HomeMy WebLinkAbout2009 09 14 Consent 203 Authorization To Renew The Accela Annual Maintenance and Support ContractCOMMISSION AGENDA
ITEM 203
Public Hearing
Regular
Consent X
Information
September 14, 2009
Regular Meeting Mgr. / Dept.
Authorization
REQUEST: Information Services requests Commission authorization to
renew the Accela annual maintenance and support contract
in the amount of $45,858.84.
PURPOSE: To obtain Commission authorization to renew the Accela annual
maintenance and support contract in the amount of $45,858.84.
CONSIDERATIONS:
Accela (Kiva) is the City's land management software package which will
integrate at some point in the future with the City's GIS system. Accela
software was acquired via an RFP process in 2000/2001. Accela is the
sole source vendor for Accela technical support and maintenance which
provides database support and maintenance as well as upgrades as they are
made available. The maintenance and support agreement is renewable
annually and is up for renewal for the period of 10-01-09 through 09-30-
l Ofor the following modules:
• Kiva Land
• Kiva Permits & Inspections
• Kiva Request For Service
• Kiva Word
• Kiva Citizen
• KivaNet Permits & Inspections
• KivaNet Land
I:~Admin_Docs~Agenda Items~F'Y
20o9~o9lao9_COMM_Consent 203_Accela Annual_Support.docx
CITY OF WINTER SPRINGS
CITY COMMISSION
REGULAR MEETING -SEPTEMBER 14, 2009
CONSENT AGENDA ITEM 203
PAGE 2 OF 2
• Accela Wireless
FUNDING: No additional funding necessary. Funds in the amount of $45,858.84 are
included in FY 2010 budget linecode 1343-54633.
RECOMMENDATIONS: We recommend that the Commission authorize payment in the
amount of $45,858.84 for the annual renewal of the Accela maintenance
and support agreement.
ATTACHMENTS: ATTACHMENT 1-Invoice MR051937
ATTACHMENT 2-Accela sole source letter
COMMISSION ACTION:
I:~Admin_Docs~Agenda Items~FY
20o9~o9lao9_COMM_Consent_203_Accela_Annual_Support.docx
~CCEL7
Remit To:
Accela, Inc
#774375, 4375 Solutions Center
Chicago, IL 60677-4003
InvpiGe MR051937
Date 8/12/2009
Page 1
Bill To:
Winter Springs, FL -City of
Accounts Payable Dept
1126 E. State Road 434
Winter Springs FL 32708
Ship To:
Winter Springs, FL -City of
Accounts Payable Dept
1126 East State Road 434
Winter Springs FL 32708
Purchase Order No. Customer ID 5mles arson iD Contract No. Due Date Pa ment Terms
WINTERSPRING,FL 02-2005 10/1/2009 Net 50
Item Number Descrlptlon Quantt Discount Unlt Price Fact. Prlca
KV_MAINT_KIVA BASE SY KV_MAINT_LAND 16.00 $0.00 $360.22 $5,763.58
KV_MAINT_KIVA BASE SY KV_MAINT_PERMITS & INSPECTION 16.00 $0.00 $481.46 $7,703.34
KV_MAINT_KIVA BASE SY KV_MAINT_REQUEST FOR SERVICE 16.00 $0.00 $233.08 $3,729.22
KV_MAINT_KIVA BASE SY KV_MAINT_WORD 16.00 $0.00 $148.28 $2,372.51
KV_MAINT_KIVA BASE SY KV_MAINT_CITIZEN, POP. 33,000 1.00 $0.00 $7,066.04 $7,066.04
KV_MAINT_KIVA BASE SY KV_MAINT_KIVANET P&I PUBLIC 1.00 $0.00 $3,988.60 $3,988.60
KV MAINT_KIVA BASE SY KV MAINT_KIVANET LAND PUBLIC 1.00 $0.00 $1,929.18 $1,929.18
KV MAINT_KIVA BASE SY AW MAINT_ACCELA WIRELESS, EST.12380 15.00 $0.00 $887.09 $13,306.37
The Maintenance Fees are for the period:
October 1, 2009 to September 30, 2010.
Subtatai $45,858.84
Please direct invoice inquiries to the WIRING INSTRUCTIONS Trade;~ir$count
Accounts Receivable Dept. at (925) 659-3275 Wells Fargo Bank Tax $0.00
or send an email to: For credit to: Accela, Inc. Frei 'ht $0.00
accountsreceivable@accela.com Account: ~ Misc'' $0.00
ABA: - TntaF $45 858.84
~CCEL/~.'
Government Software
September 2, 2009
Ron Kandzer
Information Services
City of Winter Springs-
1126 E. State Road 434
Winter Springs, FL 32708.
Dear Mr. Kandzer,
Please allow me to offer the following information to clarify the sole source status of Accela,
Inc.'s software products. Accela is the sole source vendor for Accela® Kiva Land, Accela
Kiva, Permits.&..Inspection, Accela Kiva Request For Service, Accela Kiva Word, Accela- Kiva
Citizen, Accela Kivanet, and Accela Wireless7N'. Accela is the sole provider of technical
support and maintenance for all of our products. No third-party vendor, company, or entity is
authorized by Accela to de~cetop. new product features for, provide development services for,
or to maintain this product.
Please do not hesitate to contact me directly if you have any questions or concerns. My
telephone number is listed below and 1 am available by email at csamuels(c~accela.com.
Sincerely,
~~ 7 '
Co~u~~ //Y(, ~,aln~u-~~ ~~
Colin M. Samuels
Assistant General Counsel and Assistant Corporate Secretary
CMS:dj
2633 Camino Ramon, Suite 120, Bishop Ranch 3, San Ramon, CA 94583 Tel: 925 659 3200 Fax: 925 659 3201