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HomeMy WebLinkAbout1990 03 05 City Commission Workshop Minutes . ; . WORKSHOP MEETING CITY COMMISSION CITY OF WINTER SPRINGS MARCH 5, 1990 The Workshop Meeting was called to order by Mayor Leanne M. Grove at 7:00 p.m. Ro 11 Call: Mayor Leanne M. Grove, present Deputy Mayor Cindy Kaehler, present City Manager Richard Rozansky, present City Attorney Frank Kruppenbacher, absent Commissioners: Arthur Hoffmann, present Philip A. Kulbes, present William A. Jacobs, present Paul P. Present, present Also present Attorney Clay Parker. Discussion of Impact Fees (Ord. No. 480) Tipton Associates, Inc.: Commissioner Jacobs asked what the City would gain in revenues based on this year and last year. Jacqueline Koch, City Planner, answered over the next ten years based on our average building permits from residential we would receive approximately seven million dollars. For commercial, depends on the economic growth of the City, can vary from ten to over the full term, twenty million dollars. . Commissioner Jacobs commented that he has been a Commissioner for almost ten years, and can never remember Staff or other Commissioners saying we needed to build roads. He asked why all of a sudden do we have to raise between fifteen and twenty-five million dollars to build roads. He asked where is the need to build these roads, why this plan from Tipton Associates has never been brought before this Commission, and are these the final roads. Miss Koch explained that last year the Commission was very positive about collecting impact fees on transportation, public safety, and anything else that was valid, so it was at the initiation of the Commission that the City Attorney was directed to proceed with drawing up ordinances and having Staff collect the valid data to determine the appropriate amount of these fees so that future growth would pay for itself. As far as transportation is concerned, last April the Commission was presented a proposal from Tipton Associates to do an impact fee study for the City, which the Commission approved, and in that letter there is a brief description of the proposed methodology which is the one that is used by most jurisdictions. Miss Koch explained the standards driven approach. Each new home of any type, each new type of business creates a number of trips per day on the road system. There is a fairly standard number that Mr. Tipton uses for the average length of those trips, so with any kind of development you can estimate how much lane mileage any new permit will require. The chart at the end of Ordinance 480 gives all the different configura- tions. In accordance with the Growth Management Legislation of 1985, when the City adopts the new Plan, the City is required to adhere to the State and County levels of service that they invoke for their roads, which in most cases is level of service "D". . Workshop Meeting, City Commission, March 5, 1990 Page 2 ~ After our new Plan is in effect, the City will not be able to issue a permit that will increase the number of trips on their roads beyond the level of service they set. Right now both S.R. 434 and Tuscawilla Road are already beyond their level of service. Miss Koch explained the State's attitude is you want to build, you fix the roads; the County's attitude is pretty much the same. The impact fees will be used to build collector roads for the City which will add capacity for our internal circulation, and to provide ways in and out of the City for our citizens to supplement the State and County Roads which are not intended or scheduled to be improved prior to 1996 for S.R. 434 and 1999 for Tuscawilla Road. Therefore, we have to take care of ourselves. If we want to continue to develop and we want to improve the safety and traffic circula- tion and comfort and emergency traffic circulation for the City as a whole, we need to build our own road system. The County is not going to do it. Miss Koch showed maps of the County road system and the roads that they maintain. Of those roads only Tuscawilla Road is in our City, we have no major collector roads in the City and only two minor collector roads, Tuscawilla Road under the County and S.R. 434 under the State. Neither of these roads will be improved during the time period we are looking at for our initial planning period for which we must have a Capital Improvements Program, including the funding. If we do not do that, we can not develop this area (S.R. 434, between S.R. 419 and Tuscawilla Road). The people who live in all areas will continue to have to funnel into Tuscawilla Road to go to the south or use the dirt roads or cut down South Edgemon Avenue. We would not be able to over impact any state or county road beyond the level of service "D", and those roads are already beyond that. We would have to shut down. ~ Miss Koch explained we are probably unusual in that we are a City in the same situation the counties are in because they are told their plans are not consistent- they do not meet concurrency because they do not accommodate the level of service on state roads. We do not accommodate the level of service on State roads or County roads. It is really because the way the City was put together, and we need to create a viable traffic circulation system within for the benefit of the citizens to get in and out, as well as to get emergency services. What we are proposing, what we are looking at and what the Commission requested in having growth pay for new roads will solve that problem. It is a matter of helping ourselves or sitting here status quo. Even then we may have trouble with concurrency because we have to accommodate what additional population the University of Florida projects will be wanting to live here by 1996 and beyond. You have to accommodate the population, but you can not issue permits if you can not provide the services. Miss Koch said we are pretty much o.k. in providing additional housing units for the population that is expected, but what we can not do is provide them adequate roads to use to get from their homes or businesses. We are in a situation that if we do not do it, no one else is going to do it. Commissioner Jacobs asked about the loop on Figure 6 in the "Existing Traffic Circula- tion Analysis" report prepared by Tipton Associates Inc. ~ Miss Koch explained we are looking at building a bypass where you can get off east of Tuscawilla Road and get back on west of S.R. 419 where the capacity is better. Where we cannot meet concurrency is that stretch between S.R. 419 and Tuscawilla Road. . . . ,. Workshop Meeting, City Commission, March 5, 1990 Page 3 Mr. Tipton discussed the "loop" plan which he said was in a plan the City had some consultants do several years ago. Mr. Tipton said it takes a while for the impact fee money to get going. He said the report you have before you is only existing conditions analysis. As soon as the Tuscawilla commercial issue is settled, then work will be started on the future year analysis. He said it takes a long time to collect the impact fee money before you have enough money to do the road work. Cost of building one lane for one mile is about $600,000.00, and to build a two lane road or widen a road by two lanes for one mile you need 1.2 million dollars. Mr. Tipton said it is a very solid fact that a single family house will generate ten trips a day. From the Orlando Urban Area Transportation Study we know how far that average trip is going to go and that gives us the lane miles. We know what the capacity is, we know what the cost of building a road in Winter Springs is and from that we get the cost. Using the procedure that we've used, the Standards Driven Approach is the best approach to accomplishing the transportation impact fee, he said. He explained that a house is going to generate ten trips a day. Those trips are going to go so far, that gives vehicle miles. That is divided by capacity, that gives lane miles; certain level of service; that is multiplied by a cost per lane mile and that gives the dollars; where credits are due for gas tax and license tags, credit is given for that, then that gives the true cost of the impact of that house on the roadway system. Whether the roadway capacity is there or not its that house paying its fair share of its true impact on the roadway system. Mr. Tipton said the next step in the Comprehensive Plan process for the City is to do this analysis of the future conditions which will then give you a handle on how to determine your priorities in terms of what roadways to spend your money for. That will be the next step, but in the meantime between the time that you pass the ordinance and the time that we would come back to you with recommendations for your long range plans which will give you ideas on what priorities you want to set for your spending your impact fee, Mr. Tipton said he would dare to say that you probably will not have enough money in the coffers at that time from the impact fees to even build the first mile of road. Commissioner Jacobs asked at what point do we set up a priority to do these things and when do we as a Commission look at solving the problem with the monies that are forth- coming? Miss Koch explained the Land Planning Agency will be looking at the Capital Improvements Program as part of the Comprehensive Plan and that will be the first six years' use of the money and that should be presented to the Commission by September if not sooner. Then the Commission can amend or modify that. Attorney Parker explained the ordinance does require the Commission to adopt a level of service on the roads. This level of service will also be in the Comprehensive Plan for the local roads. The Dept. of Transportation recommends level of service D which is defined in the ordinance. The ordinance also allows for a review every May so that the Commission can go over and find out if it is adequate or too much, just allows the Commission to review the ordinance every May so that changes can be made if necessary. Attorney Parker explained the money should be spent every six years and it is eight years from the date that it comes into effect. A trust fund is set up so that the money comes in, it is dated when it comes in, and then the money is either encumbered or spent within the six year period. 4It Workshop Meeting, City Commission, March 5, 1990 Mr. Tipton explained that the charge is only for those vehicle miles of travel which would be on the City collector street system, so we have a multiplier in the equation there of 53% which reduces the fee down to this number from 100% number because we are only charging for the City's collector road system and not the County road system, not the State road system, and not the local road system which will still be built by your local developers. Page 4 Miss Koch explained that the County impact fees, they are assuming every new trip on the County roads or every new trip in the County will impact a County road, and she said we all know that is not true, you can go just about anywhere and not get on a County road. Attorney Parker explained there are alternate ways to pay these fees; if it is agreeable to the City and the developer, it can be paid at any particular time as long as its paid. There is a provision in the ordinance for developer agreements, and for credits as well. Senior Center/Update/Discussion: Manager Rozansky reported he met with the Architect this morning and conferred with Attorney Kruppenbacher. The Commission has a copy of the contract and discussion followed on the changes that were made. 4It In Sec. 1.8 the following was added: all changes and change orders must be approved by the City Manager in writing. On page 3, Article 7 was deleted and rewritten and is now on Page 4 as follows: all claims, disputes and other matters in question between parties disagreements shall be resolved in accordance with the laws of the state of Florida. Venue for any action arising hereunder shall lie in Seminole County, Florida. Page 5, Manager Rozansky deleted Paragraph 10.4, said we would not pay interest and that was taken out. Fees were discussed. Page 6, Sec. 11-1 was re-written as follows: The budget for construction excluding Architect's fee) is $200,000.00. The Architect agrees to design a facility that when bid and constructed, will not exceed $200,000.00. The Architect may take action as necessary, and as approved by the Ctiy Manager, to bring the construction costs within the budget. Should the Architect fail to do so he agrees that no compensation shall be due him for his services. Commissioner Kaehler said in Sec. 10.5.2 there is a blank in there that she was concerned about. Mr. Rozansky said he would take that out, and if it can not come out he will report back. Commissioner Kulbes spoke about the Architect's fee for the bidding process, and Manager Rozansky said he would talk to him about that. Manager Rozansky said he would have the contract on the Agenda for March 12th for Commission's approval, then it can be executed. He said he would come back to the Commission with the elevations. 4It . . . Workshop Meeting, City Commission, March 5, 1990 Meeting was adjourned at 9:00 p.m. Page 5 Respectfully submitted, Mary T. Norton, City Clerk