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HomeMy WebLinkAbout_2000 01 31 City Commission Workshop Minutes CITY OF WINTER SPRINGS MINUTES CITY COMMISSION AND ADVISORY BOARDS AND COMMITTEES JOINT WORKSHOP JANUARY 31, 2000 I. CALL TO ORDER The City Commission and Advisory Boards and Committees Joint Workshop of January 31, 2000 was called to order by Mayor Paul P. Partyka at 6:30 p,m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). ROLL CALL: Mayor Paul P. Partyka, present Deputy Mayor Cindy Gennell, present Commissioner Robert S. Miller, present Commissioner Michael S, Blake, present Commissioner Edward Martinez, Jr., present Commissioner David W. McLeod, absent City Manager Ronald W, McLemore, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo-Luaces, present II. WORKSHOP AGENDA Discussion Of General Issues Pertaining To The Various Advisory Boards And Committees And Their Interaction With The City Commission Of The City Of Winter Springs. Mayor Partyka welcomed all honored guests and expressed his appreciation to all the Board and Committee members; reminded those in attendance about the Sunshine Law; and that any Board, Committee, and/or City business should be discussed so everyone can hear. Mr. Ronald W. McLemore, City Manager expressed his apprecIatIOn to all of the Advisory Board and Committee Members for their hard work. Manager McLemore also spoke about the needs of the City; and providing assistance to Board and Committee Members, Mayor Partyka asked that all Advisory Boards and Committee Members be introduced by their Chairperson; and spoke the order for such introductions; procedures; presentations; and issues. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION AND ADVISORY BOARDS AND COMMITTEES JOINT WORKSHOP - JANUARY 31, 2000 Page 2 of 6 Deputy Mayor Cindy Gennell noted that this was a "posted meeting" and it was open to the public; spoke of the Sunshine Law; and added that Board and Committee Members should not discuss issues privately. Mayor Partyka reiterated "You cannot talk amongst yourselves unless you say it so loud that we can identify you and record you," Mayor Partyka confirmed with City Attorney, Anthony A. Garganese that this was correct. Mayor Partyka invited the Planning and Zoning Board/Local Planning Agency to first address the Commission. Mr. Carl Stephens, Jr., Chairman of the Planning and Zoning Board/Local Planning Agency introduced himself and fellow Board Members in attendance: Mr. Marc Clinch; and Ms, Rosanne Karr. Next, Ms, Elizabeth Randall, Vice Chairperson of the Board of Adjustment introduced herself and fellow Board Member in attendance: Mr. Thomas Waters, Ms. Joanne Krebs, Chairperson of the Code Enforcement Board was the next individual to introduce herself, along with fellow Board Members in attendance: Mr, Mel Glickman; Mr, Ken Furth; Mr, Chuck Holzman; and Mr. James Pitts, Mr. Robert Nippes, Vice Chairperson of the Board of Trustees (Pension Board) then introduced himself as the representative for the Board of Trustees (Pension Board). Then, Mr, Gary Hillery, Vice Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee, introduced himself and fellow Committee Members in attendance: Ms, Linda Tillis; Mr. George Morris; along with Ms. Khangee Graham, Landscape Management Consultant. Mr. Tom Helgeson, Chairperson of the Oak Forest Wall and Beautification District Advisory Committee, introduced himself and fellow Committee Members in attendance: Vice Chairperson - Mr. Albert Murro; Ms. Lorie Taylor; and Ms. Anna Fernandez. The Beautification of Winter Springs Board Chairperson, Ms, Ethel Beecher, introduced herself and fellow Board Members in attendance: Ms, Dart Helgeson; Ms, Alice Bard; Ms. Dawna Ferguson; Vice Chairperson; Ms. Marilyn Dickinson; and Mr. James Harbin. Mayor Partyka asked that the Chairperson/Spokesperson for each Board should speak in the same order as before and to discuss aspects of their individual Board and/or Committee. Mayor Partyka noted that the intent of the meeting was that of a "casual" and "relaxed" program. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION AND ADVISORY BOARDS AND COMMITTEES JOINT WORKSHOP - JANUARY 31,2000 Page 3 of6 Deputy Mayor Gennell then spoke about members being neighborhood spokespersons; City issues; matters needing possible further clarification; commercial vehicles; animal control and defecation devices; Code Enforcement issues; and wall issues. Commissioner Edward Martinez, Jr. discussed the Sunshine Law; and mentioned his appreciation with those who were attending this meeting. Deputy Mayor Gennell mentioned that Mr. Vernon Rozelle, Board of Trustees (Pension Board) Member had just arrived. Mayor Partyka invited the Planning and Zoning Board/Local Planning Agency to address the Commission. On behalf of the Board, Mr. Stephens discussed developments; recommendations to the City Commission; Comprehensive Land Use; Plan Amendments; Local Planning Agency responsibilities; concerns regarding the wording of Recommendations to the City Commission; Motions; Findings of Facts; Minutes; and he asked about clarifications regarding the presentation of recommendations. Manager McLemore discussed detailed reports on various projects; the direction of the Commission regarding Minutes and Recommendations; Findings; and Motions. Mr. Stephens further commented on how their Motions are stated and presented to the Commission; and Findings of Fact. Further discussion ensued on previously submitted Minutes; voting on issues; reports; the wording of the Minutes; Findings of Facts; and basic information being included in Agenda packages, Manager McLemore said he would check on what information is included, Manager McLemore further discussed Findings of Facts; Quasi-Judicial Findings; Findings of Facts that support Motions; written documents; and Staff involvement. Further discussion ensued regarding Staff presentations; Findings of Facts; Recommendations by the Planning and Zoning Board; Agenda packages; and Motions. Mayor Partyka noted that the Finding of Facts is an issue that needs to be "looked into." Mr. Stephens then asked about the City Attorney attending Planning and Zoning Board meetings, Mayor Partyka noted that the City Attorney would only attend if there is a "special need" for him to attend. Further discussion ensued regarding Staff assistance; decision-making; questions of law; and legal issues. Mayor Partyka invited the Board of Adjustment to then address the Commission. Vice Chairperson Randall discussed meeting dates; signs; fence heights; boundary issues; receiving and approval of the Minutes; educational workshops; Parliamentary Procedures; and the City's Web Site. Board Member Waters discussed feedback on certain issues; the status of the sign for the proposed Texaco Station; final actions from the Commission; and Commission Meeting Minutes. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION AND ADVISORY BOARDS AND COMMITTEES JOINT WORKSHOP - JANUARY 31, 2000 Page 4 of6 Further discussion ensued regarding the Texaco Station; animal control and defecation devices; and the enforcement of animal control issues. The Code Enforcement Board was then asked to address the Commission, Ms. Joanne Krebs, Chairperson discussed the Board being a Quasi-Judicial Panel; feedback from the Commission; Ordinances; enforcement of animal control issues; diversification of violations; decision making; updating the Code of Ordinances; Workshops; and difficulties with some Ordinances. Discussion followed about a City Commission directive from several years ago; the City Attorney; interpretation of Ordinances; decision making; drafting of memos; enforcement of Ordinances; City Staff; and the postponing of cases. Mayor Partyka then asked the Board of Trustees (Pension Board) to address the Commission, Vice Chairperson Nippes discussed some of the functions of the Board of Trustees, as an Advisory Council to the City Commission; overseeing of the Pension Plan; quarterly meetings; review of investments; quarterly updates; Recommendations to the City Commission; feedback; input from members of the Commission; direct input; administration of the plan; and additional benefits, Further discussion ensued regarding Commission members attending Board and Committee meetings; the Sunshine Law; and the advertising of meetings. The Tuscawilla Lighting and Beautification District Advisory Committee was asked to next speak to the Commission. Representing this Committee, Vice Chairperson Hillery advised those in attendance that the Tuscawilla Lighting and Beautification District Advisory Committee began meeting sixteen months ago; that meetings have been held every two weeks; and he elaborated on the expertise of the Committee Members and their respective backgrounds. Discussion followed about members of the Commission attending their meetings. Vice Chairperson Hillery then complimented Staff for the invaluable assistance that the Committee has received; and spoke of the Sunshine Law; the Bond Validation issue; and Assessment Law issues. Chairperson (Thomas) Helgeson of the Oak Forest Wall and Beautification District Advisory Committee next addressed the Commission, and mentioned that this was the City's "newest Committee;" the opportunity to serve their community; training and briefing; "New Member" packets; their first meeting; accomplishments; construction costs; residential support; recommendations; by-laws; City Staff; approval of materials; the status of the wall; potential problems; point of access; budgeting; lessons learned from the Tuscawilla Lighting and Beautification District Advisory Committee; potential precedents; contract drawings; and communication. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION AND ADVISORY BOARDS AND COMMITTEES JOINT WORKSHOP - JANUARY 31, 2000 Page 5 of6 Mayor Partyka then welcomed Chairperson Beecher of the Beautification of Winter Springs Board who discussed their willingness to also serve their community; and then spoke of many of their accomplishments from the past year; along with concerns of some of the Board Members; a new publication in the works and whether this project could be funded through the City, Further discussion ensued regarding ideas and recommendations; the expertise of Board Members; funding; costs associated with the proposed pamphlet; funding procedures; the distribution of pamphlets; clarification of roles; and direction from the City Commission. Tape I/Side B Members ofthe Commission spoke of this Board being a "Proactive Board"; direction for the Board; presenting goals; the proposed pamphlet; printing and distribution; developing ideas; funding; the budget process; City Commission deliberations; the Town Center; input regarding landscaping; and Grants. The Beautification of Winter Springs Board was asked to consider submitting a proposed budget request to Mr. Alan Hill, Public Works Superintendent, for his review. Mayor Partyka discussed Board Members being "Empowered;" creating visions; possible frustrations; goals; and procedures. Mayor Partyka summarized some of the key points from tonight's meeting as: the Planning and Zoning Board had commented on "Finding of Facts" in Motions, The Board of Adjustment asked about getting "Feedback on decisions". The Code Enforcement Board had mentioned that their decisions are based on the Code of Ordinances. The Board of Trustees (Pension Board) commented on members of the Commission attending Board meetings, The Tuscawilla Lighting and Beautification District Advisory Committee had asked for clarifications of the Sunshine Law. The Oak Forest Wall and Beautification District Advisory Committee spoke about precedents learned from the Tuscawilla Lighting and Beautification District, and their need to have Drawings and Specifications at their meetings. The Beautification of Winter Springs Board mentioned various concerns and their interest in having a budget to work with. There was a further brief discussion on the City's Website; e-mail; following through on issues; training for Board and Committee members; seminars; and the channeling of information, The Mayor and Commission expressed their appreciation to the Board and Committee Members for their attendance at this workshop; for volunteering and serving their community; and for all of their contributions to the City, CITY OF WINTER SPRINGS MINUTES CITY COMMISSION AND ADVISORY BOARDS AND COMMITTEES JOINT WORKSHOP - JANUARY 31,2000 Page 60f6 III. ADJOURNMENT Mayor Partyka adjourned the Workshop, '" ResfJ.-ectfully Submitieq By.' Tania Haas Deputy City Clerk