutes CITY OF WINTER SPRINGS MINUTES CITY COMMISSION WORKSHOP JUNE 19,2000 I. CALL TO ORDER The Workshop of June 19, 2000 of the City Commission was called to order by Deputy Mayor Cindy Gennell at 5 :00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). ROLL CALL: Mayor Paul P. Partyka, absent Deputy Mayor Cindy Gennell, present Commissioner Robert S. Miller, present Commissioner Michael S. Blake, present Commissioner Edward Martinez, Jr., present Commissioner David W. McLeod, absent City Manager Ronald W. McLemore, present City Attorney Anthony A. Garganese, present Deputy City Clerk Tania Haas, present II. WORKSHOP AGENDA Discussion Of General Issues Pertaining To The Town Center. City Manager Ronald W. McLemore noted the purpose of the meeting was to "Get a sense of the proposal by James Doran"; what is being asked in the Agreement; the issues; and seeking the Commission's direction. Manager McLemore discussed the Agreement being a "Contingent type contract"; the mechanics of the Agreement and obtaining the formal Agreement. Mr. Chip Carrington from Lowndes, Drosdick, P.A., representing the James Doran Company, identified for the Commission that James Doran Company (JDC) is the contract purchaser for the property in the adopted Town Center. Mr. Carrington further discussed the proposed Developer's Agreement; elements discussed with Manager McLemore and Staff; JDC donating lands needed for the Town Center; and Main Street. Mr. Carrington further spoke on the eleven (11) foot strip around Tuskawilla Road; the east boundary of the property; the donated parcel; the proposed park; as consideration for the donated land the City would install water and sewer to the boundary of the property; the Developer running the lines internal within the site; a nine (9) to twelve (12) month timeframe; the Agreement to include a twelve (12) month time frame for running water CITY OF WINTER SPRINGS MINUTES CITY COMMISSION WORKSHOP - JUNE 19,2000 Page 2 of 5 and sewer; the construction of Main Street; a provision of a twelve (12) month timeframe for the construction of Main Street; an Agreement with the School Board to allow for the expansion of stormwater facilities; JDC's contribution; installation of infrastructure; and retail development. Discussion continued on "Phase I" of the conceptual site plan; creating what Victor Dover envisioned; the proposal of three (3) site plans as an attachment to the Developer's Agreement (Phase I, II and III); a provision related to Hickory Grove Park; the City's obligation to construct Hickory Grove Park Road upon JDC proceeding into Phase II; right of way needed for Hickory Grove Park Road; retail development; and which issues would be immediate expenses for the City. "Phase I" development items further discussed included: the proposed 44,000 square foot grocery store anchor; and the proposed 15,120 square foot drug store. Commissioner Blake noted he would like the proposed 10,500 square foot building located on Phase II to be added to Phase 1. Manager McLemore discussed the new Sales Tax Referendum; the City's financial participation to the project; the main feature being the build out of Main Street; City Codes; Main Street two-story building requirement preference; facades for one-story buildings; problems with parking; timeframes; trying to obtain an agreement with the School Board within 60-90 days; and reasonable projections on dates. Manager McLemore informed the Commission "I did have an Agreement from Blumberg, they have agreed with the State on acquisition of their property which includes Hickory Park and the balance of that right-of-way which involves acquisition on the City's part is what's needed in order to make the site plan work for you, and we have been negotiating on a price with them." Manager McLemore commented on the June 16, 2000 Memorandum from Shane Doran of the James Doran Company. Specific items discussed included the twelve month timeframe; extension of water and sewer to the boundaries; the right -of- way for Hickory Grove Park; and the timeframe for the School Board Agreement. Discussion ensued regarding the negotiations with the School Board; enhancement to the project with School Board participation; the stormwater issue; and consistency with Victor Dover's plan; and possible limitations. Mr. Shane Doran, Vice President of the James Doran Company continued discussion on useable acres; the shape of the property; strip center; parking; date for the proposed timeframe; the stormwater issue; the timing of Main Street; and attracting tenants. Deputy Mayor Cindy Gennell inquired from Manager McLemore if Diane Kramer, Facilities Planner, Seminole County School Board had been contacted and Manager McLemore responded "Yes, she seemed to be very open to this." CITY OF WINTER SPRINGS MINUTES CITY COMMISSION WORKSHOP - JUNE 19,2000 Page 3 of 5 Additional items discussed included: what we are asking the School Board for; excess capacity; The Town Center Master Plan; the existing pond on the Town Center Master Plan; the stormwater pond; maintenance of the pond; removal of trees; wetlands; construction of the pond; cost of construction; filling in the old pond; allocated funds; infrastructure; rebuilding the stormwater system; the twelve (12) month timeframe to construct Main Street; permitting timeframe; realistic timeframe; and the real issue being the timing on stormwater. Manager McLemore continued his "Discussion Points" with the Members of the Commission. Topics included: general acceptance of site plans; locking in a site plan; possible changes to the site plan; Victor Dover's review; variations to Phase I, II, and III; final engineering; and preliminary indications from the City. Deputy Mayor Gennell inquired if the buildings located along the unnamed street near Magnolia Square and Hickory Grove Park (depicted on Phase II and III) where one or two-story buildings and noted her preference of two-story buildings along Main Street, and cited this as a concern. Discussion ensued regarding the Code as it relates to two- story buildings along Main Street and State Road 434. Further items discussed included: the economics of Phase III; level of intensities; and parking garages. Commissioner Blake inquired as to the expected timeframe of completion for Phase II and Phase III. Mr. Doran responded twenty-four (24) to thirty-six (36) months for Phase II and Phase III depended on market conditions and densities. Commissioner Blake noted his concerns with the language used for "Special Exceptions." Discussion ensued regarding "Special Exceptions"; and the Town Center Code. Further items discussed included: financing; Tuskawilla Road; impact fees; Sales Tax Referendum; future road projects; water and sewer fees for Phase I and II; internal connections; expansion systems; and utilities. Commissioner Blake restated his concern of having the proposed 10,500 square foot building located on Phase II to be added to Phase I. Commissioner Robert S. Miller requested a list from Manager McLemore as to which projects would be impacted if the New Sales Tax Referendum is not obtained. Discussion continued on the "New Sales Tax Referendum" being on the May 2001 ballot; and parapits. Tape 1 Side B Mr. Doran continued discussion on two-story buildings; parking; high ratios; retail development; multi level parking; economics dictating site development; "shelling-out" a second story; and maximizing the investment. Commissioner Gennell reviewed the Town Center Code for Mr. Carrington as it relates to the "2-story minimum, 4-story maximum" requirement; joint use of elevators; and noted her support of construction that would provide for a multi story to be added in the future if necessary. Discussion continued on the feasibility of this type of construction. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION WORKSHOP - JUNE 19,2000 Page 4 of 5 Mr. Doran spoke on Publix's criteria for development; grocery stores with parking garages; high profile density areas; what Publix may dictate; the impact of the two-story construction on retail; intentions of new urbanism projects; building frontage on Phase III along Hickory Grove Park; street frontage; street parking; parallel parking; angular parking; and safety issues. Commissioner Blake inquired whether James Doran Company was strictly a "Retail Developer"; JDC considering other types of uses for the property; office use; parking; JDC owning the whole parcel; and JDC selling off pieces once developed. Mr. Doran responded about his experience in retail development and his preference of retaining the parcel. Discussion continued on office use versus retail use; parking issues; mixed-use development; and re-examining Main Street. Deputy Mayor Gennell stated "I would like to see - continue working with the City Manager in doing something to address the two-story issue and the issues that have been raised here." Commissioner Gennell excused herself from the Workshop at 6:50 p.m. and requested Attorney Garganese chair the remainder of the Workshop in her absence. Members of the Commission, Staff, and Representatives reviewed the proposed Walgreens' elevations. Topics discussed included: architectural structures; outdoor seating area; landscaping; pavers; the triangular piece of property; depth of covered walk- ways; and width of sidewalks. Additional elevations were reviewed and discussed. Discussion continued regarding the two-story issue; the importance of anchor stores; making Main Street work economically; parking enhancements; and parking garages. Mr. Carrington summarized and discussed the outstanding issues as being: timing for construction of Main Street; the right-of-way issue; and the School Board issue. Commissioner Blake stated "Ron, can you have on next Monday's Agenda an Informational Item for us on all the pertinent issues with the stormwater system, so that we will have all the information that we need to talk to School Board Members - to have them move it along. Just make sure that we are all on the same page." Manager McLemore inquired as to how extensive JDC's marketing efforts were as to creating tenants. Mr. Doran responded he is currently negotiating with several retailers however, an Agreement needs to be reached with the City prior to any commitments or guarantees. Mr. Carrington discussed circulating a "Draft of an Agreement"; advancing negotiations with the School Board; reviewing second floor development along Main Street; and Hickory Grove Park being difficult for second story development. Further topics discussed included: all areas remaining conceptual in the early stages; the impact that CITY OF WINTER SPRlNGS MINUTES CITY COMMISSION WORKSHOP - JUNE 19.2000 Page 5 of 5 Phase I would have on Phase II and III; perimeter buildings; flexibility in the plans; Hickory Park intended to be a natural park; "a passive area, not an active area'; Central Winds Park; Statutory provisions; and capacity. Attorney Garganese requested a copy of the Draft Agreement be faxed to him as soon as possible. Tape 2/Side A III. ADJOURNMENT ATTORNEY GARGANESE STATED, "I WILL ENTERTAIN A MOTION TO ADJOURN." "SO MOVED." MOTION BY COMMISSIONER MARTINEZ. The Workshop was adjourned at 7:12 p.m. ~ ResJ2.ectfully Submitted By(f Tania Haas d , ~. Deputy City Clerk