HomeMy WebLinkAbout2009 10 26 Consent 205 Authorization To Enter Into Agreement With P&S Paving, Incorporated (ITB #013-09-BF) State Road 434 And Vistawilla DriveCOMMISSION AGENDA
ITEM 205
October 26, 2009
Meeting
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
MGR /DEPT ~~~~~
Authorization
REQUEST: Public Works Department requesting authorization to enter into a
contractual agreement with P&S Paving, Inc. for construction of Intersection
Improvements at S.R. 434 and Vistawilla Drive (ITB #013-09-BFI
PURPOSE: The purpose of this agenda item is to request authorization to enter into a
contractual agreement with P&S Paving, Inc. for construction of Intersection
Improvements at S.R. 434 and Vistawilla Drive (ITB #013-09-BF) in the amount
of $147,425.50 plus 10% contingency.
CONSIDERATIONS:
• The project consists of construction of a right-turn deceleration lane on S.R. 434
eastbound at Vistawilla Drive. This project has been warranted and planned for several
years and will provide necessary safety and operational improvements at the S.R. 434 /
Vistawilla Drive intersection.
• The Vistawilla Drive turn lane was initially planned to be funded from the Transportation
Impact Fee Fund; however, with the slow pace of new development the Transportation
Impact Fee Fund has not had sufficient revenues to fund the project.
• In April 2009, the City received approval of federal Stimulus Plan funding in the amount
of up to $153,000 for construction of the Vistawilla Drive turn lane.
• The project was advertised for bidding in accordance with the applicable City and FDOT
procedures. Bids were received and opened on October 8, 2009 with the results as
follows:
October 26, 2009
Agenda Item #205
Page 2 of 3
Invitation to Bid #013-09-BF
Bid Results
Contractor Bid Price
Hubbard Construction $147,069.80
P&S Pavin $147,425.50
Emerald Utilities and Site Dev., Inc. $165,562.80
APEC, Inc. $166,808.00
Wal-Rose, Inc. $176,199.56
Cathcart Contractin Co. $192,304.00
Ran er Construction Industries, Inc. $194,018.15
• Staff has reviewed the bids and recommends that the bid be awarded to P&S Paving in
the amount of $147,425.50 plus a 10% contingency. Hubbard Construction had the
lowest bid at $147,069.80; however, Hubbard's bid was determined to be non-responsive
because they failed to complete and submit the following four (4) forms that were
required to be submitted with the bid:
o Evidence of FDOT pre-qualification in the areas of grading, drainage, and flexible
paving
o List of subcontractors
o Copy of Business License
o FDOT Bid Opportunity List
The City Attorney concurs with Staff's determination that Hubbard's bid was non-
responsive and should be disqualified.
PROJECT COST SUMMARY:
The project is approved for federal funding of up to $153,000 by the 2009 American
Recovery and Reinvestment Act (ARRA). The federal funds can be utilized for construction and
the necessary construction engineering and inspection (CEI) services, but not for design services
or land acquisition. A contract for CEI services was awarded to URS Construction Services, Inc.
at the July 27, 2009 City Commission meeting. The project costs and funding sources are
summarized as follows:
October 26, 2009
Agenda Item #205
Page 3 of 3
S.R 434 at Vistawilla Drive
Project Cost Summary
Item Total Cost Federal Fundin Ci Fundin
Construction $147,425.50 $147,425.50 $0.00
Construction Engineering
and Ins ection
$21,035.72
$5,574.50
$15,461.22
Desi (com lete) $25,393.40 $0.00 $25,393.40
Right-of--Way Acquisition
(com lete)
$34,036.40
$0.00 $34,036.40
(Transportation Impact Fee Credits: 519,952)
(cash: sta,osa.ao)
Total $227,891.02 $153,000.00 $74,891.02
FUNDING:
The construction cost is $147,425.50 plus 10% contingency, for a total of $162,168.05.
Of this amount, $153,000 will be federally funded from the 2009 American Recovery and
Reinvestment Act. The remainder of the construction cost, up to $9,168.05, will be City-funded
from the Road Improvement Fund (#115-65000-30112). The federal funding is a reimbursement
to the City, and funds will be fronted from the Road Improvement Fund (#115-65000-30112).
Sufficient funds are available in the Road Improvement Fund to front the federally reimbursable
portion of construction and to fund the City's cost share.
Staff intends to pursue federal reimbursement for the City's share of both the
construction cost (up to $9,168.05) and the construction engineering and inspection cost
($15,461.22) by requesting a re-allocation of unspent federal grant funds from the S.R. 419 at
Wade Street project, which had construction bids come in at more than $100,000 under the
available federal cost share.
RECOMMENDATION:
Staff recommends that the City Commission approve P&S Paving, Inc. for construction
of Intersection Improvements at S.R. 434 and Vistawilla Drive (ITB #013-09-BF) in the amount
of $147,425.50 plus 10% contingency funded from 115-6500-30112 and authorize the City
Manager and City Attorney to prepare and execute any and all applicable documents.
ATTACHMENTS:
1. Bid Tabulation for ITB#013-09-BF
COMMISSION ACTION:
CITY OF WINTER SPRINGS, FL
1126 EAST STATE ROAD 434
WINTER SPRINGS, FL 32708
407-327-1800
1TB 013/09/BF
Intersection Improvements at
State Road 434 and Vistawilla Drive
Called By: Nancy Vobornik-Purchasing Coordinator
ITB Opened: 2:00 PM
TTB Closed : 2:26 PM
Date: October 8, 2009
Witness: Brian Fields, Engineer
Ken Hutchings, Engineering Tech/Construction Inspector
APEC Inc
4436 Old Winter Garden Road
Orlando, FL 32811
Base Bid: $166,808.00
Hubbard Construction Co
PO Box 547217
Orlando, FL 32854
Base Bid: $ 147,069.80
Wal Rose Inc
PO Box 728
Sanford, FL 32772
Base Bid: $ 176,199.56
Cathcart Contracting Company
1056 Willa Springs Dr
Winter Springs, FL 32708
Base Bid: $ 192,304.00
Emerald Utilities and Site Development
1601 Park Center Drive, Suite 6B
Orlando, FL 32835
Base Bid: $ 165,562.80
Page Two
P & S Paving
3701 Olson Drive
Daytona Beach, FL 32124
Base Bid: $ 147,425.50
Ranger Construction Industries, Inc
1200 Elboc Way
Winter Garden, FL 34787
Base Bid: $ 194,018.15