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HomeMy WebLinkAbout1995 06 19 City Commission Workshop Minutes WORKSHOP CITY CO~SSION JUNE 19, 1995 The Workshop of the City Commission of the City of Winter Springs was called to order by Mayor John F. Bush at 6:05 p.m. ROLL CALL: Mayor John F. Bush, present Deputy Mayor John Langellott~ present City Manager John Govoruhk, present COl\1MISSIONERS: Larry Conniff, present John Ferring, present Cindy Gennell, present David McLeod, present Mayor Bush stated that the purpose of this meeting is to discuss the budget. Mr. Govoruhk has a recommendation that he would like to present the Commission. Manager Govoruhk said if the Commission will look at the last column - increase/decrease, and look at those line items for discussion, unless there are other questions on other line items. Commissioner Langellotti asked if the City Manager is purposing 3.9848 for the millage rate. Manager Govoruhk said yes, at the present time, that would be the proposed rate. Mayor Bush gave the Commission a table that he created showing the Departments summary. The proposed budget is a 5.3% increase in expenditures, which is about $460 thousand dollars. Commissioner Ferring said to the Finance Director, Harry Martin, he noticed that we went from 8 million 409 Thousand dollars in the original budget to a revised budget of 8 million 694 thousand dollars; there was different movements in different departments as far as increasing individual departments and decreasing individual departments; was there any particular reason why that was done. Harty Martin, Finance Director, said we went through and realigned all the salaries based on the pay study and classification policy that the Commission adopted, effective Oct. 1, 1995. All of that had a bearing on the realignment of departments. Discussion. -, .' "i Commissioner Fening asked Mr. Martin about the reserve fund balance. Mr. Martin said we budget that reserve fund every year as part of our revenues. REVIEW OF TIIE BUDGET: CO~SSION: Mayor Bush said the Commission budget for FY 94-95 was $60,085 and the proposal is for $62,085; ~~. Workshop Meeting City Commission June 19, 1995 Page 2 everything is the same with the exception of Community Development which has a $2,000 increase. Discussion. It was determined that the Community Development line code will be deleted and an increase of$2,000 to the Promotional Expense line code for a total of$8,000 in that line code. There was discussion on the funding for the proposed Commission Newsletter. Mr. Martin stated that there will be a need for a new mail machine as the present machine is not equipped to do the necessary steps to have the newsletter mailed in with the Utility bills. Mayor Bush stated that the Commission budget has increased by 3.3% CITY MANAGER: Mayor Bush stated that the City Manager's budget increased because he included his accrued vacation and sick leave which accounted for $73,000 of the increase. Manager Govoruhk also stated that the other increase is for the additional person, a Management Information Technician who would handle all the City's computer systems. There was no change in the City Manager's budget. CITY CLERK: Manager Govoruhk mentioned that there is no election this year so the Election Officials line code and the Election Printing line code needs to be deleted. Discussion on the Financial Advisor Retainer line code. It was determined that this line code will be moved to the Finance Departments budget. - .. ~ , There was discussion on the Legal Advertising line Code. It was determined to reduce this line code by $10,000; making the total for this line code $10,000. Discussion on the legal bills from the City Attorney. The City Manager stated he has written to the City Attorney stating that his bills to the City are behind and if the City does not get a bill within thirty days, he (the Manager) will assume that the City does not owe anything. Mayor Bush said that the Commission should demand that the City Attorney submit his bills within thirty days of the end of the month so we can keep books straight. Discussion on the expenses of the Attorney. Mayor Bush said he would talk to the City Attorney about submitting his bills on a monthly basis. There was discussion on the printing expense increase. Mayor Bush explained that the printing expense line codes for all departments has gone up. Mr. Martin explained that the outside printing costs has gone up from the distributors. FINANCE DEPARTMENT: There was discussion on the Finance Department's budget. No change in the Finance Department's Workshop Meeting City Commission June 1 c), 1995 Page 3 budget. There was discussion on the health insurance costs. Mr. tvLirtin explained that the City offers two different health insurance policies to the employc\.~s and the City pays 100% of an employee's individual health insurance. One insurance company's monthly cost is approx. $100 more than the other's. There was discussion on the City paying one price for all employees. Commissioner Ferring suggested giving the employees an option: $1,813.00 per employee under the A vMed program and it costs $3,839 under the Florida Municipal Health Plan; if the employee wants the later (FMHP) then they have to elect to pay the difference between the two. Mayor Bush stated that the Commission has to come up with a bottom line; this proposed budget has a total of$349~087.00 for health and life insurance. Discussion. Manager Govoruhk mentioned that he is in the process of putting out RFP's for the Worker's Comp., Health, Property and General Liability insurances; and mentioned that the City has never gone out for bids of this type. Mr. Martin stated that the City also pays the employees life insurance for a $10,000 policy at a cost of$5.20 per month. Discussion. UTILITY FINANCE: Discussion on the Utility Finance budget. No changes in the Utility Finance budget. Mayor Bush mentioned that the Utility Finance budget has decreased by 1.3%. HUMAN RESOURCES: Discussion on the Human Resources Department (personnel Department). No changes in the Human Resources Department. Mayor Bush stated that the Human Resources Dept. has increased by 2.7% -. . ~. '1 GENERAL SERVICES: Discussion on the General Services budget. Changes: Delete Printing Expense line code and Classified Advertising line code and move it to Community Development Dept. budget. General Services Dept. budget decreased by $10,000. PURCHASING: Discussion on the Purchasing Dept. budget. No changes in the Purchasing Dept. budget. COM:MUNITY DEVELOPMENT: Discussion on the Community Development budget. Changes: Add $5,000 to the printing expense line code and $5,000 to the classified advertising line code. Community Development budget increases by $10,000. . ., ." ." LAND MANAGEMENT: Discussion on the Land Management budget. No changes in the Land Management budget. '.. Workshop Meeting City Commission June 1(',1995 Page 4 BUILDING DEP ARTIvfENT: Discussion on the Building Department budget. Changes: delete $1,050 from the printing expense line code. ." .;; . ,', POLICE DEPARTMENT: Discussion on the Police Department budget. No changes in the Police Dept. budget. Mayor Bush stated that there is a 3.7% increase in the Police Dept. budget. CODE ENFORCEMENT: Discussion. No change in the Code Enforcement budget. Mayor Bush said there is a 3.9% increase in this department. FIRE DEP ARTIvfENT: Discussion on the Fire Department budget. No changes in the FIfe Dept. budget. Mayor Bush stated that there is a 5.8 % increase in the Fire Department budget. PUBLIC WORKS DEPARTMENT: Discussion on the Public Works Dept. budget. Mayor Bush said the increase in the Public Works Dept. budget is 6.3%. UTll..ITY DEP ARTIvfENT (WATER & SEWER): Discussion on the Utility Dept. budget. No changes for the Utility Dept. STORMW ATER UTILITY: Discussion. No Changes. ~ :~".'t TRANSPORTATION IMPROVEMENT: Discussion. No Changes. TRANSPORTATION IMPACT FEES: Discussion. No Changes. PARKS & RECREATION: Discussion on the Parks & Recreation Dept. budget. Mayor Bush said there is a 25% increase in the Parks & Recreation Dept. budget. Discussion on the Capital Improvements for the Parks & Recreation. The workshop meeting adjourned at 10:45 p.rn. .+ .. ~,: Respectfully sU~:41"'f1 ~~~ ~ Margo M. Hopkins, City Clerk ~..