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WINTER SPRINGS POLICE DEPARTMENT M E M 0 RAN DUM TO: FROM: Ron Mclemore, City Manager Daniel J. Ke~Y~f Of Police DATE: Thursday, September 08, 2005 SUBJECT: Staffing Allocation Study REF #: CP-024-05 At the recommendation of the City Commission, a Staffing Allocation Study of the police department has been completed by utilizing the factors recommended by the International City Managers Association (ICMA) and the International Asssociation of Chiefs of Police (IACP). Currently the police department is staffed with 64 sworn police officers and 20 non sworn members to serve our growing population of approximately 35,000 people in an area of approximately IS square miles. The transient population visiting our Town Center, our Award Winning Parks and the Cross Seminole Trail System has also grown rapidly. The study indicates that 21 patrol officers, 1 detective, I code enforcement officer and 1 crime scene technician should be added to the department in order to deliver quality service to the residents of Winter Springs and to provide overall public safety. A plan is recommended for adding the approximate number of personnel that is feasible in terms of budgeting responsibly and a plan that allows for a way to hire and effectively train quality people to serve our community. Based on your request in March, no new positions were bugeted for FY 05/06. As you are aware, I expressed my concern about the rising criminal activity in our community, but conceded that we could attempt to manage with existing personnel for another year. However, just in the first eight months of this year we have experienced a 21.5% increase in our part 1 offenses. Although we have experienced short term rises in the crime rate in past years they have usually leveled off within 2 or 3 months. However, this is not the case for 2005, crime continues to climb. All information that is included in the study has been derived from the most recent data available. Daniel J. Kerr Chief of Police PREP ARED SEPTEMPER, 2005 Staffine: and Deplovment Study Table of Contents Page Introduction 1 Overview 2 Objectives 4 Methodology 5 Policing Philosophy 6 Policing Priorities 7 Population Size and Density 8 Number of Calls for Service 9 Workload vs Manpower Tabulations 10 Recommended Implementation Schedule 11 Appendix A-Q Introduction Several factors have emerged that directly impact the requirement to review the necessities of additional police personnel over the next 5 to 7 years. · Criminal activity has increased in FY 04/05 and the first 6 months of calendar year 2005 by 21 %. This is the first increase in 8 years. . Calls for service increased 33.1 % since the year 2000. · Growth in population since the 2000 census is approximately 15%. · Commercial development and higher density housing has increased since the year 2000. · Land has already been cleared for further development in 2005 and 2006. · Current plans for the next 24 months include 1500 to 2000 new homes that will be built. · Future commercial development projections indicate significant growth over the next 5-7 years. · Local law enforcement can not rely on the level of support from federal law enforcement that was available before Homeland Security issues related to 9-11. . Federal grants for law enforcement have been cut drastically due to funds directed to Homeland Security. 1 Police Department Stafflne: and Deplovment Study Overview The City of Winter Springs has grown significantly since the year 2000. As a result of the 2000 census it was determined that the population of Winter Springs was 31,080 residents. Since the year 2000 approximately 1,867 homes have been built and occupied within the city limits. At the average rate of 2.5 occupants per household the current population is estimated at 35,756. A conservative estimate would certainly be in the range of 35,000 people. (See attached Chart A). Over the next 24 months another 965 residences are scheduled to be built and occupied that equates to 2,412 new residents. (See attached Chart B). Within the next 36 months, by the year 2008, another 1,419 homes are projected to be occupied. Since these 1,419 homes are somewhere in the approval process, they could be occupied earlier than 36 months. The total population is speculated to be at approximately 41,000 people. Another factor to consider is the commercial development that has been built since the 2000 census. Approximately 73,770 office space and 289,000 square foot of retail space has been built since 2000. Another 478,101 square feet of office space and 437,028 square feet of retail space is projected over the next 24 months. (See attachment C). The current commercial development that is underway and the planned development projected over the next 5 years is significant. The City of Winter Springs has one main thoroughfare, Route 434, running east and west through the city. Surrounding cities have also been growing at a rapid pace. The combined growth of Winter Springs and the growth of the surrounding areas have caused a dramatic increase in traffic congestion in Winter Springs. Connector roadways like Rt. 419, Tuskawilla Road, Hayes Road, Moss Road, Edgemon Avenue and Sheoah Boulevard are also congested. Accidents and accidents with injury have also significantly increased since 2000. In 2004 there were 484 accidents compared to 412 accidents in 2000. There were 90 accidents with injury in 2004 compared to 70 injury accidents in 2000. (See attachment Chart D). The workload related to the number of calls for service handled by the police department has increased with the demands of increased population, commercial development and traffic congestion. Calls for service have increased by 33.1 %. Calls have risen from 62,612 in 2000 to 83,383 calls for service in 2004. (See attachment E). During the first 6 months of 2005 calls have increased another 4.28% over 2004. They have gone from 40,473 in 2004 to 42,206 in 2005. (See attachment F). As a comparison of how surrounding cities staff and budget for law enforcement services, you will find the attached Chart G for FY 04/05 and Chart H for proposed FY 05/06 budget. 2 In the last quarter of 2002 Code Enforcement was assigned to the police department. Code Enforcement is a very necessary and important function to maintain the quality of life in Winter Springs. Due to the increase in population this very time consuming component of the department is extremely busy. Since the department has been assigned the duties of Code Enforcement cases have increased 132% cases in 2000 increased from 1423 to 3,303 in 2004. In the first 6 months of 2005 Code Enforcement has already handled 2,136 cases compared to 1,813 in the first 6 months of 2004. This is a 17.8% increase. (See attached Chart I). One other issue that will need added attention is the Cross Seminole Trail that now crosses over SR 434 through the Town Center and on up to SR 419. Many more people are now using the Trail. Once the Splash Pad and Magnolia Park is completed the use of the Trail from surrounding neighborhood will increase rapidly. 3 ... -- -- -- III III III I I I I I I I . . -- Ob iectives Determine the number of field patrol officers, supervisors and support staff required to enable the department to: · Respond to emergency and non emergency demands of citizens in a timely manner. · Conduct crime prevention and other proactive patrol tasks effectively, including community oriented policing and problem solving. · Conduct all other patrol activities effectively, including traffic control and special missions work. · Allow officers to meet all administrative requirements satisfactorily, including report writing, training, court and personal needs. · Promote the safety of the public and police officers. . Allow for appropriate follow up investigations. · Provide specialized services such as code enforcement, criminal investigations, youth services, community relations, crime scene technicians, crime analysis and communications personnel. · Design a plan for deploying the required number of police personnel in the most cost effective manner in response to temporal and geographic incidence of crime, demands for non-crime services, and the policing approach most appropriate to our community. 4 METHODOLOGY There are a number of different methods for predicting staffing levels for police services however there is no one acceptable method that can be applied to every agency. Some localities choose to adopt a ratio of officers per thousand population. Currently, the national average is considered to be between 2.4 and 2.5 officers per thousand. Other agencies base staffing projections on formulas that include calls for service and workload calculations. Still others interject variables that attempt to capture average times for handling or investigating activities or calls for service. Certainly various forms of data can be included that will be discussed further like population density, age of population, transient population, response times and traffic volume. Included in this review is a comparison of other cities in Seminole County and Winter Park in Orange County relative to staffing and expenditures. There is no attempt to compare any particular city but only to outline the general staffing levels and the level of funding for other police departments in the area. (Attached is Chart G for your review) Defining patrol staffing allocation and deployment requirements is a complex endeavor which requires consideration of an extensive series of factors and a sizeable body of reliable, current data. We should consider the following factors, the mix of which is absolutely unique to each locality and agency: . Policing Philosophy . Policing Priorities . Number of Calls for Service . Population Size and Density 5 Policin2 Philosophv The Community Policing Philosophy that has been developed in Winter Springs was established in 1997 and is focused upon involvement with the community and enhancing quality of life. Problem solving, building partnerships and delivering quality service is what we do to protect our community. Because of our strong bond with the community we have had a long term decrease in crime, we have solved many of the issues in the community through trust and understanding and we are constantly improving our service delivery based on feedback from the community. However, involvement in community policing does place additional demands on the police department. Members of the department do more than their basic jobs. They get out of their vehicles or their office and interact with people to resolve issues and gain input for long term solutions. Members assist the public with identifying other resources to alleviate problems if other services are required to resolve an issue. An example is helping a family find drug counseling for a child in need of services. The Winter Springs Police Department has a customer service based philosophy that we will do everything we can to help our citizens with issues or problems. Each member of the department is responsible for delivering quality service and no job within the department is too small. You will see a member of any rank respond to a call, direct traffic when there is a need, or work side by side with any other member. All of our members wear many different hats so that we can accomplish our mission and enhance the quality oflife in our city. 6 ..... I II I II II II II II III III II II II -- -- I Policinl!: Priorities Our first priority is to protect the public through aggressive crime prevention efforts and enforcement of law. The protection of life encompasses threats from criminals, traffic violators and hazards. We respond to any and all calls in a timely manner. All calls received by the Winter Springs 911 Communications Center are dispatched by priorities. The highest priority involves the threat of death or injury. Crimes in progress not involving possible death or injury are next in priority and all other calls are then dispatched when officers are available. . Urgent calls are dispatched immediately. · The average response time to emergencies has continued to range between 2 and 3 minutes. · Non emergency calls have averaged between 5 to 6 minutes. . I II 7 III III III III III II II I III III III III III III III - - I I Population Size and Densitv The current population of Winter Springs is approximately 35,000 people. The building trend over the past 5 years has been primarily higher density single family homes on smaller lots. Avery Park, Barrington Estates, Creeks Run, Bentley Green, Fox Glen Phase 2, Golfside Villas, Parkstone and Stone Gable are recent examples. The apartments at Courtney Springs and the expansion of Golf Terrace Apartments was also completed since 2000. All of the residential projects on the schedule to be built over the next 3 years are townhomes and condominiums. The density of the city is increasing and will require more services. This will be especially true in the Town Center area. The planned development will raise the population of Winter Springs above 40,000 people. There is additional tracts of land like the Plant Property in the Town Center area and the Cassell Property in the Greenway District that may be developed in the 3 year to 7 year time period. It is unknown at the present time how that will impact density. 8 Number of Calls for Service The Winter Springs Police Department responded to 83,383 calls for service in 2004. The number of calls increased from 62,612 calls in the year 2000 to 83,383 in 2004. This represents at 33.1 % increase. Listed below are the number of calls separated into Non- Traffic Related and Traffic Related. (See Chart E) · Non Traffic Related - 66,714 . Traffic Related - 16.669 Total 83,383 9 ,.... 1 Workload vs Manpower Tabulation A workload verses manpower study was conducted that analyzed the number of calls/activities responded to by the Winter Springs Police Department in the latest calendar year of 2004. The amount of time spent on each activity was tabulated for each call and averaged for the year. The average amount of time required to handle the 83,383 calls in 2004 was 33.26 minutes. Chart E attached to this report breaks down the average time spent on each event. As a point of reference, a recent study was conducted by the Altamonte Springs Police Department that responded that they averaged 45 minutes on each event. The Winter Springs Police Department workload study was conducted for patrol personnel based on the percentage of time used to answer calls for service. A percentage was also factored in to allow time to provide proactive patrols in neighborhoods and commercial areas, community oriented approach and problem solving. A separate percentage was factored in for administrative time for report writing, court, meals and training. The breakdown was 40% encumbered to answer calls, 35% for proactive activities, and 25% for administrative time. The attached Chart J contains the formulas and calculations utilized to produce the number of officers to provide the appropriate levels of service to our citizens. There are currently 40 members assigned to the Patrol Bureau including supervisory personnel, motor officers and K-9. The study indicates that 61 members should be assigned to patrol based on the 2004 numbers. The study does not take into consideration that the city will be growing rapidly between now and the next 5 years. The recommended number of new officers tabulated in the study is additional 21 officers in Patrol. / A personnel allocation study was also conducted for the Detective Bureau based on workload and time required to complete work. The division of time was distributed and calculated at 70% investigating cases, 20% unencumbered for meeting with intelligence gathering, meeting with State Attorney, the Lab, other investigative agencies and medical examiner. Administrative duties account for 10% of the time related to court appearances, depositions, training and meals. Currently we have 4 detectives assigned to the Criminal Investigations Bureau. The staffing study indicates that 6 detectives should be assigned to Investigations. Therefore, the recommendation is for 2 new detectives. (See Chart K) Based on the fact that Code Enforcement is currently investigating 3,304 cases a year compared to 1420 in the year 2000, it is recommended that 1 additional Code Enforcement Officer be added. The combinations of all factors of the staffing study indicate that 24 new positions should be added. 10 - Recommended Implementation Schedule Adding large numbers of officers at one time is not recommended. Quality of the hiring process suffers and directly impacts the quality of new officers. Once the decision is made to begin hiring it is recommended that groups of three officers should be hired in 6 month intervals. For example, if the decision is made to hire 6 officers in FY 2005/2006, then 3 officers could be hired at the beginning of the fiscal year and 3 at mid year so that quality officers could be hired and receive quality field training. Therefore, the recommendation is to hire a maximum of 6 officers a year. The 24 officers could be put on board over 4 years or longer depending on the time frame outlined by the city. The first priority is to add 4 officers to staff the new patrol area G (See Chart M) to cover the Town Center Area and new development beyond Rt. 417, 1 new detective to handle increased workload and 1 Code Enforcement Officer to handle increased workload. The next priority is to add 4 bicycle officers to patrol the completed Cross Seminole Trail that will traverse the city and the Town Center. One new Community Relations Officer and 1 Crime Scene Technician should be added due to increased workload. The next priority will be 4 officers to staff the new patrol area H for development in the Greenway District of high density residential and commercial development. (See Chart N) Two additional traffic officers should be added to response to additional requests for service and to handle increased traffic capacity. The fourth priority will be to add 4 additional officers to supplement the existing shifts during the peak call times from 2pm in the afternoon to 2am in the morning 7 days a week. Two desk officers should be added to handle walk up complaints or call for service and handle calls over the phone that do not require response to a location. This will free up some patrol time for officers in the field. The 4 priorities can be dealt with in 4 years or spread over a longer or shorter time period. Currently, the best choice appears is to accomplish the task over 4 years. A spread sheet is listed below: First Year 4 - Patrol Officers to Staff Zone G 1 - Detective 1- Code Enforcement Officer 6 Second Year 4 - Bicycle Officers for Cross Seminole Trail I - Crime Scene Technicians 1 Community Relations Officer 6 11 Third Year 4 - Patrol Officers to Staff Zone H 2 - Traffic Officers 6 Fourth Year 4 - Patrol Officers to Staff Peak Hours 2. - Desk Officers for Walk Ups 6 Attached is Chart 0 (option 1) that provides all first year costs for salaries, benefits, equipment and the purchase of a new vehicle. Two options are provided. Chart P (option 2) includes the cost for salaries, benefits, equipment and the 4 year lease purchasing of vehicles. Chart Q illustrates costs of adding more than one officer for either option 1 or 2. 12 Attachments New Residences Since 2000 Projected New Residences Newand Projected Commercial Development Traffic Crashes and Injuries 2000 and 2004 Calls for Service 2000 and 2004 Calls for Service First 6 Months 2000 and 2004 Budget and Staffing Comparisons FY 04/05 Budget and Staffing Comparisons FY 05/06 Code Enforcement Activity Patrol Officer Formula Detective Formula Current Patrol Zone Map Patrol Zone Map Including New Zone for Town Center Area Patrol Zone Map Including New Zone for Greenway District Cost Per Officer and Vehicle Purchase Cost Per Officer and Lease Vehicle Purchase Cost Comparison-Optionl, 2 & 3 Chart A Chart B Chart C Chart D Chart E Chart F Chart G Chart H Chart I Chart J Chart K Chart L Chart M Chart N Chart 0 Chart P Chart Q CHART A New Residences added since 2000 census Homes Population Parkstone 416 1 ,040 Barrington 100 250 Winding Hollow Phase 3 59 147.5 A very Park 87 217.5 Heritage Park 59 147.5 Creeks Run 98 245 Stone Gable 47 117.5 Tuscawilla Trace 24 60 St. Johns Landing 31 77.5 Orange Ave. (annexed into City) 15 37.5 Arrow Head Phase 2 10 25 Grand Reserve Tuscawilla Phase 2 46 115 Wick10w Green 52 130 Bentley Green 30 75 Seville Chase Phase 2 72 180 The Seasons 100 250 Howell Creek Reserve Phase 3 53 132.5 Golfside Villas 22 55 Fox Glen Phase 2 44 110 Courtney Springs Apartments 252 630 Golf Terrace Apartments 250 625 Total 1,867 4,668 2000 Census City of Winter Springs Population 31,088 Occupied New Homes through 2005 Population 35,756 Information was obtained from Seminole County Property Appraisers Office and Community Development Department on August 15, 2005 CHART B Projected New Residences FY 2005-2006 Harbor Winds Barclay Reserve J esup Reserve Jesup's Landings Landings at Parkstone Lincoln Park Heritage Park Golf Point Apartments (Highland Apt's) Villa Grande Total Projected New Residences FY 2006-2007 Lake Jessup Shore Moss Road Town Homes Tuscany Place Winter Springs Town Homes (Engle Homes) ICI Homes (Across Creek Run) Phase 2 Town Center Total 2005 Population City of Winter Springs FY 2006 - 2007 FY 2007 - 2008 Homes 62 88 160 185 104 113 59 42 152 965 Homes 68 84 20 436 480 331 1,419 Population Projected Population Projected Population Population 155 220 400 462.5 260 282.5 147.5 105 380 2,412 Population 170 210 50 1090 1200 827.5 3,548 35,756 38,168 41,716 Information was obtained from Seminole County Property Appraisers Office and Community Development Department on August 15, 2005 CHART C New Commercial added since 2000 Sq. ft Office Sq ft Retail Town Center Phase 1 43,000 237,500 Nursrey Road 25,000 0 Dr. Courtney 5,770 0 Brusters 0 1 ,213 Villagio 0 50,439 Total 73,770 289,152 New Planned Commercial Sq. ft Office Sq ft Retail Venitian Village 0 27,000 Belle Avenue 9,000 0 N. Moss Road Office Complex 7,101 0 Miller School Supply 0 10,028 Vista Willa Office Park 79,000 0 ICI Office Complex 80,000 0 Town Center Phase 2 300,000 400,000 Moss Road International Office Complex 3,000 0 Total 478,101 437,028 Information obtained from Community Development Deapartment and site plan reviews on August 19, 2005 CHART D TRAFFIC CRASH COMPARISON FROM 2000 TO 2004 2000 2004 MONTH JANUARY 35 41 FEBRUARY 35 27 MARCH 40 39 APRIL 33 38 MAY 38 41 JUNE 32 42 JULY 41 42 AUGUST 33 43 SEPTEMBER 46 46 OCTOBER 36 44 NOVEMBER 22 33 DECEMBER 21 48 TOTAL 412 484 I TRAFFIC CRASH WITH INJURY COMPARISON FROM 2000 TO 2004 2000 2004 MONTH JANUARY 6 7 FEBRUARY 7 6 MARCH 5 7 APRIL 6 8 MAY 3 7 JUNE 6 8 JULY 6 8 AUGUST 3 6 SEPTEMBER 8 9 OCTOBER 10 7 NOVEMBER 5 11 DECEMBER 5 6 TOTAL 70 90 CHART E January 1, 2000 January 1,2004 December 31, 2000 December 31, 2004 NUMBER NUMBER CALL OF AVERAGE OF AVERAGE NATURE CALLS TIME CALLS TIME 911 HANG UP 317 18.16 647 16.30 ABANDONED VEHICLE 91 11.49 105 12.53 ALARM TO BUSINESS 196 14.19 505 14.38 ALARM TO FINANCIAL INSTITUTE 1 5.21 4 6.88 ALARM TO RESIDENCE 493 13.42 1,238 13.65 ALARM TO VEHICLE 6 11.19 14 29.20 ANIMAL PROBLEM 400 24.22 516 21.65 AREA PATROL-HOUSE CHECK 1,096 5.33 1,292 5.68 AREA PATROL REQUEST 3,978 8.20 4,441 10.05 AREA PATROL REQUEST - TRAFFIC 2,397 32.35 2,544 33.38 ARREST DETENTION 43 58.24 54 56.37 AS SAUL T IN PROGRESS 1 211.31 0 0.00 AS SAUL T JUST OCCURRED 9 72.36 2 107.96 ASSAULT OVERWITH 26 65.14 10 50.34 ASSIST OTHER AGENCY 580 26.26 989 25.52 ATTEMPT TO CONTACT 267 19.00 847 17.85 ATTEMPTED SUICIDE IN PROGRESS 16 82.50 31 59.40 ATTEMPTED SUICIDE OVERWITH 2 26.35 15 66.99 BATTERY IN PROGRESS 4 63.53 5 65.03 BATTERY JUST OCCURRED 31 66.27 14 62.05 BATTERY OVERWITH 56 63.01 88 60.14 BOMB 0 0.00 0 0.00 BOMB THREAT 1 199.31 0 0.00 BURGLARY TO BUSINESS IN PROGRESS 7 67.38 1 118.64 BURGLARY TO BUSINESS JUST OCCURRED 0 0.00 4 77.79 BURGLARY TO BUSINESS OVERWITH 12 47.06 82 58.91 BURGLARY TO RESIDENCE IN PROGRESS 10 41.13 15 31.50 BURGLARY TO RESIDENCE JUST OCCURRED 13 117.18 4 77.79 BURGLARY TO RESIDENCE OVER WITH 67 57.44 82 58.91 BURGLARY TO VEHICLE IN PROGRESS 8 37.02 1 59.28 BURGLARY TO VEHICLE JUST OCCURRED 5 78.46 5 47.87 BURGLARY TO VEHICLE OVERWITH 83 42.44 137 44.11 CHILD ABUSE JUST OCCURRED 1 24.11 0 0.00 CHILD ABUSE OVER WITH 14 41.02 11 34.47 CHART E CHILD PROTECTIVE SERVICES 92 33.42 194 39.77 CITIZEN ASSIST 380 19.58 529 25.29 CODE VIOLATION 1,014 10.26 3,377 5.99 CRIMINAL MISCHIEF IN PROGRESS 32 27.17 4 20.72 CRIMINAL MISCHIEF JUST OCCURRED 31 24.21 25 28.88 CRIMINAL MISCHIEF OVERWITH 263 28.53 249 30.58 DECEASED PERSON 14 146.04 14 101.88 DETAIL 3 12.13 28 50.86 DISABLED VEHICLE 709 13.10 772 13.14 DISTURBANCE 429 43.16 726 37.84 DISTURBANCE - CIVIL 34 30.23 95 34.81 DISTURBANCE - JUVENILE 81 34.40 84 32.57 DISTURBANCE - NOISE 1,011 16.04 1,039 12.16 DISTURBANCE F AMIL Y - PHYSICAL 33 65.23 42 92.01 DISTURBANCE F AMIL Y - VERBAL 69 40.25 86 41.86 DISTURBANCE F AMIL Y OVERWITH 3 11.37 23 75.14 DROWNING 0 0.00 0 0.00 DRUG INVESTIGATION 74 80.23 58 50.66 FIGHT IN PROGRESS 24 35.13 41 31.69 FIGHT JUST OCCURRED 0 0.00 4 31.86 FIGHT OVERWITH 3 11.37 19 50.48 FIRE 41 47.22 66 31.21 FOLLOW UP 1,117 14.29 1,218 14.73 HARASSING COMMUNICATION 50 34.13 40 32.32 HIT & RUN WITH INJURY 8 42.40 8 58.98 HIT & RUN WITH NO INJURY 16 34.42 91 45.04 HOME INVASION JUST OCCURRED 0 0.00 0 0.00 ILLEGAL BURNING 0 0.00 0 0.00 ILLEGAL DUMPING 9 16.19 34 15.31 ILLEGAL PARKING 92 19.59 62 9.54 INFORMATION 1,163 29.28 1,410 25.50 INTOXICATED DRIVER 58 23.27 44 21.37 INTOXICATED PERSON 32 33.09 22 28.17 JUVENILE 0 0.00 715 20.26 LEWD ACT IN PROGRESS 1 58.25 1 171.53 LEWD ACT JUST OCCURRED 5 27.33 3 11.64 LEWD ACT OVER WITH 19 60.35 12 48.73 LOST OR FOUND PROPERTY 296 19.36 310 22.44 LOST OR STOLEN TAG 19 40.20 23 38.13 MENTALLY ILL PERSON 3 28.19 7 57.35 MISSING PERSON 88 50.58 222 47.72 OFFICER ASSIST 8,384 10.28 14,008 12.36 OPEN DOOR 308 15.34 288 15.34 CHART E OPEN WINDOW 8 7.48 1 2.28 PATROL REQUEST - BICYCLE PATROL 213 18.72 267 18.66 PATROL REQUEST - BUSINESS CHECK 17,407 7.84 24,581 7.86 PATROLREQUEST-FOOTPATROL 1,949 15.01 2,437 15.11 PROPERTY DAMAGE 4 36.45 41 21.57 PROWLER IN PROGRESS 7 54.59 5 21.59 PROWLER JUST OCCURRED 2 46.57 2 24.86 RECKLESS DRIVER 190 15.11 492 12.98 RETAIL THEFT IN PROGRESS 2 85.49 0 0.00 RETAIL THEFT JUST OCCURRED 12 33.15 6 82.07 ROAD OBSTRUCTION 90 17.11 206 15.50 ROBBERY IN PROGRESS 0 0.00 0 0.00 ROBBERY JUST OCCURRED 0 0.00 1 53.39 SEXUAL BATTERY JUST OCCURRED 2 128.42 0 0.00 SEXUAL BATTERY OVERWITH 23 180.03 3 47.02 SHOTS FIRED 0 0.00 7 11. 94 SICK PERSON 0 0.00 0 0.00 SOLICITOR 68 18.48 58 16.97 STALKING 1 44.48 0 0.00 STOLEN VEHICLE IN PROGRESS 3 45.31 1 21.28 STOLEN VEHICLE JUST OCCURRED 4 37.46 1 13.49 STOLEN VEHICLE OVER WITH 19 52.01 38 63.82 SUSPICIOUS INCIDENT 236 21.11 988 20.40 SUSPICIOUS PERSON 183 20.15 707 17.77 SUSPICIOUS VEHICLE 229 15.10 786 12.12 THEFT IN PROGRESS 10 98.53 3 51.98 THEFT JUST OCCURRED 66 45.12 48 33.73 THEFT OVER WITH 454 38.02 294 31.23 THREAT OR HARASSMENT 97 38.22 138 38.49 TRAFFIC CRASH WITH INJURY 70 75.14 90 64.56 TRAFFIC CRASH WITH NO INJURY 412 46.30 484 42.08 TRESP ASS OR UNWANTED GUEST 41 30.16 138 27.57 VEHICLE IN DITCH 2 71.32 0 0.00 VEHICLE STOPS 14,558 13.11 11,804 12.63 WORTHLESS DOCUMENT 11 51.15 60 41.57 TOTALS 62,612 38.78 83,383 33.26 CHART F January 1,2004 January 1, 2005 June 30, 2004 June 30, 2005 NUMBER NUMBER CALL OF AVERAGE OF AVERAGE NATURE CALLS TIME CALLS TIME 911 HANG UP 280 15.43 338 26.22 ABANDONED VEHICLE 35 10.12 70 10.40 ALARM TO BUSINESS 233 11.26 249 10.50 ALARM TO FINANCIAL INSTITUTE 1 1.45 2 11.20 ALARM TO RESIDENCE 584 7.56 468 8.02 ALARM TO VEHICLE 11 14.59 7 6.22 ANIMAL PROBLEM 246 18.42 265 19.12 AREAPATROL-HOUSECHECK 599 4.41 699 6.15 AREA PATROL REQUEST 1,972 10.23 1,566 10.01 AREA PATROL REQUEST - TRAFFIC 1,262 32.54 1,226 30.35 ARREST DETENTION 24 72.08 33 57.14 AS SAUL T IN PROGRESS 0 0.00 0 0.00 ASSAUL T JUST OCCURRED 1 173.23 3 15.35 ASSAUL T OVERWITH 5 52.23 6 62.45 ASSIST OTHER AGENCY 456 23.32 461 21.03 ATTEMPT TO CONTACT 294 16.52 319 15.08 ATTEMPTED SUICIDE IN PROGRESS 15 72.1 0 18 54.27 ATTEMPTED SUICIDE OVERWITH 9 54.18 6 52.18 BA TTERY IN PROGRESS 3 178.26 2 61.15 BATTERY JUST OCCURRED 6 97.14 15 74.01 BATTERY OVER WITH 45 66.00 43 55.42 BOMB 0 0.00 0 0.00 BOMB THREAT 0 0.00 0 0.00 BURGLARY TO BUSINESS IN PROGRESS 0 0.00 1 35.54 BURGLARY TO BUSINESS JUST OCCURRED 0 0.00 1 161.51 BURGLARY TO BUSINESS OVER WITH 10 75.50 6 111.02 BURGLARY TO RESIDENCE IN PROGRESS 9 49.21 9 64.55 BURGLARY TO RESIDENCE JUST OCCURRED 1 49.46 4 11 7.44 BURGLARY TO RESIDENCE OVERWITH 45 59.09 50 51.43 BURGLARY TO VEHICLE IN PROGRESS 1 53.38 2 162.18 BURGLARY TO VEHICLE JUST OCCURRED 2 49.50 5 125.18 BURGLARY TO VEHICLE OVERWITH 67 42.42 80 48.27 CHILD ABUSE JUST OCCURRED 0 0.00 0 0.00 CHILD ABUSE OVERWITH 7 67.55 4 69.17 CHART F CHILD PROTECTIVE SERVICES 104 38.37 82 34.40 CITIZEN ASSIST 194 30.54 192 24.16 CODE VIOLATION 1,833 5.57 2,121 6.39 CRIMINAL MISCHIEF IN PROGRESS 3 20.23 7 19.17 CRIMINAL MISCHIEF JUST OCCURRED 15 23.44 8 44.49 CRIMINAL MISCHIEF OVERWITH 136 28.10 147 30.01 DECEASED PERSON 4 75.48 5 130.42 DETAIL 6 112.46 4 21.17 DISABLED VEHICLE 391 12.44 357 14.31 DISTURBANCE 338 45.12 364 36.46 DISTURBANCE - CIVIL 43 34.47 17 34.57 DISTURBANCE - JUVENILE 52 28.13 29 24.52 DISTURBANCE - NOISE 519 8.52 574 8.11 DISTURBANCE F AMIL Y - PHYSICAL 23 115.52 12 94.39 DISTURBANCE F AMIL Y - VERBAL 44 52.29 48 41.47 DISTURBANCE F AMIL Y OVER WITH 19 82.16 13 73.27 DROWNING 0 0.00 0 0.00 DRUG INVESTIGATION 24 85.00 28 44.14 FIGHT IN PROGRESS 24 38.41 11 55.00 FIGHT JUST OCCURRED 1 84.03 2 242.18 FIGHT OVER WITH 14 55.48 4 13.20 FIRE 30 28.43 22 37.28 FOLLOW UP 586 15.08 992 13.48 HARASSING COMMUNICATION 21 27.21 20 25.12 HIT & RUN WITH INJURY 5 60.37 4 74.04 HIT & RUN WITH NO INJURY 45 41.24 42 53.38 HOME INVASION JUST OCCURRED 0 0.00 1 160.38 ILLEGAL BURNING 0 0.00 0 0.00 ILLEGAL DUMPING 9 10.32 13 18.03 ILLEGAL P ARKlNG 27 4.05 17 8.06 INFORMATION 615 23.09 734 22.20 INTOXICATED DRIVER 19 14.26 26 27.19 INTOXICATED PERSON 14 37.54 9 40.57 JUVENILE 407 18.39 309 15.33 LEWD ACT IN PROGRESS 1 171.53 1 18.19 LEWD ACT JUST OCCURRED 1 14.05 1 11.07 LEWD ACT OVER WITH 7 49.24 3 59.02 LOST OR FOUND PROPERTY 158 20.22 133 22.34 LOST OR STOLEN TAG 12 24.43 11 33.44 MENTALLY ILL PERSON 5 57.40 4 52.01 MISSING PERSON 108 49.15 102 44.59 OFFICER ASSIST 6,843 12.36 6,564 14.45 OPEN DOOR 150 14.14 152 10.52 CHART F OPEN WINDOW 1 2.28 1 33.12 PATROL REQUEST - BICYCLE PATROL 126 23.05 51 25.36 PATROLREQUEST-BUSThffiSSCHECK 11,690 10.12 13,146 7.28 PATROL REQUEST - FOOT PATROL 1,083 15.47 1,272 14.05 PROPERTY DAMAGE 17 14.55 8 55.11 PROWLER IN PROGRESS 3 21.25 3 9.05 PROWLER JUST OCCURRED 2 22.05 1 18.55 RECKLESS DRIVER 239 14.07 299 12.06 RETAIL THEFT IN PROGRESS 0 0.00 0 0.00 RETAIL THEFT JUST OCCURRED 4 95.51 1 125.53 ROAD OBSTRUCTION 68 9.38 86 8.52 ROBBERY IN PROGRESS 0 0.00 0 0.00 ROBBERY JUST OCCURRED 2 91.55 1 132.25 SEXUAL BATTERY JUST OCCURRED 0 0.00 0 0.00 SEXUAL BATTERY OVERWITH 3 225.24 1 72.92 SHOTS FIRED 3 4.32 6 46.26 SICK PERSON 0 0.00 0 0.00 SOLICITOR 28 11.06 18 7.38 STALKING 0 0.00 0 0.00 STOLEN VEHICLE IN PROGRESS 0 0.00 0 0.00 STOLEN VEHICLE JUST OCCURRED 0 0.00 2 193.20 STOLEN VEHICLE OVER WITH 19 80.08 32 61.12 SUSPICIOUS INCIDENT 458 16.24 517 18.42 SUSPICIOUS PERSON 338 20.35 371 19.06 SUSPICIOUS VEHICLE 424 10.46 321 12.43 THEFT IN PROGRESS 2 63.59 3 60.23 THEFT JUST OCCURRED 22 22.1 0 20 42.49 THEFT OVER WITH 132 29.09 153 29.25 THREAT OR HARASSMENT 70 40.41 88 37.58 TRAFFIC CRASH WITH INJURY 66 68.38 54 77.00 TRAFFIC CRASH WITH NO INJURY 226 40.30 263 41.18 TRESPASS OR UNWANTED GUEST 70 31.47 49 33.02 VEHICLE IN DITCH 0 0.00 4 5.45 VEHICLE STOPS 6,279 13.08 6,245 14.28 WORTHLESS DOCUMENT 25 29.05 47 36.19 TOTALS 40,473 36.34 42,206 40.66 CHART G BUDGET AND STAFFING COMPARISON BY AGENCY FISCAL YEAR 2004-2005 Code Cost Per Officers Per Budget Population Sworn Civilian Enforcement Population Thousand Population Casselberry $5,981,718 25,000 58 36 No $239.26 2.32 Altamonte Springs $9,622,864 42,466 103 25 No $226.60 2.4 Longwood $3,627,503 13,375 40 5 No $271.21 3.01 Sanford $9,703,373 43,251 116 24 No $229.86 2.69 Oviedo $4,782,903 29,345 58 18 No $162.98 2.01 Lake Mary $4,155,000 13,400 35 13 No $310.07 2.61 Winter Park $10,449,044 26,400 91 34 No $395.79 3.44 Winter Springs $5,195,745 34,000 64 20 Yes $148.44 1.88 Information Obtained August 17, 2005 CHART H BUDGET AND STAFFING COMPARISON BY AGENCY FISCAL YEAR 2005-2006 Proposed Code Cost Per Officers Per Budget Population Sworn Civilian Enforcement Population Thousand Population Casselberry $6,323,180 25,000 58 36 No $252.92 2.32 Altamonte Springs $9,517,000 42,466 103 25 No $224.10 2.42 Longwood $3,870,598 13,375 40 5 No $289.39 3.01 Sanford $9,941,968 43,251 116 24 No $229.86 2.69 Oviedo $5,303,297 29,345 58 18 No $180.72 2.01 Lake Mary $4,903,812 13,400 35 13 No $365.95 2.61 Winter Park $10,468,000 26,400 91 34 No $396.51 3.44 Winter Springs $5,561,897 34,000 64 20 Yes $163.58 1.88 Information Obtained August 17,2005 CHART I Code Enforcement Code Enforcement Activity Code Violations Code Enforcement Board Cases Closed Comparison first 6 months 2004 - 2005 Code Violations Code Enforcement Board Cases Closed 2000 1,423 30 658 2004 1,813 50 2,426 2004 3303 96 3881 2005 2,136 68 2071 Percent of increase 132% 220% 490% Percent of increase 17.8% 36% -15% CHART J Patrol Division Staffing Formula A. Calls for Service for calendar year 2004 83383.00 This is the number of calls handled by the Patrol Division This information comes from our computer system. B. Average time on calls 0.55 This is the average time spent on each call. It is a ratio of minutes per hour. .55 = 33.26 minutes C. Hours spent answering complaints 45860.65 Multiply A x B D. Allocation of time factor 2.50 Based on 40% of Officers time being utilized by answering calls for service, either assigned or self initiated, 35% unencumbered, and 25% administrative duties. E. Minimum man hours required for staffing 114651.63 Multiply c x D F. Number of work days per year 365.00 G. Average daily workload in hours 314.11 Divide E by F, number of man hours required each day H. Number of work hours per shift 12.00 Number of hours worked each day I. Number of work units needed per day 26.18 Divide G by H, number of work units needed to staff Patrol Division at 2004 levels. *Formulas recommended by ICMA and IACP Page 1 CHART J Patrol Officer Availability Worksheet A. Total hours per year 4380.00 Total hours an Officer could work on a twelve-hour shift without any days off. (365 x 12) B. Subtract the following in hours: 2524.00 Regular Days off: (7 days x 12 hours x 26 weeks) 2184.00 Paid Leave: (120 hours vac, 100 hours sick) 220.00 Holiday: (10 days x 12 hours) 120.00 c. Available hours worked per employee 1856.00 This is the actual number of hours a Detective is available to work. A minus B D. Number of hours required for one work unit 12.00 E. Number of available hours worked per employee 1856.00 "C" from above F. Employee availability factor 2.36 Divide total hours per year by available hours worked by Officer G. Work units per day 26.18 Value I from staffing formula H. Employee availability factor 2.36 I. Number of employees needed for staffing 61.78 Work units per day times employee availability factor Value "G" times "H" (Current Staffing for Patrol 40) *Formulas recommended by ICMA and IACP Page 2 CHART K Detective Division Staffing Formula A. Calls for Service for calendar year 2004 469.00 This is the number of calls handled by the Detective Division This information comes from our computer system. B. Average time on calls 12.00 This is the average time spent on each call. It is a ratio of minutes per hour. 12 = 12 hours C. Hours spent answering complaints 5628.00 Multiply A x B D. Allocation of time factor 1.43 Based on 70% of Detectives time being utilized by answering calls for service, either assigned or self initiated, 20% unencumbered, and 10% administrative duties. E. Minimum man hours required for staffing 8048.04 Multiply c x D F. Number of work days per year 260.00 5 days per week, 52 weeks per year G. Average daily workload in hours 30.95 Divide E by F, number of man hours required each day H. Number of work hours per shift 10.00 Number of hours worked each day I. Number of work units needed per day 3.10 Divide G by H, number of work units needed to staff Detective Division at 2004 levels. *Formulas recommended by ICMA and IACP Page 1 CHART K Detective Availability Worksheet A. Total hours per year 3650.00 Total hours a Detective could work on a ten-hour shift without any days off. (365 x 10) B. Subtract the following in hours: 1880.00 Regular Days off: (3 days x 10 hours x 52 weeks) 1560.00 Paid Leave: (120 hours vac, 100 hours sick) 220.00 Holiday: 100.00 c. Available hours worked per employee 1770.00 This is the actual number of hours a Detective is available to work. A minus B D. Number of hours required for one work unit 10.00 E. Number of available hours worked per employee 1770.00 "C" from above F. 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'I ~ ~ r I I II --..-:: oF~__~_,~_f ~~-- or . ._~~.~-g<-.{j ,~~=;;. j.~=-.-...-~..-'-~, ~ ( - , , ,~ .\ ~y/ , " !~ 1~ I; ~II; \j;' I: ,I~ .- ,Ill .'" <> r- I l r r" I L '---=........",.--=-~-~~ ,.... ~........ ,,-"- --~ '-' / CHART 0 OPTION #1 - OFFICER PLUS VEHICLE PURCHASE ITEM SALARY PACKAGE OVERTIME VEHICLE LIGHTS/SIREN SECURITY SCREEN RACK STRIPING RADIOS RADAR LAPTOP 12 GAUGE SHOTGUN HANDGUN SOFT BODY ARMOR 3 S/S SHIRTS 3 PANTS 1 LIS SHIRT TIE & TIE BAR WHISTLE NAMETAG 1 WINTER JACKET 1 BALL CAP 1 RAIN WEAR 1 GUN BELT 1 HOLSTER M3 LIGHT 1 RADIO HOLDER 1 MAG POUCH 1 OC & CARRIER 1 HANDCUFFS/CASE 4 KEEPERS 1 PORTABLE RADIO 1 PREP MICROPHONE 1 HAT & HAT BADGE 1 BREAST BADGE 1 FLASHLIGHT 1 TRAFFIC VEST 1 TRAFFIC WAND 1 ASP 1 SCABBARD 1 RESTRAINT DEVICE 1 CITATION HOLDER PAGER BUSINESS CARDS CPR MASKS STATUTE BOOK PROTECTIVE GLOVES PHYSICAL TOTAL COST $ 45,108.42 $ 1,564.25 $ 17,500.00 $ 824.00 $ 340.00 $ 220.00 $ 2,300.00 $ 2,500.00 $ 5,000.00 $ 300.00 $ 450.00 $ 483.80 $ 69.00 $ 74.85 $ 26.00 $ 9.94 $ 2.95 $ 6.99 $ 98.44 $ 6.00 $ 39.00 $ 21.00 $ 56.00 $ 98.00 $ 22.05 $ 14.00 $ 23.98 $ 29.24 $ 7.99 $ 3,200.00 $ 130.00 $ 70.25 $ 68.75 $ 67.99 $ 19.99 $ 6.00 $ 48.00 $ 24.25 $ 12.99 $ 15.99 $ 10.05 $ 4.98 $ 12.74 $ 18.00 $ 7.00 $ 255.00 $ 81,167.88 CHART P OPTION #2 - OFFICER PLUS VEHICLE LEASE/PURCHASE ITEM SALARY PACKAGE OVERTIME VEHICLE - LEASE/ PURCHASE LIGHTS/SIREN SECURITY SCREEN RACK STRIPING RADIOS RADAR LAPTOP 12 GAUGE SHOTGUN HANDGUN SOFT BODY ARMOR 3 S/S SHIRTS 3 PANTS 1 LIS SHIRT TIE & TIE BAR WHISTLE NAMETAG 1 WINTER JACKET 1 BALL CAP 1 RAIN WEAR 1 GUN BELT 1 HOLSTER M3 LIGHT 1 RADIO HOLDER 1 MAG POUCH 1 OC & CARRIER 1 HANDCUFFS/CASE 4 KEEPERS 1 PORTABLE RADIO 1 PREP MICROPHONE 1 HAT & HAT BADGE 1 BREAST BADGE 1 FLASHLIGHT 1 TRAFFIC VEST 1 TRAFFIC WAND 1 ASP 1 SCABBARD 1 RESTRAINT DEVICE 1 CITATION HOLDER PAGER BUSINESS CARDS CPR MASKS STATUTE BOOK PROTECTIVE GLOVES PHYSICAL TOTAL COST $ 45,108.42 $ 1,564.25 $ 4,752.00 $ 824.00 $ 340.00 $ 220.00 $ 2,300.00 $ 2,500.00 $ 5,000.00 $ 300.00 $ 450.00 $ 483.80 $ 69.00 $ 74.85 $ 26.00 $ 9.94 $ 2.95 $ 6.99 $ 98.44 $ 6.00 $ 39.00 $ 21.00 $ 56.00 $ 98.00 $ 22.05 $ 14.00 $ 23.98 $ 29.24 $ 7.99 $ 3,200.00 $ 130.00 $ 70.25 $ 68.75 $ 67.99 $ 19.99 $ 6.00 $ 48.00 $ 24.25 $ 12.99 $ 15.99 $ 10.05 $ 4.98 $ 12.74 $ 18.00 $ 7.00 $ 255.00 $ 68,419.88 CHART Q COST COMPARISON - OPTION #1, OPTION #2 AND OPTION #3 COSTS FOR FIRST YEAR FOR POLICE OFFICERS PLUS PURCHASE OF POLICE VEHICLES NUMBER OF OFFICERS COST PER YEAR 1 2 3 4 5 6 $ $ $ $ $ $ 81,167.88 162,335.76 243,503.64 324,671.52 405,839.40 487,007.28 COSTS FOR FIRST YEAR FOR POLICE OFFICERS PLUS LEASE/PURCHASE OF POLICE VEHICLES NUMBER OF OFFICERS 1 2 3 4 5 6 COST PER YEAR $ $ $ $ $ $ 68,419.88 136,839.76 205,259.64 273,679.52 342,099.40 410,519.28 COSTS FOR FIRST YEAR FOR THREE OFFICERS IN OCTOBER AND THREE OFFICERS IN APRIL BASED ON LEASE PURCHASE OF VEHICLE 3 OCTOBER 3 APRIL 6 $205,259.64 $102,629.82 $307,889.46