HomeMy WebLinkAbout1988 01 18 City Commission Workshop Minutes
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WORKSHOP MEETING
CITY COMMISSION
CITY OF WINTER SPRINGS
MONDAY, JANUARY 18, 1988
The Workshop Meeting was called to order by Mayor Leanne M. Grove at 7:00 p.m.
Roll Call:
Mayor Leanne M. Grove, present
Deputy Mayor Arthur Hoffmann, present
City Manager Richard Rozansky, present
City Attorney Linda Barnby, present
Commissioners:
Cindy Kaehler, present
Philip A. Kulbes, present
William A. Jacobs, present
Martin Trencher, present
The Workshop Meeting was called to discuss the senior citizens center and land for
City parks. The City Manager discussed his letter dated January 18, 1988 reference
Senior Citizen Center, Conceptual Plan, which is attached to the minutes. Also
discussed was the Land Development Coordinator's memo dated January 4, 1988 and is
also attached to the minutes.
The City Planner discussed the Community Development Block Grant application for
a senior citizens center. The Recreation Director spoke about the proposed summer
youth program and the possibility of moving the program to the Winter Springs
Elementary School in order to avoid any conflicts with the Seniors Program. The
Land Development Coordinator pointed out the potential sites for parks and
recreational areas.
Mr. Genova, Chairperson for the Seniors, said very shortly they would be incorporated
as a non-profit organization. He said they would solicit as they are licensed to do
so.
Commissioner Trencher asked what kind of liability insurance would be necessary
and asked that our Attorney work with the seniors' attorney to get the legal
questions answered.
Discussion followed on purchasing land to build a super recreational facility for
the youth with ballfields, etc., leave Sunshine Park as it is, and the possibility
of building a separate facility for the Seniors.
Commissioner Hoffmann said we need to pursue the propositions that were discussed,
but to make sure that we are going in the right direction.
Mr. Bill Corrente, Dunbar Terrace and Mr. Bill Carignan, Antelope Trail, spoke
about the need for ball parks in the City. They said the super park was "music"
to their ears. They projected that approximately 350 children will sign up for
teams in Winter Springs alone and by next year will be 500.
Commissioner Kulbes said now is the time to buy the land for baseball parks and
develop them while the land is vacant. He suggested possibly a small tax increase
might be necessary in order to do the things that are needed. Commissioner Hoffmann
suggested that service fees be raised rather than property taxes if there is any
tax increase.
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Workshop Meeting, January 18, 1988
Page 2
Commission Kulbes said he proposes to bring up at the next Commission Meeting
to set aside money to rent the Winter Springs Elementary School for the summer
youth program and allow the seniors to continue using the Civic Center. And
he plans to recommend that Staff be instructed to proceed with the necessary
paperwork to purchase land for the super park.
Commissioner Trencher also suggested Staff look at any kind of renovation to
the existing building on a temporary basis.
Meeting was adjourned 9:10 p.m.
Respectfully submitted,
Mary T. Norton,
City Clerk
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CITY OF WINTER SPRINGS, FLORIDA
1126 EAST STATE ROAD 434
WINTER SPRINGS, FLORIDA 32708
Telephone (305) 327-1800
CITY MANAGER
RICHARD ROZANSKY
January 18, 1988
TO: MAYOR/CClvMISSION
FRCM: CITY MANAGER
REFERENCE: SENIOR CITIZEN CENTER, CONCEPTUAL PLAN
1. The Senior Citizen Center - Conceptual Plan was reviewed by
the Staff on December 8, 1981. A copy of the results of
this meetiIYJ is attached (Memo, SUbject as above, dated
January 4, 1988).
2.
The Staff had no problem with the conceptual plan of the
Senior Center provided the size is adequate for present and
future use. The Center seems to be well thought out and
very functional.
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3. The Staff had taken the posi tion that the City should
acquire some 40 acres and construct a large park - after
which construction SUnshine Park ~d be redesignated as
the Senior Citizens Center. The present facility w::>uld be
evaluated at that time and consideration given to the
building. (Possibly the demolition of the present
building, and a new replacement to specifications).
However, since then the Staff has recommended the park
remain as it is. To redesignate it would remove
recreational opportunities fram residents on that side of
S.R. 434.
4. Following are IIrf recanmendations:
RECCMo1ENDATION:
a. That a Senior Center not be constructed at
SUnshine Park site and that the park remain a
small local park for all area/city residents.
C<MvIENTS :
1.
Construction of another building will
reduce an outside recreational area
already cramped when at full
utilization. Additionally, expansion
(future) w::>uld be impossible without
the loss of additional park/parking
area.
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MEM)
Mayor/Canmission
January 18, 1988
Page 2
2. The park will be better utilized for
general recreation. Should the p:u'k be
converted to a Senior Center there is
no replacement site available for local
residents. While a large park is
required (see attached memo, reference:
Recreational Land Study Committee,
dated January 14, 1988) it would not be
located in that area and thus not
available to children.
3. A full senior and general recreation
programs WJuld most certainly overtax
the facHi ty .
b.
RECOMMENDATION: That the City locate and purchase a
sui table site for a senior center with full consideration
given budget priorities including construction and
operation; state and federal guidelines and/or mandates
regarding the establishment and operation of such
facilities, i.e., If the facility is constructed with state
or federal funds (grant, etc.) what strings are attached?
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c. RECCM<1ENDATION: Until a site is located and a facility
constructed, schedule the Civic Center for maximwn
utilization by all groups.
1. Because there will most likely be a
conflict between programs during
summer I s eight weeks of youth
activi ties, the follCMing option must
be considered:
(a) Keep both activities and schedule
around each other as best we can.
(b) Relocate the youth program.
( c) Relocate the Senior Citizens
Program .
(d) Take an 8 week sununer break
in the Senior Program.
Attachments
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J/'.:J 5 1988
January 4, 1988
TO:
City Manager ~
Land Development Coordinator
CITY of WINTER SPRINGS
CITY MANAGER
FROM:
RE: Senior Citizen Center, Conceptual Plan
A meeting on the above referenced was held on December 8, 1987. Attendees were
Cormnissioner Kulbes, City Manager Rozansky, Artman, Govoruhk, Holzman, Kozlov,
LeBlanc, Martin, Smith, Taylor, and Whitsett.
Cormnissioner Kulbes gave a brief introductory presentation on the proposed
center. The building would be approximately 3600 sq. ft. and would eliminate 8
parking slots. The all-purpose room would be 60' x 40' and will accormnodate
approximately 150 persons. The other section would be approximately 40' x 30' .
Dispersed within the center would be an office, a kitchen, restrooms and
varied-use meeting rooms. The center would be used 5 days per week.
The City Manager asked how the meeting rooms can be justified. He stated that
the Fire Department had requested basically the same thing and those funds were
removed from the budget. Commissioner Kulbes stated that federal guidelines
require these rooms in a senior citizen center.
A very rough cost estimate for this building and the furnishings would be
$165,000.00.
This includes a commercial kitchen, a fire-suppressant system,
restroom fixtures and air-conditioning and heating. Smith stated that using a
steel building of the butler-type for the all-purpose room would realize a
substantial decrease in cost. The City Manager stated that expenditures for a
project such as this had not been budgeted or gone through the budget process.
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MEMO
City Manager
January 4, 1988
Page 2
It was estimated that the yearly utility cost would be in the vicinity of
$6,000.00. Commissioner Kulbes stated that the members would attempt to make
this center as self-sufficient as possible. This would be accomplished through
various fund raising events.
Corronissioner Kulbes stated that the members really like the present location
and would like to install a shuffle-board court and other amenities at a later
date. LeBlanc stated that he would like to delay plans for at least another
nine months. The reason for this is that, historically, many organizations see
e a decline in participation once the "newness" wears off.
Another cost associated with the project would be the dismantling of a portion
of the fence and relocating the maintenance equipment access gate. This would
be of minor imPact.
There may be a problem with connecting sewage lines to the building. It was
stated that the present lines are very shallow. The use of a septic tank was
discussed. A septic tank was once used at that location, but problems with the
area being low and a high water table dictated that the use be discontinued.
It was agreed that there would be a problem with parking if all the facilities
would be in use at the same time.
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Holzman noted that the proposed building did not designate any space for
storage. He also stated that the tot playground would be hidden frem view.
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MEMO
City Manager
January 4, 1987
Page 3
LeBlanc asked Govoruhk if this might cause a problem. TIle reply was that it
would not.
The City Manager addressed the problem of compa.tibili ty.
"Are the Civic
Center, the ballfields and the proposed senior citizen compatible at this one
location? Will there be a conflict when all facilities are in simultaneous
use?"
Whi tsett stated that the ballfields and the Civic Center are in constant use
during the summer months.
This is the time of year when the City has the
summer youth program.
Al ternatives were discussed. TIle City Manager stated that these are conceptual
only. TIle City Conunission must decide what is to be done and then direct the
Staff as to what course to follow.
The preferred alternative is to give the entire complex to the senior citizens
and to relocate the recreational facilities.
This w:>uld necessi tate the
purchase of about 40 acres.
The second alternative is to expand. in phases.
Artman presented a concept
which would be in line with the budgetary constraint of $48,000.00.
These minutes are to be presented to the City Conunission in January 1988.
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January 14, 1988
TO:
Ci ty Manager ~
Land Development coordinat~
FROM:
RE:
Recreational Land Study Committee
The cammi ttee met on January 7, 1988, and again discussed potential sites. On
January 12, 1988, Artman took us to various sites. Govoruhk did not accompany
us, but he had visited the sites at a different time. It must be noted that we
only looked at the perimeter of the sites, and did not walk within. The sites
visited, in order of preference, are listed below.
1. Florida Land (305 acres) - A 20 acre site in the vicinity of the area
bounded by Al ton Road to the north and No Name Creek to the west, as defined in
the settlement. There is also approved engineering for a road which would lead
from Al ton Road to State Road 434. This area could easily accommodate four (4)
ballfields and other amenities.
Another feature which makes this site attractive is that the majority of the
potential users, especially the children, in the Western City reside south of
434 and west of this site.
It appears that the granting of the 20 acres to the City is eminent.
American (the present owner) has applied for rezoning of this property.
American requested a hearing for February 10, 1988.
Euro-
Euro-
2. Indian Ridge - Approximately 30 acres between Sherry Avenue and Edgemon
Avenue. Assessments and taxes are owed for this property. Can a lien be put
on it? This property is in two parcels. If the potential users were north of
434, this would be the preferred site.
3. Celery Road - Approximately 16 acres north of Pearl, between Hayes Road and
Shore Road. Some of this property is low and would have to be filled. This
has lost its attractiveness when compared to the 20 acre site.
4. Horse Shoe Acres - 93 acres along Fisher Road. It was stated that much of
the land in this area will have to be demucked. There was a muck fire in that
vicinity a number of years ago, and that lasted several months.
5. Florida Land (305 acres) - A 29 acre site Euro-American offered in lieu of
the 20 acre settlement site. This is immediately north of Site 17 along Shore
Road. This appears to be a hardwood swamp and is unacceptable.
Another alternative discussed was to purchase property between 434 and the lake
for future use. We did not visit any site.
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PROPOSED CIVIC CENTER SCHEDULE
Youth Activities
Mondays - 9:00 a.m. - 12:30 p.m.
Tuesdays - 9:00 a.m. - 12:30 p.m.
Wednesdays - 9:00 a.m. - 12:30 p.m.
Thursdays - 9:00 a.m. - 12:30 p.m.
Fridays - FIELD TRIP
16 Hours Per Week
Senior Activities
12:30 p.m. - 3:30 p.m.
12:30 p.m. - 3:30 p.m.
12:30 p.m. - 3:30 p.m.
12:30 p.m. - 3:30 p.m.
10:00 a.m. - 3:30 p.m.
n~~ Hours Per Week
)1, 0,
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1987-1988
BUDGETED REVENUES
1979 Road Assessments
1984 Moss Road Assessment
Signalization
Interest
Fund Balance
$37,787
65,769 (A)
25,000 (B)
8,500
138,944
$276,000
ACTUAL TO
DATE
$20,964
-0-
-0-
1,121
128,284
$150,369
TOTAL BUDGETED REVENUES
BUDGETED EXPENDITURES
Drainage 27,000 -0-
Vehicles - Police Dept. 30,000 (1) 29,133
Fire Dept. 11,500 (1) 11,486
Building Impr./Fire Dept. 15,000 -0-
Rec. Dept. 48,000 -0-
Equipment - Public Works 11,500 9,883
TOTAL EXPENDITURES $143,000 $50,502
~VAILABLE RESERVE $133,000 -0-
TOTAL BUDGET $276,000 $50,502
(1) Encumbered - Not Paid $40,619.00
(A) Unless Collections of 1984 Moss Road Assessments are received, our Reserve
balance will be greatly diminished.
(B) Also, future budgets possibly will not include Revenues for Signalization.
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JANUARY 18, 1988
CASH IN CHECKING
CERTIFICATE OF DEPOSIT
CASH AVAILABLE
$83,894.42
50,000.00
$133,894.42
ACCOUNTS PAYABLE
EMCUMBERED
(14,536.70)
(40,619.00)
TOTAL AVAILABLE AFTER PAYING
Alc PAYABLE AND VEHICLES
$78,738.72
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"'-111-' ..,...
Seminole County / Municip~litie. - 1987
County Wide Facility Need. Comp~r.d To FRPA Standard.
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Note. The County Wide .t~ti.tics reflect the number of f~cilitie.
needed to meet the .tandard. These stati.tic. Are not
indic.tive of the number of f~cilities currently inventoried.
Specific standard. wer. combined for consi.tency due to the
unavailability of d~ta for .pecific facility type..
* _ Repre.ent. the standard per 1000 regi.tered boat.
** Repre.ent. the .tandard per 1000 people.
Facility Type(s) .
County Population. 244,677
MaM. Faci 1.
Required
Current
Invtry
FRPA
StAndard.
----.----------~-_..--
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Acre. (Community/District).
Acre. (Neighborhood/Pa~k.).
Acr.s (Regional).
Acr.. (Standard. combined)).
489.3~
489.3~
4893.~4
5872.25
2 **
2 **
20 **
24 **
4643.50
Amphith.~ter.
Golf Course (18 hole.).
9.79
4.89
1
12
.04 **
. 02 **
Bas.ball Field.
Softball Fieldtu
Ba..ball/Softball Fields.
.17 **
. 30 **
. 47 **
115
40
Boat Ramp. (fresh water).
Bo~t Ramp. (salt water).
Boat Ramp. (combined).
2~ *
2~ *
50 *
803.80
28
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.012:5 **
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e P&rlts illll RKrftUon FiCilitin SHinall County
1987 Unine. Popa la9677
~IU'TY FPflA FIlM fIN. PRIVATE TOTA. ANT SURPJS I DEFIC
1Y~ STrIIlARD ClMllED ItMMnlRY IIfJEMTDR'f IIfJEMTDR'f IJNTRY VI FIlM ST~
Al:rn (~itylDistrict) 259.3S
Acre UlilighborhoodlPvtd 259.3S
Acrn (RlIgiclNU 5.S4
Acrn (StmW'ds ec.ail'lld) 3112.24aO BO:S.:SO 76&. ~ 1S71.~ 11, S4O. 7U Dltfic:iri
Ailphi tMttr 5.1871 1 1 (4.1') o.fic:i.m
BudI11JSoftb&11 Fillds) 60. 9482 8 8 (S!. 95) Dltficiri
BuJcatb&1lJVoll-rblll Courts a 9J:54 13 2 IS 110. "') o.fic:iri
Bic:yc11 Traill 129.6770 0 1129.61) Dltficiri
Bod llaIpsJDodcs tH a 11 l'
CupIt tIS 10374.1600 1.. 1457 1.\71 (8, 903.16) lIlIf'ic:iri
Equstl"ilft Trails (HorsII) 6.~ 1 - I - (~ 44) o.flciri
Fish ing Pi lII'S S1. 8708 8 a (43. 87) o.fic:iri
Fitlwll Traill 12. 9677 0 (12. m Dltfil:i.m
Go If COlIr"SII 2.ms .. 4 1.41 Sur1Ilus
Jogging Traill 64. 838S 0 (64.8.\) Dltficiri
Jticq.tblll Courtl 12. $11 12 12 (0. 971 lIlIf'iciri
e Shufflllbolrd 2:5. ~ 6 6 (l9. "') lIlIf'ieiIM
Soa:II'/Footba11 Fi.ld 3'.~ a 8 l26. 04) lIlIf'ieiri
SMi.ung Pool 5.1871 .. .. (l.I') Deficiri
TlMil Court &4._ 11 20 S7 (7.84) o.ficiri
SMi.ingArH S 2 7
Trai Is (nd1ll"l) , f 4 - 9 f
Athlltie Filldt (111 purpoII) , 1 ,
Filld (open) 4 ..
Envil"Ol'-.ntil Study Ctr. 1 1
Pavilions IShllt.rs 17 2 19
lIec:rHtion c.ntr .. 4
B1 NChIr'S 2- 2 f
bt IlI"'I StCll"II]8 268 2S8
1t I 311
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Puits IlId Recr9tion FacUitin City of Wintlll" Springs
1967 Popalitianl 17849
FACILITY FPRA FPRA 6lJ'J . PRIVATE TDTII. 1M SJRA.1J8 I DEFIC
lY~ ST~RD cOlme l1NEHTORY IN'JEHTDRY INVENTORY IrNTRY ys FMl STIN)RI)S
AI:rn leo..unitylDiltric:t) ~.698
Aerts Uwighborhood/Pri) 35. 698
AI:rn IhgionalJ J5. 96
lCrn 428. 3760 I&. 00 0 16 r412.38) Defici lIftt
AllphithHtlll" 0. 7140 0 10. 71) Dlfic:ilnt
Iauball/Softball Fi.lds 8. 38903 2 2 1&.39) Dlfi.:ilnt
Bukltball/Volltyblll Courts J.S698 2 2 u.m Dlfic:iri
Bicyc:l. Trails 17.M90 0 U7.&U Dlfidlnt
Bolt RMps/1locttt tH
ea.w t" 1427.9200 0 U,427.92) JIltfic:i1nt
EqUlltrilft Trails Itknft) 0.892:5 0 rOo 89) Defidri
Fishing Pi.., 7.1396 0 (7.14) Dlfidlnt
Fit,... TraU. 1.7M9 0 U.78) DIf 11:1 lIftt
Solf Cclurvs U8 ho1.) o.mo 2 2 1.64 Surpll1S
Jogging Tr.Us 8.9245 0 (8. 92J Dlficilnt
- Ricquwtball Courts 1.7M9 0 U.78) Dlfidlnt
91uffltboird 3.598 3 3 (0.57) Dlfil:ilnt
SoccrlFootball Fi.ld 4.69 0 (4. 69) Defil:iet
SMi_ing Pool 0. 7140 0 (0. 71) Ilefi.:ilnt
T lI'I'Ii. Court 8.92-'5 3 4 7 U.92J Dlficilnt
PiviliClftl /91.1tlrl 1 1
Picnic:king ArH I Tibl" 1 t 1 .
Pl~ ArH 3 t 3 t
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BID OPENING
SALE OF MUNICIPAL PROPERTY
WEDNESDAY, JANUARY 13, 1988
The Bid Opening was called to order by City Manager Richard Rozansky at 2:30 p.m.
Present:
City Manager Richard Rozansky
Police Chief John Govoruhk
City Clerk Mary Norton
One Bid was received from Gene Dunman, Rt. 1, Box 110-C, Fernandina Beach,
Florida, 32034 for $25.00 for the 1982 Ford Pickup.
There were no further bids received.
The Bid will be turned over to the City Manager for a recommendation.
Mary T. Norton,
City Clerk