HomeMy WebLinkAbout2009 11 23 Regular 606 Oviedo-Winter Springs Chamber of Commerc 2009 Winter Springs Festival of the Arts COMMISSION AGENDA
Consent
Informational
ITEM 606 Public Hearing
Regular X
November 23, 2009 e 67
Special Meeting M r. / Dept.
Authorization
REQUEST: The Oviedo - Winter Springs Chamber of Commerce requests to present a
report to the City Commission regarding the 2009 Winter Springs Festival of
the Arts.
PURPOSE: The purpose of this item is to provide the City Commission with an event
report including financial, attendance, and economic impact.
CONSIDERATIONS:
• The City Commission at the September 28, 2009 meeting approved an agreement with
the Oviedo - Winter Springs Chamber of Commerce for the 2009 Winter Springs Festival
of the Arts.
• The City Commission agreed to provide Police services up to a cost of $3,500.
• The City Commission also requested that the Oviedo - Winter Springs Chamber of
Commerce report back to the City Commission with an event report on the 2009 Winter
Springs Festival of the Arts. The report is to include a summary financial report,
attendance and event information, and economic impact.
FUNDING:
General Fund Reserve:
Police Services costs max per agreement $3,500.00
Actual Cost $2,443.07
RECOMMENDATIONS:
The Oviedo - Winter Springs Chamber of Commerce recommends that the City
Commission accept the report regarding the 2009 Winter Springs Festival of the Arts and
provide further direction as needed.
ATTACHMENTS:
Attachment #1 Oviedo - Winter Springs Chamber of Commerce, Winter Springs Festival
of the Arts Report will be presented by a Chamber Representative at the
City Commission Meeting.
COMMISSION ACTION:
Date: November 23, 2009
The attached was shown to the City Commission
during Regular Agenda Item "606" at the
November 23, 2009 City Commission Regular
Meeting.
Presented by
the Oviedo - Winter Spring Reg iona l
Chamber of Com merc e end
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the Cit of WSprings
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Similar to business start-up, festival unlikely to make
profit for first few years
Chamber considered first -year festival costs as
investing in future, anticipating event might lose $$
In addition to $$, chamber volunteers, festival
committee members and staff contributed hundreds of
hours
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Posters, flyers
Articles
Radio
Paid advertising •, .... tw .... o11v:..t rt ter
.,dui Festival
Event program
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outdoor fine art festival in east Seminole County
visual artists (many award - winners, increase of 10)
Two full days of top -tier jazz artists
Non- profit, cultural art and senior exhibit area
Seminole County Public Schools' exhibit
Last weekend in October (first weekend last year)
More in -kind sponsors, lower sponsorship dollars
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Chamber of Commerce
AEGIS Law Firm Magic 107.7
Blue Cross and Blue New York Times
Shield of Florida Oviedo Family Chiropractic
Bright House Networks Select Magazine
Brown, Garganese, Weiss Tijuana Flats- Winter Springs
and D'Agresta UCF
419 Auto & Metal Wilder Accounting & Tax
Recycling Service
Herba Family Chiropractic
Albin Polasek Museum & Sculpture Hollywood Bistro
Gardens Oviedo- Winter Springs Life Magazine
Bagel King Papa Tony's
Candlelight Catering Publix
Central Florida Musicians' Raindrop Produce
Association Seminole County Public Schools
Cheney Brothers Starmer Ranaldi
Citizens Bank of Florida Subway
Clearchannel Billboards Waste Pro
Costco Wayne Densch Performing Arts Center
Designer's Press Woody 's BBQ
Diversified Graphics WUCF
Eleet Technologies
•
Lisa Broesch David McLeod
Brenda & Rick Brown Paul P. Partyka
Mayor John F. Bush Karen Pelot
Paula Davoli Bart Philips
Tim Dolan Kevin and Kim Smith
Judith Duda Starmer Ranaldi
Edwards Financial Services Brooke and Josh Strzalko
Amy Goodwin Cindy and Jim Strzalko
Phyllis and David Klock Cynthia Sucher and Carlton Vaught
Platt Loftis Mary Alice Wilder
Commissioner Michael McLean
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Expenses Revenue
Ads 5,230.36 Artists 18,506.03
Signage /Banners 3,710.00 Patrons 77 4
Printing 548.85 atrons 6 , 9 0
Supplies 406.51 Sponsors 15,450.00
Beer, Wine & Water 1,618.10
Music /Stage 6,276.83 Restaurants 3,400.00
Shirts 2,570.68 Day Of Sales 3,330.00
Posters 882.75
Artists 14,100.00 Total Revenue: $45,465.07
Power 1,697.73
Refunds 575.00
Golf Carts 877.75 Preliminary Projected Deficit:
Bathrooms 1 ,375.00
Permit 25.00
Insurance 852.53
Tents 4,000.00
Patron Payments 4,500.00
Total Expenses: $49,247.09
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Three awards go to Winter -,
Springs artists — Joe Ihns
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Date: November 23, 2009
This document was distributed to the City
Commission at the November 23, 2009 City
Commission Regular Meeting during Regular
Agenda Item "606 ".
V
2009 Festival of the Arts
Project #90700
Actual City Costs
Over Time Police $1,951.71
Over Time PW $60.94
Over Time P &R $369.01
FICA Police $153.32
FICA PW $4.65
FICA P &R $28.04
W/C Police $56.14
W/C PW $3.64
W/C P &R $11.50
Pension Police $281.90
Pension PW $9.14
Pension P &R $55.35
MAX COSTS PER AGREEMENT
TOTAL POLICE $2,443.07 $3,500.00 —
TOTAL PW /UTILITY $78.37 $200.00
TOTAL PARKS & REC $463.90 $250.00 4— S L . L'1 tt4.A
TOTAL OVER TIME COSTS $2,985.34 $3,950.00
—
AMOUNT DUE PER AGREEMENT
With City Commission Approval to supply Police Services this year.
POLICE OVER TIME $0.00
PW /UTILITY OVER TIME $78.37
PARKS & REC OVER TIME $250.00
TOTAL $328.37