HomeMy WebLinkAbout2008 04 14 Consent 205 Terminate Agreement under Hazard Mitigation Grant Program Funds
COMMISSION AGENDA
ITEM 205
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
April 14,2008
Meeting
MGR ~DEPT /~y
Authorization
REQUEST: Capital Projects Coordinator on behalf of the Police Department is requesting
approval to terminate the agreement under the Hazard Mitigation Grant
Program Funds from the Federal Emergency Management Agency (FEMA)
through the Florida Department of Community Affairs (DCA).
PURPOSE: The purpose of this Board item is to request approval to terminate the agreement
under the Hazard Mitigation Grant Program (HMGP) Funds from FEMA through a
contract with DCA for the installation of wind proof shutters, doors and windows for
the Police Station.
CONSIDERA TIONS:
The Commission approved entering into an agreement under the HMGP for
installation of window and door coverings of the Police Department on October 8, 2007. The
application submitted for the installation of Lexan over the windows the City's share was
$13,500. No approved method of installing Lexan was found. The installation of window
coverings by Exeter Architectural Products increased the City's funding portion to
$66,559.00.
Due to the additional cost of this project for the product selected which deviated
from the material initially proposed (Lexan window coverings and wind barrier), the Police
Department feels that the matching funds would be better utilized for funding other
programs. The windows and doors of the Public Safety Building as installed are rated for
winds up to 120 miles per hour and withstood the hurricanes of previous years.
As directed by staff at DCA, the City can terminate the agreement by means of the
attached letter.
Consent Agenda Item 205
April 14, 2008
Page 2 of2
FUNDING:
No funds have been expended to date
RECOMMENDATION:
It is recommended that approval to terminate this agreement be granted.
ATTACHMENTS:
Letter of Agreement Termination
COMMISSION ACTION:
CITY OF WINTER SPRINGS, FLORIDA
1126 EAST STATE ROAD 434
WINTER SPRINGS, FLORIDA 32708-2799
Telephone (407) 327-1800
Utility I Public Works
Department
April 4, 2008
State of Florida
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
Attention Ms. Kathleen Marshall, Planning Manager
Reference: FEMA Project Number 15-095-R
Dear Ms. Marshall:
The City of Winter Springs has elected to terminate contract number 08HM-1 G-06-02-02-1 for the above listed
project as allowed under Paragraph 12. (c) of the Contract. The effective Date of this Contract termination is 15
April 2008. No cost or commitment of funds has been incurred for this project.
Approval of the termination of this Contract is the result of action by the Board of City Commissioner for the City
of Winter Springs Florida under Commission Agenda Item 205 dated 14 April 2008.
Any correspondence related to this action should be addressed to;
Gregory A. Bishop
Capital Projects Coordinator
City of Winter Springs
1126 East State Road 434
Winter Springs, Florida 32708
Telephone 407-327-5984
Fax 407-327-6695
Sincerely,
John F. Bush
Mayor