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HomeMy WebLinkAbout1994 06 20 City Commission Workshop Minutes . . . CITY COM'1I SS ION WORKSHOP JUNE 20, 1994 The workshop meeting was called to order by Mayor John F. Bush at 9:05 a.m. Mayor John F. Bush, Present Deputy Mayor John V. Torcaso, Present Commissioner John Langel lotti , Present Commissioner John Ferring, Present Commissioner Cindy Gennell, Present (arrived 9:15 a.m.) Commissioner David McLeod, Present City Manager John Govoruhk, Present Finance Dir. Harry Martin, Present Discussion of Bud~et for FY 1994-95: City Manager said that he will let the Finance Director explain roughly what we did when we met with the Department Heads and each department committed their budget in turn submitted it to us and Martin will tell you something like the Federal Revenue, State Revenue, etc. GENERAL FUND: Martin stated that the budget was put together complied fram the infonmation fram the departments. Salaries only include those proposed increases for people who would be progressing in their job description, there is no general increase and the salary study is not implemented, all the line codes are fairly close to what they had been running last year or two, we've put in a couple things that we've been wanting to do over a couple of years but haven't got to. The revenues does not include a tax increase only the taxes based on the current millage rate. Building Department revenues have been projected based on the current year, I have not made any changes to the projected monies that come fram the State because chances are they would be lower or higher, don't really know and won't know until next month until we get the estimates fram the State. Public Service Tax and Electric Franchise Fees have been increased based on the way things have been going, there is about a 600 thousand dollar increase in general fund budget which is somewhat misleading inasmuch as we have included in the general fund budget the water and sewer billing office which is reimbursed by the utility and your are looking at 340 thousand dollars for that department, so take that out of the 600 thousand dollar increase and you are looking at 260 thousand dollars over the current budget. With that we can proceed. Commissioner Ferring asked if these figures include the projected assessments fram the County. Martin said are you talking about the increase in the tax base, Commissioner Ferring said yes. Martin said that 2 million 7 is based on the current tax base which is roughly 7 hundred and 5 million dollars at the current millage rate of 3.9221. Martin said taking that 7 hundred and 5 million dollars and computing what would be the roll back rate you are looking at a possible rate of 3.7; so there is maybe a 150 to 180 thousand dollar increase over the roll back rate in this budget; that part is the only part that has been projected. Commissioner Ferring asked when does the County give you the actual figures. Martin said we should maybe have the adjusted figures by the first of July which they won't change very much. Manager Govoruhk said that the County said we would have the figures . Workshop City Commission June 20, 1994 Page 2 prior to the first of July. Martin said that we got the estimate-- Commissioner Ferring said that you took an arbitrary figure and already put it in here. Martin said it is not an arbitrary figure inasmuch as the Property Appraiser Bill Suber sent us a letter with an estimated tax base figure which was a little over 7 hundred and 5 million. Commissioner Lange110tti asked why do we always put the Central Winds concession stand, league fees in the general fund, why can't they stay in the Recreation. Martin said that the Concession stand, this past year, for the current year we are in, has been separated, I've included it in the general fund because the Auditors, this past year, suggested that is really where it should be, it shouldn't be considered a special revenue so I have combined it in the general fund. . Commissioner Torcaso asked about the telephone tax if it included both companies. Martin said yes, how he computed that was he took the utility tax that we currently get from the telephone companies, which is based on 8% and ---- Commissioner Torcaso asked about the mobile home tax. Martin said that we really have been falling short of the 15 thousand dollars. Discussion. . Mayor Bush said that last year's revenues was 7.6 million and you are projecting almost 8.3 mil10n revenues for 94-95, so that is a 9% increase in revenue. Martin said that is correct, but bear in mind that in this 490 thousand dollar figure, reimbursement from water and sewer, is 340 thousand dollars that we didn't have last year which is reimbursing the City for monies paid out to the utility billing office, that is considered a separate department and budget this year and it is easier for control purposes to have it under the general fund then reimburse on a monthly basis for the expenses. Mayor Bush said regardless what you are saying we still have a 9% increase in revenues. Martin said yes. Mayor Bush then stated that he thinks that we should be looking at cutting taxes. Commissioner Ferring said that he thinks so also, and when we go through the budget on an item by item basis and department by department basis I think there will be roam for a possibility for doing that, he also stated that he would like to see us back to where we were the year prior if we can do that. Mayor Bush said that if we keep that in mind as we go through this if it is not a question of we are not going to raise taxes but maybe we can actually reduce them. Martin said that he would just like to remind the Commission that this budget even though it shows an increase in revenues or an increase in the general fund budget of nearly 700 thousand dollars there is no cost of living increases and there is no implementation in any way of the salary study. Discussion. Commissioner Ferring said actual stand. Mayor Bush said how close percentage as are we to of right now, where do we the revised 93-94 budget. . . . Workshop City Ca1mission June 20, 1994 Page 3 Martin said inasmuch as I don't have the May report complete, I can't give you a percentage as to where we stand in total on general fund. Ca1missioner Ferring said that it appears to him that the way we are going at the end of the April budget we appear that we look like that we are going to be heading over budget, 72.8% at this point at the end of April and I'm just wondering. Martin said the other thing I'd like you to bear in mind we are into the last quarter of fiscal year, we are close to the end of it, revenues as far as your taxes will be very little more to came in on that in the next several months. Ca1missioner Langellotti asked Martin what he estimated the cost of living increase for the employees. City Manager Govoruhk said if the study, like you have been projecting and as you know we put 2 hundred thousand aside last year and we have a letter here based on what he is saying if you came up minimum he is looking at 3 hundred and 33 thousand. Discussion. Ca1missioner Ferring said that he would like to have them (the Cody study) explain this to me, they are looking at a minimum here which we far exceed as far as our employee rates are concerned. Discussion. City Manager Govoruhk said we have done away with merit, we no longer have merit, we no longer have step increases, we no longer have percentage increases for the last two years, the only pay increase that the employees have gotten is if for eXarl1Jle an employee starts out as a "1" and the job is a 1 to a 3 then that employee can for the next two years you can go up and that is up to the Department Head. Once you max them out like 50-60% of the personnel they have not gotten any increases because they are at maximum except what the Ca1mission gave last year and this year was 3% cost of living; so this study is going to be every employee in the City what the minimum is and what the maximum, so if you came in at 10 thousand and the max is 20 thousand, if it is 10 thousand and you only make 8 then you would go to 10. Discussion. Mayor Bush said that according to page 9 on the April 30th budget, we spend 73% of our resources when we only should have spent 58% are we in fact operating in the red. Martin said no, we are not operating in the red, we have collected and have had avai lable 73% of our revenues. We have collected 72.8% through April; it is money that has came through from the state, building permits, advalorem taxes, interest, just the flow of monies. Discussion. Ca1missioner Gennell said that just because same companies and or business do not get a cost of living raise over years, the rest of the world has, and when your employees go out their groceries are up because of increase cost of living that everybody else got and because the basic increase cost of living in other commodities, aside from houses, so they are facing a cost of living every year just like your parents, my parents are having to go out and pay more to go to the Doctor, more for a gallon of gas, more for a tire and you have to realize that they are facing those expenses out there, and if you can't meet their needs they will go where they can have their needs . . . Workshop City Ccmnission June 20, 1994 Page 4 met. Discussion. There was discussion on the health benefits that is offered to the employees. Mayor Bush said that the Ccmnission has to decide how much does the City want to pick up of the health benefits, and then the employees would have the option of picking their own provider and they would make up the difference. Ccmnissioner Gennell asked if there is a date positive for the salary study. City Manager Govoruhk said he told them that we needed it no later than July 10th and no later than the 15th. There was discussion on when the insurance evaluation will be done. Manager Govoruhk said that he is having a Risk Management Company come in with a proposal sometime this week. Discussion. It was the consensus of the Commission for the City Manager to report back to the Ccmnission after he has the meeting with the Risk Management Co., and Commissioner Langellotti will also sit in on the meeting and a Staff member to also attend the meeting. MAYOR 8<< COf"M I SS ION BUDGET: reimbursement money. Discussion on the Mayor and Commission's Travel 8<< Per Diem: It was the consensus of the Commission that each Ccmnissioner and Mayor will have $1,000 maxinun, to be spent at their desecration for seminars and conferences etc. and the money will be reimbursed by the return of receipts. Discussion. Ccmnissioner Gennell said if a Commissioner didn't want to use some of his/her money can that be transferred to another Ccmnissioner if the other Commissioners agree. Discussion. Promotional Activities: Discussion. It was the consensus of the Ccmnission to do away with this line code and transfer $500.00 to the City Manager's line code that is for the employees picnic and invite the Board Members to the picnic and not a banquet. (-$1,500.00) Dues and Registrations: Discussion. It was the consensus of the Commission to delete $450.00 for the Greater orlando Chamber of Commerce. (-$450.00) Ccmnunity Development: Discussion. It was the consensus of the Ccmnission to delete this line code item. (-$2,000.00) Contributions: Discussion. It was the consensus of the Commission to delete the Federation Senior Citizens ($1,200.00), Missing Children Foundation ($1,000.00), Winter Springs Art Festival ($1,500.00), United Arts ($1,000.00), and undesignated ($2,300.00) from this line code. Mayor Bush said if the Commission gives him the "go a head" to organize a charity fund raiser, maybe through the golf course, and we raise monies for the Missing Children Foundation instead of using tax dollars for charities. The . . . Workshop City Carrnission June 20, 1994 Page 5 Carrnission agreed to let the Mayor organize a charity fund raiser. Also discussed was the Winter Springs Civic Association donation and it was detenmined that this would be transferred to the Promotional Activities line code (-$1,000.00), it was determine that there are enough funds in the Promotional Activities line code for this item. (-$8,000.00) CITY CLERK'S DEPARTMENT Other Legal Services: Discussion. Carrnission to have the City Manager intends to bring another Attorney with the Attorney will be and how long this It was the consensus of the request from the City Attorney if he him, the other Attorney's rate, who Attorney will be needed. Financial Advisor: Discussion. Employee Relations: Discussion. It was the consensus of the Carrnission to not classify this as a Christmas Incentive but to call it a Holiday Bonus or Year End Bonus or something similar to that. Operating Supplies: Discussion. The Carrnission suggested looking into the cost of a plain paper FAX machine. Also, look into what Departments need their own FAX machine; the City Manager said that he would get with the other Departments to see what their need would be for a FAX machine. Subscriptions: Discussion. Statutes from this line code. It was detenmined to delete the Florida (-$110.00) Dues & Registrations: Discussion. It was Carrnission to delete the National League of Cities $1,307.00) the consensus of the from this line code. (- There was discussion on having the hot water heaters running in the building at all times. It was the consensus of the Carrnission to have Florida Power come and give a power check on the building. CITY MANAGER'S DEPARTMENT Executive Salaries: Discussion. It was the consensus of the Carrnission to delete the accrued vacation and sick leave payable upon retirement from this line code. (-$69,551.96) The Carrnission asked for a copy of the City's sick and vacation leave policy from the personnel policy. There was discussion on how many days sick leave there can be on the books. Employee Relations: Discussion. This is where the $500.00 from the Carrnission Budget for Promotional Activities - Vol. Boards, will be put in so that the Board members will be invited to the employee picnic instead of having a banquet. . Workshop City Calmission June 20, 1994 Page 6 Operating Supplies: Discussion. An increase of $10.00 added to the Florida Statutes Update. (+$10.00) Contingencies: Discussion. It was determined that the postage used for mailings for the 35th Anniversary would be taken out of this FY budget (93- 94). It was the consensus of the Calmission that this line code be deleted by $1,000.00. (-$1,000.00) FINANCE DEPARTMENT There was question why the Utility/Finance is not under the Finance Department. Martin said that tax money cannot go to pay for enterprise operations. Regular Salaries: Discussion. There was question on the overtime pay and the addition of another clerk for the Finance Department. There was also question on the step increase for the Accounts Payable Clerk. It was . detenmined to delete the step increase in this line code. (-$943.51) Audit and Programing Services: Discussion. Travel Be $200.00. Per DiaTI: (-$200.00) Discussion. It was detenmined to cut this line code Repair Be Maintenance - Equipment: Discussion. Subscriptions: Discussion. $ 1 10.00. ( -$ 1 10.00) It was determined to cut this line code UTiliTY/FINANCE Regular Salaries: Discussion. $2,682.39. (-$2,682.39) It was detenmined to cut this line code Travel Be Per DiaTI: Discussion on the use of personal vehicle. Employee Development: Discussion. Other Equipment: Discussion on 2-way radio and propane fueled golf cart. At this time Mayor Bush spoke about the photographer for the 35th Anniversary. Discussion. It was determined that the City will hire a photographer for the Anniversary celebration. . There was also discussion on the old utility building. It was determined that the City Manager would do some research on the ideas discussed and come back to the Calmission with some more ideas. . . . Workshop City Commission June 20, 1994 Page 7 PERSONNEL Discussion on job duties. Commissioner Gennell asked why couldn't the Commission's salary be included in the Cody Study. Manager Govoruhk said he would look into that. Mayor Bush said that as long as it did not cost extra to include the Commission's salary in the study. The Commission agreed. Classified Advertising: Discussion. GENERAL SERVICES Salaries: Discussion regarding overtime. There was also discussion on the Janitors salary; it was detenmined that the part-time janitor's salary should be $7,500 instead of $10,556.00 (this to be incorporated when the present part-time janitor leaves). Discussion on the salary on the full- time janitor's salary; it was detenmined that the full-time janitor's salary should be $15,000.00 instead of $18,480.38. (-$3,480.38) The Commission also discussed the salary for the Director of General Services. It was detenmined that the salary would be $40,000.00 instead of $50,000.00. (-$10,000.00) General Insurance: Discussion. Repair & Maintenance - Equipment: Discussion on recorder maintenance contract. It was detenmined to have the City Manager check into a high speed duplicator. The Commission discussed purchasing a projection machine for the Council Chambers; the City Manager will check into this also. Repair & Maintenance - Building: Discussion. Copy Machine Supplies: Discussion on copy machine paper. Classified Advertising: Discussion. The Commission asked the Finance Director to check the price of advertising in the Sanford Herald and the Orlando Sentinel and the Oviedo Voice and came back with prices. Subscriptions: Discussion. There was discussion on the 434 corridor. Attorney Kruppenbacher will bring a resolution in for the next meeting regarding having developers came before the City Commission before development along the 434 corridor. . . . Workshop City Carrnission June 20, 1994 Page 8 Purchasing Department Operating Supplies: Discussion on Fax paper and Supplies. Discussion on the next workshop meeting, it was detenmined to be on Thursday, June 23, 1994 at 5:00 p.m. The workshop meeting adjourned at 4:10 p.m. Respectfully Submitted, Margo Hopkins Deputy City Clerk