HomeMy WebLinkAbout2009 06 08 Consent 200 Turn Lane SR419 & Sherry JPA Agreement with FDOTCOMMISSION AGENDA
ITEM 200
June 8, 2009
Meeting
Authorization
REQUEST: Public Works Department requesting authorization to execute Supplemental
Amendment #1 to the Joint Participation Agreement with the Florida
Department of Transportation (FDOT) to install a turn lane on State Road
419 at Sherry Avenue.
PURPOSE: The purpose of this agenda item is to request authorization to execute
Supplemental Amendment # 1 to the Joint Participation Agreement with the
Florida Department of Transportation (FDOT) to install a turn lane on State Road
419 at Sherry Avenue. Supplemental Amendment #1 reduces the state funding
for the project from $368,000 to $120,000 based on the availability of federal
stimulus funding for all planned S.R. 419 improvements except for the Sherry
Avenue turn lane.
CONSIDERATIONS:
• At the October 27, 2008 City Commission meeting, the Commission provided
authorization to enter into a Joint Participation Agreement (JPA) with the Florida
Department of Transportation to install turn lanes along State Road 419 at Wade Street
and Sherry Avenue. The JPA had an FDOT contribution of $368,000 for construction of
the following improvements:
o Addition of an eastbound and westbound left-turn deceleration lanes from S.R.
419 onto Wade Street
o Addition of a right-turn deceleration lane on S.R. 419 eastbound onto Sherry
Avenue
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
~~ /DEPT ~~%~
MGR
• In April 2009, the left-turn deceleration lanes from S.R. 419 onto Wade Street were
approved for federal funding under the 2009 American Recovery and Reinvestment Act
(ARRA), which is more commonly referred to as the "Economic Stimulus Plan."
June 8, 2009
Agenda Item #200
Page 2 of 2
• Supplemental Amendment #1 removes the federally funded portion of the project from
the Joint Participation Agreement and reduces the scope of work to consist only of the
state-funded right-turn deceleration lane on S.R. 419 at Sherry Avenue. The federally
funded portion of the project will be administered separately through the Local Agency
Program (LAP) agreement approved by the City Commission at the May 26, 2009
Special Meeting.
• Supplemental Amendment #1 also extends the deadline for project completion to
November 19, 2010.
• Under the terms of the Joint Partnership Agreement, the City retains the option of not
proceeding with the project.
FUNDING:
No funding is requested at this time. After design completion and FDOT approval, the
Sherry Avenue turn lane project will be bid and the authorization to enter into a construction
contract will be presented to the City Commission for approval.
RECOMMENDATION:
Staff recommends City Commission approval to execute Supplemental Amendment #1 to
the Joint Participation Agreement with the Florida Department of Transportation (FDOT) to
install a turn lane on State Road 419 at Sherry Avenue at astate-funded cost of $120,000.
ATTACHMENTS:
1. Attachment 1 -Wade Street / S.R. 419 Improvements Map (1 page)
2. Attachment 2 -Supplemental Amendment # 1 (2 pages)
COMMISSION ACTION:
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FM#424797-1-58-01
Page 1 of 2
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOINT PARTICIPATION AGREEMENT
SUPPLEMENTAL AMENDMENT NUMBER 1
EXECUTION DATE:
Financial Management Number: Fund: DS Function: 175 FLAIR Approp: 088717
424797-1-58-01 Federal No.: NA FLAIR Obj.: 563007
Agency: City of Winter Springs New Contract Amount: $120,000 Org. Code: 55054010508
Contract No: APD31 Vendor No.: F591026364-005
The terms of the original Joint Participation Agreement, executed on November 20, 2008,
are hereby amended as follows:
The Project Scope of Services and the Cost Estimate of the original agreement is hereby revised
as indicated on the attached Revised Exhibit "A", Scope of Services. The Project funding is
hereby reduced from $368,000.00 to $120,000.00.
All services are to be completed on or before November 19, 2010.
Except as hereby modified, amended or changed, all provisions of the original Agreement thereto
remain in effect.
The following attachment is hereby incorporated into this Amendment:
Revised Exhibit "A", Scope of Services
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the
day and year first above written.
CITY OF WINTER SPRINGS
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
By:_
Name:
Title:
By:
Name: George S. Lovett
Title: Director of Transportation Development
Attest: Attest:
Executive Secretary
Legal Review:
FM#424797-1-58-01
Page 2 of 2
REVISED EXHIBIT "A"
SCOPE OF SERVICES
Install Right Turn Lane at Sherry Street and SR 419
Project Description
The installation of a 400-foot southbound right turn lane for the intersection of SR 419
at Sherry Street. The roadway improvements will be designed and constructed by the
City of Winter Springs. The Department will contribute a lump sum amount up to
$120,000, for actual costs incurred, toward the cost of the roadway improvements and
CEI effort.
FM#424797-1-58-01
Page 1 of 2
Financial Management Number: Fund: DS Function: 175 FLAIR Approp: 088717
424797-1-58-01 Federal No.: NA FLAIR Obj.: 563007
Agency: City of Winter Springs New Contract Amount: $120,000 Org. Code: 55054010508
Contract No: APD31 Vendor No.: F591026364-005
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOINT PARTICIPATION AGREEMENT
SUPPLEMENTAL AMENDMENT NUMBER 1
EXECUTION DATE: Op
The terms of the original Joint Participation Agreement, executed on November 20, 2008,
are hereby amended as follows:
The Project Scope of Services and the Cost Estimate of the original agreement is hereby revised
as indicated on the attached Revised Exhibit "A", Scope of Services. The Project funding is
hereby reduced from $368,000.00 to $120,000.00.
All services are to be completed on or before November 19, 2010.
Except as hereby modified, amended or changed, all provisions of the original Agreement thereto
remain in effect.
The following attachment is hereby incorporated into this Amendment:
Revised Exhibit "A", Scope of Services
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the
day and year first above written.
CITY OF WINTER SPRINGS
?r
By:
N e: Kevin' Smith
Title: City Manager
STATE OF FLORIDA
DEPARTMENT OF TRANSP RTATION
By:
Name: 4GeorZe S. Lovett
Title: Director of Transportation Development
Attest: A s. .
oan L. Brown, Deputy City Clerk Executive Secretary
e 'ew:
FM#424797-1-58-01
Page 2 of 2
REVISED EXHIBIT "A"
SCOPE OF SERVICES
Install Right Turn Lane at Sherry Street and SR 419
Project Description
The installation of a 400-foot southbound right turn lane for the intersection of SR 419
at Sherry Street. The roadway improvements will be designed and constructed by the
City of Winter Springs. The Department will contribute a lump sum amount up to
$120,000, for actual costs incurred, toward the cost of the roadway improvements and
CEI effort.