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HomeMy WebLinkAbout2009 11 09 Informational 104 Update Regarding Paving Of Ranchlands Dirt Roads COMMISSION AGENDA CONSENT INFORMATIONAL X ITEM 104 PUBLIC HEARING REGULAR November 9, 2009 MGR /DEPT Meeting Au horization REQUEST: The Public Works Department Providing the City Commission with a Status Update Regarding Paving of the Existing Dirt Roads in The Ranchlands PURPOSE: The Public Works Department providing the City Commission with a status update regarding paving of the existing dirt roads in The Ranchlands CONSIDERATIONS: At the April 13, 2009 City Commission meeting, the Commission directed Staff to proceed with the design phase for the paving of existing dirt roads in The Ranchlands. The Commission's directive was to proceed with design on all streets, with the provision that property owners along Stoner Road, Jackson Circle, and Herrell Road will be re- polled at design completion. The list of streets to be paved has been broken down into the following three phases: Phase I Bahama Road Moss to Shore Hayes Road Bahama to Tradewinds Moss Road Panama to Tradewinds Tradewinds Road Hayes to Edgemon Phase II Tradewinds Road Hayes to Fisher Sunrise Ave Tradewinds to Williams Williams Road Morton to Fisher Arnold Lane Morton Lane Herrell Road Phase III Stoner Road Hayes to Shore Jackson Circle Informational Agenda Item #104 November 9, 2009 Page 2 of 3 PROGRESS REPORT: The design for Phase I is complete and is scheduled to be submitted for City Commission approval at the November 23, 2009 City Commission meeting. All property owners abutting the Phase I streets have been mailed an informational notice consisting of the following items: o Phase I Status Update o Final Drawing for their street frontage o Request for Final Review and Input o Frequently Asked Questions A copy of the notice and Frequently Asked Questions is enclosed. The updated schedule for the project by phase is shown below. Task Status Schedule Design Notice to Proceed Issued May 14, 2009 Phase I: Topographic Survey Complete 30% Design Drawings Complete Onsite Meetings with Residents Complete Final Design Complete Complete Submit Final Design to Residents November 5, 2009 Commission Approval of Final Design November 23, 2009 Advertise for Bids November 15, 2009 Bid Opening December 17, 2009 Commission Award of Construction Contract January 11, 2010 Construction Start January 20, 2010 Construction Complete May 2010 Phase II: Topographic Survey Complete 30% Design Drawings Complete Onsite Meetings with Residents Complete Final Design Complete December 4, 2009 Submit Final Design to Residents December 4, 2009 Ilerrell Road Straw Ballot December 4 to 15, 2009 Commission Approval of Final Design and Review of January 11, 2010 ITerrell Road Straw Ballot Results Advertise for Bids January 17, 2010 Bid Opening February 25, 2010 Commission Award of Construction Contract March 8, 2010 Construction Start March 2010 Construction Complete July /August 2010 Phase III: Topographic Survey Complete 30% Design Drawings Complete Onsite Meetings with Residents November- December 2009 Final Design Complete January 2010 Submit Straw Ballot and Final Design to Residents January 2010 Report Straw Ballot Results to Commission February 2010 Informational Agenda Item #104 November 9, 2009 Page 3 of 3 FUNDING: N/A RECOMMENDATION: N/A ATTACHMENTS: 1. Ranchlands Paving Update and Frequently Asked Questions COMMISSION ACTION: 0 �C �`NT�RS �z RANCHLANDS PAVING UPDATE "'`1 4 November 5, 2009 PROJECT STATUS: The Phase I design is complete and ready for final review and approval. Phase I consists of Bahama Road, Moss Road, Hayes Road, and Tradewinds Road from Edgemon Avenue to Hayes Road. REQUEST FOR FINAL REVIEW: Attached is a copy of the draft final design drawing(s) at your street frontage. Please review the enclosed drawing(s) and contact Brian Fields, P.E., City Engineer, at 407 327 -7597 or bfields@winterspringsfl.orq by November 13, 2009 if you have any questions or concerns. A complete set of the Phase I draft final design drawings is available at the City's website at the following link: Link TBD Thank you to the many residents who provided input into the design. The resident input was very helpful and the final design incorporates your input to the extent that it can be shown on the drawings. A list of the Frequently Asked Questions for the project is on the back of this page. NEXT STEPS: The current schedule for Phase I is as follows: November 23, 2009 City Commission approval of final design December 17, 2009 Construction Bid Opening January 11, 2010 City Commission Award of Construction Contract January 20, 2010 Construction Start April 30, 2010 Construction Finish RANCHLANDS PAVING &ORivt Frequently Asked Questions What is the street pavement width? How will pedestrians be accommodated? The asphalt pavement will be 18 -feet wide, which Based on resident input, the design shows one in most places matches or is slightly narrower side of the street with a 5 -foot wide unpaved than the existing dirt road width. The normal shoulder (pedestrian area) immediately adjacent range of street pavement widths for local to the street pavement. The 5 -foot unpaved residential streets is 18 to 24 feet. The 18 -foot shoulder will be stabilized and sodded. Some width was selected to reduce travel speeds (wider consideration was given to locating the pedestrian streets encourage higher speeds), minimize new area further away from the street; however, in clearing, and to maintain a rural appearance. many cases this would require additional clearing including the removal of large trees. No paved Will the street have curbs? sidewalks are planned as part of the project. In most areas, no curbs are planned. Ribbon curbs will be installed only at intersections and at sharp What will be done with the driveways? turns to protect the pavement edge. Concrete driveway aprons are proposed at all existing driveways, except where noted otherwise Will my mailbox need to be moved? on the plans. The concrete aprons will generally In most cases, yes. The Postmaster requires follow the shape and slope of the existing mailboxes to be located within 18- inches of the driveways. The City intends to coordinate the edge of the paved street. Mailboxes will be final shape and slope of the driveway aprons with moved as part of the paving project and no action residents during construction. Installation of the is needed by the residents. Mailboxes will remain concrete aprons is at no cost to the residents. on the same side of the street as their current After construction is complete, the residents are location. responsible for maintaining their driveway apron(s). How will drainage work? In most areas, a swale drainage system is Will residents have access to homes during provided. The swales are relatively shallow, construction? sodded, roadside ditches ranging in depth from 6 Yes, residents will have access to their homes at to 18 inches. The swales are generally located on all times. Streets will remain open to local traffic both sides of the street, although there are some during construction. Residents are advised to locations where the swale is on one side and the expect minor delays and to use alternate routes to street drains to that side. The swales are designed avoid active construction zones where possible. to retain stormwater runoff and allow it to Notification will be provided when construction is percolate into the soil within 48 hours or less. The approaching your street. Thank you in advance project includes additional drainage for your patience. improvements at low spots and discharge points. Are any water and /or sewer facilities planned? What are the tree impacts? No. This project consists of only street paving and Many residents have expressed a desire to related drainage improvements. The City has no preserve the existing tree canopy along the plans to install water or sewer facilities. Water Ranchlands streets, and the design has been and sewer facilities could be installed if the costs prepared to minimize tree impacts. The current were taken on by the residents. plans for Phase I show a total of only 8 trees being removed, consisting of 7 pine trees and one 4 -inch Who can 1 contact for additional information? oak tree. The roadside swales will be adjusted as Brian Fields, P.E., City Engineer, 407 327 -7597 or needed to work around existing trees and other bfields @winterspringsfl.org features such as utility poles and fences.