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HomeMy WebLinkAbout2009 05 26 Regular 606 Review Strategy for Procuring City ManagerCOMMISSION AGENDA ITEM 606 May 26, 2009 Special Meeting Consent Informational Public Hearin Regular X REQUEST: City Manager requesting the Commission review its current strategy for procuring a permanent City Manager. PURPOSE: This agenda item is needed for the Commission to review the current strategy for procuring a permanent City Manager. CONSIDERATIONS: On January 26, 2009, the Commission reviewed aprocess/options presented by the Interim City Manager for procuring a permanent replacement for the former City Manager. After discussion, the Commission voted to delay that process for 180 days as follows: "I MAKE A MOTION FOR DISCUSSION THAT WE GET THROUGH THIS FINANCIAL SITUATION THAT WE ARE IN AND WE GET THROUGH THE BUDGET PROCESS AND WE REVISIT WHAT WE DO WITH THE CITY MANAGER POSITION IN 180 DAYS." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. On April 27, 2009, the Commission re-entered discussions regarding this process. At the conclusion of those discussions, the Commission voted to direct the City Manager to bring back this issue as an Agenda Item for the May 26, 2009 Commission meeting for further consideration. RECOMMENDATION: The City Manager recommends that the Commission review its current strategy for procuring a permanent City Manager and provide any direction it deems appropriate. ATTACHMENTS: COMMISSION ACTION: Date: May 26, 2009 The attached documents were referenced during Regular Agenda Item "606" during the May 26, 2009 Special City Commission Meeting. Originally was brought up because of the change in City needs (down 2 critical positions), preparation of future city needs. City Commission can modify at any time. Process to vrocure new Citv Manager (Item 607) January 26 2009 1. Identify the attributes you are looking for in a City Manager (CANDIDATE PROFILE) 2. Determine aprocess/strategy for procuring a person with those Characteristics ^ Hire an Executive Recruitment Firm that specializes in City Manager Searches ^ Perform the search In-House ^ Utilize an ICMA "Range Rider" to perform search My CANDIDATE PROFILE 1. Experience in Finance and Budgeting 2. Education 3. Inter working relationships 4. Community relationships 5. Communication Why In-House -Kevin • Knowledge and History of Winter Springs and Commission • 15 years of related experience in a full service City - Financial/Budget Analyst, Deputy Finance Director, Finance Director also managing IT and Human Resources, General Services Manager, Interim City Manager. • MBA • Possesses a strong Financial and budgeting background • I have interviewed several department heads and employees as to relationships and communication needs with Kevin. I have had no negative feedback whatsoever. In fact, I have had requests to keep him in his current position as he is doing such a great job. Employees feel that they are part of a team and that their thoughts and suggestions really do count. We have all seen it! • Community residents have praised Kevin before he was the City Manager and after. As a matter of fact, I have received numerous complements (CALNO cities, Tri-County Cities) for our City Manager regarding his willingness to help answer questions and provide any information he has available. It has been stated that he is very easy to work with. • As for Communication, Kevin has been presenting information to this Commission for at least 2 years and I personally have been provided concise, accurate, easy to understand data as part of my decision making process. Kevin has recently initiated an Evaluation Process program (still under construction). This program will be derived from our Goal Setting initiative from which a strategic plan will be developed. This process will provide us with clear and identifiable metrics. Since January 26`", and including that date (though the May 18t" Special Meeting), there have been: 8 City Commission Regular Meetings 2 Attorney-Client Sessions 4 City Commission Special Meetings (including 2 Joint Meetings with the Local Planning Agency) 4 City Commission Workshops (not including... 1 Community Visioning Workshop 1 Goal Setting Workshop) All of the City Commission Minutes since January 20, ?009 through the May 11, 2009 City Commission Meeting were reviewed and all of the discussions which had some kind of directive given to either the City Manager and/or Staff were pulled out and most of the discussion were copied onto the attached document. Please note that none of the Public Hearing Agenda Items were included, but as you can imagine, the City Manager probably still had something to do with these Agenda Items and/or issues. Also, many Consent and Informational Agenda Items which had no discussion in the Minutes, again, the City Manager probably also had something to do with these Agenda Items and/or issues as they progressed from Staff to the City Commission. Also to note on the attached document is that if under an Agenda Item or a Report item, if there was more than one discussion area, that was color coded, so it was easier to read -that is why we weren't able to double-side the copies. Most of the different discussion points under each Agenda Item or Report were noted, as it showed more of what was being asked of Staff, whereas just the Agenda Item title would not probably remind anyone of all that was asked of the City Manager and/or Staff -thus, the attached document shows a lot of what was asked of the City Manager/Staff since January 20, 2009. and that is with no General Services Director and losing a Finance Director. Also, this would also not include attendance at individual meetings with Elected Officials, Staff Meetings, and other City events, nor individual discussions with citizens or other parties, nor telephone calls, nor emails. CITY OF WINTER SPRINGS CITY COMMISSION DIRECTIVES MASTER LIST DATE OF ~ WHEN DIRECTIVE MEETING DIRECTIVE REQUESTED MADE TO COMMENTS Commissioner Bonner commented on ttae rrccnt t:;11..N0 (('ou-acil of Loc<ai Governments in Seminole County) meeting and the Large number of employee initiatives underway as identified by a guest Speaker frorn the Cih~ of Altamonte Springs. It was suggested that 01/12/09 Interim City Manager Smith mi„;ht v~ant to check into the initiatives presented b~• the City No date Regular of Altamonte Springs. specified Manager Smith Mayor John Bush handed out a document dated January 9, 2(109 from the (former) Office of Ronald W. McLemore related to the City of Winter Springs planting a tree and purchasing a granite type plaque honoring former Mayor Philip A. Kulbes. Mayor Bush said to Attorney Catherine D. Reischmann, "Would you ask Anthony (Garganese) to research this'?" Attorney O) 120;09 Reischmann stated, "Certainly will." Mayor Bush added, "At the next Meeting, maybe under "Next Attorney Randy Stevenson to call Attorney Worksho his Seat he could ive us a brietin T." Meeting" Gar Lanese Gar~anese Further discussion followed on lands owned by the City, and Mr. Stevenson stated, "Public Works; the spray fields; those things that -could be developable, but they already have a purpose." Commissioner Brown mentioned that the old Public Works property was to become a park. Mr. Stevenson noted, "I've got to look back into that - 1 don't know that we ever acquired - f believe the last recommendation was to acquire the services of a Landscape Architect for the 01!20/09 layout of that -Kevin (Smith) - I need to check on that." Ms. Sahlstrom noted. "1 believe that's No date Chuck Pula is working on this and is Worksho been done and there's a Conce t Plan." s ecitied Chuck Pula comin back with an A enda Itean Deputy Mayor Krebs suggested, "Perhaps we could come up with something with our own designation, `Winter Springs Green' designation and certify our buildings `Winter Springs Green' to a certain point -that shouldn't cost them anything for LEED (Leadership in Energy and Environmental Design), but we are doing it ourselves, making sure they are following the principles." Mayor Bush, commented, "That is a good idea." Mr. Stevenson stated, "We will Kip Lockcuff 01/20/09 certainly look into it - it could be something implemented into our normal everyday inspection No date and Randy Worksho ~ rocess as the building is ~oin~ u ." s ecified Stevenson CITY COMMISSION DIRECTIVES MASTER LIST Revised 05/05/09 Page 1 of 3 CITY OF WINTER SPRINGS CITY COMMISSION DIRECTIVES MASTER LIST DATE OF WHEN DIRECTIVE MEETING DIRECTIVE REQUESTED MADE TO COMMENTS Deputy y1uy~>r I{reb, mentionrd that "C)n ur about Oetcher ,ll~~' the city Nl~ina~~er ~~~is supposed to bring back information to us regarding a list of possible partners for us to review regarding entrusting the current Conservation Easements at the Winter Springs Golf Course and i at Tuscawilla Golf Course." Attorney Garganese stated, "I did give the Manager some information on that..." Deputy Mayor Krebs noted, "...We never received it." Attorney Randy Stevenson also assisting; Per Garganese then noted, "I have some information I could give to Kevin (Smith), but the Manager 4/29109 Staff Meeting, Manager 01 ~26r'09 was working on finalizing Chat too." Deputy Mayor Krebs requested of Attorney Garganese, No date Smith to contact Owner's Attornev Regular "'Can ou ive that information to Kevin (Smith)?" Attorne Gary=anew stated, "Sure." s ecified Mana per Smith via a letter on status At the conclusion of the Senior Center discussion, Deputy Mayor Krebs then asked, "Also at Chuck Pula & 01,26!09 that same time -would like to really look at the pricing structure as well: when ~_ ou bring that No date Attorney Manager Smith and Chuck Pula are Re~~ular back Kevin (Smith). That is not art of the Motion." s ecified Garganese working on this Per 4i29~09 Staff Meeting, Mana~~er Cumrnissioner McGinnis asked that f~~lanager Smith contact the Attorne~~ fur the Gulf Course fur Smith to contact Owner's Attorney 0210909 periodic updates and suggested this be done quarterly. Commissioner McGinnis noted, "Just No date ~~ia ~i letter un ;tutus - ,ec !.'26'09 Re~~ular ask for status reports - an ~ tans to demolish any buildin ~s" and to do this on a re *ular basis. specified ti~1ana~~cr Smitl~r enhv Deputy Mayor Kre s asked for a Workshop on tie Pension and stated, "1 want to know what our funded level is what we need to du and where we need to go." Manager Smith suggested, "I would ask that you allow the Board of Trustees to maybe work through this a little bit longer before we come back to you to be sure that we have some ;cod information to present to you.-' O~~U9'U9 Deputy Rlayor Krebs said tr, ~Ia~~.~~r~r Smith, "I luw about within sixty (60) days." Man~r~~ur "yyithin sixty Re~rdur Smith stated, "Sure." 160) davs" Nlana>er Smith Mayor Bush summarized, "Su, the-r we have agreed that the facilitation will be through an RFP (Request for Proposals) which the !ylanager will prepare and ,you can bring back what we have talked about. What is going to go in the RFP (Request for Proposals) -the number of Members; the locations; kind of the format of the program. And do we need to decide on -whether or not we will do a Special Election, or General Election or mail out - does that even need to be in there?" Attorney Garganese stated, "No." Mayor Bush added, "So, we can handle that later." -Commissioner Bonner commented that "1 think we are going to need to hammer out the scope of work a little bit more than this very, very high level -perhaps the Manager, t don¢t know if Kevin (Smith), if you feel you have 02/16/09 enough direction to put together a draft but 1 would think we would want to see that draft No date Workshop before it goes out from a RFP (Request for Proposals) standpoint." ~pecitied y~lanager Smith Refer• to Ylinutes fog r~~~rs r a~°t.rils CITY COMMISSION DIRECTIVES MASTER LIST Revised 05/05/09 Page 2 of 3 ~• CITY OF WINTER SPRINGS CITY COMMISSION DIRECTIVES MASTER LIST DATE OF WHEN DIRECTIVE MEETING DIRECTIVE REQUESTED MADE TO COMMENTS Discussion followed again on Cih name badges and Mayor Bush suggested, "In terms of what we see here on the screen here, Commissioners, would you agree that we maybe have -Andrea (Lorenzo-Luaces), do research on what something like this would cost?" Deputy 02/16/09 Mayor Krebs stated, "Yes, and she actually has done some research." No objections were No date W'orksho voiced. Mayor Bush added, "Andrea (I,oren~o-Luaces), is goin = to research it." specified City Clerk Deputy Mayor Kre s spoke o getting ~~~rt t e Agencies re ated to the Conservatron Easement. Manager Smith said, "1 will have to get back to you." Much discussion ensued on options, partnering, and getting the Owner to the table. Mayor Bush said, "I think the Commission has asked the Manager, not this one, but the previous one, to come back with some more 02/23/09 information; so -Anthony (Garganese) just said that; so [think Kevin (Smith) needs to do that. , No date Re ~ular Mana Ter Smith stated, "And he will." s ecified Staff 03%09;09 Mayor Bush asked C'omrnissioner Brown for information to write the letter to the State on Colo No date Commissioner Re=ular Rectal Sereenin *. Commissioner Brown noted, "1 will make that ha en." s ecified Brown n er eports, ommissroner rown sar to anager mit , t ~m t ~e conversatron actua y happened before you took the helm. There was a lot of talk about generating, and you and [ actually talked about. this earlier today even -about putting together an -Economic Development entity, a public relations person, that kind of thing. But, as I was thinking that through today, there was also in-depth conversation about developing a how to do business with Winter Springs document for Developers. Manager Smith said, "Be happy to bring something 03/09; 09 back to you with some options and suggestions for proceeding." Mayor Bush stated, "We have No date Re ~ular Consensus on that." s ecified Manager Smith tits. Crotte~ explained, "A1 of t e rn ormatior7 that yorr generate will come back to you in a ReporE. Statt~will do some work on iC and it will then come back to you ai some point as part of a work program for you all to make decisions and hopefirlJy to actually relate it to your Budget: because the whole purpose of this is to give input to Staff in their preparing the Budget for next D~ 1'09 Fiscal Year, to understand w}~rere your Cr~~mn~ission wants to go and what they are willing to No date 4y4~rkshop su ort so th~ri vo~~ can make s tlccisiorr." s eci~ticd Sta#'f Next, Commissioner Brown recommende that Community Development Department "Come back and do a review of the Compatibility Ordinance before us so, that we can look to see if it really makes sense the way that it is written." Mayor Bush asked, "How quickly can you get it 04/ 13/09 back?" Mr. Stevenson stated, "It's probably going to be the first Meeting in May." Mayor Bush Regular added, "Commission - everybody is okay with this?" Other Commissioners nodded in "Fyrst Meeting Meetin a reement. in Mav" y1r. Stc'~cns:~tl CITY COMMISSION DIRECTIVES MASTER LIST Revised 05/05/09 Page 3 of 3 CITY OF WINTER SPRINGS CITY COMMISSION DIRECTIVES MASTER LIST DATE OF WHEN DIRECTIVE MEETING DIRECTIVE REQUESTED MADE TO COMMENTS (~~:r~~~;iiasir~a~~~r 13on~~r~` c~zmmentc~l ran tl~c~ z~~°~eai1 C~.~l,~(~ ((~i~~rncil «f~ Luca) t:u~c•rniti€•r~~5 to SCnIInOlt t~Ottrtt4~) fi(Ctlllg and the large IFliln}}€r t)t Lnlpld)~"Ee 3tiiUStIVCS tlnd(CW"si~' 4tti identified by a guest Speaker from the City ref' ;~ttamonte Springs. It was suggested that til/12/ti9 IntCl'Inl (Its' Manager ~{n!fh €~l!!;!!f 41~13l~ (?) i.'~'ei't:~ tn[f) the i€1lttat74E'~i pretit'nt~"fl 1)k t~bi' ~ dt~ ~<) datf' Regular of :1ltamonte Springs• specified \lanat;cr Smith Mayor John Bush handed out a document dated January 9, 2009 from the (tonner) Office of Ronald W. McLemore related to the City of Winter Springs planting a tree and purchasing a granite type plaque honoring former Mayor Philip A. Kulbes. Mayor Bush said to Attorney Catherine D. Reischmann, "Would you ask Anthony (Garganese) to research this`?" Attorney 01'20/09 Reischmann stated, "Certainly will." Mayor Bush added, "At the next Meeting, maybe under "Next Attorney Randy Sztevenson to cal Attorney Workshop his Seat he could ive us a briefing." Meeting" Garganese Garganese Mr. Stevenson spoke of a survey related to going North US Highway 17-92 and noted, "That will be coming to us through the RPA (Regional Planning Agency), of which we can react and begin to determine our level of integration with that. And I would think -that property in Winter Springs is going to be much more attractive if we get on board and monitor what the County is doing. Even though it may necessitate some changes in our Comp[rehensive] Plan to be compatible with that." Mayor Bush added, "We can do that in the Comp[rehensive] Plan, right - we set up these corridors and treat them differently." Mr. Stevenson explained, "I believe 01/20/09 we -can just put an Overlay District in. I'll have to check uito that. I want to make sure I'm on No date Workshop firm ground before I commit to it." specified Randy Stevenson Further discussion followed on lands owned by the City, and Mr. Stevenson stated, "Public Works; the spray fields; those things that -could be developable, but they already have a purpose." Commissioner Brown mentioned that the old Public Works property was to become a park. Mr. Stevenson noted, "I've got to look back into that - I don't know that we ever acquired - I believe the last recommendation was to acquire the services of a Landscape Architect for the 01/20!09 layout of that -Kevin (Smith) - I need to check on that." Ms. Sahlstrom noted. "I believe that's No date Workshop been done and there's a Concept Plan." specified Chuck Pula Chuck Pula is working on this Deputy Mayor Krebs suggested, "Perhaps we could come up with something with our own designation, `Winter Springs Green' designation and certify our buildings `Winter Springs Green' to a certain point -that shouldn't cost them anything for LEED (Leadership in Energy and Environmental Design), but we are doing it ourselves, making sure they are following the principles." Mayor Bush, commented, "That is a good idea." Mr. Stevenson stated, "We will 01 /20%09 certainly look into it - it could be something implemented into our normal everyday inspection No date Workshop rocess as the building is goin up." s c~ ied Randv Stevenson Revised 04/17/09 Page 1 of 13 CITY OF WINTER SPRINGS CITY COMMISSION DIRECTIVES MASTER LIST DATE OF WHEN DIRECTIVE MEETING DIRECTIVE REQUESTED MADE TO COMMENTS Mayor Bush inquired, "Why can't you do exactly what Commssioner Bowler just said -the CRA on 434?" Ms. Sahlstrom responded, "I think that we could put Policies in place in the Comp Plan that give direction in that way." Deputy Mayor Krebs suggested, "I think if we're going to do a vision, and I think we should. That should be one of the points that we discuss, whether or not we want to do what it means." Mr. Stevenson said, "If that's the direction of the Conunission and they want to pursue that, then we'd certainly be willing to do it." Deputy Mayor Krebs added, "I don't think we know if we want to pursue it or not, but I think we need to have the information to make that decision." Mr. Stevenson noted, "I believe we can undertake that effort independent of some of the things we talked about in the CompPlan, at this 01 /20/09 point." Commissioner Bonner and Deputy Mayor Krebs stated, "Right." Commissioner Bonner No date Workshop added, "The frame of reference is the 17-92 CRA." specified Rand Stevenson Rand Stevenson to pursue Ms. Sahlstrom noted, "We have no Policy relating to Trails" [In our Comprehensive Plan]. Continuing, Ms. Sahlstrom explained, "We have the Cross Seminole Trail -it's discussed in the `Recreation and Open Space Element', but we have no Policy relating to Trails." Furthermore, Ms. Sahlstrom said, "It was a real oversight. It wasn't intentional." Ms. Sahlstrom then suggested that the City Commission, "If you -are agreeable to this, I think that is one thing we really could do is -it's in support of the State Road 434 issue and then also the green space issue is look at Trails as a big component of one of our directives for the future. Adding Policies, a 01/20/09 whole section, an Objective and Policy related to Trails." With no objections, Mayor Bush No date Workshop stated, "Put it in." specified Randy Stevenson Randy Stevenson working on t his Mayor Bush asked why wouldn't Lighting be included? Mr. Stevenson responded, "I think it could certainly be in as a Goal. It could be addressed outside the Comp[rehensive] Plan, but i it's the Commission's desire Eloise (Sahlstrom), I don't know any reason why we can't put it in as a Goal, maybe in `Transportation'." Ms. Sahlstrom said, "I think especially in the Town Center - our Town Center section and Urban Central Business District section of the Comp[rehensive] Plan has more specifics on how the development should proceed." Commissioner Brown then mentioned "Pedestrian access, and not having lighting as a deterrent 01/20/09 to that." Mr. Stevenson suggested, "Put it in that section." Ms. Sahlstrom remarked, "It could No date Workshop be Amended." specified Randy Stevenson Deputy Mayor Krebs asked about Whole Foods and the Ondick property. Mr. Stevenson spoke of previous conversations and said "I will be glad to keep you up to date on the status of those 01;26;'09 conversations." Deputy Mayor Krebs commented, "I would really like to be kept up to date on No date Regular that." Mr. Stevenson stated, "Absolutel ." s ecitied Rand Stevenson CITY COMMISSION DIRECTIVES MASTER LIST Revised 04/17/09 Page 2 of 13 CITY OF WINTER SPRINGS CITY COMMISSION DIRECTIVES MASTER LIST DATE OF WHEN DIRECTIVE MEETING DIRECTIVE REQUESTED MADE TO COMMENTS 01'26109 Commissioner Brown mentioned ERO Fusion Restaurant and suggested Mr. Stevenson check No date Regular on the status. Mr. Stevenson remarked, "I'll do that." specified Randy Stevenson Deputy Mayor Krebs mentioned that "On or about October 30`x' -the City Manager was supposed to bring back information to us regarding a list of possible partners for us to review regarding entrusting the current Conservation Easements at the Winter Springs Golf Course and at Tuscawilla Golf Course." Attorney Garganese stated, "I did give the Manager some information on that..." Deputy Mayor Krebs noted, "... We never received it." Attorney Garganese then noted, "I have some information I could give to Kevin (Smith), but the Manager 01 /26/09 was working on finalizing that too." Deputy Mayor Krebs requested of Attorney Garganese. No date Regular "Can ou give that information to Kevin (Smith)'?" Attorne Garganese stated, "Sure.'" specified Manager Smith Randy Stevenson also assisting At the conclusion of the Senior Center discussion, Deputy Mayor Krebs then asked, "Also at O1/2E/09 that same time -would like to really look at the pricing structure as well; when you bring that No date Manager Smith and Chuck Pula are Regular back Kevin (Smith). That is not art of the Motion." specified Chuck Pula workin on this Commissioner Hovey inquired if there would be Summer Programs and related Fees listed on O 1126/09 the Website? Ms. Dalka said, "I would have to get back to you on the details." Ms. Dalka No date Regular added, "I will get back to ou on that." specified Joanne Dalka Mayor Bush inquired, "Have you talked to the Developers and asked them'?" With further 01/27/09 comments, Mayor Bush said to Mr. Kandzer, "Would you talk to Dale [Kirby]?" Mr. Kandzer No date IS and Community Development S ecial added, "I have talked to Dale [Kirb ]about this kind of stuff, but I will talk to him some more." s ecified Ron Kandzer De artment to work to ether Mayor Bush suggested, "I think it is important that we talk to the people." Mayor Bush added, "The Developers who do business with the City, believe me they know, because we do hear about it; and so, I think that is who you should be talking to."In summation, Mayor Bush said, "I 01/27/09 sense that there is going to be money involved - at some point, you will come back with that to No date S ecial the Commission." Mana Ter Smith stated, "I will." s ecified Mana Ter Smith In other City business, Mayor Bush mentioned to City Manager Smith that Richard Grogan had advised him of an issue - "If you are heading south on Moss [Road], crossing [State Road] 434, he said our landscaping is blocking the vision for people who might be wanting to make a right Randy 01/27/09 on red. In other words, you cannot look to the east and see, he does not think, clearly." Mayor No date Stevenson/ S ecial Bush added, "If ou would, check on that and et back with Richard (Gro an)." s ecified Steve Richart CITY COMMISSION DIRECTIVES MASTER LIST Revised 04/17/09 Page 3 of 13 CITY OF WINTER SPRINGS CITY COMMISSION DIRECTIVES MASTER LIST DATE OF WHEN DIRECTIVE MEETING DIRECTIVE REQUESTED MADE TO COMMENTS ir~n±inissinnrr ~lc(;inni, asked that _~ianager Smith contact the Atturney for the Golf Cour., f~~r ;i' tl~i U~~ ,~rri:~dic update., and suggested this be done quarterly. Commissioner McGinnis noted. '~.lu~t V'~, ci~it Regular- , ,,~r status reports -any plans to demolish any buil~!ii~~-_~', and t~~ I.~ ,i~; ~,n a regular basi~~. ~i,~,, ii~i~~~3 ~\i~,n-, ~, r ~mth Commissioner McGinnis asked about the status of whether ;; I'ulicc ~ )kfi~:~r ~.c~u~ld be rc~idin:~ in a vacant house on Lori Anne Lane. Discussion followed with Manager Smith and Chief of Police Kevin Brunelle related to the financial aspects of this. Chief Brunelle spoke of some 02 O9!Oy information he had been given and stated- "1 w-ill look at that t~~~norro~n~ and >~-~~ ±[~ 1 ran m~~~i Regular forward on ~~etting somebody in there. if it is still available." Sec ~~'linut~~~ i ~~~.i,. K ~.:~,~~il; Conunissioner ivlcGinnis spoke of receiving many documents ajul suggeste:(. --~ ~~~.u~kl lii:r ti~at everything we get would have a date somewhere on it; so, that ~~~e do have that reference -like u ~~ (1y c)~-~ footer on it." Mayor Bush stated, "Kevin (Smith). you can take care of that. can't vou:'" '~~.~ d,it~ i~c~ular Manager Smith responded by saying, "I certainly can." prr,,ir~j ti;,;; eputy ayor re s as -e or a or 's op on t e enston an state • " want to -now w iai our funded level is what we need to do and where we need to go." !~-1ana~~er Smith suggested, "I would ask that you allow the Board of Trustees to maybe work through this a little bit longer before we come back to you to be sure that we have some good information to present to vou." ~~ U9'09 Deputy L~tayor Kroh, ~aa '~~anager Smith- ~~i'~ a ah~~ut ~;iti-~; ~~t~~. tr,U} dati~s."' Man~~t~~rr ~ „~~~ittitn ,.<~~ <ceular Smith stated. "Sure.-- (60) day ~~ 11una_.r ~~i~;th Conunissioner Bonnet ~;x~~kr ~~i~a E,re~~ious p~r~ ~r~~.~.;;,n h~. the I'r~ r t i _~ lily Manager ~~ith a cost neutral scenario. Deputy Mayor Krebs suggested that Manager Snuth "Look at what Port 02~09'Q9 Orange has done." Deputy Mayor Krebs recommended it be built where the reclamation center No date Re~ctlar i, c.:rnntl~ piann~~d f~~n~. <~~c•~.iiied '11an.3er~ ~n;itlt 7:, „•,i,~n fol!~+~~~~c~ ...,~ t.~i~i: s ~ni~r•; .;nd C~_unrni,siot~er tit._<iiE~~,us "i_ -'i. i, in i, i range plans." Manager Snuth laid, "I flunk I am hearing some support for the Community; Civic t?? Ci~~ (~~~ Center - if it is just a matter of money, I have some ideas that I would like to come back to you ~o date IZe~~ular with at our Budget Meetin~~ and es lore if further." Mavor Bush stated, "Good." specified `, ,,, ~, ~~~ ~niitit 02/16/09 Depute Mayor Joanne M. Krebs mentioned that if a Po~cerPoint is presented, "Please No date ~~'orkshop don't read it." specified Staf'1' CITY COMMISSION DIRECTIVES MASTER LIST Revised 04/17/09 Page 4 of 13 CITY OF WINTER SPRINGS CITY COMMISSION DIRECTIVES MASTER LIST DATE OF WHEN DIRECTIVE MEETING DIRECTIVE REQUESTED MADE TO COMMENTS liayor Bush summarized, `, o, t en e~c ha~~e a=rireed that the acd~tahon will he through an REP (Request for Proposals) which the Manager wilt p~°epare and you can bring back what we have talked about. What is going to go in the RFP (Request for Proposals) -the number of Members; the locations; kind of the format of the program. And do we need to decide on -whether or not we will do a Special Election, or General Election or mail out - 02/16/09 does that even need to be in there?" Attorney Garganese stated, "No." Mayor Bush iodate ~1~orkshop added, "So, we can handle that later." specified _llanager Smith Refer to :Minutes for more details Commissioner Bonner commented that "I think we are going to need to hammer out the scope of work a tittle bit more than this very, very high level -perhaps the ~'lanager, [ don¢t know if Kevin (Smith), if you feel you have enough direction to put together a draft 02/16/09 but I would think we would want to see that draft hefore it goes out from a RFP (Request io date yti'orkshop for Proposals) standpoint."' specified 1Ianager Smith Refer to Minutes for more deh~ils :Manager Smith added, "I agree that the Seal needs to be consistent and the colors need to be established, but maybe just think about also developing a City logo and marketing and 02/16!09 branding the City through that logo." Commissioner McGinnis remarked, "Good." io date ~~'orkshop Mayor Bush added, "That is a good idea -that can be something to be brought up.'" specified Staff Mayor Bush said, "Andrea (Lorenzo-Luaces), would it be possible for you to contact Channel 52 and see if we could get the clips, because I know Commission Bonner, did this." Mayor Bush suggested, "That would be good to put on our Website, if they will give it to us. Will you check on that?" City Clerk Lorenzo-Luaces nodded in agreement. City Clerk Lorenzo-i_uaces 02/16/09 ~y'orkshop lleputy Mayor Krebs remarked, "That is a good idea." Manager Smith stated, "Great idea." io date specified City Clerk emailed Channel ~2 requesting video clips Discussion followed again ou City name badges and Mayor Bush suggested, "In terms of what we see here on the screen here, Commissioners, would you agree that we maybe have - Andrea (Lorenzo-Luaces), do research on what something like this would cost?" Depuh• 02/16l09 .~layor Krebs stated, "Yes, and she actually has done some research." No objections were No date y~1'orkshop voiced. ~9a~~or Bush added. ":tindrea (Lorenzo-Luaces), is going ro research it." specified Cih~ Clerk t)2/23/(19 ~9tornes- Client tit't'WSIUI& ~fbtlifli~,„ CITY COMMISSION DIRECTIVES MASTER LIST Revised 04/17/09 Page 5 of 13 CITY OF WINTER SPRINGS CITY COMMISSION DIRECTIVES MASTER LIST DATE OF WHEN DIRECTIVE MEETING DIRECTIVE REQUESTED MADE TO COMMENTS vismg a ity ommission e tatus anous urrent amm~g ro~ects. Deputy Mayor Krebs commented on the Dittmer property and mentioned that the City Commission does not have access to the drive mentioned in the Agenda Item. Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department said, "I will take care 02/23/09 of that and make sure that you do have access to that historical information and those maps up No date Regular on the drive." specified Staff 100. Advising The City Commission Of The Status Of Various Current Planning Projects. Deputy Mayor Krebs suggested such contacts and related information could be included in future Agenda Items. Regarding the City Commission not having access to the City's drives, Mr. Stevenson noted, "We will try to get that resolved so that the Commission and the other 02/23/09 people have access to this information. I will bring you up to speed at the next Meeting; if that's No date Re ular agreeable." Deputy Mayor Krebs stated, "Perfect." specified Staff 203. Requesting The City Commission Approve The Magnolia Park Design Proposal. Deputy Mayor Krebs suggested to Mr. Lockcuff, "However you can make it happen, in four (4) weeks time." Mr. Lockcuff added, "We plan on making it happen." Deputy Mayor Krebs then 02/23/09 explained, "This was really, really important to us, to get it done immediately." Manager Smith No date Regular added, "It is and as Kip (Lockcuff) mentioned, we'll et it done." s ecified Staff 204. Requesting The Commission Approve Resolution No. (Number) 2009-17, Repealing Resolution No. (Number) 849 And Re-Establishing A Leak Adjustment Policy. Commissioner Bonner commented, "It would be really terrific if this could be readily accessible by any customer so that anybody could understand what our Policy is and so that we as Commissioners could easily go to a location and be able to explain this to a citizen." Ms. Greco noted, "If this 02/23/09 is approved tonight, we'll put the new Resolution in place of the old Resolution on the No date Re lar Website." Mana er Smith added, "We will have it readil available." s ecified Staff r an eau i ica ion ervices rvision eques mg u onza ion or e i y o n er n o Contract Agreement With Winding Hollow H.O.A. (Homeowner's Association) For The Installation Of Up To Thirty-Four (34) Decorative Street Signs Located Throughout The Winding Hollow Subdivision. Mayor Krebs then suggested, "I do think that Steve (Richart) needs direction so that he knows what the Policy is of this Commission as to, in the future should other communities come forward and want to do this that he has something to go on." Mayor Bush said, "Let's give Kevin (Smith) and Steve (Richart) a chance to come back with 02/23/09 something on this." Mayor Bush asked, "Everybody in agreement with that?" No objections No date Re ular were noted. s ecified Staff' CITY COMMISSION DIRECTIVES MASTER LIST Revised 04/17/09 Page 6 of 13 CITY OF WINTER SPRINGS CITY COMMISSION DIRECTIVES MASTER LIST DATE OF WHEN DIRECTIVE MEETING DIRECTIVE REQUESTED MADE TO COMMENTS eputy ayor re s spo e o getting wit tie gencies re ate tote onservahon asement. Manager Smith said, "I will have to get back to you." Much discussion ensued on options, partnering, and getting the Owner to the table. Mayor Bush said, "I think the Commission has asked the Manager, not this one, but the previous one, to come back with some more 02/23!09 information; so -Anthony (Garganese) just said that; so I think Kevin (Smith) needs to do that. No date Regular Manager Smith stated, "And he will." s ecified Staff 03/09/09 Mayor Bush asked Commissioner Brown for information to write the letter to the State on Colo No date Commissioner Regular Rectal Screening, . Conunissioner Brown noted. "I will make that happen." specified Brown Additionally, Deputy Mayor Krebs recormnended, "One of the things that I think should be in our next `Insider' is these new water restrictions that are out. Everybody sees them, they know 0309; 09 about them. That would be good to let people know." Commissioner Hovey and Commissioner See Regular McGinnis suggested that such information be added to the Utility Bill. "Directive" Stall n er epo ~, ommissioner rown sai o anager rru n e conversa ion ac a y happened before you took the helm. There was a lot of talk about generating, and you and I actually talked about this earlier today even -about putting together an -Economic Development entity, a public relations person, that kind of thing. But, as I was thinking that through today, there was also in-depth conversation about developing a how to do business with Winter Springs document for Developers. Manager Smith said, "Be happy to bring something 03/09/09 back to you with some options and suggestions for proceeding." Mayor Bush stated, "We have No date Regular Consensus on that." specified Manager Smith Deputy Mayor Krebs mentioned, "I was on Deleon Street yesterday, and that cabinet company - they have align - it is leaning up against blocks. Captain Glenn Tolleson, Code Enforcement 03/09/09 Bureau, Police Department said, "Actually that is County right-of-way -the Swale area that you No date Re ~ular are refe~rrin ~ to I haven't seen the si ~ n, I'll Yo look at it tomorrow." s ecified Ca tain Tolleson CITY COMMISSION DIRECTIVES MASTER LIST Revised 04/17/09 Page 7 of 13 CITY OF WINTER SPRINGS CITY COMMISSION DIRECTIVES MASTER LIST DATE OF WHEN DIRECTIVE MEETING DIRECTIVE REQUESTED MADE TO COMMENTS Mayor Bush said, "I want to follow up on one of Commissioner Krebs' recommendations. Commissioner, on your recommendation about the water conservation from Oviedo - it is their turn to host us, and I have talked to their Mayor. I have talked to a couple of their Councilmembers. They are going to do that. Why don't we ask them to get on the stick and let that be part of the program'?" Deputy Mayor Krebs stated, "That is a good idea." Mayor Bush stated, "I think it sits better if we go there, and especially under the circumstances. It is their 03/09/09 turn to host the get-together. So, Kevin (Smith), remind me - I will send a letter over to their No date Manager Smitly' Regular Mayor and make sure we copy their Councihnember's." Mana er Smith remarked, "Yes, Sir." s ecified Mayor Bush urt ermore, eputy ayor re s commente y suggestion wou e at at wou go also in the `Insider' - a little blurb about the Lock Box program, and to get in touch with him, and if you feel a need because of something." Chief Brunelle noted, "We are definitely ready to move forward on that and I was going to talk to you after the meeting." Mayor Bush No date mentioned, "Another great public relations o ortunity." s ecified Chief Brunelle 600. Urban Beautification DivisionRequesting That The City Commission Review Options For An Economic Programmable Message Center Located At The Front Of City Hall. Manager Smith stated, "If it would be your desire Commissioners, we could bring it back during the Budget process." Commissioner Brown noted, "Thank you." Commissioner McGinnis remarked, "Yes." Mayor Bush then asked, "Consensus on bringing it back as a Budget Item?" Commissioner McGinnis and Commissioner Bonner said, "Yes." No objections were voiced. Staff/ 03!09%09 Mayor Bush added, "No one disagrees." Furthermore, Mayor Bush stated, "And Anthony No date Attorney Regular (Garganese) will check out the le al -for us." specified Garganese Workshop To Discuss The Forni-Based Code Cun-ently Used In The Town Center. The date o Monday, May 18''', 2009 was suggested for this Workshop. Commissioner Bonner noted, "I am 03109.09 tine with the 18`'' [of May 2009]." No objections were noted. 6:00 p.m. was suggested as the Regular start time for the Ma 18'h, 2009 Worksho 5/18%2009 Randy Stevenson Commissioner Jean Hovey suggested that since the Citizen Advisory Committee Meeting was not held last evening, "Maybe you could send something out to all of those people that normally 03%12%09 would have attended about that." Chief Brunelle noted, "Not only am I going to do that; we're No date Worksho actuall re arin~ a t7 er to ~o out as a communit alert as we s eak." s ecified Chief Brunelle CITY COMMISSION DIRECTIVES MASTER LIST Revised 04/17/09 Page 8 of 13 CITY OF WINTER SPRINGS CITY COMMISSION DIRECTIVES MASTER LIST DATE OF WHEN DIRECTIVE MEETING DIRECTIVE REQUESTED MADE TO COMMENTS Deputy Mayor Joanne M. Krebs also suggested that this could also be brought up at a Council of Local Governments in Seminole County [CALNO] Meeting; and added, "If there are no objections from the Commission, the Chief (of Police) and I had talked about - we are actually in the process of fmding out if any of our sister cities in Seminole County are utilizing any type Deputy Mayor 03! 12/09 of program like this. What we would like to do is go to their Commission Meetings and present Krebs/ Workshop it, once we have what Captain (Kevin) Presle is working out." No objections were voiced. 4/1/2009 Chief Brunelle Requesting Consideration By The City Commission To Re-Evaluate The Commercial Vehicle Ordinance Section 20-434. Mayor Bush mentioned that a large truck had parked in his church's 03/12/09 parking lot and said to Captain Tolleson, "Would you -watch that?" Captain Tolleson No date Workshop responded, "We will take care of that." specified Captain Tolleson ayor us sugges e o anager mi a mg is on a gen a or a c ange a our nex Meeting?" Manager Smith stated, "Yes, Sir." Mayor Bush added, "Or as soon as we can get it." Deputy Mayor Krebs noted, "Yes, as soon as we can." Attorney Garganese explained, "We are going to need to take that to the Land Planning Agency because it is in the Zoning District Regulations; so, they would have to make a recommendation..." Deputy Mayor Krebs remarked, "...Okay...." Attorney Garganese continued, "...So, I will prepare the Ordinance. Staffs' 03%12/09 We will get it on the next LPA (Local Planning Agency) Agenda and hopefully you will see it No date Attorney Worksho soon thereafter." specified Garganese . s. rutty exp acne . ' , o ~ t e m ormation C sat. you generate wt come ac ~ to you in a Report. Stai~f will do some work on it and. it will then come back to you at some point as part ~rl' a ~a~ork program for you all to make decisions and hopefully to actually relate it to you- Budget; because the whole purpose of this is to give input to Staff in their preparing the Budget for n~~t U3 ?1-09 I=iscal~'ear. to understand where yourC'ummi~si>>n ~~ant~ tc~ ~r rind ~t~l~:rt tt~ce arc ~~~illin<~_ to ~~~~ laic ~~Vorksho ~ ~u »art sv that you can make a decision.~~ ~~~L.'ii~ic~ai ~t~ai 'r ~a n4 .. ,,, daft CITY COMMISSION DIRECTIVES MASTER LIST Revised 04/17/09 Page 9 of 13 CITY OF WINTER SPRINGS CITY COMMISSION DIRECTIVES MASTER LIST DATE OF WHEN DIRECTIVE MEETING DIRECTIVE REQUESTED MADE TO COMMENTS :. •,: ..; Fi:, ~a. !' °~Trlitii ii s'v., ;:;li:,:irt, ik.: 1t 4lct, lti i.;~n.tihsl.td 3a)rr i>t lieu sria: ~:~ateAmerica' has informed us that Winter Springs has been nominated for inra it top 100 best places to live program. Quite frankly, I would like to look int ,ization." wIayor Bash suggested, "Would that be something we should maybe r<rti; ..~;+~ ,•~.,nrc of the local Realtors about ?" Mayor Bush then said to the City Commission ,~fi3 ~'3 t° f d7. t.; ,, f4r~i~~f0~ il' {iS ,3( 1'e~1~04: sb. ~t xvtt9417;$1.+'. °, ?7 F?`,3Ge rl fi {3''63 f"B iG"fit Vt4Ri°. '~l..i. ~ r~tl' t iP ~'.. +'ix,.; ~' P rl'!r a, _ u.U6'e the is ~: to fse and pay a penalty under our policy associated with. the impact of the three (3'. !+s because the replacement of the three (3} trees would not occur." Manager ~~. ••It probably would be most appropriate if we did bruig this item back to yrE '~~~-.~+;,e+~ ,~±' tae ~•nmments that you have made, fur education of yourself :? ~~,,fiyt~~, zr refresher c~ur•ct: fair the halErrace t3f kh«• C`arntnic4_' ` 0~ tai pp '• ~l4J efix ~33,it xa_d.9 i4st iAak: ~. if ~l r~,1i "f .'f ~{J~d t ~tf ~l it `t,'~irl i1.W 9§l` 'f,'6A iiY 13H itil' ~y it d9 ~9:t e~'L lf. ~:.i-.:~ rrr the Manager, as we go into the Budget cycle, is if the time has come for us to i+ °-. perm of dedicated representation. on City Staff~~`hose focus is exclusively Eca~~ .1 jusi ~ `. sa-~~~£~~+3aat_°` ~ti ,t assur . aiy;3~ti51r)rlfl' s .,:ears.': „,t~~„ ` ; ,R:p:id at) <t3lTiia.fillEirl ~i<iff - tl'rC1t1C ~~l-7~~oj3fi.: .3eekend. Wonderfiti to be able to address all the vision statements of ,unity" and Commissioner Bonner mentioned the final comments that Mayor i? ~iissioner Jean lluvey and Commissioner McGinnis needed to submit. ~1ai ._~; t++ said, "tics. (Marilyn) Crotty was going to bring back the information to me. .i ',11179+ titit'i31in8tf it 1Yl (~tirlar}'19tiCl~lElir'1 l~(~S~'ek„ els'4;3n31±~ ``4 PP f( the ~'lav~r ~+)r rha3r" ~'<rtd'" 1a7 CITY COMMISSION DIRECTIVES MASTER LIST Revised 04/17/09 Page 10 of 13 CITY OF WINTER SPRINGS CITY COMMISSION DIRECTIVES MASTER LIST DATE OF WHEN DIRECTIVE MEETING DIRECTIVE REQUESTED MADE TO COMMENTS Sr ~},. ,. t3Q i,bb:At ~ ~i Z iti' ~ ts~ .e63i dE:7 t, a-i ~ i .'+it„s+ - , a<, ._~~il~,, ~~nment As `fhe Facilitator For This P : r;~~.~~ ~ , ,<-<; ,e, : ~-. ,~,~~;.i3 ,,: ~h ;•r . , ~;,;~ ,~s~ox~-l.ctt, ..Jian~~ tfa4° ct~~, ~ +~E; .;, ~ ~, onm~tssioner rown continue , " en you come ac .can you ocument ow muc o t ose Property Taxes are actually business-based..." Manager Smith stated, "...Yes..." Commissioner Brown added, "...And how much are residential'?" Manager Smith remarked. 03/30/09 "We have the Commercial component; the Personal Property component; the Non-Homestead: No date Worksho and the Homestead component." specified Manager Smith ayor us commente to anager mtt a out a o ow-up or s op an suggeste , " ay e by -the first Commission Meeting in April on the 13th (2009), you may have some idea of where you are and then we could set the next Workshop?" Manager Smith stated, "Sure. I 03/30%09 would be happy to do that." Mayor Bush added, "Let us put that on the Agenda - to set the Workshop Workshop date." 4' l 3 2009 Manager Smith M. Greco noted on 4122/09 that "Commissioner Brown requested a breakout of total property taxes into Mayor Bush then suggested that Manager Smith, "Take a look at when we will have these business versus residential taxes. Workshops so we can plan ahead with our calendars?" Mayor Bush added, "If you can do that Kevin mentioned the following over the next few days, it would be helpful." Manager Smith remarked, "I'll be happy to do components property taxes: 03/30/09 that." Mayor Bush said to Manager Smith, "We won't hold you to it, if you have to change it - No date commercial, personal property, non- Workshop 'ust a rough idea." specified Manager Smith homestead and homestead." ayor us mentione tat a an anager mrt met wi a representative rom tty tate Technologies, Inc., which had just been admitted to the UCF (University of Central Florida) Incubator, and noted, "I asked Kevin (Smith) - to see if we could at some point bring this to the Commission." Manager Smith remarked, "It's definitely worth looking into and I am doing so and I will come back to you all at the appropriate time." Mayor Bush added, "It goes along with 03/30/09 what Kevin (Snuth) has been saying about making the Budget transparent - and No date Workshop understandable." specified Manager Smith 04/06/09 Special No date Meetin Notlun~ s ecitied SCaff CITY COMMISSION DIRECTIVES MASTER LIST Revised 04/17/09 Page 11 of 13 CITY OF WINTER SPRINGS CITY COMMISSION DIRECTIVES MASTER LIST DATE OF WHEN DIRECTIVE MEETING DIRECTIVE REQUESTED MADE TO COMMENTS Commissioner Brown asked the City Commission to consider asking City Attorney Anthony A. Garganese to review the Posting procedure. Furthermore, Attorney Garganese stated, "We can go back and take a look at -the Resolution to see if it is being interpreted over broadly, or whether it is just written over broadly and -ratchet it down." Mayor Bush summarized that "Commissioner Brown has asked that the Commission approve Anthony (Garganese) -working with the Clerk to take a look at this Resolution. Do you want to go ahead with that or not?" Commissioner McGinnis and Deputy Mayor Krebs stated, "Yes." Mayor Bush noted, "We have 04/13/09 Consensus. Then, Anthony (Garganese), you and Andrea (Lorenzo-Luaces) take a look at it - Regular maybe some examples for everybody." Commissioner Brown suggested, "Maybe bring us a list No date City Attorney/ Meetin of thin s that in his o inion we don't need to ost ri ht now." s ecified City Clerk ext, ommtssioner rown recommen e at ommumty eve opment epartment ome back and do a review of the Compatibility Ordinance before us so, that we can look to see if it really makes sense the way that it is written." Mayor Bush asked, "How quickly can you get it 04/13/09 back?" Mr. Stevenson stated, "It's probably going to be the first Meeting in May." Mayor Bush Regular added, "Commission -everybody is okay with this?" Other Commissioners nodded in "First Meeting Meetin a reement. in Ma " Mr. Stevenson iscussion o owe on service. ommissioner c mms as a ow we et peop e know about this and suggested a Memorandum be sent to Homeowner's Association. Manager Smith said, "We could include it in a Press Release through our HOA (Homeowner's 04/13/09 Association) dissemination list on email, if that is the desire of the Commission?" Regular Commissioner McGinnis also thought some brief information could be included in City Utility No date Meetin Bills. s ecified Staff 04/13/09 Mayor Bush asked Chief Brunelle, "Have you talked to Bill Poe at SWOP (Seminole Work Regular Opportunity Program)" about the Lock Box program and suggested Mr. Poe be contacted. No date Meetin Chief Brunelle res onded, "I can do that. Absolutely." s ecified Chief Brunelle 04/13/09 Deputy Mayor Krebs then mentioned that this Thursday is the next Tri-County League of Cities Regular Meetin Meeting. Mayor Bush said, "Let me know what time - I want to ride with somebody." Other u comin events were also mentioned. See Directive Staff Ms. Sarah Werdon addressed the City Commission on a Winter Springs Hometown Appreciation Day Event set for May 16`", 2009. With discussion, Ms. Werdon said to Mayor Bush, "Previously when we met, you had mentioned that we could possibly do something on the 04/13/09 Website; maybe even something on the Water Bill, find businesses in the City that could Regular sponsor such groups as the Police Department." Mayor Bush added, "You need to work with No date Meetin the Mana er on that and he will do all that he can for what you are askin ." s ecified Mana er Smith CITY COMMISSION DIRECTIVES MASTER LIST Revised 04/17/09 Page 12 of 13 CITY OF WINTER SPRINGS CITY COMMISSION DIRECTIVES MASTER LIST DATE OF WHEN DIRECTIVE MEETING DIRECTIVE REQUESTED MADE TO COMMENTS 04/13/09 Regular Requesting The Commission To Set A Date For The Second FY (Fiscal Year) 2010 Budget Meetin Worksho Summarizin , Ma or Bush noted, "6:00 .m. on the 19th [of Ma 2009]." 5/19/2009 Staff 04/13/09 Regular Set A Workshop Date To Review The Utility Rate Study. Mayor Bush asked, "Six o'clock - Meetin Ma 4th, [2009]?" Commissioner McGinnis stated, "Oka ." 5/4/2009 Staff er iscussion on ommission evtew ormation egar mg a ene its Proposed Pole Banner Program And An Opportunity To Advertise The City's Fifty Year Anniversary As Part Of The Program -Manager Smith spoke about Staff working in-house on the Banners. On suggested design considerations, Deputy Mayor Krebs suggested her 04/13/09 preference for fountains and bougainvilleas; and Mayor Bush mentioned he liked the color blue. Regular Mayor Bush then said to Manager Smith, "We have great confidence in you and Staff to come No date Meetin u with somethin ." s ecified Staff CITY COMMISSION DIRECTIVES MASTER LIST Revised 04/17/09 Page 13 of 13 CITY Oh WINTER SPRINGS,F~,URIDA MINUTES CITY COMMISSION REGULAR MEt?'I'1NG 1ANUf1RY 26, ?00~ REGULAR 607. Office Of The City Manager Requesting The Commission To Consider Options For Proceeding With Procurement Of A Permanent Replacement For The Former City Manager And To Approve A Salary For The Interim City Manager. Interim Manager Smith reviewed numerous details related to this Agenda Item with the City Commission. Discussion. Commissioner Brown commented, "I feel we have somebody competent to get us through this interim period. I have -confidence in Kevin Smith to be able to do that." With additional comments, Deputy Mayor Krebs suggested, "The community needs someone who is going to work well, interacting with the community. I think we need that in Winter Springs. We have missed that - as well as with the employees." Further discussion. Mayor Bush stated, "I want to speak a little bit for Kevin (Smith) here, because -any time I want to know something I call Kevin (Smith)." Mayor Bush added, "And Kevin (Smith) would give us an answer. Kevin (Smith) was a Budget Director and - I think the Budget is going to be one of the major things that the Commission is going to be dealing with in the future. He has got a MBA (Master's in Business Administration). We have a well qualified person right now and I am perfectly happy with just keeping him there." Additionally, Mayor Bush commented further about Interim Manager Smith saying, "I certainly have enjoyed working with him and he has been very thorough. He comes to the events, so we have a good person. And - I would like to speak on his behalf because I know he won't do it. But, he has done a good job and I think there is something about getting this decision made so that the City has some continuity and moves forward." Mayor Bush added, "In interacting with the citizens when we have an issue, whether it is garbage or water - I call Kevin (Smith)..." Deputy Mayor Krebs noted, "...Yes..." Mayor Bush then said, "...I think we all do. And, he has got a good way of working with people as well." Commissioner Brown noted, "When you have asked Kevin (Smith) a question, at least for me, the answer that we have received -you just knew that it was the truth. It was never a grey area." Deputy Mayor Krebs then remarked, "That is really important..." Commissioner Brown continued, "...And honesty to me and being upfront in going with the information we get so it is right the first time, or at least as accurate as they know it to be the first time, is a huge issue for me and Kevin (Smith) brings all of that to the table." Mayor Bush said again, "I think we have got a good person right now." Furthermore, Mayor Bush commented, "I would like to see him stay in this position." Additionally, Mayor Bush stated, "I don't like the title `Interim City Manager'." Mayor Bush explained, "Regardless of what you do, I would like to say that we stop calling him the Interim Manager." Continuing, Mayor Bush then said, "I would just like to say `This is our City Manager', and if you have no objection, I would like to refer to him that way." No one voiced any objections. "I MAKE A MOTION FOR DISCUSSION THAT WE GET THROUGH THIS FINANCIAL SITUATION THAT WE ARE IN AND WE GET THROUGH -THE BUDGET PROCESS AND WE REVISIT WHAT WE DO WITH THE CITY MANAGER POSITION IN 180 DAYS." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Discussion ensued on payment for Manager Smith's responsibilities as City Manager. Commissioner Brown spoke for the Record and said he was comfortable with the suggested one hundred and twenty thousand dollars ($120,000.00). Discussion followed on the City Manager's salary and the relationship with subordinate salaries. Commissioner Bonner asked, "What happens if we get to the end of this journey and Kevin (Smith) returns to being General Services Director?" Attorney Garganese suggested, "From my perspective as the City Attorney, what I am hearing is even though you want to do away with the `Interim' denotation of the title, it's sort of like a provisional title -for 180 days on it." Attorney Garganese added, "We can put it in writing, if the Commission so desires, because I think there needs to be that mutual understanding at this juncture, that it is provisional." Manager Smith stated, "To your question, obviously I would humbly hope for the opportunity - should the Commission decide to go another route, to be able to continue to serve you in my prior capacity -however..." "I WOULD LIKE TO MAKE A MOTION THAT WE OFFER THE SALARY OF A HUNDRED AND TWENTY THOUSAND DOLLARS ($120,000.00) A YEAR TO KEVIN SMITH AS OUR CITY MANAGER." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MAYOR BUSH NOTED, "THIS IS FOR THE LENGTH OF TIME OF..." COMMISSIONER HOVEY ADDED, "...SIX (6) MONTHS." VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Mayor Bush then remarked, "That is retroactive, right?" Commissioner Brown stated, "Yes." Commissioner Hovey remarked, "Yes." No objections were voiced. Attorney Garganese suggested, "Do you want me to just probably write up - a provisional Agreement." Deputy Mayor Krebs said, "Yes please." No objections were noted. REGULAR 603. Office Of The City Manager Advising The Commission Of The Marketing Strategy For The Upcoming Community Visioning Meeting With Marilyn Crotty And Requesting The Commission To Set A Date For The Upcoming Associated Commission Goal Setting Meeting. Manager Smith stated, "Marilyn (Crotty) is available any Saturday in March which is per your request." Regarding advertising the Community Meeting, Manager Smith asked, "If you would be willing to or think it would be prudent to have a banner or sign out in front of City Hall advertising such -there are some cost numbers there, if you think that is a good idea." Mayor Bush asked, "The 21St [of March 2009] okay with everybody?" Deputy Mayor Krebs stated, "Yes." No objections were noted. Manager Smith noted the time as "9:00 a.m." Furthermore, Manager Smith stated, "This is a six (6) hour all day deal with an hour for lunch." Summarizing, Mayor Bush stated, "The 21St [of March 2009] - 9:00 a.m." CITY OF WINTER SPRINGS~~FLOR1llA I~~1IN U ~I~ E S CITY COMMISSION REGULAR MF,ETING ~I:~1RCH 9, 2009 In conclusion, Mayor Bush stated, "I want - to congratulate Kevin (Smith) for the job he is doing. I think you are doing a great job Kevin (Smith)." Additionally, Mayor Bush noted, "I think you are doing a good job under - really a lot of pressure, because -things were kind of thrown on you all at once and you don't have a Kevin [General Services Director position] to work for you. I also want to congratulate the Commission. I think you are doing a good job working together." CITY OF WINTER SPRINGS, FLORIllA MIND"I~ES CITY COM1~'IISSION REGULAl~Z AIEE"KING APRIL ?7.2009 REPORTS 405. Commission Seat Five/Deputy Mayor -Joanne M. Krebs Lastly, Deputy Mayor Krebs asked about the City Manager position. Commissioner Brown stated, "I can tell you that my preference would be that we just continue him (Kevin Smith) on and keep him in this role without going out to Bid." Commissioner Brown added, "I think Kevin (Smith) has done an outstanding job and I think putting him in this role permanently would be the right thing to do; but we did commit to 180 days -unless we want to bring it back as an Agenda Item and change that." Discussion. Mayor John F. Bush stated, "Kevin (Smith) is still the acting Manager and we have two (2) important positions that are vacant and I don't think we are going to get good applicants until whoever applies knows that our Manager is our Manager." Mayor Bush added, "It is not fair to him to put those kind of responsibilities -three (3) jobs on him here under the circumstances and I think he is doing a great job by the way; so, I am not being critical of him in any way, but, I just think we need to take a good look at this. I am convinced he is doing the job personally and I would imagine most of you feel the same way too. But, I just think that we need to think about this, because - he needs to be able put his Staff together so that we can move forward." Commissioner Brown remarked, "I echo the Mayor's comments." Furthermore, Commissioner Brown explained, "I was perfectly comfortable with the 180 days and if that was the only position we were looking for, I would be equally comfortable with waiting that time period because I do think Kevin is doing the job. I do think he is fulfilling all the criteria that we had set and I have been extremely happy with the communication; the accuracy of the information he presents; and his involvement with both the Commission and Staff; and watching that interaction happen." Additionally, Commissioner Brown noted, "If we are not going to make this position permanent, how can we possibly fill those other two (2) roles before we have the permanent City Manager in place, because if it is not Kevin (Smith) - I just think it would be fair to let the permanent City Manager pick his Staff and hire his Staff that he is going to be working with; so, I think that would be the only reason why, and I think that is actually a good reason that we may want to look at this before the 180 [days]." Deputy Mayor Krebs remarked, "Kevin (Smith) has proven himself. Not just here in City Hall. I mean I hear it with everybody he has even come in contact with, whether it be residents or business people." Further brief comments. Tape 1/Side B Commissioner Bonner commented, "I will echo that all of the tasks and activities that we have been seeing are being performed magnificently by Kevin (Smith) thus far. I don't have any criticism of Kevin's (Smith) role thus far as City Manager. Just to be clear -during this 180 days, there are some rather significant City Manager responsibilities which we will have an opportunity to observe. The number one most critical component is the preparation and the process of developing our Budget, plus the fact that we will be dealing with the challenges that are handed to us by what comes out of Tallahassee and I for one, look forward to observing Kevin's performance as our Interim Manager during these challenges." "I WOULD LIKE TO MOVE THAT WE BRING THIS BACK AT THE NEXT MEETING AS AN AGENDA ITEM FOR DISCUSSION." MOTION BY COMMISSIONER McGINNIS. MOTION DIED FOR LACK OF A SECOND. Commissioner Brown asked Commissioner Bonner, "Do you think that can accurately be done given the fact that our City Manager will be down two (2) critical positions?" Commissioner Bonner responded, "I believe it is an opportunity for us to observe, not only the City Manager in Kevin (Smith), in his performance as our City Manager, but - it is the opportunity for us to observe Staff in their performance during this time of change where Staff is being called upon inevitably by a reduced amount of defined leadership to effectively step up and have a chance to demonstrate themselves to Kevin (Smith) as Acting City Manager as well." Furthermore, Commissioner Bonner noted, "This is a short period of time remaining. There are - some material activities that will take place. I think it is a golden opportunity for us to see the - continued great performance, not only of Kevin (Smith), but to see Staff's performance. In no way, do I want to necessarily add to the burden - I recognize that it is creating additional burden, but I do believe - in answer to your question - I believe that all that needs to be done can be done with the resources that we have available." Commissioner Brown noted, "You are proposing that we evaluate the City Manager on his ability to generate a Budget without a Finance Director or a General Services Director, at his disposal?" Commissioner Bonner remarked, "I believe that the City Manager is well served by an outstanding Budget Manager; by an outstanding Budget tool - a brand new Budget tool and by a brand new Budget process which has never been practiced by the City before, which is Zero- Based budgeting and therefore this is a new experience for all participants within the Staff; and I think that we are going to see an opportunity for the entire Staff to lend a hand and participate in the process or have a chance to observe how each of them respond to this challenge that we are placing before them. I believe when we get through this in a few months, absent having answered those questions, because I respect the key leadership responsibilities, but one of the things in addition to this Commissioners, that I believe may come out of this, is that in an absence of those defined positions, as the Staff and Acting Manager Smith are putting together this Budget, we may see recommendations that would come forward for potentially a different organizational structure in some way or some element, yet to be known. But, if we go ahead and pigeonhole a business as usual solution, in advance of this 180 day timeframe, I don't think we are creating an environment that will allow that form of creativity to occur, within an organization where quite frankly, everyone is interested in performing well during this time frame. I think it is a great opportunity for us to allow that to occur." "I WILL MAKE THE MOTION AGAIN THAT THIS COME BACK TO US IN TWO (2) WEEKS AS AN AGENDA ITEM FOR DISCUSSION." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: NAY MOTION CARRIED. REGULAR 601. Office Of The City Manager Requesting Acceptance Of Investment Report For Quarter Ended March 31, 2009 As Prepared And Presented By PFM Asset Management LLC. Mr. Alexander stated, "I support Kevin (Smith) in your decision - he has been awesome to work with. We really appreciate working with him!" REGULAR 605. Parks And Recreation Department Requests That The City Commission Review The Current Detailed Plan Regarding The July 4 Celebration Of Freedom/City Of Winter Springs 50th Anniversary And Provide Staff With Direction As Deemed Appropriate. Mr. Pula remarked, "Be glad to discuss it in our next meeting. Great meetings and again, I thank the City Manager for them. His input and being a part of it has really been nice." r CITY O[~ WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP .IANUARY 20, 2009 Interim Manager Smith commented about an email he sent the City Commission related to Investments and Bank of America and explained, "I immediately consulted with our new Financial Advisor Steven Alexander, which I will do on all cases with any Investment processes going forward, and although he was confident that the money was safe in Bank of America; for a few reasons, he still thought it was a good idea that we proceed by getting that money out of there and comply with the Temporary Investment Policy." With further discussion, Interim Manager Smith noted, "I have asked Steven (Alexander) to come back with along-term Investment strategy and a revised Investment Policy to the extent that it is needed, which it will be, for your February 9th (2009) Meeting to develop along-term strategy that he and everyone is comfortable with." Mayor Bush added, "I appreciated the email [from Interim Manager Smith]." Deputy Mayor Krebs added, "Yes." Interim Manager Smith then explained, "That is my plan for the future. I trust that's okay with the Commission." No objections were voiced. Interim Manager Smith then noted, "Again, all the Investment decisions in my mind -will be reportedly with the blessing of Mr. Alexander." Commissioner Gary Bonner said, "Very good. Thank you." CLTY OF WINTER SPRINGS, FLORIDA MINUTES CITY" COMMISSION REGULAR MEETING JANUARY 2b, 2009 AWARDS AND PRESENTATIONS 300. Community Development Department Buddy Balagia, Community Development Project Manager For Seminole County Will Give A Status Update On The Neighborhood Stabilization Program. Mr. Buddy Balagia, Community Development Project Manager, Seminole County, 1101 East First Street, Sanford, Florida: addressed the City Commission on a program related to "Neighborhood Stabilization Program" funding. Commissioner Gary Bonner asked what we could do to get the word out? Mr. Balagia suggested information could be sent out via our Newsletter. Discussion followed on who might qualify for this program. T AWARDS AND PRESENTATIONS 301. Office Of Commissioner Rick Brown Recommending That Angie Federici Addresses The City Commission On The Winter Springs Farmer's Market For Discussion. Ms. Angie Federici, 752 Night Owl Court, Winter Springs, Florida: addressed the City Commission on the Winter Springs Farmer's Market and the need for signage, banners, and Vendors. City Attorney Anthony A. Garganese stated, "There are some that can fall under the Farmer's Market original License and then there are others that cannot; and - we had addressed that about a year ago - so, we can go back and look at it and make sure that we're doing everything by the book." Commissioner Bonner commented on marketing and regulations and suggested Staff look at the process and regulations. Signage in the Winter Springs Town Center and assisting Crafters was also addressed. Commissioner Rick Brown suggested Ms. Federici work with Staff on the licensing issue and come back with a plan related to advertising. Ms. Federici stated, "I want to be able to put signs up to advertise the Market so that I can bring customers; and I want it to be advertised on the City's Website. Those were two (2) of the things that I wanted. And, just support from the City; and the City talking it up; and being willing to support the Market." Mayor Bush suggested, "Since you mentioned Winter Park and Maitland, that we ask Staff to take a look at their Ordinances and procedures and then bring it back to the City Commission, whenever you can get it together Kevin (Smith)." "I WILL MOTION -WHAT THE MAYOR SAID, THAT WE ASK STAFF TO LOOK AT SURROUNDING COMMUNITY SIMILAR EVENTS; THEIR ORDINANCES, ETCETERAS, AND BRING THAT BACK TO US - IN THE FORM OF A RECOMMENDATION, OR AT LEAST AN UNDERSTANDING." MOTION BY COMMISSIONER BONNER. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. Mayor Bush mentioned issues related to advertising and asked if that issue could be covered as well. REPORTS 401. Office Of The City Manager -Kevin L. Smith Interim City Manager Kevin L. Smith stated that the requested list of Awards and Accomplishments was placed at their Seat on the dais prior to the Meeting. Secondly, Interim Manager Smith remarked, "We are in the process of instituting some improvements in our customer service delivery. I think you may have seen earlier on Consent where we have revamped the Utility Bill as a result of comments from our customers." Interim Manager Smith then spoke of more customer friendly changes with the payment counter procedures in the Building and Utility Billing Divisions which will now include having cashiers on both sides of the building. REPORTS 403. Commission Seat Three -Gary Bonner Secondly, Commissioner Bonner stated, "I wanted to compliment the Chief - I attended the CAC (Citizen. Advisory Committee) Meting. I was overwhelmed by the participation; in fact. think, the Chief maybe outgrowing his ability to host that meeting at its current location because there were so many citizens participating in the CAC (Citizen Advisory Committee) Meeting and that is just a terrific thing." Chief Brunelle stated, "As a result of the last meeting and the last couple of meetings, I have already approached Mr. (Kevin) Smith on making other arrangements for other City venues." Next, Commissioner Bonner spoke of the recent Scottish Highland Games and suggested to Staff, "Although Staff does a great job of letting us know that there is an Event and that it will be scheduled over a certain period of time; if there are particular moments during those Events, when the Commission should be present - if it is possible to say, `Everyone, the opportunity to be present as an Elective body is at 6:00 p.m. on Saturday evening', or something of that nature, that would be helpful to me and perhaps the rest of you on the Commission and Staff, in order to schedule accordingly." REPORTS 405. Commission Seat Five/Deputy Mayor -Joanne M. Krebs Deputy Mayor Krebs mentioned that "C~n or about October 30`" -the City Manager was supposed to bring back information to us regarding a list of possible partners for us to review regarding entrusting the current Conse~l~ation Easements at the Winter Springs Golf Course and at Tuscawilla Golf Course. I am not sure if you are aware of that Kevin (Smith] or Anthony (Garganese)? I - think you were going to possibly play a part in this?" Attorney Garganese. stated, "I did give the Manager some infot7uation on that..." Deputy Mayor Krebs noted, "...VGe never received it." Attorney Garganese then noted, "I have some information I could gi~~~e to Kevin (Smith), but the Manager was working on finalizing that too." Deputy Mayor Krebs requested of Attorney Garganese, "Can you give that info~-~nation to Kevin (;Smith)`?" Attorney Garganese stated, "Sure." Interim Manager Smith said to Deputy Mayor Krebs, "I'rn aware of the issue just because of my attendance, but I don't know what plans or progress that the former Manager made to be honest with you." Deputy Mayor Krebs then said, "Can we try to get back on track on that`?" Interim Manager Srnith responded, "Absolutely." Next, Deputy Mayor Krebs mentioned that the City Commission had previously discussed some kind of a flyer, possibly entitled, "Did you Know?" with such information like "RUOK?"; medic ID information; and a lockbox program - to further show "That Winter Springs does care about its citizens." "I MAKE A MOTION TO DIRECT THE CITY MANAGER TO BRING BACK SOME INFORMATION ON -AND YOU CAN CALL IT WHATEVER YOU WANT - A `DO YOU KNOW?' TYPE INFORMATIONAL SHEET TO BE DISTRIBUTED OR PEOPLE COULD PICK UP EVEN HERE." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. MAYOR BUSH SAID, "MOTION BY COMMISSIONER KREBS FOR THE MANAGER TO DEVELOP AN INFORMATIONAL SIIEET ABOUT THE GOOD THINGS IN WINTER SPRINGS." VOTE: COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. REPORTS 406. Office Of The Mayor -John F. Bush Next, Mayor Bush mentioned the "Families in Transition" program with families needing water services and how the City can assist. Commissioner Bonner suggested church outreach programs, and thought that along a similar line, that the City "Could assemble a list of organizations that are in a position to assist citizens with outreach type opportunity and extend an invitation for those organizations to be -brought together in a group, as a resource pool." Mayor Bush stated, "Commissioners, can we ask Kevin (Smith) then maybe to contact - especially the churches, any other non-profits that are in the City -assisting these families in transition -this recommendation would have to come from her office, because she screens these people. So - we could work out some kind of a procedure so that the charities here, the churches - will have some indication that these people have been screened." No objections were noted. Commissioner Bonner added, "There may be other clearinghouse organizations that exist, Mayor that are already in the business of doing this, and it may be as simple as pointing them in that direction." Mayor Bush remarked, "I will talk to her about this, and if the Commission has no objection, then Kevin (Smith), if you could -maybe send a letter out to the area churches, the ones in Winter Springs anyway." No objections were voiced. Interim Manager Smith stated, "Will do Mayor." REPORTS 408. Commission Seat Two -Rick Brown Commissioner Brown congratulated Staff and the Police Department for their outstanding job at the Scottish Highland Games saying, "Everybody that was involved, did a stellar job. Chief, I understand we had upwards of 25,000 people in our City over the course of the two (2) days." Next, Commissioner Brown spoke about City Funds being overbudgeted, and forensic accounting procedures. "I WOiH.D LIKE TO MAKE A MOTION THAT WE ASK KEVIN (SMITH) - I WILL GIVE KEVIN (SMITH) THE INFORMATION IHAVE -AND ASK KEVIN (SMITH) TO COME BACK WITH RECOMMENDATIONS ON HOW WE SHOULD PROCEED WITH SOLICITING, SECURING, AND GETTING BIDS FROM AN AUDITOR THAT WE CAN LOOK AT, TO FIGURE OUT WHAT IT WOULD ACTUALLY COST US TO GO THROUGH OUR BOOKS IN A VERY DETAILED AND ORDERLY FASHION." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. DEPUTY MAYOR KREBS INQUIRED, "WOULD THAT MEAN ALL DEPARTMENTS." COMMISSIONER BROWN STATED, "YES." VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. Workforce housing and commercial vehicles was discussed next. Deputy Mayor Krebs said, "I would like to have that brought back as an item as well with information." "I MAKE IT A MOTION THAT WE ASK THE CITY MANAGER TO BRING BACK INFORMATION FOR OUR NEXT COMMISSION MEETING, AN AGENDA ITEM FOR US TO DISCUSS OUR CURRENT BAN ON COMMERCIAL VEHICLE PARKING AT OUR HOMES, WITH SOME RECOMMENDATIONS ON HOW IT MIGHT BE MODIFIED." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 612. Parks And Recreation Department Wishes To Inform The City Commission About Senior Center Membership Benefits And Guest Fees, And Senior Center Rules And Regulations And Give The Commission An Opportunity To Provide Comments. Attorney Garganese said', "I haven't examined those Association rules..." Deputy Mayor Krebs asked, "...Would you be able to do that?" Attorney Garganese noted, "The rules - I would say have to be adopted by the City Commission of Winter Springs because it's your facility -and these Association rules, if they are being applied on behalf of the City of Winter Springs. We really need to examine those because they may not be appropriate." Deputy Mayor Krebs suggested the City Manager and the City Attorney review this information and suggest improvements. Commissioner Bonner thought a pocket card of rules would be helpful; and Commissioner Brown recommended that we compare and review both sets of rules. On membership issues, Commissioner Hovey suggested having a guest pass, possibly for three (3) months, and costing twenty-five dollars ($25.00). "I WOULD LIKE TO MAKE A MOTION TO BRING THIS ITEM BACK - TO HAVE THE CITY MANAGER AND ANTHONY (GARGANESE) LOOK AT WHAT WE JUST SPOKE ABOUT AND THEN BRING THE ITEM BACK." MAYOR BUSH SUGGESTED, "INCLUDE SUSIE (COFFMAN) AND CHUCK (PULA) ON THAT?" DEPUTY MAYOR KREBS ADDED, "OF COURSE." FURTHERMORE, DEPUTY MAYOR KREBS NOTED, "I WAS DIRECTING THE MANAGER AND THE ATTORNEY." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. Deputy Mayor Krebs then asked, "Also at that same time -would like to really look at the pricing structure as well; when you bring that back Kevin (Smith). That is not part of the Motion." REGULAR 600. Public Works Department Requesting The City Commission Review The Magnolia Park Concept Plans And Provide Staff With Direction. Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Departments presented this Agenda Item for discussion. Mr. Bill Starmer, Starmer Ranaldi Planning and Architecture, Inc., 820 West Broadway Street, Suite 3000, Oviedo, Florida: addressed the City Commission on this Agenda Item and mentioned their interest in also including a synthetic skating rink. Discussion ensued on budget issues; operational costs; and that there was less interest in a Splash Pad, but more interest in the skating rink; and funding sources. "I WILL MAKE A MOTION TO GET THIS DESIGN FINISHED." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MAYOR BUSH NOTED, "MOTION BY COMMISSIONER KREBS TO CONTINUE WITH THE DESIGN OF THIS PROJECT." COMMISSIONER HOVEY INQUIRED, "THE DESIGN - ARE WE GOING TO INCLUDE THE SKATING RINK AND THE SPLASH PAD. IS THAT PART OF IT?" DEPUTY MAYOR KREBS STATED, "THE SKATE RINK YES, NOT THE SPLASH PAD." VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Mayor Bush suggested the Citizen's Committee be informed about this project. Deputy Mayor Krebs recommended that they are advised about the funding source. REGULAR 601. Utility Department Requesting The City Commission Review The Preliminary Engineering Report By CPH Engineers For Reclaimed Water Augmentation From Lake Jesup. Commissioner Brown mentioned to Interim Manager Smith that the former City Manager had had meetings with an individual about a possible water taxi service. Interim Manager Smith said, "May be worth pursuing." "I WOULD LIKE TO MAKE A MOTION THAT WE REQUEST THE CITY MANAGER AND STAFF TO MOVE FORWARD WITH OPTION NUMBER 2 AND THE DESIGN, AND TO BRING THAT BACK TO US FOR REVIEW WHEN IT IS COMPLETE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER BONNER. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: NAY - COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. REGULAR 610. Information Services Department Wishes To Present The Commission With Several Web Site Design Options As Well As Inform The Commission Of The Various Web Site Initiatives And Time Frames For Implementation. We Request That Commission Choose A Web Site Design And Provide Direction On Priority Of Initiatives. Commissioner Bonner mentioned receiving comments from individuals related to parking and arbor issues; and suggested that such "FAQ's (Frequently Asked Questions) include information on such issues." Ms. Dalka noted, "It would be very helpful if you would forward me any of your frequently asked questions that you are asked by the residents." Commissioner Hovey inquired if there would be Summer Programs and related Fees listed on the Website? Ms. Dalka said, "I would have to get back to you on the details." Ms. Dalka added, "I will get back to you on that." Commissioner Hovey also suggested that the Seminole County Public Schools Website should be on the City of Winter Springs' Website Links. With further comments, Commissioner Bonner recommended that during the Visioning process that citizens be able to offer ideas related to the City's Website. Interim Manager Smith stated, "Yes, Sir." Ms. Dalka added, "We are going to proceed with this list, but if there are priorities of the Commission, then we will focus on those priorities." REGULAR 605. Office Of The City Manager Requests That The City Commission Review This Agenda Item And Offer Guidance On How To Further Proceed With Their Inquiries About A Charter Review Process. Commissioner Brown stated, "I was going to make the recommendation that we actually take `605' to a Workshop, if the Commission so desired. I think we are going to need to have some discussion on how we proceed with that Charter." "I WOULD LIKE TO MAKE A MOTION THAT WE MOVE `605' TO A WORKSHOP AND SCHEDULE IT ACCORDINGLY." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Mayor Bush asked about a date for this Workshop and suggested, "February 16th, [2009]. Deputy Mayor Krebs stated, "That is fine." Commissioner Brown said, "Yes." No one voiced any objections. Mayor Bush then noted, "Six o'clock on February the 16th, [2009] -the Workshop on the Charter Review Process." Commissioner Brown stated, "Perfect." No objections were voiced. REGULAR 603. Office Of The City Manager Advising The Commission Of The Marketing Strategy For The Upcoming Community Visioning Meeting With Marilyn Crotty And Requesting The Commission To Set A Date For The Upcoming Associated Commission Goal Setting Meeting. Manager Smith asked further if the City Commission wanted to have a banner advertising this Meeting? Brief discussion. Deputy Mayor Krebs remarked, "I would like a banner." Mayor Bush suggested, "People I think are used to seeing the banners down by -the Town Center." Manager Smith stated, "We could certainly do that." Deputy Mayor Krebs asked Manager Smith, "Did you ever check on those -traffic signs?" Manager Smith responded, "The lights, I have not - I will follow up." Mayor Bush then suggested, "A banner down at the Town Center everybody -okay with that?" Deputy Mayor Krebs stated, "Yes." No objections were voiced. REGULAR 602. Police Department Requesting City Commission Review And Approval Of A New Lock Box Program For The Citizens Of Winter Springs. Chief Brunelle addressed the City Commission on this initiative and mentioned, "All the information provided to us for this program is not only not public record, it would be considered confidential; and so we would not have to give it out to anybody requesting this information. In addition, any future meetings we had on it could be considered not Public Record." "I WOULD LIKE TO MAKE A MOTION THEN TO MOVE FORWARD WITH THIS PROGRAM AND TO UTILIZE Option 2 AND Option 3." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. DEPUTY MAYOR KREBS NOTED, "Option 2 FOR THOSE WHO CAN'T AFFORD IT; Option 3 FOR THOSE WHO CAN." VOTE: - - COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING JANUARY 27, 2009 (CON"I'1NUA~I'fON Off' THE JANUARY 26, 2004 REGULAR MEETING) REGULAR 609. Information Services Department Wishes To Present The Commission With An Overview Of The Ongoing Kiva/GIS Initiatives And Requests That Commission Provide Direction On Their Priorities With Regard To Future Initiatives. Discussion then followed on "ProjectDocs", and other initiatives. Commissioner Brown noted that regarding permits, "The ones that are most frequently requested, may not be the ones that have the largest dollar value associated with them if they are delayed. I look at this list and I think and see things like Aesthetic Review; Preliminary and Final Engineering Plans; Concept Plans; Comp[rehensive] Plans; Future Land Use Amendments. Those typically have a much higher dollar value and cost to our Developers who are trying to invest in our City, than somebody wanting to get a garage sale permit. And, so I wonder if another way of looking at this -what benefits people actually coming in, wanting to spend millions of dollars in our City developing projects, as opposed to somebody wanting to put a fence in." Deputy Mayor Joanne M. Krebs noted, "Absolutely." Manager Smith said to the City Commission, "I one hundred and ten percent (110%) support all those projects and one thing that I will pledge to you that we will do at this City is ramp up our e- commerce and our e-government on line services." Manager Smith then commented on the "420" [Development Services] Fund. Continuing, Commissioner Bonner said to Mr. Kandzer, "As you are going through the process of automating what is a manual process, you may discover that there are inconsistencies or antiquated checks and balances in our Ordinances that could possibly be brought back before the Commission for modification and updating that could enhance the citizens' process, as well as you as Staff, your experience. So, I guess I will ask Kevin (Smith) to make sure that as those are, undoubtedly, you are finding those opportunities. Let's get rid of the old twenty (20), thirty (30) year old Ordinances, if they no longer apply, because automation has solved those problems." Deputy Mayor Krebs said to Ms. Dalka, "You are the Manager and I think you have been to enough Meetings to probably understand the Commission's will, and that I trust you to make those decisions as a Manager myself." Mayor Bush suggested, "I think it is important that we talk to the people." Mayor Bush added, "The Developers who do business with the City, believe me they know, because we do hear about it; and so, I think that is who you should be talking to." In summation, Mayor Bush said, "I sense that there is going to be money involved - at some point, you will come back with that to the Commission." Manager Smith stated, "I will." In other City business, Mayor Bush mentioned to City Manager Smith that Richard Crrogan had advised him of an issue - "If you are heading south on Moss [Road], crossing [State Road] 434, he said our landscaping is blocking the vision for people who might be wanting to make a right on red. In other words, you cannot look to the east and see, he does not think, clearly." Mayor Bush added, "If you would, check on that and get back with Richard (Grogan)." CITY OF WINTER SPRINGS. F'I_.ORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 9, 2009 AWARDS AND PRESENTATIONS 300. Office Of The Mayor Requesting The City Commission To Hear A Presentation On SeminoleWAY From Mr. Tom Tomerlin, Program Manager, Seminole County Economic Development. Commissioner Bonner said to City Manager Kevin L. Smith, "The question regarding conducting landowner meetings where we would I guess Mr. Tomerlin's point was -one of the next steps is for us to sit down with the landowners -that is possibly a new process or maybe an on-going process but do you have any beginnings to envision of how we would go about doing that." Manager Smith stated, "Randy (Stevenson, ASLA, AICP, Director, Community Development Department) and I have had some communications as recent as I believe it was last week about trying to put that together, at a Staff level to introduce myself." Commissioner Bonner then remarked, "I would definitely welcome the opportunity to listen to those key partners in expressing their vision for their property as we have vision for their property. I really would love the opportunity to listen to them and have a chance to participate in that dialogue if there is an opportunity for -either us as individual Commissioners or us a collective body. Just a suggestion." Manager Smith noted, "Absolutely." Mayor Bush asked Mr. Tomerlin, "Do you want us to put that together or is this something the County is going to put together at which we will be participating in -what do you prefer?" Mr. Tomerlin remarked, "The Planning and Development Director and -she kind of mentioned, we could probably do it but really I would like to have your -input as to how you would prefer to do this. And we don't need to decide tonight certainly - we do think it is the critical next step." Commissioner Bonner then suggested to Manager Smith, "At our upcoming Visioning Meeting with the citizens on [February] the 26th, will SeminoleWAY be included in that dialogue?" Manager Smith stated, "We can certainly ask her to include this also. I think it would be a prudent thing to do and be happy to do that." AWARDS AND PRESENTATIONS 301. Office Of The City Manager Requesting The Commission To Receive A Presentation From The City's New Financial Advisor, PFM Asset Management, LLC. Continuing with his presentation and comments, Mr. Alexander noted, "We have already prepared a `[Preliminary] Cash Flow Analysis'. I have just given this to Michelle (Greco, Director, Finance Department) - when I walked in the building today. The `[Preliminary] Cash Flow Analysis' is a detailed analysis of all the Funds of the City." Mr. Alexander added, "This is an attempt to start to develop Investment strategies for short-term Funds versus long-term Funds, so that we kind of get away from the idea that we have all the Funds invested the exact same way. Okay? I want to get to the point where we can make use of your longer term assets and obtain a better rate of return while the short term assets are being invested to make sure all your obligations are being paid, so that's really kind of the end-game that we want to get to, in establishing these multi-strategies for your short-term assets. And, the `[Preliminary] Cash Flow Analysis' that has just been presented to Michelle (Greco) -she will need to get with Kevin (Smith) and we'll kind of go through it so that we can start fine-tuning it. This is just a preliminary draft of this. There are going to be Funds that we will need to eliminate from the Analysis because they are not part of the process." Furthermore, Mr. Alexander mentioned incorporating "Reporting mechanism to you so that we set up reports so that you're properly informed on a regular basis of the Investments." Commissioner Bonner asked Manager Smith, "Don't we have some short term investments that we are going to probably have to reinvest until Mr. Alexander's plan is ready to be executed?" Manager Smith said, "Yes Sir. We are up against a `CDARS' (Certificate Of Deposit Account Registry Services) maturity this Thursday and second maturity the following Thursday." Manager Smith then explained, "I spoke with Steven (Alexander) briefly and I will let him speak to this, but I think his recommendation is to roll that yet one (1) more time for a thirty (30) day period, both the maturities and that we move forward with this implementation strategy." Mr. Alexander agreed and stated, "Yes." Additionally, Mr. Alexander noted, "Our recommendation at this point would be to repeal the Resolution that limited it to just three (3) Investments. This was Resolution 2008-56." Furthermore, Mr. Alexander suggested, "We should repeal that; revert back to the original City Investment Policy so that we have multiple securities available to us." City Attorney Anthony A. Garganese noted, "That Resolution would be repealed at the same time that you are Adopting the modified -long term Investment Policy that Steven (Alexander) has put together." Continuing, Attorney Garganese suggested, "If you would just authorize one (1) additional rollover -until you adopt the new Investment Policy." "I WOULD LIKE TO MAKE THAT MOTION." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MAYOR BUSH NOTED, "THE MOTION IS TO DO THE ONE (1) ROLL-OVER." MANAGER SMITH FURTHER SUGGESTED, "IF THE COMMISSION IS SO INCLINED TO ROLL THE `CDARS', (CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SERVICES) IF YOU WILL, ONE (1) MORE TIME, AND STEVEN (ALEXANDER) WILL GET THE OPPORTUNITY TO WORK WITH STAFF AND ANTHONY (GARGANESE) TO COME BACK WITH A NEW INVESTMENT POLICY WHICH WILL ESSENTIALLY REPEAL THE TEMPORARY POLICY, GO BACK AND REVERT TO OUR ORIGINAL POLICY AND ADD THE ADDITIONS -ADD THE ITEMS THAT STEVEN (ALEXANDER) REFERRED TO." VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. CONSENT 202. Public Works Department Requesting Authorization To Enter Into A Contract Agreement With The Middlesex Corporation For Asphalt Resurfacing Of Various City Streets. Commissioner Bonner asked how we would communicate this good news to the citizens. Manager Smith suggested the City's Website and Commissioner Bonner recommended Utility Bills. Manager Smith added, "We can certainly do that also." 1VIr. Brian Fields, P.E., Civil Engineer, Public Works Department noted, "We will do up the individual notices for all abutting properties as we normally do." Discussion followed on a stuffer in the Utility Bill or a line notice at the bottom of the Utility Bill. Commissioner Sally McGinnis spoke of her concern with the cost of a stuffer and thought that with the Website and the individual notices, that that was sufficient. Commissioner Bonner added, "I am fine with not adding costs. I just want to make sure we tell the people." REPORTS 402. Office Of The City Manager -Kevin L. Smith Manager Smith asked if the City Commission would like to schedule a Budget Workshop for March? Discussion followed on possible dates and Mayor Bush suggested, "March the 30'"." Deputy Mayor Joanne M. Krebs said, "Yes." Commissioner Brown. remarked, "Works for me." Mayor Bush recommended a time of "Six o'clock." Deputy Mayor Krebs stated, "Yes." Mayor Bush summarized, Monday "March 30th, six o'clock -Budget Workshop." Further discussion ensued on the Budget process and strategy. Manager Smith then spoke on the status of a requested Forensic Audit and related costs. Continuing, Manager Smith noted, "We will be back at the next Commission Meeting - hopefullywith afull report and direction on how we proceed." REPORTS 403. Commission Seat Four -Sally McGinnis Commissioner McGinnis asked that Manager Smith contact the Attorney for the Golf Course for periodic updates and suggested this be done quarterly. Commissioner McGinnis noted, "Just ask for status reports -any plans to demolish any buildings" and to do this on a regular basis. - Next, Commissioner McGinnis asked about the status of whether a Police Officer would be - residing in a vacant house on Lori Anne Lane. Discussion followed with Manager Smith and Chief of Police Kevin Brunelle related to the financial aspects of this. Chief Brunelle spoke of some information he had been given and stated, "I will look at that tomorrow and see if I can move forward on getting somebody in there, if it is still available." REPORTS 404. Commission Seat Five/Deputy Mayor -Joanne M. Krebs Deputy Mayor Krebs commented on an email from Bill Starmer and suggested that a Workshop be held on the Town Center Code and added, "I don't think any of us should be making any decisions on changing a Town Center Code until we all have the information that we need; in order to make that decision, and we don't. So, I really would suggest that Randy (Stevenson) and Kevin (Smith) could get together." Discussion followed on possibly including Dover Kohl & Partners in such a Workshop; and what such costs would be. Continuing, Deputy Mayor Krebs added, "Kevin (Smith), if you could maybe put something together for us; I think it would really be helpful." Manager Smith remarked, "Am I hearing the Commission say that they do or do not want..." Deputy Mayor Krebs stated, "...I do. I think it would be good." Commissioner McGinnis commented, "I totally agree with you. Randy (Stevenson), you may have, given this some thought, but it has been standard practice in the past, that when there were new Commissioners -there would be that presentation, and it was Dover Kohl [& Partners]. And, I think now is a very good time to have that. It should be a Workshop. I absolutely and totally agree." Mayor Bush noted, "Make a Motion to have a Workshop on this and Kevin (Smith) will put it together." "SO MOVED." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. MAYOR BUSH ADDED, "MOTION TO HAVE A WORKSHOP WITH A PRESENTATION ON THE TOWN CENTER." COMMISSIONER BONNER AND COMMISSIONER BROWN BOTH SUGGESTED THAT MR. STEVENSON COULD HANDLE DOING THE PRESENTATION INSTEAD OF DOVER KOHL & PARTNERS. DEPUTY MAYOR KREBS SUGGESTED THAT MR. STEVENSON REVIEW THE MATERIALS AND INFORMATION ORIGINALLY PRESENTED BY DOVER KOHL & PARTNERS, AND IF THE CITY COMMISSION THEN FELT THAT THEY STILL NEEDED DOVER KOHL & PARTNERS TO GIVE A PRESENTATION, THEY COULD THEN AT THAT TIME SUGGEST THAT. MR. STEVENSON NOTED, "WE WOULD ALSO MESH WITH THAT PRESENTATION THE CHANGES AND THE NEW DEVELOPMENT THAT HAS TAKEN PLACE IN THE TOWN CENTER SINCE THEIR LAST PRESENTATION, SO WE'DBE UP TO DATE." DEPUTY MAYOR KREBS ADDED, "I WOULD ALSO WANT TO SEE IN THAT REPORT WHY YOU WOULD FEEL OR WHY SOMEONE WOULD FEEL THAT IT WOULD BE IMPORTANT TO CONTINUE OR KEEP WITH THE CODES AND IF THERE ARE SOME CODES, THAT -YOU SEE AS A PLANNER THAT COULD BE RELAXED AND WHY YOU WOULD WANT TO RELAX THEM -HOW WOULD THAT HELP DEVELOPMENT?" COMMISSIONER McGINNIS MENTIONED THAT DOVER KOHL & PARTNERS MAY HAVE OTHER SPEAKING ENGAGEMENTS IN THIS AREA THAT WE COULD PERHAPS ATTEND. MR. STEVENSON STATED, "WE CAN CERTAINLY HAVE THEM CHECK THEIR CALENDAR AND LET US KNOW." COMMISSIONER BROWN NOTED, "ONE OF THE COMMENTS I TYPICALLY HEAR FROM DEVELOPERS IS THAT THE CODES ARE VERY VAGUE WHEN IT COMES TO TOWN CENTER CODE AND THERE IS A LOT OF ROOM FOR INTERPRETATION; SO, WHICHEVER CODES YOU THINK MAY NEED TO BE TIGHTENED UP OR MADE MORE SPECIFIC; SO THAT WHEN A DEVELOPER READS OUR CODE, HE ACTUALLY KNOWS EXACTLY WHAT HE IS READING." WITH FURTHER COMMENTS, MR. STEVENSON NOTED, "I WILL ADDRESS THAT, EITHER MYSELF OR DOVER KOHL [& PARTNERS]." VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. Lastly, Deputy Mayor Krebs asked for a Workshop on the Pension and stated, "I want to know what our funded level is what we need to do and where we need to go." Manager Smith suggested, "I would ask that you allow the Board of Trustees to maybe work through this a little bit longer before we come back to you to be sure that we have some good information to present to you." Deputy Mayor Krebs said to Manager Smith, "How about within sixty (60) days." Manager Smith stated, "Sure." REPORTS 407. Commission Seat Two -Rick Brown Commissioner Brown mentioned that he attended the last Board of Trustees Meeting and that he had an in-depth discussion with Manager Smith. Commissioner Brown continued, "I really think he has got his hands around this..." Deputy Mayor Krebs added, "...I don't doubt it..." Commissioner Brown then said, "... So, I think when he comes back in that time frame, I am sure he is going to have a solution for us." REPORTS 408. Commission Seat Three -Gary Bonner ~e~t, C`c~3~1~~~i„iiz~~~°~• I3~}~~i,L~• ci}r~~r~~~:~~t~ci c~t~ i~~~~`~ (lie ~~~~t~`r c~t`i11w ~~`int~°r ~i~ri~~E~s f-`oixl'Ol~trl.et I~~~~f ~~itl~ ~~ ~o<~[~~- 1ir~e i~~~:~10. ~l~~c°t~ cl~~~:~r~b~~?~t. C't~.~~~1~i>is.>€~~~ t3i,z~n~~~ ~~i~~~~e~t~~l tl7~t~ ~:tt~tc~a~~e~ ~;~ra i~~c; }-~~>Ii~~it~ f?~= 1~~~°~~id~14~t a is~~~~ral 1a~~lti~,n. ~:~<~~~zr~~€~t• ~ri~:t1~ tiatt~l. '~~~ e']1 j~~3~-1~ o~~ tl~t~t.9. 11<~r~~s~~~~ S~nitlz ~~~l~Ie~i. `~~l'e t3a~ h~~z~ c~t~it~ <~ t~~~ ~~t ~~~~r• I~c?fcs~~; c~~~ tli~ l~ ~'~~tiiIti'. C~~~t ~~~: ~;~~~~ ~c~ ibit t1~~.~~~ ~tnii ~:~~aled: s~~~~~..." ~(~3~L~r i3rf~11 sr~~~~~reat~t;, .. _ ._ .....~~`~ ~~~c°t.l ~ li~~i~ ih~~~..> Next, Commissioner Bonner recommended that all City Meetings be noticed on a message board outside City Hall and thought this could be looked into. "I MAKE A MOTION THAT STAFF PULL TOGETHER COSTS FOR A CITY HALL MESSAGE BOARD THAT CAN INFORM OUR CITIZENS ABOUT MEETINGS AT CITY HALL." MOTION BY COMMISSIONER BONNER. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MR. STEVENSON NOTED, "THAT WILL BE A TEXT AMENDMENT, A CODE CHANGE TO YOUR TOWN CENTER CODE." VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: NAY DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. REPORTS 407. Commission Seat Two -Rick Brown Commissioner Brown spoke of a Civic Center and suggested that the old Eckerd's building on State Road 419 might be considered for along-term lease for a Civic Center. Discussion followed on parking and what the plans for the building might be. Commissioner Bonner spoke of a previous presentation by the Port Orange City Manager with a cost neutral scenario. Deputy Mayor Krebs suggested that Manager Smith "Look at what Port Orange has done." Deputy Mayor Krebs recommended it be built where the reclamation center is currently planned for. Discussion followed on area Civic Centers and Commissioner McGinnis noted, "It is in the long- range plans." Manager Smith said, "I think I am hearing some support for the Community/Civic Center - if it is just a matter of money, I have some ideas that I would like to come back to you with at our Budget Meeting and explore it further." Mayor Bush stated, "Good." PUBLIC INPUT Mr. Paul Goddard, 140 Alexandria Boulevard, Oviedo, Florida: asked if the City Commission would consider creative solutions for a project with unique site constraints and would appreciate relief from the current Town Center Code. Mayor Bush asked Mr. Goddard, "Have you talked with Staff about this?" Mayor Bush added, "This needs to be an Agenda Item." Furthermore, Mayor Bush suggested the Applicant "Get with Staff on this. It needs to be an Agenda Item for the Commission to look at." REGULAR 600. Police Department -Code Enforcement Bureau Requesting Consideration By The City Commission To Re-Evaluate The Commercial Vehicle Issues Brought To Their Attention On January 26, 2009. Deputy Mayor Krebs suggested this might be a good Workshop subject. With comments, Commissioner Hovey recommended, "This is maybe something we can add to our Community Visioning." "I WILL MAKE A MOTION THAT WE ASK THE CHIEF TO WORK WITH THE CITY ATTORNEY ON REVIEWING OUR CURRENT ORDINANCE AND MAKING RECOMMENDATIONS AS TO HOW IT CAN BE CHANGED TO FACILITATE ENFORCEMENT AND TO RELIEVE THE UNNECESSARY BURDEN ON OUR COMMERCIAL VEHICLE DRIVERS WHO LIVE IN THE CITY OR WOULD LIKE TO." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. COMMISSIONER McGINNIS SAID, "INCLUDED IN THAT, I WOULD LIKE TO SEE LANGUAGE THAT DEALS WITH SHORT-TIME PARKING." COMMISSIONER BROWN SAID, "YES. THANK YOU." FURTHER DISCUSSION. VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. "I THINK WE SHOULD TAKE THIS TO A WORKSHOP TO INVOLVE THE PUBLIC." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BONNER. DISCUSSION. MAYOR BUSH STATED, "MOTION IS THAT WE HAVE A WORKSHOP. THIS WOULD BE ON THE ORDINANCE THAT WE ARE TALKING ABOUT." DEPUTY MAYOR KREBS STATED, "RIGHT." VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: NAY DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Mayor Bush suggested, March "12th". Commissioner McGinnis stated, "12th is good." Mayor Bush then proposed the Workshop on Commercial Vehicles commence at six o'clock. Commissioner McGinnis noted, "Six o'clock is good." With no objections, Mayor Bush summarized, "Six o'clock, [Thursday], March the 12th (2009)." REGULAR 603. Parks And Recreation Department Requesting Direction From The City Commission Regarding The Funding Level For A July 4 Celebration Of Freedom/City Of Winter Springs 50th Anniversary On July 4, 2009 At Central Winds Park. With further discussion continued, Commissioner Bonner suggested, "We are going to advertise this as well as we have advertised any of our other festivals." Commissioner Bonner asked how many service organizations there were? Mr. Carson responded, "We certainly don't want to leave anybody out -and that is certainly not our intention, so, will approach everybody from a list and word of mouth." Additionally, Commissioner Bonner stated, "It just occurs to me that we want to make sure that all service organizations are offered the opportunity to participate in some way and perhaps some of those service organizations in the spirit of having this Event, this celebration of our SOch Anniversary; they may have some creative ideas and thinking relative to increasing the revenue through their participation. So, I would encourage you to exhaust all efforts to reach out and contact all service organizations that might want to participate in our 50th Anniversary and possibly assist us in the revenue shortfall that we are forecasting." Commissioner Bonner then asked if the City's Homeowner's Association have been contacted "To see if they are interested in assisting the City in this celebration from their respective budgets?" Mr. Pula responded, "We haven't contacted them directly, but what we've done in the past is we've made space available so that they can rent aspace - at the site, if there's anything they want to sell; if there's anything that they want to promote or advertise, and that's part of the booth sale rental, that's part of the ten thousand dollars ($10,000.00) that we contribute to the Event." Mayor Bush asked how many VIP parking spots there were and suggested charging for these. With comments, Mayor Bush suggested that Staff consider this and let the Commission know. Further discussion. "I MOVE THAT WE EXPEND CITY FUNDS FOR THE REMAINDER OF THE MONIES THAT AREN'T GENERATED FROM THE CARNIVAL FORA 4TH OF JULY THAT INCLUDES `OPTION 3'." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. COMMISSIONER McGINNIS CLARIFIED, "MY MOTION WAS THAT THE CITY WOULD EXPEND FUNDS TO MEET THE GAP BETWEEN THAT MONEY GENERATED BY THE CARNIVAL - IF THERE WAS A GAP, AND WHAT IT TOOK, ACTUAL COSTS." COMMISSIONER BONNER NOTED, "THE ASSUMPTION - OF THE MOTION IS THAT THERE WILL BE A GAP, AND THAT THE CITY WILL HAVE TO PAY FOR THE GAP OUT OF TAXPAYER REVENUES FROM THE GENERAL FUND, AND IT IS MY ABSOLUTE BELIEF THAT UNLESS WE CHALLENGE~STAFF TO DO THIS WITHOUT GOING TO THE GENERAL FUND, THAT IS THE WAY IT WILL TURN OUT; SO, I COMPLETELY DISAGREE WITH THIS." DEPUTY MAYOR KREBS SAID, "IN ORDER FOR CHUCK [PULA] AND CHRIS [CARSON] TO MOVE FORWARD -THEY HAVE TO HAVE SOME TYPE OF GUARANTEE IN THEIR HAND THAT THEY ARE GOING TO HAVE THE MONEY." ADDITIONALLY, DEPUTY MAYOR KREBS NOTED, "THEY ARE ASKING FOR COMMITMENT AND I KNOW STAFF WILL DO WHATEVER THEY CAN TO MAKE IT REVENUE NEUTRAL -AND THEY HAVE DONE A GREAT JOB! YOU GUYS HAVE DONE A GREAT JOB! BUT -SOMEHOW YOU HAVE TO HAVE A GUARANTEE." COMMISSIONER McGINNIS SAID TO COMMISSIONER BONNER, "I FEEL VERY COMFORTABLE IN YOUR ASSERTION THAT WE WILL BE ABLE TO RAISE THE ENTIRE AMOUNT FROM THIS BASED ON YOUR PAST EXPERIENCE WITH THE CARNIVAL, AND I FEEL COMFORTABLE THAT IT WILL COST THE CITY A MINIMAL AMOUNT." VOTE: COMMISSIONER BROWN: AYE COMMISSIONER BONNER: NAY COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. REGULAR 608. Office Of The City Manager Requesting The Commission To Review The Proposed Format For City Quarterly Financial Statements And Provide Input As Deemed Appropriate. With discussion on forecasts; Commissioner Bonner remarked, "I ask you to go back and reflect on and perhaps look at what some other cities are doing in terms of producing a cash flow statement." Manager Smith said, "Sure, I'll do it - be happy to." Commissioner Bonner commented on a possible million dollar shortfall and suggested, "I look forward to some contingency thinking beyond simple personnel treatments and how we would address a million dollar hole in our wallet." Commissioner Bonner added, "Let's not get to the end of March when we have our Workshop and you tell us at that time that that million dollar hole is real or larger and - we better start thinking about it." Manager Smith remarked, "Rest assured, we are not ignoring the issue by any stretch of the imagination." _ _ Furthermore, Manager Smith stated, "As far as the Workshop you mentioned -when we look at these numbers, these are for this year. We have got to start planning for our Budget for next year." Additionally, Manager Smith explained, "So, we're coming forward with projections for that Meeting. I want to show you all where I think we're going to end up; or again on a preliminary side, where I think we will be going into next year and we may face some very difficult, difficult decisions. However, I do have some suggestions and we will talk about them, at that time." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP FEBRI?ARY 16, 2009 REGULAR 600. Office Of The City Manager Requests That The City Commission Review This Agenda Item Related To A Possible Charter Review. Discussion followed on Ms. Lynn Tipton with the Florida League of Cities and other possible Facilitators. Mayor Bush then said, "Commission, let us ask Andrea (Lorenzo-Luaces) to investigate the Institute of Government, the [Florida] League of Cities..." Commissioner McGinnis noted, "...Good, I support that..." Mayor Bush continued, "...And if Kevin (Smith) has any other -contacts or whatever, to bring it back. Is the Consensus then that we would go with an -unrelated Facilitator..." Commissioner McGinnis remarked, "...Yes..." Mayor Bush added, "...In other words, outside Agency." Commissioner Brown suggested, "I would just suggest that we stay clear of -City Managers or former City Manager's to be that Facilitator." Mayor Bush said, "I would agree." No objections were voiced. Commissioner Bonner commented, "If we are going to go outside and buy a service, I would suggest that we instruct the Manager to craft an RFP (Request for Proposal), very specific, goals, roles, obligations, performances; put it out for Bid and let us see what we get." Mayor Bush said, "Okay" and summarized that the Consensus was, "Eleven (11) Members; the different locations and trying to take advantage of the schools if at all possible. The intro PowerPoint presentation to kind of inform the citizens who do show up; an outside Facilitator." Deputy Mayor Krebs stated, "I do not agree to an outside Facilitator." With further comments on who could be the Facilitator, Mayor Bush noted, "This is an important job and it needs to be done right and it needs to be done - I think the citizen's have to see this that it is not a ploy by the Commission to get something through -that is why I think having it arm's length is kind of important." Deputy Mayor Krebs stated, "Then, RFP (Request for Proposal) it. That is my Vote." Mayor Bush summarized, "So, then we have agreed that the facilitation will be through an RFP (Request for Proposal) which the Manager will prepare and you can bring back what we have talked about. What is going to go in the RFP (Request for Proposal) -the number of Members; the locations; kind of the format of the program. And do we need to decide on -whether or not we will do a Special Election, or General Election or mail out -does that even need to be in there?" Attorney Garganese stated, "No." Mayor Bush added, "So, we can handle that later." Commissioner Bonner commented that "I think we are going to need to hammer out the scope of work a little bit more than this very, very high level -perhaps the Manager, I don't know if Kevin (Smith), if you feel you have enough direction to put together a draft, but I would think we would want to see that draft before it goes out from a RFP (Request for Proposal) standpoint." Further, Commissioner Bonner suggested, "This is a pretty complicated beast with lots of Meetings with citizen's groups at various locations and has timelines and so on and so forth to be put together for anyone to effectively respond to the RFP (Request for Proposal); they are going to have to calculate the amount of time necessary and define resources and things of that nature." Manager Smith stated, "I think I might want to bring it back to you to make sure that we are all on the same page; that everybody feels comfortable with what we are doing." Mayor Bush remarked, "We want Kevin (Smith) to concentrate on the Budget." Commissioner McGinnis added, "Yes." No objections were voiced. Next, Mayor Bush asked Manager Smith if he had enough information. Manager Smith responded, "I think I do Mayor and again, I am bringing it back to you and - I can get your input at that time, if you think there are changes that need to be made." Regarding a time frame, Manager Smith noted, "I would not want to diminish the importance of this process at all, but I would certainly underscore the Budget challenges against us." Mayor Bush suggested, "Let us not put a time frame Kevin (Smith) on this at this point. I know he is going to work on it." Commissioner McGinnis added, "I agree." No objections were voiced. Deputy Mayor Krebs passed out a photograph of Lake Mary name badges and showed a City of Winter Springs Seal. Mayor Bush mentioned City stationary and explained, "We have a Seal, but there is no definition of it. In other words, what color it should be, should it be multi-colored, etc., etc. I think that is something the Commission needs to do, just to solve this problem in the future." With further discussion, Manager Smith stated, "I believe that what we see on the screen. here is just in fact that, the Seal. I would suggest, and I have always been a proponent that maybe we need to establish - what I would call. a logo. I think they are two (2) different animals. The logo would be more of a marketing type tool.. For example, Seminole County has a logo that I think you all are familiar with, but that is not their Seal." Manager Smith added, "I agree that the Seal needs to be consistent and the colors need to be established, but maybe just think about also developing a City logo and marketing and branding the'City through that logo." Commissioner McGinnis remarked, "Good." Mayor Bush added, "That is a good idea -that can be something to be brought up." Next, Mayor Bush mentioned that he had given Commissioner Krebs some information from a presentation on water held in Longwood, and stated, "Oviedo gave, I thought, a very interesting presentation on their water conservation and landscaping, and I know that Commissioner Krebs is very interested in this." Mayor Bush added, "They have an Ordinance on this which I think is pretty well done and I would like to see the Commission at some point review this..." Commissioner McGinnis remarked, "...I agree." Mayor Bush then suggested, "If everybody agrees, we would let Commissioner Krebs take the lead on this?" Deputy Mayor Krebs stated, "I am walking down that path right now." No objections were voiced. CITY OF WINTER SPRINGS, EL~RIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 23, 209 REGULAR 603. Office Of The City Attorney And Office Of The City Manager And Parks And Recreation Department Director Present Information Regarding The Winter Springs Senior Center And The Winter Springs Senior Center, Inc. Commissioner Rick Brown suggested, "I would just want to make sure that we are covered from a liability perspective, since it is a separate organization." Deputy Mayor Joanne M. Krebs commented on costs and the Senior Center and the Senior organization and suggested this relationship needed to be memorialized. Attorney Garganese agreed and said, "How do you want this relationship to work going forward? Are we going to have separate membership events where - it is the Winter Springs Senior Center, Inc. membership events at that facility; are we going to have general open public events; is it going to be a hybrid of the two (2); is it going to be one or the other? How do you -want to structure that?" Deputy Mayor Krebs suggested, "I want to sell my City and one of the things I want to sell is my Senior Center. And when somebody asks me questions or wants to move in -to the City and says what are the benefits and how do I get those benefits, we need something that really thoroughly explains without question, how to go about that." Manager Smith suggested, "I think I am hearing the Commission say that we just need to memorialize all the things we talked about -and let Anthony (Garganese) and Staff come back to you with that Agreement at a future Meeting and give you a chance to take a look at it and we could obviously use this 1995 document as a guide; plus the other things that we have talked about tonight. That would be my recommendation Mayor." "I WOULD LIKE TO TURN WHAT THE CITY MANAGER JUST SUGGESTED INTO A MOTION AND MAKE THE MOTION THAT THE CITY MANAGER, CITY ATTORNEY, AND STAFF WERE TO MEMORIALIZE THE AGREEMENTS AND COME TO A COMMON UNDERSTANDING." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER BONNER. DISCUSSION. COMMISSIONER BROWN ADDED, "AND BRING IT BACK FOR OUR REVIEW." VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. • • AGENDA NOTE: THE FOLLOWING DISCUSSION RELATED TO THE ATTORNEY-CLIENT SESSION HELD PRIOR TO THIS REGULAR MEETING WAS HEARD NEXT. THE REST OF THE AGENDA FOLLOWS, AS DOCUMENTED. • • Manager Smith said, "I would like to respond to those Property Owners with the action you have taken, if you think that is appropriate?" Mayor Bush stated, "That is a good idea." CONSENT 203. Public Works Department Requesting The City Commission Approve The Magnolia Park Design Proposal. Discussion ensued with Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Departments on whether this could be completed within four (4) weeks. Deputy Mayor Krebs suggested to Mr. Lockcuff, "However you can make it happen, in four (4) weeks time." Mr. Lockcuff added, "We plan on making it happen." Deputy Mayor Krebs then explained, "This was really, really important to us, to get it done immediately." Manager Smith added, "It is and as Kip (Lockcuff) mentioned, we'll get it done." FORMERLY LISTED ON THE CONSENT AGENDA Community Development Department -Urban Beautification Services Division Requesting Authorization For The City To Enter Into A Contract Agreement With Winding Hollow H.O ~. (Homeowner's Association) For The Installation Of Up To Thirty- Four (34) Decorative Street Signs Located Throughout The Winding Hollow Subdivision. "MOTION TO APPROVE THE ABILITY - FOR THE HOMEOWNER'S ASSOCIATION TO PURCHASE A SET QUANTITY, NOT LESS THAN THREE (3) ADDITIONAL SIGNS AND SIGN POLES TO BE KEPT IN INVENTORY FOR REPLACEMENT IF NEEDED." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. MR. RICHART SPOKE OF STANDARDIZING THE SIGNS AND QUOTES. FURTHER DISCUSSION ENSUED ON THE SIGNS; VENDORS; STANDARDS; AND COMPETITION. VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. Deputy Mayor Krebs then suggested, "I do think that Steve (Richart) needs direction so that he knows what the Policy is of this Commission as to, in the future should other communities come forward and want to do this that he has something to go on." Mayor Bush said to Mr. Richart, "What is the Policy?" Mr. Richart stated, "We have always gone and Bid all of our projects -when we do them." Mayor Bush noted, "The Policy is that we Bid them. Now, there is no Policy on restricting it to just two (2) options?" Commissioner Sally McGinnis remarked, "Correct." Furthermore, Mayor Bush said, "Let's give Kevin (Smith) and Steve (Richart) a chance to come back with something on this." Mayor Bush asked, "Everybody in agreement with that?" Deputy Mayor Krebs stated, "I agree to that." Commissioner McGinnis said, "Yes." Commissioner Bonner nodded. No objections were noted. REPORTS 403. Office Of The City Manager -Kevin L. Smith Manager Smith mentioned he wanted the Commission to know that "We are working on the `Did you know' project. Hope to have that back to you in very short order." 'text. ~1~lnuger Sn~it1~ rc~r7~~rl:e~l tl~~z~ ~+t~~ft 11{zcl c~~nta~;t~d tine C~~~ne~- cif tl~e (;olf~ C'~a~irse an~i ~;t~~tecl, ,~~~l[11c' at~it~~~ ciati>. \c~ <tclclitic.?~~s~l ir~f~~rt~l~ition, la~~t tine ~~-i[l ~:.c?d2tin~~c tc} ~2~ake l~eriodic~ ~.~>~}tact REPORTS 403. Commission Seat Five/Deputy Mayor -Joanne M. Krebs Deputy Mayor Krebs spoke of getting with the Agencies related to the Conservation Easement. Manager Smith said, "I will have to get back to you." Much discussion ensued on options, partnering, and getting the Owner to the table. Mayor Bush said, "I think the Commission has asked the Manager, not this one, but the previous one, to come back with some more information; so -Anthony (Garganese) just said that; so I think Kevin (Smith) needs to do that. Manager Smith stated, "And he will." REPORTS 407. Commission Seat Three - Garv Bonner Commissioner Bonner also noted that he enjoyed the Winter Springs Babe Ruth Event and complimented the great turn-out from the entire City Commission, the City Manager. and the Parks and Recreation Department. Furthermore, Commissioner Bonner added, "A great showing for our community, so, my hat is off to you all." C[~'Y OF WINTER SPRINGS. E'LORIDA MINUTES COMMUNITY VISIONING WORKSHOP FEBRUARY 26, 2009 CALL TO ORDER The Community Visioning Workshop of Thursday, February 26, 2009 was called to Order by Mayor John F. Bush at approximately 6:12 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). CITY OF WINTER SPRINGS, FLORIDA MINUTES _ C[TY COMMISSI01~ REGULAR MEETING MARCH 9, 2009 CONSENT 200. Office Of The City Manager Requesting That The City Commission Approve The FY (Fiscal Year) 2010 Budget Calendar. Commissioner Gary Bonner said to City Manager Kevin L. Smith, "During that time frame, that ten (10) day window from the 17th to the 27th, is it possible there would be an opportunity in there for us to have Public Input into the process, maybe even -some form of Workshop or something beyond just the normal Commission Meetings?" Manager Smith remarked, "We could Commissioner, but I think and I hope that at that point we would have had sufficient Commission input, sufficient Public Input and it would be more perfunctory at that point, but an answer to your question is `Yes'." Furthermore, Commissioner Bonner added, "I certainly hope that is the outcome." CONSENT 203. Office Of The City Manager And Police Department Requesting City Commission Approval Of Resolution No. (Number) 2009-19 And Resolution No. (Number) 2009-22 To Update City's Personnel Policies Regarding Sworn Police Officers Retirement Commemorative Service Awards. Mayor Bush asked, "Is it taxable?" Manager Smith responded, "We will research that question and if it is taxable, taxes will be withheld." CONSENT 204. Parks And Recreation Department Requests Approval To Redirect The $50,000.00 Budgeted In The General Fund For The Bear Creek Bridge To The Trotwood Improvement Fund Because Park Impact Fees Have Not Materialized. With discussion, Staff offered to further review the related costs. Discussion followed on safety concerns; the timeline; and the Splash Park. "I WILL MAKE A MOTION THAT WE ACCEPT `204' AS WRITTEN AS PART OF THE CONSENT AGENDA WITHOUT FURTHER DISCUSSION." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: DEPUTY MAYOR KREBS: NAY COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. "MY MOTION IS TO PROVIDE THE DIRECTION TO THE CITY MANAGER AND STAFF -BRING BACK A PLAN TO SOLVE THE PROBLEM OF THE BRIDGE. AT LEAST IDENTIFY -ITS' FUNDING LEVEL." MOTION BY COMMISSIONER BONNER. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MANAGER SMITH ASKED, "IS THIS SOMETHING THAT YOU WANT DONE IMMEDIATELY OR WOULD YOU LIKE IT TO BE DISCUSSED DURING THE UPCOMING BUDGET PROCESS?" COMMISSIONER BONNER NOTED, "I AM COMFORTABLE WITH THAT BEING DISCUSSED DURING THE BUDGET CYCLE BUT I DO NOT WANT YEARS TO GO BY." MANAGER SMITH STATED, "NOR DO L" VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS 301. Office Of The Mayor ADD-ON Requesting The City Commission Receive A Presentation From Tara Hormell With The Children's Cabinet Of Seminole County. Commissioner Bonner recommended to Manager Smith, "Make sure that this organization is on this Website in the Community Awareness section." Manager Smith stated, "Yes, Sir." Mayor Bush suggested, "What about sending one of our staff members to their meetings? Would that be appropriate, do you think Commissioners?" Commissioner Rick Brown stated, "Absolutely." No objections were voiced. Furthermore, Mayor Bush then said, "Maybe someone in Parks and Recreation, since that is kids..." Comnssioner Sally McGinnis noted, "...That would be great." Mayor Bush added, "Why don't you take a look at it Kevin (Smith) and get back to the Commission with a recommendation?" Mat}ager Smith responded by saying, "Be happy to do that Mayor." REPORTS 403. Office Of The Mayor -John F. Bush Mayor Bush explained a proposal he had and stated, "With what is going on in our schools, and the fact that we all recognize the quality of our schools is important to our community, I would like to propose that we cover the cost of the School Resource Officers. These are our Policemen." With discussion, Deputy Mayor Joanne M. Krebs suggested, "Maybe this is something we should look at during Budget?" Deputy Mayor Krebs added, "You are talking about Winter Springs' schools -that are in Winter Springs, because we have Winter Springs students that go to other schools outside of Winter Springs." Commissioner McGinnis remarked, "Before I could support that, I would want to know how that compares with all the other needs. Commissioner McGinnis then said, "I would like to see a complete analysis of what a Resource Officer does." Additionally, Commissioner McGinnis commented, "I need to be sold that that is a real priority; that it is really important." Discussion ensued on assistance at schools and what a School Resource Officer does. Manager Smith stated, "Mayor, if it is the direction of the Commission, we can certainly take a look at this during the Budget process, and see what our options are." Mayor Bush remarked, "My recommendation would be for one (1) year only, hopefully by then, the State Legislature will -help the schools out." Mayor Bush added, "I know that we have students in Winter Springs that attend other schools, but maybe if we set the standard here, the other cities and the County will step up and do something too -and maybe they won't; but then why let that keep us from doing the right thing?" Mayor Bush then asked, "Commissioners, do you want to move forward with this or do you want to shelve it?" Deputy Mayor Krebs said, "I think we should look at it during Budget. I think you should put it on the list." "I WILL MAKE A MOTION TO DIRECT THE CITY MANAGER TO PUT THAT ON THE LIST." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. REPORTS 404. Commission Seat One -Jean Hovey Commissioner Hovey announced that next Wednesday, March 18th, 2009, the Florida Parent- Teacher Association is having a rally on the steps of the Capitol. Commissioner Hovey continued, "I want to thank Kevin Smith and Chuck Pula for the use of the parking facilities at Central Winds Park." REPORTS 405. Commission Seat Two -Rick Brown Commissioner Brown stated, "A couple of weeks ago, Anjie Federici who runs the Farmer's Market came here to speak to us, and at the time we looked at various Websites and what other cities were doing; and I had some off-line conversations with the City Manager. I would like the Commission to think about this. I am wondering if we wouldn't be better served by this Farmer's Market, which really is a way to promote community and we all know all the good reasons for doing it; if the City didn't take it over, contract back Anjie (Federici) to run it, bring it here to the parking lot of City Hall on a Saturday where there would be ample parking. It would be very visible, they would be covered under our insurance, and it would still be run and we would probably attract the type of Vendors that need to be attracted. We could have a hand in how it is run. We would have a hand in the type of Vendors we want to see there, there wouldn't be any question about it; and we could put Anjie (Federici) on a percentage or whatever kind of contract. I am sure that the City Manager and City Attorney could come up with some way of making sure she is remunerated for her work in running it. But it would put the City in the driver's seat instead of answering questions or funneling requests as to how we support this." Deputy Mayor Krebs stated, "Commissioner Brown, I like your idea. I had thought previously, actually after the set-up at Central Winds; I really did think about that very first presentation that we had about the Farmer's Market and how well it could be, but that more than likely, we, the City, would have to be involved in it. I never thought about contracting it back, that thought never occurred to me, but I would like to think about that, and I don't know how we would talk about it, unless we have some kind of a meeting where we all can get together and talk about it." "I MAKE A MOTION THAT KEVIN (SMITH) PUT SOMETHING TOGETHER FOR US TO LOOK AT AND I WOULD BE GLAD TO HELP HIM WORK ON THAT WITH ANJIE (FEDERICI); IF IT IS THE PLEASURE OF THE COMMISSION." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. MANAGER SMITH REMARKED, "WE'VE BEEN ADDRESSING THIS ITEM IN OPTIONS, AND WE HAD PLANNED TO BRING THIS BACK AT THE NEXT MEETING. IT'S ON OUR TICKLER LIST, WE HAD HAD SOME CONVERSATIONS PREVIOUSLY ABOUT IT AS A COMMISSION AND - I HAD FELT IT WAS PRUDENT TO BRING THIS IN FRONT OF YOU AND IT WAS AGAIN, PLANNED FOR THE NEXT MEETING." COMMISSIONER BROWN ADDED, "I DID HAVE A CONVERSATION WITH RANDY (STEVENSON) ABOUT IT AS WELL." MR. RANDY STEVENSON, ASLA, AICP, DIRECTOR, COMMUNITY DEVELOPMENT DEPARTMENT REMARKED, "WE ARE SCHEDULING AN AGENDA ITEM FOR YOUR MARCH 23RD, (2009) MEETING TO DISCUSS THIS; TO DISCUSS HOW INVOLVED THE CITY WANTS TO BE; TO DISCUSS POTENTIAL LOCATIONS AND SO FORTH, SO THAT MAY BE THE MORE APPROPRIATE TIME TO DELVE INTO THIS." COMMISSIONER McGINNIS SUGGESTED, "THAT LOOKS LIKE MAYBE A GOOD WAY TO GO -AND ALSO, I THINK WE NEED TO PUT SOME KIND OF A TIME FRAME IN THIS FOR -PERIODIC EVALUATIONS." DEPUTY MAYOR KREBS AGREED AND SAID, "YES." MANAGER SMITH SAID, "ABSOLUTELY -ALL THE APPROPRIATE TERMS AND CONDITIONS OF THE CONTRACT. I KNOW ANTHONY (GARGANESE) WOULD NOT LET US GET BY WITHOUT DOING THAT." VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. Commissioner Brown said to Manager Smith, "I think the conversation actually happened before you took the helm. There was a lot of talk about generating, and you and I actually talked about this earlier today even -about putting together an -Economic Development entity, a public relations person, that kind of thing. But, as I was thinking that through today, there was also in- depth conversation about developing a how to do business with Winter Springs document for Developers. I really believe that now is the time to start looking at how we do those things that we had talked about; so, that when the economic switch does get thrown, we are not caught behind the curve. I think we are going to have to be ready to compete and the better we can position ourselves today, I think the more ready we will be when the opportunity comes to vie for the development dollars that will be coming in." Manager Smith said, "Be happy to bring something back to you with some options and suggestions for proceeding." As there were no objections, Mayor Bush stated, "We have Consensus on that." REPORTS 406. Commission Seat Three -Gary Bonner Commissioner Bonner said, "I want to compliment the Staff again for the outstanding Community Visioning Workshop that we had on the 26th (of February). That was really just very well done, and pleasantly very well attended. And that's just a step in the right direction for us as a City, so thank you Staff. REPORTS 408. Commission Seat Five/Deputy Mayor -Joanne M. Krebs Deputy Mayor Krebs said, "I too wanted to say how much I enjoyed that Community Visioning." Furthermore, Deputy Mayor Krebs noted, "What made me feel good is knowing that I am at least on the right track, or that we are on the right track. We are moving in the right direction and - maybe that is also a reason people don't come. I have heard from a - couple of constituents - `we like the way everything is going, so that's why we don't bother'. But Mayor, you are right, communication could be better and really maybe we start communicating better in the `Insider' - just having an informational section where people know to look; let us see what is going on, and we start, they will know, that is only one of the places." ldtliti~~szall~" Dcl~itty l~l~~}t~r• f~rehs r~c~t~lt»~txlc~cl. "Onc cat` tllc tl~in~.~5 t1~at 1 tl~inl: ltoitfd b~ ire c~l:tr t~~ ~t `ltasi~i4r" is the~:e r~e~~• ~v~iter t•~ ~tri~ tiot~ th~it ztr~ «tFt. 1•;~ e~•yb«ci} secs than, thci knc~1~ 717c~1tt them. Tl~Gt ~voulcl ~~ ;cxjcl tc~ lr.'t pe~~l~l~ lcEt(}e~." C't~nln~isisttur 1-It~~~} anel (`~~~I~n1i~`iot~l:r ?~~lc~(iit:~nis ~;tt~~~este~l that rttch inl«t-n~ttti4}t~ 1~~: aclclecl to illy: l tilit}~ Bill. Deputy Mayor Krebs then commented on a meeting she attended in Oviedo and said, "We would like to bring Oviedo here to give you a presentation of what they are doing with their Ordinance that they have created for conservation and watering and plants and things like that." Next, Deputy Mayor Krebs also mentioned that she recently attended a Water Summit. Deputy Mayor Krebs then stated, "Back to the Visioning, do you think that we should do something like that Visioning with businesses?" Commissioner Brown said, "Yes." Continuing, Deputy Mayor Krebs added, "I think we should. I think we should have Visioning for businesses and hear from them what they need from us, as well as what they like about Winter Springs - and I think it would help get us on the track with businesses and new development." "I WOULD LIKE TO MAKE A MOTION THAT WE AT SOME FUTURE DATE, WE SHOULD HAVE A TIME, BUT THAT WE HAVE A VISIONING FOR BUSINESSES." MAYOR BUSH SAID, "COMMISSIONER, I THINK THAT IS A GOOD IDEA, I THINK IT WOULD BE GOOD TO HAVE THE INSTITUTE OF GOVERNMENT DO IT AGAIN." DEPUTY MAYOR KREBS CONTINUED, "IF THAT IS WHAT THE COMMISSION WISHES, I DIDN'T NECESSARILY THINK THAT WE NEEDED TO DO IT THAT WAY, BUT - IF YOU DO, I AM FINE WITH THAT. I JUST WANT US TO HAVE A VISIONING." FURTHERMORE, DEPUTY MAYOR KREBS STATED, "I WILL MAKE A MOTION THAT WE HAVE A BUSINESS VISIONING PROCESS USING THE FLORIDA INSTITUTE OF GOVERNMENT." MANAGER SMITH NOTED, "I WAS GOING TO ASK, COMMISSIONER, IF YOU WOULDN'T MIND, CONSIDER MAKING THE MOTION TO DIRECT THE CITY MANAGER TO CONTACT MS. (MARILYN) GROTTY AND PURSUE THE AVAILABILITY AND FEASIBILITY AND BRING IT BACK..." CONTINUING WITH HER MOTION, DEPUTY MAYOR KREBS ADDED, "...BRING BACK THE DATES, THE AVAILABLE DATES AND A PLAN TO GET THAT OUT TO THE BUSINESSES." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. REPORTS 408. Commission Seat Five/Deputy Mayor -Joanne M. Krebs Mayor Bush said, "I want to follow up on one of Commissioner Krebs' recommendations. Commissioner, on your recommendation about the water conservation from Oviedo - it is their turn to host us, and I have talked to their Mayor. I have talked to a couple of their Councilmembers. They are going to do that. Why don't we ask them to get on the stick and let that be part of the program?" Deputy Mayor Krebs stated, "That is a good idea." Mayor Bush added, "I think us going over there is better than asking them to come here." Deputy Mayor Krebs said, "That is a good idea. Well, they would be happy to come here, believe me." Furthermore, Mayor Bush stated, "I think it sits better if we go there, and especially under the circumstances. It is their turn to host the get-together. So, Kevin (Smithj, remind me - I will send a letter over to their Mayor and make sure we copy their Councilmember's." Manager Smith remarked, "Yes, Sir." Commissioner Hovey added, "Regarding our communication problem, the Police Department has a monthly meeting with citizens, the Citizens Advisory [Committee] group, and they have all of the Homeowners' Associations and others on a list -that they send out information to. Why can't we add on to that and send out `Did You Know' -the City is X, Y and Z or whatever. They have got all of it. I am sure they would share with us." Mayor Bush then said, "I think that is a good idea, but how is it written so that it gets the point over? You cannot hit people with paragraph upon paragraph. They are not going to read it. It has got to be bullets." Mayor Bush added, "I think that goes along with what we have asked Kevin (Smith) to do." Commissioner Bonner commented, "I~1ow that the Manager is attending that meeting, which is a refreshing change, there may be an opportunity during `Remarks', if it is not too long, to just sort of hit on some highlights for the benefit of that audience who may not have necessarily attended this meeting, although I know that some Homeowner Association leaders do attend both." Mayor Bush added, "On the other hand, we don't want to take away from what the Police Department is doing with that meeting either, because it has been very successful." Manager Smith explained, "I appreciate the Chief's invitation. The Chief and I have had a conversation about this Mayor - he has assured me that I am not intruding, that it is a useful addition to the meeting -that was my plan, as Commissioner Bonner said; to use that forum; for example, last time I spoke about the upconung Community Visioning Workshop." Chief Brunelle stated, "Most definitely, it's a welcome and refreshing time for that CAC (Citizen Advisory Committee) to have the City Manager attending that, and I actually, we had had some discussions about him attending it, and possibly even realigning it and adjusting it so it's aCity- type function where not only the Police Department is available but the Department Heads - other City Staff are available for it to do the same type of format we're doing. The only thing that we desire, from the Police Department to make sure happens here, that we don't tuns it into a political event." Manager Smith added, "It's a constructive exchange of information now, and we would like it to continue to be -they do a great job!" REGULAR 600. Community Development Department -Urban Beautification Division Requesting That The City Commission Review Options For An Economic Programmable Message Center Located At The Front Of City Hall. In conclusion, Mayor Bush asked, "Where do we go from here?" Manager Smith stated, "If it would be your desire Commissioners, we could bring it back during the Budget process." Commissioner Brown noted, "Thank you." Commissioner McGinnis remarked, "Yes." Mayor Bush then asked, "Consensus on bringing it back as a Budget Item?" Commissioner McGinnis and Commissioner Bonner said, "Yes." No objections were voiced. Mayor Bush added, "No one disagrees." Furthermore, Mayor Bush stated, "And Anthony (Garganese) will check out the legal -for us." REGULAR 602. Office Of The City Manager Requesting The Commission To Review The Draft "Did You Know" Information And Provide Input And Direction As Deemed Appropriate. With further comments, Mayor Bush stated, "Kevin (Smith), dovou have enough information from the comments to move forward on this?" Manager Smith stated, "Yes, I do. Could I briefly just give kudos - to Staff. They did a great job on this and I have to thank them." REGULAR 602. Office Of The City Manager Requesting The Commission To Review The Draft "Did You Know" Information And Provide Input And Direction As Deemed Appropriate. Manager Smith asked, "Would you all be of the mindset that I prepare a more professional looking brochure and have it professionally printed and incur those costs or something we do in- house?" Commissioner Bonner noted, "I would suggest another intern be explored before you go out looking at a graphic artist." Manager Smith then spoke about printing costs. Mayor Bush suggested, "In-house." No objections were noted. REGULAR 603. Community Development Department Requests That The City Commission Establish A Date And Time For A Workshop To Discuss The Form-Based Code Currently Used In The Town Center. The date of Monday, May 18th, 2009 was suggested for this Workshop. Commissioner :Bonner noted, "I am fine with the 18th [of May 2009]." No objections were noted. 6:00 p.m. was suggested as the start time for the May 18th, 2009 Workshop. In other City business, Mayor Bush spoke of a letter written a couple of years ago to annex enclaves in the City and said that in recent discussions with Seminole County, they suggested sending a letter. Mayor Bush said to the City Commission, "I would like for us to move forward on this." Mayor Bush added, "I think we ask them for it." Deputy Mayor Krebs and Commissioner McGinnis stated, "I agree." "I MOVE THAT WE GO BACK AND RE-VISIT THIS WITH THE COUNTY COMMISSION." MOTION BY COMMISSIONER McGINNIS. MAYOR BUSH SUGGESTED, "I THINK THE MOTION SHOULD BE THAT WE WRITE A LETTER OFFICIALLY TO THE COUNTY CHAIRMAN REQUESTING THE ANNEXATION OF ALL ENCLAVES WITHIN THE CITY OF WINTER SPRINGS AND YOU CAN OUTLINE THOSE LIKE YOU DID BEFORE." COMMISSIONER McGINNIS NOTED, "THAT IS MY MOTION. SO MOVED." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. MANAGER SMITH INQUIRED, "IS THAT A LETTER FROM YOU MAYOR?" MAYOR BUSH STATED, "YES." COMMISSIONER McGINNIS ADDED, "YES..." MAYOR BUSH THEN NOTED, "...AND IT GOES TO [CHAIRMAN] DALLARL" MAYOR BUSH ADDED, "AND COPIES TO ALL THE COUNTY COMMISSIONERS." VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES C[T'Y COMMISSION WORKSHOP MARCH 12, 2009 REGULAR 600. Police Department -Code Enforcement Bureau Requesting Consideration By The City Commission To Re-Evaluate The Commercial Vehicle Ordinance Section 20-434. As Directed At The February 9, 2009 Commission Meeting. Next, Mayor Bush suggested to Manager Smith, "Getting this on the Agenda for a change at our next Meeting?" Manager Smith stated, "Yes, Sir." Mayor Bush added, "Or as soon as we can get it." Deputy Mayor Krebs noted, "Yes, as soon as we can." Deputy Mayor Krebs remarked, "It is a Consensus for next Meeting." City Attorney Anthony A. Garganese explained, "We are going to need to take that to the Land Planning Agency because it is in the Zoning District Regulations; so, they would have to make a recommendation..." Deputy Mayor Krebs remarked, "...Okay...." Attorney Garganese continued, "... So, I will prepare the Ordinance. We will get it on the next LPA (Local Planning Agency) Agenda and hopefully you will see it soon thereafter." C~ I'Y OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP MARCH 21, 2009 Continuing, Ms. Crotty explained, "All of the information that you generate will come back to you in a Report. Staff will do some work on it and it will then come back to you at some point as part of a work program for you all to make decisions and hopefully to actually relate it to your Budget; because the whole purpose of this is to give input to Staff in their preparing the Budget for next Fiscal Year, to understand where your Commission wants to go and what they are willing to support so that you can make a decision." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING MARCH 23, 2009 REPORTS 404. Office Of The City Manager -Kevin L. Smith Manager Smith also mentioned that "An organization by the name of `RelocateAmerica' has informed us that Winter Springs has been nominated for inclusion in their top 100 best places to live program. Quite frankly, I would like to look into this organization." Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department stated, "We are currently looking into that." Furthermore, Mr. Stevenson added, "We should have an answer tomorrow." Mayor Bush suggested, "Would that be something we should maybe talk to some of the local Realtors about?" Mr. Stevenson responded, "Right." Mayor Bush then said to the City Commission, "If their finding is that this is legitimate, you have no problem with the City participating?" Commissioner Rick Brown stated, "None." No objections were voiced. REPORTS 403. Commission Seat One -Jean Mr. Fields noted, "The ballots are due this Friday and the results will be on the April 13th, [2009] Agenda." Mayor Bush mentioned an email from a resident who didn't seem to be aware of a Straw Ballot and stated, "I think I sent that on to Kevin (Smith) and asked him to respond to it." Manager Smith responded, "We'll look into that." REPORTS 405. Commission Seat Three -Gary Bonner Commissioner Gary Bonner remarked, "I want to go ahead and thank the Manager for the handling of the Trotwood Park matter and the concerns that have been expressed by resident, Mr. Chuck Jenkins, and I thank you for communicating with him, and I compliment you on your thorough response that you and your team put together. So, I have no doubt that we're working in the right direction to address our citizens' concerns and thank you." Mr. Bonner commented on the City's Tree Removal Policy and stated, "The correspondence that I put forward to you, your staff did an excellent job on responding to that. I would like to recognize Steven (Richart) for his work in that regard, and on behalf of my fellow Commissioners, just to let you know, I had a constituent come forward who lives in my district, had a mature tree that sustained damage during -one of the hurricanes -and has been declining in health from their interpretation over some time. It is a mature tree, quite large in size, and so if you go through the process of removing the tree, even though it's declining in health, it is still alive. Continuing, Commissioner Bonner suggested, "I also brought forward a suggestion that I think might be an idea that has some merit that I am going to ask Staff to work further on, and that idea was -what if the citizen, since they didn't want to put the trees back on their own property, what if they gave the trees to the City, or gave the benefit of purchasing power for the trees to the City and then the City could decide to place those trees somewhere else in the City and benefit and maintain our Tree City status; maintain or grow the tree canopy, but not necessarily force the resident to place the trees back on to their property, since that's not really what they wanted to do and/or subsequently turn around and fine them for violating the current Policy." Commissioner Bonner noted, "Kevin (Smith) and his Staff are doing a great job of evolving the response to that." Manager Smith said, "It probably would be most appropriate if we did bring this item back to you for consideration of the comments that you have made, for education of yourself and Commissioner Hovey, and maybe a refresher course for the balance of the Commission to talk about all these issues." Commissioner Bonner said, "And I am fine with that; absolutely, I don't want to take up the time and attention of the Commission tonight, but certainly the more I dug into this, the more I learned, it is a classic `Where is the information'; `How are we communicating it to our folks'. We are all addressing communication as we know, `What are the Policies'; `How can I represent the City Policies out to the public having that knowledge myself ;and would there be some additional options available to citizens to solve the problem and not necessarily just put them in penalty box?" Commissioner Bonner then said, "I look forward to that at a future Commission Meeting." Manager Smith stated, "We'd be happy to do it." Next, Commissioner Bonner commented on the Town Center and suggested a possible "Ad Hoc Committee Task Force or Review Committee to possibly evaluate all of the Town Center things that we are about to address and provide some additional feedback and citizen input into the entire Town Center plan and its direction." Manager Smith remarked, "We were going to bring back the presentation from Randy (Stevenson) to educate the Commission. My thought at that point in time was not to solicit input from the citizens, however, it could be a good opportunity if you all desire to do both at the same time, or we could do a step process where we have the Commission hear from Randy (Stevenson) first and then bring it to a next citizen input type process." Commissioner Bonner added, "When we address that as a Commission for the benefit of my peers, that it may be a time to discuss whether or not we want to bring additional citizen participation and dialogue into the process." Additionally, Commissioner Bonner stated, "One of the issues we dealt with on the Workshop this past weekend, centered in the area of Economic Development; so, another thing I want to float out there for the Commission's thought as we go into the Budget cycle, and for you the Manager, as we'go into the Budget cycle, is if the time has come fors to have some form of dedicated representation on City Staff whose focus is exclusively Economic Development - so, I just want to make sure we keep that on the forefront." Manager Smith said, "I can assure you it is." Commissioner Bonner said, "I want to compliment Staff -terrific Workshop this past weekend. Wonderful to be able to address all the vision statements of our community" and Conunissioner Bonner mentioned the final comments that Mayor Bush, Commissioner Jean Hovey and Commissioner McGinnis needed to submit. Manager Smith said, "Ms. (Marilyn) Crotty was going to bring back the information to me. Then, I'll disseminate it to Commissioners Hovey, McGinnis and the Mayor for their Votes; and then back to Ms. Crotty for final compilation of the Report." REPORTS 408. Office Of The Mayor -John F. Bush Mayor Bush stated, "We need to discuss a date for a joint Oviedo-Winter Springs Meeting between their Council and our Commission. This will be hosted by Oviedo in May or June." Further comments followed on possible dates for a joint Oviedo-Winter Springs Meeting and the dates agreed upon were: Tuesday, May 19`h, 2009; Monday, June lst, 2009; and Tuesday, June 2"d, 2009." REGULAR 602. Community Development Department And Parks And Recreation Department Wish To Update The City Commission Regarding Options For A Farmer's Market In The City Of Winter Springs. Mr. Stevenson added, "One of the things that Staff would also request direction in, in the make- up of this, if you're looking at some of the Policies and Procedures there; they're very succinctly defined what is allowed, they even give it a certain, only so much can be this type of use. "I WOULD LIKE TO MAKE A MOTION THAT WE ASK STAFF TO COME BACK WITH A RECOMMENDATION ON ALL THE THINGS THAT WE TALKED ABOUT FROM LOCATION TO RULES OF OPERATION TO CONTRACT OPERATION TO A LIST OF ACCEPTED AND UNACCEPTED -VENDORS AND ADVERTISING AND THE ADVERTISING INVESTMENT THAT WOULD BE REQUIRED FROM THE CITY IN DOLLARS." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. DEPUTY MAYOR KREBS ASKED, "WOULD THAT ALSO INCLUDE THE PRICE OF INVESTMENT FOR FLAGS?" COMMISSIONER BROWN STATED, "YES -COME BACK IN TERMS OF DOLLARS AS TO WHAT THEY WANT FOR ADVERTISING." VOTE: COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. REGULAR 603. Office Of The City Manager Related To Holding A Business Community Visioning Workshop; Select A Date For This Meeting And Give Approval To The City Manager To Sign A Contract With The Florida Institute Of Government As The Facilitator For This Business Community Visioning Workshop. Discussion ensued on using a different facilitator for this Business Community Visioning Workshop. Discussion then ensued on possible dates for this Business Community Visioning Workshop. Deputy Mayor Krebs suggested the "9th" of June. Commissioner Brown agreed and stated, "Yes." Mayor Bush summarized, "June the 9th?" No objections were voiced. Furthermore, Mayor Bush remarked, "June the 9th - 7:00 p.m. Everybody okay with that?" Deputy Mayor Krebs stated, "Perfect." Commissioner Brown and Commissioner Hovey said, "Yes." CITY OFWINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP MARCH 30, 2009 REGULAR 600. Office Of The City Manager Requesting The City Commission To Receive A Budget Overview Presentation And Discuss The Groundwork For The Fiscal Year 2009-2010 Budget Process. Commissioner Gary Bonner stated, "Thanks for the outline, Kevin (Smith). It really puts it all in context." Continuing, Commissioner Bonner remarked, "When do you want to come back to us at the next Workshop and start talking about some of these details? So, when do you envision us getting together?" Manager Smith responded by saying, "Thirty (30) days would be my recommendation." Furthermore, Commissioner Bonner said to Manager Smith, "Within thirty (30) days, what is your approach to prepare for our next Workshop?" Manager Smith responded by saying, "What I'm going to do is fine tune these numbers." Manager Smith added, "I'm hopeful these numbers get better. And, as we get more information, we can fine tune them." Furthermore, Manager Smith stated, "But, what we're also going to be doing that I can control is we'll have a better indication of what this operating number is going to look like through our Zero-Based Budgeting. I am hopeful that we get significant savings there." Commissioner Bonner commented on the Zero-Based Budgeting and asked, "Will we be seeing that sort of detail in this thirty (30) day, time frame?" Manager Smith stated, "That is the plan." Commissioner Bonner said to Manager Smith, "I think you are taking the right approach and that the by-product of this exercise is really going to give us, not only the detail, but the ability to prioritize; and I thank you and the Staff in advance because these will be difficult decisions; but at least we will have all of the detail to make the best possible decision. Thank you." Mayor Bush noted, "I will add to that - we just saw more information now than we have seen..." Commissioner Brown added, "...This has probably been the most informative fifteen (15) minutes I think we have had in the past couple of years..." Mayor Bush continued, "...So, it kind of goes with Kevin's (Smith) efforts to make the Budget transparent and make it obvious and understandable. That is the main thing, to make it understandable." Mayor Bush mentioned that he and Manager Smith met with a representative from City State Technologies, Inc., which had just been admitted to the UCF (University of Central Florida) Incubator, and noted, "1 asked Kevin (Smith) - to see if we could at some point bring this to the Commission." Manager Smith remarked, "It's definitely worth looking into and I am doing so and I will come back to you all at the appropriate time." Mayor Bush added, "It goes along with what Kevin (Smith) has been saying about making the Budget transparent — and understandable." Furthermore, Manager Smith stated, "And regardless if we utilize this gentleman's services or not, this is still incumbent upon us to do something of this type to get this information out on the Web so, our citizens can understand it." Mayor Bush noted some information from the company and stated, "I will leave this with the Clerk if anybody wants to take a look at it." REGULAR 600. Community Development Department — Planning Division Requests That The City Commission Review The Recommendations Of The Local Planning Agency Related To The Draft Evaluation And Appraisal Report (EAR) -Based Comprehensive Plan Amendments, Provide Comment, And Give Direction On Desired Revisions. Next, Mayor Bush commented on a recent meeting that he and Manager Smith had related to a Seminole County High School Recycling Program and said, "Kevin (Smith) has done a lot of work since then. He will — update you all on this, one -on -one, when he has a chance." CITY OF WIN1"ER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING APRIL 13, ?009 REPORTS 405. Office Of The City Manager -Kevin L. Smith City Manager Kevin. L. Smith spoke of the Business Community Visioning Workshop scheduled for the evening of Tuesday, June 9`}', 2009 and said to the City Commission, "You have also given me the authority to proceed to advertise that Workshop which we were going to do similarly to the way we advertised our Community Visioning Workshop. With that in mind, we placed - a Utility Bill stuffer in the Water Bills to go out to all the residents." Manager Smith added that they would use the Business Tax Receipts list anc~ "Send out a post card to all the businesses; anal I can do that in black and white for about four hundred and eighty dollars ($480.00). I just wanted to get the Commission's thought on that before l proceeded." Manager Smith noted, "If there are no concerns or issues, I will proceed with that." Deputy Mayor Joanne M. Krebs stated, "I am fine with. that." Mayor Bush summarized., "Everybody okay with it?" Commissioner Jean Hovey also agreed. No objections were voiced. Next, Manager Smith commented on an issue related to Bonds and Debt Service coverage and noted, "From along-term standpoint, I am in the process of putting in mechanisms that I -know are appropriate to address this, from an ongoing standpoint -for example, a periodic review during the Budget process to see our status six (6) months into the year, as opposed to examining our status at the end of the year. There are other mechanisms that I plan to put into place and I will share those with the Commission at a later date." Deputy Mayor Krebs said to Manager Smith, "Inherently, we just seem to have opportunities for processes that just haven't taken place and it is really, really important that we create these processes, so that if something breaks, we go back and fix that." Manager Smith noted, "I am." Mayor Bush stated, "I think we should have a Motion to approve the Manager's recommendation." "I MAKE THAT MOTION." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. RELATED TO THE MOTION, MANAGER SMITH EXPLAINED IT AS, "REDUCING THE ADMINISTRATIVE TRANSFER FROM THE UTILITY FUND TO THE GENERAL FUND BY TWO HUNDRED AND TEN THOUSAND DOLLARS ($210,000.00)." MAYOR BUSH SUGGESTED, "I THINK THE MOTION SHOULD INCLUDE THAT IT PAYS IT BACK TO..." MANAGER SMITH REMARKED, "...I WOULD ADVISE THAT WE NOT DO THAT AT THIS POINT AND I WILL REVIEW THAT AS PART OF THE BUDGET PROCESS; IF THAT IS THE COMMISSION'S DESIRE, AND BRING IT BACK." COMMISSIONER McGINNIS ASKED MANAGER SMITH, "COULD YOU SUMMARIZE THIS DISCUSSION IN WRITING FOR US." MANAGER SMITH RESPONDED, "I CERTAINLY CAN." VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. REPORTS 405. Commission Seat Four -Sally McGinnis Next, Commissioner McGinnis mentioned a City of Cocoa brochure. With discussion, Mayor Bush suggested a "Motion to direct Manager to research this." "I SO MOVE." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. COMMISSIONER McGINNIS ADDED, "I WOULD LIKE FOR US TO ESTABLISH SOME KIND OF A RELATIONSHIP OR A DIALOGUE WITH THIS REAL ESTATE JOURNAL WITHIN THE NEXT COUPLE OF MONTHS; THAT THIS IS SOMETHING WE ARE LOOKING AT DOWN THE LINE. WHAT DO THEY WANT? HOW DOES IT WORK?" VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: NAY DEPUTY MAYOR KREBS: NAY MOTION CARRIED. Discussion followed on LYNX service. Commissioner McGinnis asked how we let people know about this and suggested a Memorandum be sent to Homeowner's Association. Manager Smith said, "We could include it in a Press Release through our HOA (Homeowner's Association) dissemination list on email, if that is the desire of the Commission?" Commissioner McGinnis also thought some brief information could be included in City Utility Bills. Discussion. REPORTS 406. Commission Seat Five/Deputy Mayor -Joanne M. Krebs Deputy Mayor Krebs commented that moving the CAC (Citizen Advisory Committee) Meeting to the Senior Center was a great idea, and added, "Thank you for moving it there." AWARDS AND PRESENTATIONS _300. Office Of Mayor John F. Bush Requesting The City Commission To Receive A Presentation From Ms. Sarah L. Werden, With The University Of Central Florida Athletic Association, Inc., On The Winter Springs Hometown Appreciation Day At The University of Central Florida. Ms. Sarah Werdon addressed the City Commission on a Winter Springs Hometown Appreciation Day Event set for May 16t", 2009. With discussion, Ms. Werdon said to Mayor Bush, "Previously when we met, you had mentioned that we could possibly do something on the Website; maybe even something on the Water Bill, find businesses in the City that could sponsor such groups as the Police Department." Mayor Bush added, "You need to work with the Manager on that and he will do all that he can for what you are asking." FORMERLY LISTED ON THE INFORMATIONAL AGENDA AS INFORMATIONAL AGENDA ITEM "103" Parks And Recreation Department Wishes To Inform The City Commission Regarding The July 4 Celebration Of Freedom/50`" Anniversary. Deputy Mayor Krebs stated, "I do think Chuck (Pula), I don't know if you spoke with any of the beer concessionaires but I do think an agreement where we get some type of -something out of it, to help pay for the costs of the event we will be putting on." Deputy Mayor Krebs added, "I would really like to look at some other creative parking or something like that." With further discussion, Commissioner Bonner stated, "I don't think we have seen a comprehensive list of all the plans or divisions and thought that area non-profit organizations might also be able to participate." Mayor Bush asked if churches have been contacted regarding helping with the children's area? With further discussion, Mr. Pula stated, "We'll be glad to look at the parking; we'll be glad to review the beer -and any other things you can suggest." Discussion followed on backpacks and coolers. Mr. Pula was asked if there was Vendor contacts list. "I WOULD LIKE TO MAKE A MOTION THAT WE ASK STAFF TO COME BACK NEXT WEEK WITH A TRUE AND DETAILED PLAN AS TO HOW THIS EVENT WILL BE CARRIED OUT AND THAT WE ASK THE CITY MANAGER TO INCLUDE IN OUR AGENDA AT EVERY MEETING FROM NOW UNTIL THE EVENT EXECUTES - AN UPDATE ON THIS PROJECT UNDER INFORMATIONAL SO THAT WE CAN BE BROUGHT UP TO SPEED ON THE PROGRESS BEING MADE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER BONNER. DISCUSSION. VOTE: _ COMMISS1ONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. REGULAR 603. Community Development Department -Urban Beautification Services Division Requesting The Commission Review Information Regarding The Benefits Of A Proposed Pole Banner Program And An Opportunity To Advertise The City's Fifty Year Anniversary As Part Of The Program. "I MOVE WE ADOPT OPTION A)." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MAYOR BUSH ADDED, "THIS DOES NOT INCLUDE THE DESIGN." COMMISSIONER McGINNIS NOTED, "CORRECT." COMMISSIONER BONNER SUGGESTED THAT STAFF CONSIDER THIS AS A POTENTIAL REVENUE SOURCE. MANAGER SMITH SAID HE AGREED WITH THIS THOUGHT. DISCUSSION FOLLOWED ON THE DESIGN PROCESS AND TIMELINES. COMMISSIONER HOVEY NOTED, "WE DON'T HAVE TIME TO SEND IT OUT TO HAVE SOMEBODY HELP US." DEPUTY MAYOR KREBS AND COMMISSIONER McGINNIS AGREED. MR. RICHART STATED, "WE HAVE THE RESOURCES TO DO IT IN-HOUSE, IF YOU TELL US WHAT YOU WANT." VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: NAY COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. REGULAR 604. Parks And Recreation Department Requesting That The City Commission Establish The Ribbon Cutting/Official Opening Of The New Trotwood Park Splash Playground. Discussion then ensued on-a possible date and time for this event, with May 2°d, [2009] suggested. "I THINK WE SHOULD DO IT AT TEN O'CLOCK IN THE MORNING." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. MAYOR BUSH SUMMARIZED, "THE MOTION IS THE RIBBON CUTTING WOULD BE MAY 2ND, [2009] AT TEN O'CLOCK [A.M.]." VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. REGULAR 605. Office Of The City Manager Requesting The Commission To Set A Date For The Second FY (Fiscal Year) 2010 Budget Workshop. Mayor Bush suggested, "May 19th, [2009]?" Commissioner McGinnis stated, "Good." Deputy Mayor Krebs remarked "Yes." No objections were voiced. As to a time, Mayor Bush remarked, "Six o'clock." Deputy Mayor Krebs said "Okay." Again, no objections were noted. Summarizing, Mayor Bush noted, "6:00 p.m. on the 19th [of May 2009]." REGULAR 606. Utility Department Requesting The City Commission Set A Workshop Date To Review The Utility Rate Study. Mayor Bush asked, "Six o'clock -May 4th, [2009]?" Commissioner McGinnis stated, "Okay." Commissioner Bonner commented "Yes." No objections were voiced. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING APRIL ?0, 2009 REGULAR 600. Community Development Department -Planning Division Requests That The City Commission Review The Recommendations Of The Local Planning Agency Related To The Draft Evaluation And Appraisal Report (EAR)-Based Comprehensive Plan Amendments, Provide Comment, And Give Direction On Desired Revisions. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING APRIL 27. ?009 REPORTS 406. Office Of The City Manager -Kevin L. Smith City Manager Kevin L. Smith mentioned that the City of Oviedo has asked the City Commission to hold their Joint Meeting on Tuesday, May 19th, 2009 and suggested the City Commission reschedule the previously scheduled Budget Workshop to another date. There were no objections to this. With discussion on a new date for the next Budget Workshop, Wednesday, May 27th, 2009 was suggested. Mayor John F. Bush remarked, "Works for me." Deputy Mayor Krebs stated, "That is good for me." Commissioner McGinnis noted, "Good." Commissioner Jean Hovey commented, "Yes." Deputy Mayor Krebs added, "Six p.m." Commissioner Gary Bonner stated, "Agreed." No objections were noted. REPORTS 404. Commission Seat Four -Sally McGinnis Commissioner McGinnis asked the City Manager for "An update on our City's Website -the progress that is being made. We had kind of a timeframe - a calendar of progress presented to us and I think it is time to get an update on that." Manager Smith said "Yes." REPORTS 405. Commission Seat Five/Deputy Mayor -Joanne M. Krebs Deputy Mayor Krebs remarked about the City's Arbor Day and added, "Kudos to the team that put it together. It was really, really nice." Deputy Mayor Krebs then noted, "Thank you Steve (Richart) and Mike (Mingea). It was really, really good!" Fourthly, Deputy Mayor Krebs asked about the possibility of the City having E-PASS transponders on some City vehicles. Discussion followed with Manager Smith who said that he had-been advised that transponders needed to be assigned-to a specific vehicle and added, "We will take it up the ladder and see if we get a different answer." REGULAR AGENDA REGULAR 600. Office Of The City Manager Requesting The Commission To Review The Report Of Findings From Phase 1 Of The Forensic Investigation And Provide Direction For Proceeding With Phase 2. "I WOULD LIKE TO MAKE A MOTION THAT WE PROCEED WITH ARTICLE A AND INCLUDE IN THAT BUDGET PROCESS DISCUSSIONS FOR B, D, AND E FOR THE UPCOMING BUDGET TO REVIEW THE PROCESSES THAT THE CITY MANAGER PUTS IN PLACE WITH OUR CURRENT CONSULTING AGENCY." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. AS TO COSTS, MS. WEITHORN STATED, IT IS NOT TO EXCEED TWENTY-FIVE BUT IT IS PROBABLY LESS." COMMISSIONER BROWN NOTED, "THE RANGE IS ELEVEN (11) TO TWENTY-FIVE (25)." MS. WEITHORN ADDED, "IT IS NOT TO EXCEED." COMMISSIONER McGINNIS STATED, "I WOULD SUPPORT CONTINUING WITH OUR PRESENT CONSULTANT." VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Ms. Weithorn then asked about a time frame for completion; to which Deputy Mayor Krebs stated, "Just work with Kevin (Smith) on that." Commissioner Brown added, "The sooner the better so we can move on." CITY OF WINTER SPRINUS, FLORIDA MINUTES CITY COMMISSION WORKSHOP MAY 4, 2009 REGULAR 600. Utility/Public Works Department Requesting City Commission To Review Preliminary Rate Study Recommendations For Water, Sewer And Reclaimed Water User Fees. Commissioner Gary Bonner suggested, "I would love to see -some sort of scheduling or tracking of what would have happened if we would have had just an index that would have been tied to the CPI (Consumer Price Index) or something along those lines; so that we would know where we would be just anticipating normal economic changes that occurred in the economy during that time frame. I think that that should be part of how we explain this to the consumer, because we are going to go back and catch up as it were." Mr. Lockcuff noted, "I would like to do that going forward too." Commissioner Bonner added, "I would love to do that going forward." Deputy Mayor Krebs added, "I would think that was a good idea too." No objections were voiced. N " • C[TY OF WIN~I`ER SPR]NGS, FLORIDA MfNUTES CITY COMMISSION REGULAR MEETI'~1G MAY 1 1, 2009 REPORTS 400. Office Of The City Attorney -Anthony A. Garganese, Esquire City Attorney Anthony A. Garganese reported about, "A lawsuit filed against the City -Grubbs Enterprises v. City of Winter Springs. Generally, that Case involves -outstanding monies that are in dispute regarding 2004 hurricanes." Attorney Garganese added, "I will be working with Kevin (L. Smith, City Manager) hopefully to try to get that resolved." REPORTS 405. Office Of The Mayor -John F. Bush Mayor Bush brought up the issue of Enclaves. Attorney Garganese suggested, "We could negotiate the Agreement like Longwood has." "I MOVE THAT WE ASK STAFF TO COME BACK WITH INFORMATION AS TO HOW WE CAN PROCEED WITH THE ANNEXATION OF THE EXISTING ENCLAVES WITHIN THE CITY LIMITS." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Commissioner Rick Brown added, When we do that, can we also calculate what the cost of Police Services would be if we charged it back to the County, for those Enclaves?" Attorney Garganese noted, "Yes - in terms of Police calls? Sure, you should have that data. You should see what it is costing Winter Springs to provide service and the County should probably see that data too." Commissioner Brown remarked, "Absolutely." r, ~ f REPORTS 407. Commission Seat Two -Rick Brown Commissioner Brown mentioned problems associated with wildlife issues and a lack of funding for animal services and suggested, "I would like to ask Staff to engage in a conversation with the County and see exactly what the options are." Mayor Bush suggested, "Maybe we could ask Kevin (Smith) to -look into this?" Manager Smith responded, "If the Commission would like me to, I would be happy to." REPORTS 408. Commission Seat Three -Gary Bonner Commissioner Gary Bonner asked for an update on additional handicapped parking spaces at the Senior Center. _ "I WOULD LIKE TO MAKE THE MOTION THAT STAFF GO OUT AND SEEK A BID _ FOR ADDING THE POTENTIAL NUMBER OF HANDICAPPED SPACES AT THE SENIOR CENTER." MOTION BY COMMISSIONER BONNER. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED.