HomeMy WebLinkAbout2009 09 14 Informational 103 Update Regarding Paving of the Existing Dirt Roads In The RanchlandsCOMMISSION AGENDA
ITEM 103
September 14, 2009
Meeting
CONSENT
INFORMATIONAL X
PUBLIC HEARING
REGULAR
MG /DEPT ~ai`
Al t orization
REQUEST: The Public Works Department Providing the City Commission with a Status
Update Regarding Paving of the Existing Dirt Roads in The Ranchlands
PURPOSE: The Public Works Department providing the City Commission with a status
update regarding paving of the existing dirt roads in The Ranchlands
CONSIDERATIONS:
• At the April 13, 2009 City Commission meeting, the Commission directed Staff to
proceed with the design phase for the paving of existing dirt roads in The Ranchlands.
The Commission's directive was to proceed with design on all streets, with the provision
that property owners along Stoner Road, Jackson Circle, and Herren Road will be re-
polled at design completion.
• The list of streets to be paved has been broken down into the following three phases:
Phase I
• Bahama Road -Moss to Shore
• Hayes Road -Bahama to Tradewinds
• Moss Road - Panama to Tradewinds
• Tradewinds Road -Hayes to Edgemon
Phase II
• Tradewinds Road -Hayes to Fisher
• Sunrise Ave -Tradewinds to Williams
• Williams Road -Morton to Fisher
• Arnold Lane
• Morton Lane
Phase III
• Stoner Road -Hayes to Shore
• Jackson Circle
• Herren Road
Informational Agenda Item # 103
September 14, 2009
Page 2 of 3
PROGRESS REPORT:
The project is on schedule with Phase I scheduled to begin construction in late 2009 or early
2010. The complete schedule for the project by phase is shown below.
Task Status /Schedule
Desi n Notice to Proceed Issued May 14, 2009
Phase I:
To o ra hic Surve Com lete
30% Desi n Drawings Com lete
Onsite Meetin s with Residents Com lete
Final Design Com lete October 8, 2009
Submit Final Design to Residents October 8, 2009
Commission A proval of Final Desi n October 26, 2009
Advertise for Bids October 30, 2009
Bid O ening December 3, 2009
Commission Award of Construction Contract December 14, 2009
Construction Start January 2010
Construction Com tete Aril 2010
Phase II:
To o ra hic Survey Com lete
30% Desi n Drawin s Com lete
Onsite Meetin s with Residents October-November 2009
Final Design Com lete December 14, 2009
Submit Final Desi n to Residents December 14, 2009
Commission A royal of Final Desi n January 11, 2010
Advertise for Bids January 2010
Bid O enin Februa 2010
Commission Award of Construction Contract Februa /March 2010
Construction Start March 2010
Construction Com lete Jul 2010
Phase III:
To o ra hic Survey Com lete
30% Design Drawin s October 2009
Onsite Meetin s with Residents November-December 2009
Final Desi n Com lete January 2010
Submit Straw Ballot and Final Desi n to Residents January 2010
Re ort Straw Ballot Results to Commission Februa 2010
ONSITE MEETINGS WITH RESIDENTS:
Staff mailed notices in July and August 2009 to all 73 abutting property owners in Phase
I requesting to schedule an onsite appointment for resident input. To date, a total of 35 onsite
meetings have been conducted with residents. The meetings have been productive and have
given residents the opportunity to provide input on items such as the driveway aprons, drainage
concerns, protection of existing trees, and the proposed pedestrian area. The residents have
Informational Agenda Item #I03
September 14, 2009
Page 3 of 3
appreciated the opportunity to participate in the design process and Staff is planning to schedule
onsite meetings in a similar manner for Phases II and III.
FUNDING: N/A
RECOMMENDATION: N/A
ATTACHMENTS: None
COMMISSION ACTION:
Ranchlands Proposed Street Paving Map
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