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2009 07 27 Informational 101 July 4th Celebration of Freedom Report
COMMISSION AGENDA ITEM 101 Consent Informational X Public Hearing Regular Jul 27 2009 ~~ Regular Meeting M / Dept. Authorization REQUEST: The Parks and Recreation Department wishes to inform the City Commission regarding the Expenses/Revenue/In-Kind from the 2009 July 4`" Celebration of Freedom/50`" Anniversary. PURPOSE: The purpose of this item is to inform the City Commission regarding the Expenses/Revenue/In-Kind from the 2009 July 4`" Celebration of Freedom/50`" Anniversary. CONSIDERATIONS: • The 2009 July 4`" Celebration of Freedom/50`" Anniversary was a very successful special event. • On February 9, 2009, the City Commission approved Agenda Item #603 with a maximum July 4`" event budget of $61,000 and a minimum of $10,000 to be raised. • The final report is now in and indicates that a total of $54,857.55 was expended. A total of $26,915.47 was brought in cash through vendors and donations as a total of $11,000 was donated in-kind service to the event. • In result, a total of $27,942.08 will be the general fund expenditure. FUNDING: $42,357.55 Expended $26,915.47 Brought in $11,000.00 In-Kind Services RECOMMENDATIONS: Parks and Recreation recommends that the City Commission review the information presented and provide further direction as needed. ATTACHMENTS: Attachment # 1 4`" of July 2009 Expenses/Revenue/In-Kind Attachment #2 4`" of July 2009 Vendor Booths COMMISSION ACTION: 4TH OF JULY 2009 EXPENSES/REVENUE/IN-KIND ATTACHMENT #1 EXPENSES REVENUE IN-KIND VENDOR DESCRIPTION 'AMOUNT VENDOR/BOOTH RENTALS AMOUNT 'AMOUNT Classic Screen Printing and Desigin _-- - 4th of July Shirts $927.00 ABC Therapies of Florida - $150.00 Event Brochures $2,500.00 -- -_ Creative Pyrotechnics 'Fireworks ' $19,000.00 Assurance Therapy $150.00 Hospitality Tent Food ' $1,700.00 Dennis E. Franklin - _- - Stage/Sound/Lighting - $5,000.00 Barnwood Brands $300.00 Chick-Fil-A food and prizes _ __ $500.00 Disposal) Restrooms -- $1,645.00 Brusters Real Ice Cream $200.00 Fireworks $3,000.00 Fast Signs ___ -- -- - _ Signs _ -_ _-_ _ $188.00 _ Cellco of Florida, Inc. (AT&T) _ - --- - $150.00 _ - - Showcase Prizes --- $800.00 _ - Fast Signs _ Banner Changes $321.00 . , CL American Deli hts ~, g $200.00 Newspaper Ads $2,500.00 Flash-Rite Message Boards/Barriers $388.00 Cynthia Trumpolt $200.00 olfand Electric Vehicles ---- -- - ------- .Golf Carts -------------- $680.00 -- __ --- Famous Uncle Als Hotdogs 200.00 Grainger Pavement Marking Tape r-- -- - $250.50 ____ , Florida Moonlighting* $150.00 Grainger Caution Tape $42.41 Jeff Lego Painting $200.00 Grant Transportation Shuttle Bus $1,740.00 1 Laurie Lea Sandberg $200.00 Gregory Warmoth Emcee $ 500.00 Mark Ciotti $150.00 ---- --- _ --- _ -- - _ JS Michael Inc _ - - - -- - Tents _ _ -- $1 185.00 -_ __ ___- - -- _ p_ _ - - < Orlando Restaurant Conce - __ _ $150.00 ___ _ _-- -- ---- -_ _ --- James Lowman Entertainment $700.00 Presto Pizza* $200.00 KSI Consulting Inc. Rain Insurance $1,034.60 R&B Coffee $100.00 ', Merry Minstrel Special Ev - _ Bounce House/Train - $1,395.00 --- -- R&B Coffee $200.00 National Construction Rentals Fence $996.15 Regions Bank $150.00 Palm Tree Mobile Billboard LED Screen $750.00 Sandra Erskine $200.00 --- PublixTown Center Refreshments i $72.88 Sherry Twilley $150.00 Publix Town Center Refreshments/Supplies $64.77 Sports Appetite $200.00 _ -- - -- - __ Rexel Southern Electric ---- - Electrical Equipment $84.63 The Amazing Brownie Co $200.00 Seminole Work Opportunity Program Stakes _ ____ $280.00 T1's Seafood Shack** $200.00 ---- -- - -- Sunbelt Rentals Li ht Towers/Generators g ---- -- j $3,714.25 Too Smooth LLC $200.00 The Sign Man Nametags $45.50 __ _ Tricia Chandra* $150.00 Thomas E. Sanfilippo Entertainment $700.00 Winestyles* $200.00 Wild Circle Productions Production Equipment $492.88 Xiomara Matos National Anthem - $100.00 -- - DONATIONS/SPONSORSHIPS AAA Trophies Sponsor Plaques _- _ $59.98 _ ___ Bright House Networks $500.00 City of Winter Springs Police OT __ _ $12,500.00 Brown Garganese Weiss $1,000.00 __ CDM $500.00 CPH Engineers $1,000.00 __ _ - Fishback $500.00 __ Herba Family Chiropractic - - __ _ $1,000.00 ._ _ Kim Coburn, Remax $1,000.00 Modern Plumbing Industries $1,000.00 4TH OF JULY 2009 EXPENSES/REVENUE/IN-KIND ATTACHMENT #1 EXPENSES REVENUE ~ IN-KIND Progress Energy $5,000.00 _ - Retirement Plan Specialists $500.00 Tuskawilla Homeowners Assoc $1,000.00 Tuskawilla Town Center $500.00 Waste Pro $5,000.00 Wayne Densch $1,250.00 ' William Masincup $600.00 WLOQ Radio 103.1 FM** $750.00 } _- _ _ - - - ---- --- ----- -- I- _ _ - -- - - _ - - _ - T-Shirt Sales* - -- $393.00 -__ _ - - - - -__ - Event Donations $14.17 Beer Sales* $858.30 - __ - __ _ _ _ i - ___ - TOTAL EXPENSES $54,857.55 _ -. - TOTAL REVENUE _ _ $26,915.47 _ - TOTAL IN-KIND $11,000.00 *Items not showing in MUNIS as of 7/21/09 **Awaiting Payment ATTACHMENT #2 4TH OF JULY 2009 BOOTHS VENDOR BOOTHS BOOTH . _ _ _ 1 CDM - In-Kind 2 ABC Therapies ',Vendor Booth Rental 3 Ameya Designs Vendor Booth_Rental 4 Assurance Physical Therapy Vendor Booth Rental -- 5 AT&T Wireless (Vendor Booth Rental 6 Barnie's Coffee ',Vendor Booth Rental 7 Barnwood BBQ !Vendor Booth Rental - - - 8 Beef O' Brady's ,Vendor Booth Rental - - +- 9 Brusters Ice Cream Vendor Booth Rental _ 10 ~Vendor Booth Rental CL American Delights 11 _ - __ __ __ - Florida Moonlighting ':Vendor Booth Rental _- _ - - - 12 Freddy's Backyard BBQ '..Vendor Booth Rental 13 Heavenly Tropical (Vendor Booth Rental 14 Herba Family Chiropractic '4Sponsorship 15 Hollywood Bistro ~In-Kind 16 Huey MaGoo'sVendor Booth Rental _ - - - 17 Laurie's Italian Ice '',Vendor Booth Rental 18 Lynx Bus Transportation I In-Kind - _ _ , 19 McSnow Snow Cones (Vendor Booth Rental 20 Presto Pizza.Vendor Booth Rental 21 - , Regal Cinemas ~In-Kind 22 Regions Bank Vendor Booth Rental - _ _ - - 23 Remax Town and Country ',Sponsorship ,_ _ _ - 24 Sandy's Dogs 'Vendor Booth Rental 25 Seminole Chronicle In-Kind 26 Sherry Baker/Plaster Painting Vendor Booth Rental 27 Smoothie King ,Vendor Booth Rental - _ _ r 28 Sports Clips ' In-Kind _ __ __ _ _ _ 29 TCNYF -William Morrissey Vendor Booth Rental 30 The Amazing Brownie Co. Vendor Booth Rental 31 Tijuana Flats (Vendor Booth Rental 32 Tim's Catering _' In-Kind 33 TJ's Seafood Shack Vendor Booth Rental 34 Uncle AI's Hot Dogs ;Vendor Booth Rental 35 Wine Styles (Vendor Booth Rental 36 Winter Springs Rotary 41n-Kind - - - _ 37 WLOQ Radio 103.1 FM Sponsorship