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HomeMy WebLinkAbout_1999 07 20 City Commission Workshop Minutes CITY OF WINTER SPRINGS MINUTES CITY COMMISSION WORKSHOP mLY 20,1999 I. CALL TO ORDER The Workshop of July 20, 1999 of the City Commission was called to order by Deputy Mayor Cindy Gennell in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, and Florida 32708). ROLL CALL: Mayer Paul P. Partyka, absent Deputy Mayor Cindy Gennell, present Commisi:.ioner Robert S. Miller, present Commissioner Michael S. Blake, present Commissioner Edward Martinez, Jr., present Commissioner David W. McLeod, present City Manager Ronald W. McLemore, present Law Firm of Frank Kruppenbacher, PA.; Robert Gurthie, present Interim City Clerk, Andrea Lorenzo-Luaces, present II. AGENDA A. Budget Review INFORMATION SERVICES DEPARTMENT Ms. Joanne Dalka, Manager, Information Services Department, discussed where monies were to be used relating to hardware; routers; computers; and installation. Ms. Dalka also explained that the monies will be used to acquire connectivity to the Police and Fire Departments; Internet Access; and towards the City's Web page. There was discussion regarding additional assistance; additional laptop computers; and aspects involved with replacing the City's financial software system. The Commission gave direction to speak to Ameriteck Orlando, Inc. about an agreement to install the financial software system. FINANCE DEPARTMENT Mr. Harry Martin, Director, Finance Department, advised that he did not anticipate any new personnel for the Department. He discussed the City's telephone lines; vehicles used by Administration and the Utility Bi)]ing Department; and if the money for the financial software system should come from the Information Services Department or the Finance Department's Budget. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION WORKSHOP - JULY 20, 1999 PAGE 3 OF 3 Tape I/Side B HUMAN RESOURCES DEPARTMENT There was discussion about file cabinets for the Human Resources Department; and aspects regarding the Cody Pay Study. POLICE DEPARTMENT Police Chief Daniel 1. Kerr advised the Commission that, other than vehicle repairs and fuel, the Department's Budget remained the same. There was discussion regarding vehicle repairs; and details that are worked by off duty Police Officers, Dispatchers or Civilians. FIRE DEPARTMENT Training Officer Bob Beck stated that, other than the costs of criminal histories, few additions were needed for the Department's Budget. There was discussion regarding replacement of Medical Transport vehicles; future Budgets; how the Fire Impact Fee Fund could be used; and Fire Department Unions. PURCHASING DEPARTMENT Mr. Martin advised that, under general insurance, the correct amount of premium the City should be paying for this fiscal year, and the next, is $119,120.00. Issues that were discussed included: filling the position of Purchasing Director; decentralizing the Purchasing Department; and department Credit Cards. UTILITY BILLING DEPARTMENT The Commission and Mr. Martin discussed upgrading the water meters in the City; the Department needing to fill a Meter Reader position; difficulties of this position; cross- training personnel; pay range for this position; and the effects of reading the meters every other munth. CITY CLERK'S OFFICE Ms. Andrea Lorenzo-Luaces, Interim City Clerk, discussed the purpose of Records Management Monies; electronic records; bringing the meeting minutes up to date; and destruction of old files. There was further discussion in reference to purchasing a new fax machine; the outside Bulletin Board; the possibility of a part time employee assisting with minutes; and the status of hiring a City Clerk. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION WORKSHOP - JULY 20, 1999 PAGE30F3 OFFICE OF THE COMMISSION Deputy Mayor Cindy Gennell spoke on the Commission's Budget. There was discussion about the Winter Springs Insider, specifically the costs and posting it on the Internet; Board Appreciation Dinners; and Promotion Expenses. Tape 2/Side A The Commission expressed their desire to fix the lights in the Commission Chambers; and the microphones and related audio problems. There was brief discussion about contributions from the Commission. CITY MANAGER M?.nager McLemore advised the Commission that there are "very little" changes. There was discussion regarding an assistant to the City Manager; dues and registrations; monies for legal service being put under the General Government Budget; and the position of City Attorney. III. ADJOURNMENT Deputy Mayor Gennell adjourned the Workshop. .....,' .". .... ~ ~ -=:".....':= -....- ~'~, \.. '. t! Minutes Respectfully Submitted by: - . .... ..... _ .~,..- pC,' "> ._0 Andrea Lorenzo-Luaces. Irderim~City)Clerk '~~~ City of Winter Springf ::.~: .;~ ~ .< .,. " ""- '~ ':' " ;; ,,'-= .4 ~ '. ... I" ~r ,..;'. ~.~ ../.~ .>~. ~.."\ ...