HomeMy WebLinkAbout2009 11 23 Consent 200 Utilize BMW Motorcycles Of Daytona COMMISSION AGENDA
CONSENT X
ITEM 200 INFORMATIONAL
PUBLIC HEARING
REGULA
November, 23, 2009 MGR EPT k 110
Meeting A thorization
REQUEST: The Police Department requests to utilize BMW Motorcycles of Daytona,
via quote/bid process, for the purchase of two (2) new police motorcycles in the amount
of $29,739.
PURPOSE: The city was recently awarded $109,351 as part of an Edward Byrne Grant
for the purpose of purchasing police equipment. The Police Department requests the
Commission to approve the expenditure of $29,739 from Edward Byrne Grant funds for
the purchase of two (2) new replacement police motorcycles.
CONSIDERATIONS: In 2003, the police department reorganized the Traffic Division
and purchased four (4) new Harley Davidson motorcycles for the officers to ride. At that
time, the Harley Davidson was the industry standard for most police applications. The
original motorcycles were traded in May 2006 for new units, which we have had since.
These motorcycles are requiring higher than normal maintenance costs and need to be
traded quickly to maximize our return of investment. Originally, the plan for the
motorcycles was to replace them every two years when the factory warranty expired,
however, this plan never materialized. Our motorcycles are currently out of warranty
coverage.
The costs of the new motorcycles are as follows:
Harley Davidson
Base price- $15,529
Emergency equipment and installation costs- $2,675
Additional one -year warranty (to match standard BMW factory terms) $900.
Total- $19,104.
BMW
Base price- $18,006.
Emergency equipment and installation- $1,553
Total- $19,559
The Michigan State Police conducts thorough fleet vehicle tests yearly on all police
vehicles on the market to allow potential buyers to make the best purchasing decisions
based on the individual need. Nationwide, this is an accepted source for performance
evaluation numbers for acceleration, braking, and handling for police fleet vehicles. For
the 2009 model year, Harley Davidson made changes to their motorcycles which made
them handle and stop differently than in previous years. Research was done on both the
Harley Davidson motorcycles and the BMW motorcycles. We learned the Harley
Davidson's were no longer able to meet the nationally accepted safety parameters for
turning or stopping as tested by the Michigan State Police. The BMW unit will stop 21
feet quicker from 60 MPH than the Harley Davidson. The Harley Davidson unit will no
longer execute emergency braking maneuvers as well as they did prior to their design
change. Honda did not provide the Michigan State Police a test unit for evaluation;
therefore, any performance claims by Honda cannot be verified in any quantifiable
fashion.
Warranty coverage from the factory and routine maintenance costs also sets the BMW
apart from the Harley Davidson. Harley Davidson coverage is 24 months with unlimited
mileage. BMW offers 39 months and 60,000 mile coverage. The BMW unit is also
specially developed for the rigors of police use. As such, the suspension, battery, and
charging system are all specific to this model.
Published fuel economy numbers for the Harley Davidson are 54 MPG highway and the
BMW unit is 65 MPG highway.
Maintenance Costs
BMW Harley- Davidson
Front tire $211 $244
Rear tire $230 $254
Front brakes $154 $143
Rear brakes $77 $94
Clutch replacement $502 (First one at no cost) $458
5,000 mile service N/A $370
6,000 mile service $319 N/A
10,000 mile service N/A $470
12,000 mile service $487 N/A
Harley Davidson and BMW units were all tested and put through the paces of duty use.
Our officers had the opportunity to ride both units on the road and/or in a training
environment. Ultimately, the decision was made to pursue BMW motorcycles for their
combined rider safety features and our overall return of investment on our purchase.
Additionally, BMW Motorcycles is willing to take two of our current Harley Davidson
units in on trade at a rate of $6,000 per unit, sight unseen, which drops the cost of the new
motorcycles significantly. BMW will provide the city with a safer motorcycle that is
more fuel efficient, has a longer service life, and less frequent service intervals, ultimately
saving money.
Additional BMW dealerships around the state located in Tampa, Sarasota, Ft. Myers,
Plantation, and Miami were contacted concerning submitting quotes for the purchase of
these motorcycles. During this process, we either received no response or were
unsuccessful in getting the information we requested from the dealerships. Many of the
dealerships, mainly in the South Florida market were reluctant to participate in any
fashion since they doubted they would get our business. The Orlando BMW dealership is
owned by BMW of Daytona and the dealership in Tallahassee has gone out of business.
FUNDING: Funding for the purchase of the two motorcycles will come from Edward
Byrne Grant funds, purchased under quote/bid process through BMW Motorcycles of
Daytona.
RECOMMENDATION: Approve the use of BMW Motorcycles of Daytona, via
quote/bid process, for the purchase of two (2) new police motorcycles.
IMPLEMENTATION SCHEDULE: Immediately upon Commission approval.
COMMISSION ACTION:
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