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Home My WebLink About2008 03 10 Informational 102 Improvements of Winter Springs Civic CenterCOMMISSION AGENDA ITEM 102 Consent Informational X Public Hearing Regular March 10, 2008 ~ ~~ Regular Meeting Mgr. / Dept. Authorization REQUEST: The Parks and Recreation Department would like to inform the City Commission of the improvements attempted and completed at the Winter Springs Civic Center. PURPOSE: The purpose of this item is to inform the City Commission regarding improvements to the Winter Springs Civic Center. CONSIDERATIONS: • At the January 28, 2008 City Commission meeting, Commissioner Sally McGinnis asked regarding improvements to the Civic Center. • In 2007, renovations were done to the women's and men's restrooms including, replacement of partitions; replacement of men's and women's toilets with ADA approved ones; sinks and basins in Men's and Women's restrooms replaced; decorative lighting added to the Women's restroom; Men's and Women's restrooms repainted; and replacement of Men's and Women's restrooms entry doors. Asphalt was added to the parking lot to drain standing water. Three windows were replaced with insulated hurricane rated glass. • In 2006, Civic Center interior and exterior lighting was improved. Also, the old/leaking gas stove was removed and replaced with an electric stove. • In 2005, the floor of the Civic Center was removed and replaced along with a wood dance floor. The exterior of the building was painted. • In 2004, the interior of the Civic Center was painted. New landscaping was added on all sides of the Civic Center. Additional ADA entrance door was added. • In 2003, the carpet was replaced in the Civic Center office. A sound system was installed in the Civic Center. Agenda Item Informational 102 March 10, 2008 Page 2 • In 2003 and 2004, staff applied for a CDBG Grant to renovate the Civic Center, both were not funded. FUNDING: Funding for all projects came from Civic Center repair and maintenance accounts except the automatic ADA entrance doors (CDBG Grant) and the three insulated hurricane rated glass windows (Hurricane Grant). RECOMMENDATIONS: Informational Only. ATTACHMENTS: # 1 CDBG Grant information for Neighborhood Community Center that was not funded. #2 City Manager and County Commission letter regarding CDBG Grant not being funded. COMMISSION ACTION: Neighborhood Community Center at Sunshine Park / \ City of Winter Springs / NORTH ~\ LEGEND / Existing Facilities @b EXISTING= BUILDINCs \ r RETENTION POND / rr RESTROOMS r \ bb BASKETBALL / bd BALL DIAMOND tI \ Cp COVERED PAVILLION / p PARKING= 0o Vb vOLLEYBALL tI TOT LOT PLAYG=ROUND O yI YOUTN LOT PLAYGzROUND / yI bd ~ \ Proposed Improvements 1 NEW NEIG=HBOR. COMM. CENTER 2 3~o NEW PARKINCs SPACES bd \ $ NEW MASONRY WALL O ~ WALL MNTD. SITE LICsNTINGs ~° e ~~ ,.. ~~ .. ~ bd .. Q .., p .y Master Plan p SCALE I' i70' a~rwrit Ranaldi ~ Planning and Architecture Inc . Neighborhood Community Center at Sunshine Park City of Winter Springs 144 DINING SEATING STOR. 0 0 MECH. M 0 0 F I I I I I I I I STACzE ; ------------M~1~~1-~l~R~'0~E--------~~f((n ~ ~ ~ ~ ~ ~ ~ ~ ~ RI"I DIVIDER I I I I I ~ ~ ^ OFFICE DRESS. ~[~~O][~ [~CD~~~ KITCHEN ~ ~ D . ~ 200 CHAIR SEATING ^OO ~ STOR. Floor Plan 4000 s.f. ~azrwrti Ranaldi ~ SCALE I' 10' Planning and Architecture Inc . Neighborhood Community Center at Sunshine Park City of Winter Springs East Elevation SGALE I' 12' South Elevation SGALE i' 4' ~rit Ranaldi Planning and Architecture Inc ,~, `~ ^ Neighborhood Community Center at Sunshine Park City of Winter Springs Outline Specifications Overview This project was developed out of a growing need to provide classroom and meeting space for various community activities at Sunshine Park. In particular the need for space, which is accessible for the disabled and user friendly, for the City's low and moderate income citizens. Originally the City's intent was to renovate the existing "Civic Center" building by providing ADA accessibility, easier access, and use by the neighborhood. However, to make the necessary improvements, the construction cost exceeded $200,00. Upon further inspection of the existing facility, a more detailed analysis of its condition, additional construction costs were identified to make necessary structural repairs to the roof, accessibility renovations to the restrooms, and to upgrade the overall non-compliant, electrical system. With these growing renovation costs, coupled with the potential unknown costs associated with renovation work, and the need for more space than the existing 3,000 square foot contained, it became clear that any money spent to improve the existing building would be far better applied to a new facility. Therefore this grant application is for demolition and replacement of and existing 40+ year old structure that does not meet the current building code, with a new building containing approximately 1,000 additional square feet ofmulti-purpose community classroom and meeting space. A. Civil 1. Clearing and site preparation shall be done in accordance with the recommendation of the geotechnical engineer. 2. We assume that water capacity is available on site and the new buildings will be connected to on site distribution with pvc pipe for potable water and the service size will be limited to this building's requirements. 3. We assume that sewer capacity is available on site and the new buildings will be connected to on site distribution with pvc pipe and the service size will be limited to this building's requirements. 4. We assume that irrigation water capacity is available on site and the new buildings will be connected to on site distribution with pvc pipe and the service size will be limited to this building's requirements. 5. Stormwater retention system shall be installed per the St. Johns River Water Management District's and the City of Winter Springs design standards, and the retention area will be sized for this projects requirements only. 6. Landscaping, signage, and site lighting shall be provided in the immediate area of the buildings per City of Winter Springs standards. 7. Concrete walks shall be 4" 3000 psi concrete on 12" compacted base. 8. Power supply will be coordinate with FP&L and sized for this building's requirements only. 9. Paving will be normal wear 1"asphalt in light traffic roads and parking area. B. Architectural 1. The structural shell shall consist of concrete slab on grade, concrete running foundation, concrete block exterior bearing wall, and pre-engineered wood roof truss framing. 2. Exterior walls for the restroom shall be a combination of brick veneer, and stucco finish over cmu, with interior surface being ceramic tile. 3. Roofing shall be standing seam metal roof to match the existing building(s) on exterior cdx plywood roof deck with 9" foil faced batt insulation. 4. Exterior doors shall be insulated hollow metal doors and frames. 5. Interior doors shall be stain grade flush solid core wood doors in hollow metal frames. 6. Floor finishes shall be vinyl file in storage rooms, lobby areas, and corridors, with non slip ceramic file in bathrooms areas. The multi-purpose room in the civic center shall be athletic synthetic flooring and the kitchen shall have grease resistant quarry tile. 7. Ceilings shall be 2 x 2 lay-in acoustical file in all areas, except for the restrooms, which will be a suspended plaster on metal lath ceiling system with an epoxy paint finish. 8. Built in cabinetry shall be custom design, plastic laminate over plywood base construction, and is limited to counters as shown on drawings. 9. All door hardware shall comply with the Standard Building Code as well as with Florida's accessibility code. C. Mechanical 1. Plumbing fixtures shall be vitreous china with water closets and urinals being flush and lavs being wall hung. 2. Plumbing piping shall be copper supply, and PVC sanitary. 3. HVAC shall be a ducted supply and return split "dx" units. D. Electrical 1. Light fixtures for the most part in all office and work areas shall be recessed lay-in fluorescent fixtures with "p" lamp fluorescent lighting in storage and mechanical areas. The open public and staff work areas will use indirect fluorescent tube fixtures for better overall illumination. 2. Emergency and exit sign lighting with integral battery packs will be provided for all means of egress. 3. Fire alarm, voice, and data will be provided. 4. Exterior lighting will be provided on the building and in the covered canopy for minimum-security level lighting Neighborhood Comm. Cent Division er @ Sunshine P unit quantity ark Opinion of Cons cost subtotal truction value div sub 2 Site Work existin buildin demolition sf 3000 2.5 $ 7,500.00 utilities allow 1 4500 $ 4,500.00 landsca in allow 1 2500 $ 2,500.00 parking subtotal sy 2550 21 $ 53,550.00 $ 68,050.00 3 Concrete runnin footin s c 19.3 150 $ 2,895.00 slab on rade sf 3950 1.8 $ 7,110.00 cmu tie beams cmu filled cells c c 9.6 15.8 185 185 $ 1,776.00 $ 2,923.00 wall footing subtotal cy 80 225 $ 18,000.00 $ 32,704.00 4 Masonry 8" cmu walls sf 2560 6.4 $ 16,384.00 re cast lintels ea 10 110 $ 1,100.00 brick wall subtotal If 615 95 $ 58,425.00 $ 75,909.00 5 Metals steel beams If 40 24.7 $ 988.00 steel columns If 16 28 $ 448.00 mist steel connections subtotal ea 4 135 $ 540.00 $ 1,976.00 6 Wood 8~ Plastics restroom counters If 8 28 $ 224.00 workroom counter & cabinet If 14 125 $ 1,750.00 I ood roof deck sf 4000 1.3 $ 5,200.00 re-en ineered wood trusses sf 4000 2.3 $ 9,200.00 wood chair rail If 160 2.3 $ 368.00 mist wood blocking subtotal mbf 0.8 1450 $ 1,160.00 $ 17,902.00 7 Thermal 8 Moisture Prot exterior ri id insulation sf 2600 0.6 $ 1,560.00 9" foil faced batt insulation sf 4000 0.65 $ 2,600.00 standin seam metal roofin sf 4000 6.5 $ 26,000.00 flashin If 320 3.5 $ 1,120.00 utters If 40 10.35 $ 414.00 downs outs If 32 6.2 $ 198.40 caulking subtotal allow 1 1500 $ 1,500.00 $ 33,392.40 8 Doors 8~ Windows HM door frames ea 15 355 $ 5,325.00 HM doors ea 5 275 $ 1,375.00 WD doors ea 10 225 $ 2,250.00 AI automatic doors air 1 7400 $ 7,400.00 HM windows ea 1 225 $ 225.00 aluminum windows ea 10 310 $ 3,100.00 foldin acoustical artition sf 560 10 $ 5,600.00 door hardware ea 16 350 $ 5,600.00 subtotal $ 30,875.00 9 Finishes mtl stud w/ 5/8" each side sf 2400 2.95 $ 7,080.00 1" firrin with 5/8" sf 2600 2.15 $ 5,590.00 vin I soffit sf 390 2.5 $ 975.00 su ended acoustical ceilin s sf 3300 2.72 $ 8,976.00 taster ceilin sf 350 2.25 $ 787.50 vin I the sf 3000 1.71 $ 5,130.00 ceramic wall file sf 880 4.5 $ 3,960.00 ceramic floor file sf 1000 6.5 $ 6,500.00 rubber base If 520 1.54 $ 800.80 stucco sf 2600 1.1 $ 2,860.00 stucco & foam columns ea 2 218 $ 436.00 aint walls sf 5000 0.32 $ 1,600.00 aint taster ceilin s sf 350 0.32 $ 112.00 aint exterior stucco sf 2600 0.58 $ 1,508.00 paint doors and frames ea 16 110 $ 1,760.00 subtotal $ 48,075.30 10 Specialties solid astic toilet artitons ea 3 970 $ 2,910.00 t holders ea 3 25 $ 75.00 soa dis ensors ea 2 35 $ 70.00 waste rece tacles ea 2 150 $ 300.00 t dis ensors ea 3 100 $ 300.00 mirrors ea 2 150 $ 300.00 signage ea 8 45 $ 360.00 subtotal $ 4,315.00 11 Equipment kitchen equip allow $ 9,500.00 12 Furnishings stage IighU sound sys tem allow $ 11,200.00 13 Special Construction n/a 14 Conveyin Systems n/a 15 Mechanical sf 4000 15 $ 60,000.00 16 Electrical sf 4000 11 $ 44,000.00 subtotal $ 437,898.70 fees and ermits 9% $ 39,410.88 desi n contin enc 5% $ 21,894.94 eneral conditions /mobilization 7% $ 30,652.91 OH & P 6% $ 26,273.92 Total $ 556,131.35 ~~ Ranaldi Planning and Architecture Inc Seminole County Community Development Office 1101 East First Street -Room 3301 Sanford, Florida 32771 Re: CDBG Application City of Winter Springs Neighborhood Community Center Sunshine Park To Whom It May Concern: Please accept this letter as written confirmation and testimony to the validity of the accompanying documents to this application. We certify that the site plans, outline specifications, and opinion of construction value, attached to this application were prepared under the direct supervision of a Registered Architect in the State of Florida, and the information contained there in is true and factual to the best of our knowledge. We further more certify that upon successful award of the grant funding we will work closely with the City to see that the funding is appropriately used in the construction of the improvements contained with in this application. Regar >I ~ o~ Wm E Starmer, AIA, N President 890 Northern Way Suite E 1 Winter Springs, Florida 32708 ph 407 977 1080 fx 407 977 1019 a-mail Info@sriarch,com AA-002984 ~.: Tz~~'MENT 2 ,:, BOARD OF COUNTY COMMISSIONERS June i9, 2003 Mayor John F. Bush Winter Springs City Hall 1126 East State Road 434 ~. ~' ~~~~,a k~ ~ ~~~ Winter Springs, Florida 3208 Dear May~Btsh: t~~ This is in reference to our correspondence funding for the Senior Citizen's Center. ~~ ~ SEMINOLE COUNTY FLORIDA'S NATURAL CHOICE ~~"w~~'~ JU-~V ~ ~ a~~.~ ~rid~~~ vrwr~.k. .. .i ~~ ~'C~~C ~~ t'~ C of June 3, 2003, regarding the C.D.B.G. I brought this matter up at the last Board of County Commissioners meeting and we too share the disappointment in the funding not qualifying. Unfortunately, the proposed activity did not meet the criteria for aloes/moderate clientele presumed benefit for senior citizens as required in order to qualify as meeting a CDBG national objective. Please be assured that the City's grant application was well written and that it clearly stated the purpose of the City's request for CDBG funding. As discussed with City staff by County staff, if the City would like to construct a mixed use civic center, perhaps other funding sources such as potential State grants might be available for this purpose. We are pleased that the County and the City once again partnered to fund a $i29,oo0 CDBG project amount for ADA improvements to facilitate usage by the disabled at the City's existing Senior Citizen Center and the Civic Center buildings. County staff will be providing a workshop prior to the next grant cycle for all potential funding applicants for 2004-2005 in order to assist them in the preparation of their funding applications. I encourage you to attend that workshop if you plan on applying for CDBG funds. Please feel free to telephone me on any other partnership applications so we can discuss the matter before taking it forward. I can be reached at 40~-665-205. Best I~.ega s, /~'' ndall C. Morris District 2 Board of County Commissioners RCM/fin Attachment ~~ 1101 EAST FIRST STREET SANFORD FL 32771-1468 TELEPHONE (407) 665-7219 FAX (407) 665-7958 CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 ~~ Q (~ WINTER SPRINGS, FLORIDA 32708-2799 ~ `~--c~/~ ~[-'`"_„(`)'C.~ Telephone (407) 327-1800 Ronald W. McLemore Ciry Manager June 3, 2003 Kevin Grace, Manager Seminole County Government 1101 East First Street Sanford, Florida 32771 Dear Kevin: I wanted to express to you the City's disappointment in being rejected from C.D.B.G. funding to build a new Civic Center for senior citizens in Winter Springs. We thought we had done a good job in describing the worthiness of the project in this year's application. However, it appears that we did not do as well as we thought. Due to the importance of this project we will be applying next year. It would be very helpful if you could give us some indication of the kind of information we could include next year that would increase your staff's interest in this project. Sincerely, ~~~ Ronald W. McLemore City Manager ~jP U:\Docs\Word\Letters\Year 2003Vune 03\CDBG Grant Application Civic Center.doc