HomeMy WebLinkAbout1994 06 20 City Commission Workshop Minutes
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CITY COM'1I SS ION WORKSHOP
JUNE 20, 1994
The workshop meeting was called to order by Mayor John F. Bush at 9:05 a.m.
Mayor John F. Bush, Present
Deputy Mayor John V. Torcaso, Present
Commissioner John Langel lotti , Present
Commissioner John Ferring, Present
Commissioner Cindy Gennell, Present (arrived 9:15 a.m.)
Commissioner David McLeod, Present
City Manager John Govoruhk, Present
Finance Dir. Harry Martin, Present
Discussion of Bud~et for FY 1994-95:
City Manager said that he will let the Finance Director explain roughly what
we did when we met with the Department Heads and each department committed
their budget in turn submitted it to us and Martin will tell you something
like the Federal Revenue, State Revenue, etc.
GENERAL FUND: Martin stated that the budget was put together complied fram
the infonmation fram the departments. Salaries only include those proposed
increases for people who would be progressing in their job description,
there is no general increase and the salary study is not implemented, all
the line codes are fairly close to what they had been running last year or
two, we've put in a couple things that we've been wanting to do over a
couple of years but haven't got to. The revenues does not include a tax
increase only the taxes based on the current millage rate. Building
Department revenues have been projected based on the current year, I have
not made any changes to the projected monies that come fram the State
because chances are they would be lower or higher, don't really know and
won't know until next month until we get the estimates fram the State.
Public Service Tax and Electric Franchise Fees have been increased based on
the way things have been going, there is about a 600 thousand dollar
increase in general fund budget which is somewhat misleading inasmuch as we
have included in the general fund budget the water and sewer billing office
which is reimbursed by the utility and your are looking at 340 thousand
dollars for that department, so take that out of the 600 thousand dollar
increase and you are looking at 260 thousand dollars over the current
budget. With that we can proceed.
Commissioner Ferring asked if these figures include the projected
assessments fram the County. Martin said are you talking about the increase
in the tax base, Commissioner Ferring said yes. Martin said that 2 million
7 is based on the current tax base which is roughly 7 hundred and 5 million
dollars at the current millage rate of 3.9221. Martin said taking that 7
hundred and 5 million dollars and computing what would be the roll back rate
you are looking at a possible rate of 3.7; so there is maybe a 150 to 180
thousand dollar increase over the roll back rate in this budget; that part
is the only part that has been projected. Commissioner Ferring asked when
does the County give you the actual figures. Martin said we should maybe
have the adjusted figures by the first of July which they won't change very
much. Manager Govoruhk said that the County said we would have the figures
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Workshop
City Commission
June 20, 1994
Page 2
prior to the first of July. Martin said that we got the estimate--
Commissioner Ferring said that you took an arbitrary figure and already put
it in here. Martin said it is not an arbitrary figure inasmuch as the
Property Appraiser Bill Suber sent us a letter with an estimated tax base
figure which was a little over 7 hundred and 5 million.
Commissioner Lange110tti asked why do we always put the Central Winds
concession stand, league fees in the general fund, why can't they stay in
the Recreation. Martin said that the Concession stand, this past year, for
the current year we are in, has been separated, I've included it in the
general fund because the Auditors, this past year, suggested that is really
where it should be, it shouldn't be considered a special revenue so I have
combined it in the general fund.
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Commissioner Torcaso asked about the telephone tax if it included both
companies. Martin said yes, how he computed that was he took the utility
tax that we currently get from the telephone companies, which is based on 8%
and ---- Commissioner Torcaso asked about the mobile home tax. Martin said
that we really have been falling short of the 15 thousand dollars.
Discussion.
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Mayor Bush said that last year's revenues was 7.6 million and you are
projecting almost 8.3 mil10n revenues for 94-95, so that is a 9% increase in
revenue. Martin said that is correct, but bear in mind that in this 490
thousand dollar figure, reimbursement from water and sewer, is 340 thousand
dollars that we didn't have last year which is reimbursing the City for
monies paid out to the utility billing office, that is considered a separate
department and budget this year and it is easier for control purposes to
have it under the general fund then reimburse on a monthly basis for the
expenses. Mayor Bush said regardless what you are saying we still have a 9%
increase in revenues. Martin said yes. Mayor Bush then stated that he
thinks that we should be looking at cutting taxes. Commissioner Ferring
said that he thinks so also, and when we go through the budget on an item by
item basis and department by department basis I think there will be roam for
a possibility for doing that, he also stated that he would like to see us
back to where we were the year prior if we can do that. Mayor Bush said
that if we keep that in mind as we go through this if it is not a question
of we are not going to raise taxes but maybe we can actually reduce them.
Martin said that he would just like to remind the Commission that this
budget even though it shows an increase in revenues or an increase in the
general fund budget of nearly 700 thousand dollars there is no cost of
living increases and there is no implementation in any way of the salary
study. Discussion.
Commissioner Ferring said actual
stand. Mayor Bush said how close
percentage as
are we to
of right now, where do we
the revised 93-94 budget.
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Workshop
City Ca1mission
June 20, 1994
Page 3
Martin said inasmuch as I don't have the May report complete, I can't give
you a percentage as to where we stand in total on general fund.
Ca1missioner Ferring said that it appears to him that the way we are going
at the end of the April budget we appear that we look like that we are going
to be heading over budget, 72.8% at this point at the end of April and I'm
just wondering. Martin said the other thing I'd like you to bear in mind we
are into the last quarter of fiscal year, we are close to the end of it,
revenues as far as your taxes will be very little more to came in on that in
the next several months.
Ca1missioner Langellotti asked Martin what he estimated the cost of living
increase for the employees. City Manager Govoruhk said if the study, like
you have been projecting and as you know we put 2 hundred thousand aside
last year and we have a letter here based on what he is saying if you came
up minimum he is looking at 3 hundred and 33 thousand. Discussion.
Ca1missioner Ferring said that he would like to have them (the Cody study)
explain this to me, they are looking at a minimum here which we far exceed
as far as our employee rates are concerned. Discussion. City Manager
Govoruhk said we have done away with merit, we no longer have merit, we no
longer have step increases, we no longer have percentage increases for the
last two years, the only pay increase that the employees have gotten is if
for eXarl1Jle an employee starts out as a "1" and the job is a 1 to a 3 then
that employee can for the next two years you can go up and that is up to the
Department Head. Once you max them out like 50-60% of the personnel they
have not gotten any increases because they are at maximum except what the
Ca1mission gave last year and this year was 3% cost of living; so this study
is going to be every employee in the City what the minimum is and what the
maximum, so if you came in at 10 thousand and the max is 20 thousand, if it
is 10 thousand and you only make 8 then you would go to 10. Discussion.
Mayor Bush said that according to page 9 on the April 30th budget, we spend
73% of our resources when we only should have spent 58% are we in fact
operating in the red. Martin said no, we are not operating in the red, we
have collected and have had avai lable 73% of our revenues. We have
collected 72.8% through April; it is money that has came through from the
state, building permits, advalorem taxes, interest, just the flow of monies.
Discussion.
Ca1missioner Gennell said that just because same companies and or business
do not get a cost of living raise over years, the rest of the world has, and
when your employees go out their groceries are up because of increase cost
of living that everybody else got and because the basic increase cost of
living in other commodities, aside from houses, so they are facing a cost of
living every year just like your parents, my parents are having to go out
and pay more to go to the Doctor, more for a gallon of gas, more for a tire
and you have to realize that they are facing those expenses out there, and
if you can't meet their needs they will go where they can have their needs
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Workshop
City Ccmnission
June 20, 1994
Page 4
met. Discussion.
There was discussion on the health benefits that is offered to the
employees. Mayor Bush said that the Ccmnission has to decide how much does
the City want to pick up of the health benefits, and then the employees
would have the option of picking their own provider and they would make up
the difference.
Ccmnissioner Gennell asked if there is a date positive for the salary study.
City Manager Govoruhk said he told them that we needed it no later than July
10th and no later than the 15th. There was discussion on when the insurance
evaluation will be done. Manager Govoruhk said that he is having a Risk
Management Company come in with a proposal sometime this week. Discussion.
It was the consensus of the Commission for the City Manager to report back
to the Ccmnission after he has the meeting with the Risk Management Co., and
Commissioner Langellotti will also sit in on the meeting and a Staff member
to also attend the meeting.
MAYOR 8<< COf"M I SS ION BUDGET:
reimbursement money.
Discussion on the Mayor and Commission's
Travel 8<< Per Diem: It was the consensus of the Commission that each
Ccmnissioner and Mayor will have $1,000 maxinun, to be spent at their
desecration for seminars and conferences etc. and the money will be
reimbursed by the return of receipts. Discussion. Ccmnissioner Gennell
said if a Commissioner didn't want to use some of his/her money can that be
transferred to another Ccmnissioner if the other Commissioners agree.
Discussion.
Promotional Activities: Discussion. It was the consensus of the
Ccmnission to do away with this line code and transfer $500.00 to the City
Manager's line code that is for the employees picnic and invite the Board
Members to the picnic and not a banquet. (-$1,500.00)
Dues and Registrations: Discussion. It was the consensus of the Commission
to delete $450.00 for the Greater orlando Chamber of Commerce. (-$450.00)
Ccmnunity Development: Discussion. It was the consensus of the
Ccmnission to delete this line code item. (-$2,000.00)
Contributions: Discussion. It was the consensus of the Commission to
delete the Federation Senior Citizens ($1,200.00), Missing Children
Foundation ($1,000.00), Winter Springs Art Festival ($1,500.00), United Arts
($1,000.00), and undesignated ($2,300.00) from this line code. Mayor Bush
said if the Commission gives him the "go a head" to organize a charity fund
raiser, maybe through the golf course, and we raise monies for the Missing
Children Foundation instead of using tax dollars for charities. The
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Workshop
City Carrnission
June 20, 1994
Page 5
Carrnission agreed to let the Mayor organize a charity fund raiser. Also
discussed was the Winter Springs Civic Association donation and it was
detenmined that this would be transferred to the Promotional
Activities line code (-$1,000.00), it was determine that there are enough
funds in the Promotional Activities line code for this item. (-$8,000.00)
CITY CLERK'S DEPARTMENT
Other Legal Services: Discussion.
Carrnission to have the City Manager
intends to bring another Attorney with
the Attorney will be and how long this
It was the consensus of the
request from the City Attorney if he
him, the other Attorney's rate, who
Attorney will be needed.
Financial Advisor: Discussion.
Employee Relations: Discussion. It was the consensus of the Carrnission to
not classify this as a Christmas Incentive but to call it a Holiday Bonus or
Year End Bonus or something similar to that.
Operating Supplies: Discussion. The Carrnission suggested looking into the
cost of a plain paper FAX machine. Also, look into what Departments need
their own FAX machine; the City Manager said that he would get with the
other Departments to see what their need would be for a FAX machine.
Subscriptions: Discussion.
Statutes from this line code.
It was detenmined to delete the Florida
(-$110.00)
Dues & Registrations: Discussion. It was
Carrnission to delete the National League of Cities
$1,307.00)
the consensus of the
from this line code. (-
There was discussion on having the hot water heaters running in the building
at all times. It was the consensus of the Carrnission to have
Florida Power come and give a power check on the building.
CITY MANAGER'S DEPARTMENT
Executive Salaries: Discussion. It was the consensus of the
Carrnission to delete the accrued vacation and sick leave payable upon
retirement from this line code. (-$69,551.96) The Carrnission asked for a
copy of the City's sick and vacation leave policy from the personnel policy.
There was discussion on how many days sick leave there can be on the books.
Employee Relations: Discussion. This is where the $500.00 from the
Carrnission Budget for Promotional Activities - Vol. Boards, will be put in
so that the Board members will be invited to the employee picnic instead of
having a banquet.
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Workshop
City Calmission
June 20, 1994
Page 6
Operating Supplies: Discussion. An increase of $10.00 added to the Florida
Statutes Update. (+$10.00)
Contingencies: Discussion. It was determined that the postage used for
mailings for the 35th Anniversary would be taken out of this FY budget (93-
94). It was the consensus of the Calmission that this line code be
deleted by $1,000.00. (-$1,000.00)
FINANCE DEPARTMENT
There was question why the Utility/Finance is not under the Finance
Department. Martin said that tax money cannot go to pay for enterprise
operations.
Regular Salaries: Discussion. There was question on the overtime pay and
the addition of another clerk for the Finance Department. There was also
question on the step increase for the Accounts Payable Clerk. It was
. detenmined to delete the step increase in this line code. (-$943.51)
Audit and Programing Services: Discussion.
Travel Be
$200.00.
Per DiaTI:
(-$200.00)
Discussion.
It was detenmined to cut this line code
Repair Be Maintenance - Equipment: Discussion.
Subscriptions: Discussion.
$ 1 10.00. ( -$ 1 10.00)
It was determined to cut this line code
UTiliTY/FINANCE
Regular Salaries: Discussion.
$2,682.39. (-$2,682.39)
It was detenmined to cut this line code
Travel Be Per DiaTI: Discussion on the use of personal vehicle.
Employee Development: Discussion.
Other Equipment: Discussion on 2-way radio and propane fueled golf cart.
At this time Mayor Bush spoke about the photographer for the 35th
Anniversary. Discussion. It was determined that the City will hire a
photographer for the Anniversary celebration.
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There was also discussion on the old utility building. It was determined
that the City Manager would do some research on the ideas discussed and come
back to the Calmission with some more ideas.
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Workshop
City Commission
June 20, 1994
Page 7
PERSONNEL
Discussion on job duties.
Commissioner Gennell asked why couldn't the Commission's salary be included
in the Cody Study. Manager Govoruhk said he would look into that. Mayor
Bush said that as long as it did not cost extra to include the Commission's
salary in the study. The Commission agreed.
Classified Advertising: Discussion.
GENERAL SERVICES
Salaries: Discussion regarding overtime. There was also discussion on the
Janitors salary; it was detenmined that the part-time janitor's salary
should be $7,500 instead of $10,556.00 (this to be incorporated when the
present part-time janitor leaves). Discussion on the salary on the full-
time janitor's salary; it was detenmined that the full-time janitor's salary
should be $15,000.00 instead of $18,480.38. (-$3,480.38)
The Commission also discussed the salary for the Director of General
Services. It was detenmined that the salary would be $40,000.00 instead of
$50,000.00. (-$10,000.00)
General Insurance: Discussion.
Repair & Maintenance - Equipment: Discussion on recorder maintenance
contract. It was detenmined to have the City Manager check into a high
speed duplicator. The Commission discussed purchasing a projection machine
for the Council Chambers; the City Manager will check into this also.
Repair & Maintenance - Building: Discussion.
Copy Machine Supplies: Discussion on copy machine paper.
Classified Advertising: Discussion. The Commission asked the Finance
Director to check the price of advertising in the Sanford Herald and the
Orlando Sentinel and the Oviedo Voice and came back with prices.
Subscriptions: Discussion.
There was discussion on the 434 corridor. Attorney Kruppenbacher will bring
a resolution in for the next meeting regarding having developers came before
the City Commission before development along the 434 corridor.
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Workshop
City Carrnission
June 20, 1994
Page 8
Purchasing Department
Operating Supplies: Discussion on Fax paper and Supplies.
Discussion on the next workshop meeting, it was detenmined to be on
Thursday, June 23, 1994 at 5:00 p.m.
The workshop meeting adjourned at 4:10 p.m.
Respectfully Submitted,
Margo Hopkins
Deputy City Clerk