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HomeMy WebLinkAbout2008 02 25 Regular 606 Appointment of One Elected Official to the Public Schools Facilities Planning Committee (PSFPC)COMMISSION AGENDA ITEM 606 February 25, 2008 Meeting REQUEST: Informational Consent Public Hearings Regular X Mgr. / Dept. Authorization The Community Development Department respectfully requests that City Commission appointment one elected official to the Public Schools Facilities Planning Committee (PSFPC), which is responsible for the oversight of the school concurrency program. PURPOSE: Appoint one elected official to participate in meetings of the Public Schools Facilities Planning Committee (PSFPC) along with the elected representatives from the other municipalities, the County, and the School Board who are responsible for oversight of the school concurrency program. CONSIDERATIONS: The appointed official shall participate in semi-annual meetings (Sept & March) of the PSFPC, including an annual joint School Board workshop to hear reports, discuss policy, set direction, and reach understandings concerning issues of mutual concern regarding coordination of land use and school facilities planning, including population and student growth, development trends, school needs, off- site improvements, joint use opportunities, and school concurrency. When unavailable to attend, another representative is to be designated. CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION MEETING -FEBRUARY 25, 2008 REGULAR AGENDA ITEM 606 PAGE 2 OF 3 In addition, the PSFPC reviews and comments on the School Board's annual Educational Facilities Work Plan and the Five-Year CIP. The following language from the 2007 Interlocal Agreement for Public School Facility Planning and School Concurrency provides a detailed description of the PSFPC's role: Public Schools Facilities Planning Committee (PSFPC): The PSFPC is created and established by this agreement. This committee is comprised of one elected official, or their designee, from Seminole County, each of the seven municipal corporations within the County, and the Seminole County School Board. The PSFPC is responsible for the oversight of the school Concurrency program established in this agreement, and hears recommendations from the Planning Technical Advisory Committee (PTAC) on school planning issues and may make recommendations to the School Board. 2.2 Public Schools Facilities Planning Committee (PSFPC). The Parties hereby establish a Public Schools Facilities Planning Committee for the purpose of reviewing recommendations from PTAC on land use and school facilities planning, including such issues as population and student projections, development trends, school needs, co-location and joint use opportunities, ancillary infrastructure improvements needed to support the school, potential sites for new schools, and proposals for significant renovation and potential closure of existing schools. Based on the review of PTAC's recommendations, the PSFPC will submit recommendations to the School Board. Additionally, the PSFPC will be a standing committee to review the School Board Five- Year Capital Improvement Plan in accordance with Sections 4.1 and 10 of this Agreement, and serve as the required oversight committee for the Public School Concurrency Program as detailed in Section 14 of this Agreement. The PSFPC will meet annuallyjoint School Board workshop upon receipt of the draft School Board Educational Facilities Work Plan (Work Plan) from the School Board to discuss the Work Plan, submitted to the Department of Education. A representative of the Regional Planning Council will also be invited to attend. The joint workshop will provide the opportunity for the County, the Cities, and the School Board to hear reports, discuss policy, set direction, and reach understandings concerning issues of mutual concern regarding coordination of land use and school facilities planning, including population and student growth, development trends, school needs, off-site improvements, joint use opportunities, and school Concurrency. 9.3 Transmittal. The School Board shall transmit to the County, the local governments and the PSFPC copies of the proposed Educational Facilities Work Plan and the Five-Year CIP for review and comment. Transmittal to the PSFPC, the Cities and the County shall occur on or before August 1st of each year commencing after the effective date of this Agreement. CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION MEETING -FEBRUARY 25, 2008 REGULAR AGENDA ITEM 606 PAGE 3 OF 3 SECTION 13 OVERSIGHT 13.1 Oversight. The PSFPC will serve as the required oversight committee for school concurrency to monitor and evaluate the school concurrency program. The committee shall appoint a chairperson, meet at a minimum, semi-annually in mid-September and mid-March in accordance with the laws of Florida governing public meetings, and report to participating local governments, the School Board and the general public on the effectiveness with which this Agreement is being implemented. A representative of the School Board shall be responsible for coordinating the semiannual meeting. A. The monitoring and evaluation of the school concurrency process is required pursuant to Section 163.3180(13)(g)(6)(c), F.S., and Section 2 of this Agreement. The PSFPC shall be responsible for preparing an annual assessment report on the effectiveness of the School Concurrency System. The report will be made available to the public and presented at the PSFPC March meeting. B. The PSFPC members shall be invited to attend all meetings referenced in Section 2 and shall receive copies of all reports and documents produced pursuant to this Agreement. The PSFPC shall evaluate the effectiveness of the Concurrency Service Areas (CSAs) for measuring the LOS and consider making recommendations to amend the CSA Map. C. By August 1st of each year, the PSFPC shall receive the proposed School Board's District Educational Facilities Work Plan and the Five-Year Capital Improvement Plan. The PSFPC will report to the School Board, the County, and the Cities on whether or not the proposed Five-Year Capital Improvement Plan maintains the adopted Level of Service in each CSA by adding enough projects to increase the capacity. The PSFPC will examine the need to eliminate any permanent student station shortfalls by including required modernization of existing facilities, and by providing permanent student stations for the projected growth in enrollment over each of the five (5) years covered by the plan. RECOMMENDATION: Community Development staff recommends that the City Commission appoint one elected official to serve on the PSFPC.