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HomeMy WebLinkAbout_2009 04 13 City Commission Regular MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING APRIL 13, 2009 CALL TO ORDER The Regular Meeting of Monday, April 13, 2009 of the City Commission was called to Order by Mayor John F. Bush at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Joanne M. Krebs, present Commissioner Jean Hovey, present Commissioner Rick Brown, present Commissioner Gary Bonner, present Commissioner Sally McGinnis, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present The Pledge of Allegiance followed a moment of silence. Ms. Mary Alice Wilder from the "Community Events Committee" presented a signed, framed poster to the City in honor of Mardi Gras 2009. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department Advising The City Commission Of The Status Of Various Current Planning Proiects. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -APRIL 13, 2009 PAGE 2 OF 22 INFORMATIONAL 101. Police Department Wishes To Inform The Commission About Federal Grant Funding Available Through The 2009 Edward Byrne Memorial Justice Assistance Grant As Part Of The Recent American Recovery And Reinvestment Act Of 2009. No discussion. INFORMATIONAL 102. Parks And Recreation Department Wishes To Inform The City Commission Regarding The Mardi Gras Event. Commissioner Rick Brown asked that this be Pulled to the Regular Agenda. INFORMATIONAL 103. Parks And Recreation Department Wishes To Inform The City Commission Regarding The July 4 Celebration Of Freedom/50th Anniversary. Commissioner Brown also asked that this Agenda Item be Pulled to the Regular Agenda. INFORMATIONAL 104. Information Services Department Wishes To Inform Commission Of The Availability Of Commission Meetings Via Podcasts. This Agenda Item was not discussed. INFORMATIONAL 105. Office Of The City Manager Pleased To Inform The Commission That The City Of Winter Springs Has Received The Government Finance Officers Association's Distinguished Budget Presentation Award For Our Fiscal Year 2009 Budget. There was no discussion on this Agenda Item. "MOTION TO APPROVE." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. MAYOR BUSH ADDED, "MOTION TO APPROVE WITH THE EXCEPTION OF THE TWO (2) THAT HAVE BEEN PULLED, `102' AND `103'." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2009 PAGE 3 OF 22 VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. CONSENT AGENDA CONSENT 200. Public Works Department Requests City Commission Authorization To Approve Resolution 2009-27 And Enter Into A Highway Landscape Construction And Maintenance Agreement With The Florida Department Of Transportation For Landscape And Sidewalk Maintenance Associated With The Grandeville Project At The Winter Springs Town Center. Brief discussion. CONSENT 201. Information Services Department Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. There was no discussion on this Agenda Item. CONSENT 202. Not Used. CONSENT 203. Utility Department Requesting Approval To Direct Purchase The Buildings Previously Awarded Under Bid #ITB-013/08/KL To Conrad Construction, Inc. To Realize Sales Tax Savings. No discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2009 PAGE 4 OF 22 CONSENT 204. Utility Department Requesting Authorization To Enter Into A Cost-Share Agreement With The St. Johns River Water Management District For The Lake Jesup Surface Water Augmentation Project. Discussion followed with Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Department. CONSENT 205. Office Of The City Clerk Requesting Approval Of The March 21, 2009 City Commission Workshop Minutes. This Agenda Item was not discussed. CONSENT 206. Office Of The City Clerk Requesting Approval Of The March 23, 2009 City Commission Attorney-Client Session Minutes. There was no discussion on this Agenda Item. CONSENT 207. Office Of The City Clerk Requesting Approval Of The March 23, 2009 Regular City Commission Meeting Minutes. No discussion. CONSENT 208. Office Of The City Clerk Requesting Approval Of The March 30, 2009 City Commission Workshop Minutes. This Agenda Item was not discussed. CONSENT 209. Office Of The City Clerk Requesting Approval Of The April 6, 2009 City Commission Special Meeting Minutes. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2009 PAGE 5 OF 22 "MOTION TO APPROVE." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. REPORTS REPORTS 400. Office Of The City Attorney - Anthony A. Garganese, Esquire City Attorney Anthony A. Garganese said, "We received the first installment of twelve thousand five hundred dollars ($12,500.00) from the Tuscawilla Country Club with respect to the third Amendment to the Settlement Agreement, so another installment of twelve thousand five hundred dollars ($12,500.00), just to remind you, will be due in September; and that money has to be used for TLBD (Tuscawilla Lighting and Beautification District) Beautification purposes." REPORTS 401. Office Of The City Manager - Kevin L. Smith City Manager Kevin L. Smith spoke of the Business Community Visioning Workshop scheduled for the evening of Tuesday, June 9th, 2009 and said to the City Commission, "You have also given me the authority to proceed to advertise that Workshop which we were going to do similarly to the way we advertised our Community Visioning Workshop. With that in mind, we placed - a Utility Bill stuffer in the Water Bills to go out to all the residents." Manager Smith added that they would use the Business Tax Receipts list and "Send out a post card to all the businesses; and I can do that in black and white for about four hundred and eighty dollars ($480.00). I just wanted to get the Commission's thought on that before I proceeded." Manager Smith noted, "If there are no concerns or issues, I will proceed with that." Deputy Mayor Joanne M. Krebs stated, "I am fine with that." Mayor Bush summarized, "Everybody okay with it?" Commissioner Jean Hovey also agreed. No objections were voiced. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -APRIL 13, 2009 PAGE 6 OF 22 Next, Manager Smith commented on an issue related to Bonds and Debt Service coverage and noted, "From a long-term standpoint, I am in the process of putting in mechanisms that I - know are appropriate to address this, from an ongoing standpoint - for example, a periodic review during the Budget process to see our status six (6) months into the year, as opposed to examining our status at the end of the year. There are other mechanisms that I plan to put into place and I will share those with the Commission at a later date." Deputy Mayor Krebs said to Manager Smith, "Inherently, we just seem to have opportunities for processes that just haven't taken place and it is really, really important that we create these processes, so that if something breaks, we go back and fix that." Manager Smith noted, "I am." Mayor Bush stated, "I think we should have a Motion to approve the Manager's recommendation." "I MAKE THAT MOTION." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. RELATED TO THE MOTION, MANAGER SMITH EXPLAINED IT AS, "REDUCING THE ADMINISTRATIVE TRANSFER FROM THE UTILITY FUND TO THE GENERAL FUND BY TWO HUNDRED AND TEN THOUSAND DOLLARS ($210,000.00)." MAYOR BUSH SUGGESTED, "I THINK THE MOTION SHOULD INCLUDE THAT IT PAYS IT BACK TO..." MANAGER SMITH REMARKED, "...I WOULD ADVISE THAT WE NOT DO THAT AT THIS POINT AND I WILL REVIEW THAT AS PART OF THE BUDGET PROCESS; IF THAT IS THE COMMISSION'S DESIRE, AND BRING IT BACK." COMMISSIONER McGINNIS ASKED MANAGER SMITH, "COULD YOU SUMMARIZE THIS DISCUSSION IN WRITING FOR US." MANAGER SMITH RESPONDED, "I CERTAINLY CAN." VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -APRIL 13, 2009 PAGE 7 OF 22 Lastly, Manager Smith asked that the City Commission receive a brief presentation from the Chief of Police. Chief of Police Kevin Brunelle addressed the City Commission on Red-Light cameras and showed some video. REPORTS 402. Office Of The City Clerk - Andrea Lorenzo-Luaces, MMC City Clerk Andrea Lorenzo-Luaces mentioned the Special Meeting planned for next Monday evening; and noted that an Agenda packet was at each seat on the dais. REPORTS 403. Commission Seat Two - Rick Brown Commissioner Brown asked the City Commission to consider asking City Attorney Anthony A. Garganese to review the Posting procedure. Discussion. Commissioner Sally McGinnis suggested, "You know what the guidelines are; and we have our Ordinance, so let us clean it up; eliminate what we don't need to, would be my suggestion." Attorney Garganese addressed the Resolution in place and was asked if two (2) or more Commissioners served on the same non-City Board, did that need to be posted and Attorney Garganese noted, "Technically, unless there is going to be - a dialogue between two (2) Commissioners regarding a City business, that the Commission could foreseeably address in the future, technically, the answer is `No, it is not required to be posted'." Furthermore, Attorney Garganese stated, "We can go back and take a look at - the Resolution to see if it is being interpreted over broadly, or whether it is just written over broadly and - ratchet it down." Attorney Garganese added, "Commissioners are permitted to socialize with one another. Just because you leave the Chambers doesn't mean you can't socialize - as long as you're not discussing City business outside of - a public Meeting; you're fine - the golden rule - just keep all City business discussions within the Chamber in a duly held public Meeting." With further comments, Deputy Mayor Krebs pointed out, "Homeowner's Associations - certainly you can expect, something in the City to come up." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -APRIL 13, 2009 PAGE 8 OF 22 Attorney Garganese explained, "If you are going to be in a social event or a Public Forum and it's not a City Commission Meeting, two (2) Commissioners can attend that Public Forum and each Commissioner can stand up in front of the audience and discuss City business as long as the two (2) Commissioners don't enter into a dialogue with one another. That's acceptable and that civic meeting does not need to be posted. So - what protects you is just conducting yourself accordingly and no Notice is required. But, if you want us to take a look at that, I would be happy to. I am sure it wouldn't take me that long to sit there with the Clerk and if we have to revise it a little bit, we can do that." With further comments, Commissioner Bonner suggested, "On a go forward basis, change our process because Andrea (Lorenzo-Luaces) as our Clerk is trying to do everything requested and we need to maybe give her a little bit more clear direction." Mayor Bush summarized that "Commissioner Brown has asked that the Commission approve Anthony (Garganese) - working with the Clerk to take a look at this Resolution. Do you want to go ahead with that or not?" Commissioner McGinnis and Deputy Mayor Krebs stated, "Yes." Mayor Bush noted, "We have Consensus. Then, Anthony (Garganese), you and Andrea (Lorenzo-Luaces) take a look at it - maybe some examples for everybody." Commissioner Brown suggested, "Maybe bring us a list of things that in his opinion we don't need to post right now." Next, Commissioner Brown recommended that Community Development Department "Come back and do a review of the Compatibility Ordinance before us so, that we can look to see if it really makes sense the way that it is written." Deputy Mayor Krebs stated, "I am all for that, definitely." Mayor Bush asked, "How quickly can you get it back?" Mr. Randy Stevenson, ASLA, Director, Community Development Department Stevenson stated, "It's probably going to be the first Meeting in May." - Mayor Bush added, "Commission - everybody is okay with this?" Commissioner McGinnis remarked, "Yes." Other Commissioners nodded in agreement. REPORTS 404. Commission Seat Three - Gary Bonner Commissioner Gary Bonner welcomed Commissioner McGinnis back. REPORTS 405. Commission Seat Four - Sally McGinnis Commissioner McGinnis mentioned that Attorney Garganese's Law Firm was named one of the best of Municipal Law Firms in Central Florida. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2009 PAGE 9 OF 22 Next, Commissioner McGinnis mentioned a City of Cocoa brochure. With discussion, Mayor Bush suggested a "Motion to direct Manager to research this." "I SO MOVE." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. COMMISSIONER McGINNIS ADDED, "I WOULD LIKE FOR US TO ESTABLISH SOME KIND OF A RELATIONSHIP OR A DIALOGUE WITH THIS REAL ESTATE JOURNAL WITHIN THE NEXT COUPLE OF MONTHS; THAT THIS IS SOMETHING WE ARE LOOKING AT DOWN THE LINE. WHAT DO THEY WANT? HOW DOES IT WORK?" VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: NAY DEPUTY MAYOR KREBS: NAY MOTION CARRIED. Discussion followed on LYNX service. Tape I/Side B Commissioner McGinnis asked how we let people know about this and suggested a Memorandum be sent to Homeowner's Association. Manager Smith said, "We could include it in a Press Release through our HOA (Homeowner's Association) dissemination list on email, if that is the desire of the Commission?" Commissioner McGinnis also thought some brief information could be included in City Utility Bills. Discussion. Mayor Bush suggested, "Would LYNX pay for a rental sign - the ones that are on wheels?" Mayor Bush suggested we ask them. Further discussion continued on how to make this a success. REPORTS 406. Commission Seat Five/Deputy Mayor - Joanne M. Krebs Deputy Mayor Krebs commented that moving the CAC (Citizen Advisory Committee) Meeting to the Senior Center was a great idea, and added, "Thank you for moving it there." Secondly, Deputy Mayor Krebs noted that she had heard from Channel 9 on the City's Lock Box program. Discussion followed with Chief Brunelle. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -APRIL 13, 2009 PAGE 10 OF 22 Mayor Bush asked Chief Brunelle, "Have you talked to Bill Poe at SWOP (Seminole Work Opportunity Program)" about the Lock Box program and suggested Mr. Poe be contacted. Chief Brunelle responded, "I can do that. Absolutely." Deputy Mayor Krebs then mentioned that this Thursday is the next Tri-County League of Cities Meeting. Mayor Bush said, "Let me know what time - I want to ride with somebody." Other upcoming events were also mentioned. REPORTS 407. Office Of The Mavor - John F. Bush Mayor Bush spoke of a Ribbon Cutting this week at the Town Center; and also said he would be on vacation soon. REPORTS 408. Commission Seat One - Jean Commissioner Hovey spoke of the recent Ranchlands Paving issue and complimented City Engineer Brian Fields saying, "I have spoken with a lot of the residents in the Ranchlands and they all wanted to give kudos to you on the meeting you had with them." ? ? AGENDA NOTE: THE FOLLOWING AWARDS AND PRESENTATIONS WAS HEARD NEXT, AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. ? ? AWARDS AND PRESENTATIONS _ AWARDS AND PRESENTATIONS 300. Office Of Mayor John F. Bush Requesting The City Commission To Receive A Presentation From Ms. Sarah L. Werden, With The University Of Central Florida Athletic Association, Inc., On The Winter Springs Hometown Appreciation Day At The University of Central Florida. Ms. Sarah Werdon addressed the City Commission on a Winter Springs Hometown Appreciation Day Event set for May 16th, 2009. With discussion, Ms. Werdon said to Mayor Bush, "Previously when we met, you had mentioned that we could possibly do something on the Website; maybe even something on the Water Bill, find businesses in the City that could sponsor such groups as the Police Department." Mayor Bush added, "You need to work with the Manager on that and he will do all that he can for what you are asking." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -APRIL 13, 2009 PAGE I I OF 22 PUBLIC INPUT Ms. Debbie Maranville, 205 Herrell Road, Winter Springs, Florida: spoke on the proposed Ranchlands paving issue; and the uniqueness of this community. Mr. Gary Jeffers, 249 Morton Lane, Winter Springs, Florida: spoke for the record and noted he was in favor of paving. Ms. Barbra Beyer, 150 East Tradewinds Road, Winter Springs, Florida: commented on being in favor of paving the Ranchlands roads. Mr. Gregg Darlin, 285 Stoner Road, Winter Springs, Florida: remarked that he was against paving, especially on Stoner Road. Ms. Anne Schnieder, 207 Morton Lane, Winter Springs, Florida: said that she was ready for paving. Ms. Deanne Beyer, 140 East Tradewinds Road, Winter Springs, Florida: thought the dirt roads were fine and commented on animals and dust. Ms. Therese Dirr, 250 Arnold Lane, Winter Springs, Florida: complimented Staff on how the process was handled, and noted for the Record that she was in favor of paving. Ms. Jason Bole, 609 Sunrise Avenue, Winter Springs, Florida: spoke on the atmosphere; dust; safety concerns; and that he was in favor of paved roads. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office Of The City Attorney Requests That The City Commission Consider On First Reading Ordinance No. (Number) 2009-09 Which Would Require That All Candidates For Municipal Election Within Winter Springs To Electronically File Their Campaign Reports With The Seminole County Supervisor Of Elections Utilizing The Electronic Reporting System Established By The Supervisor Of Elections. Mayor Bush asked, "Can we have a Motion to read by `Title' only?" "SO MOVED." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -APRIL 13, 2009 PAGE 12 OF 22 VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. Attorney Garganese read the Ordinance by "Title" only. Mayor Bush opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Bush closed the "Public Input" portion of the Agenda Item. Commissioner Brown inquired about the "Effective date would be the first filing period after the Adoption?" Commissioner Brown then asked, "Could we set a date certain?" Attorney Garganese said, "Yes, for the first Report due after the effective date of this Ordinance - I'll change Section 6. of the Ordinance, prior to Second Reading." "MOTION TO MOVE (ORDINANCE 2009-09) TO SECOND READING." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Office Of The City Attorney And Community Development Department Requests That The City Commission Hold A Public Hearing For The Second Reading Of Ordinance No. (Number) 2009-04, Which Revises The Building Setback Requirements For Zero Lot Line Developments Within The PUD (Planned Unit Development) Zoning District. Attorney Garganese read Ordinance 2009-04 by "Title" only. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -APRIL 13, 2009 PAGE 13 OF 22 Mr. Stevenson introduced this Agenda Item. Mayor Bush opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Bush closed the "Public Input" portion of the Agenda Item. "MOTION TO APPROVE (ORDINANCE 2009-04) ON SECOND READING." MOTION BY COMMISSIONER BROWN. SECONDED. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. ? ? AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM "602" WAS DISCUSSED NEXT, AND LATER IN THE MEETING, AS SHOWN ON PAGES 15-16 OF THESE MINUTES. ? ? REGULAR AGENDA REGULAR 602. Public Works Department Requests The City Commission Review The Results Of The Ranchlands Paving - Straw Ballot And Provide Direction Regarding The Proposed Paving Of Existing Dirt Roads In The Ranchlands. Mr. Brian Fields, P.E., City Engineer, Public Works Department addressed the City Commission on this Agenda Item. Discussion. Tape 2/Side A ? ? AGENDA NOTE: THE FOLLOWING TWO (2) AGENDA ITEMS WERE ORIGINALLY ON THE INFORMATIONAL AGENDA BUT WERE PULLED AND HEARD NEXT AND DISCUSSED SIMULTANEOUSLY, AS DOCUMENTED. ? ? CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2009 PAGE 14 OF 22 FORMERLY LISTED ON THE INFORMATIONAL AGENDA AS INFORMATIONAL AGENDA ITEM "102" Parks And Recreation Department Wishes To Inform The City Commission Regarding The Mardi Gras Event. FORMERLY LISTED ON THE INFORMATIONAL AGENDA AS INFORMATIONAL AGENDA ITEM "103" Parks And Recreation Department Wishes To Inform The City Commission Regarding The July 4 Celebration Of Freedom/50th Anniversarv. Discussion followed with Mr. Chuck Pula, Director, Parks and Recreation Department. Commissioner Brown suggested, "My consideration would be that we handle beer the way I think we should professionally handle the sale of alcohol at City Events on City property and that is with a licensed, bonded organization/catering company that does this for a living, and has some stake in the game. And, I think we should welcome the Rotary's participation in this organization along the lines that they have always participated or in some other creative way that does not involve Volunteers in the service of alcohol and making determination of whether to or whether not to serve somebody, when all the liability would fall back on the City." Deputy Mayor Krebs stated, "I do think Chuck (Pula), I don't know if you spoke with any of the beer concessionaires but I do think an agreement where we get some type of - something out of it, to help pay for the costs of the event we will be putting on." Deputy Mayor Krebs added, "I would really like to look at some other creative parking or something like that." With further discussion, Commissioner Bonner stated, "I don't think we have seen a comprehensive list of all the plans or divisions and thought that area non-profit organizations might also be able to participate." Mayor Bush asked if churches have been contacted regarding helping with the children's area? With further discussion, Mr. Pula stated, "We'll be glad to look at the parking; we'll be glad to review the beer - and any other things you can suggest." Discussion followed on backpacks and coolers. Mr. Pula was asked if there was Vendor contacts list. Further discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -APRIL 13, 2009 PAGE 15 OF 22 "I WOULD LIKE TO MAKE A MOTION THAT WE ASK STAFF TO COME BACK NEXT WEEK WITH A TRUE AND DETAILED PLAN AS TO HOW THIS EVENT WILL BE CARRIED OUT AND THAT WE ASK THE CITY MANAGER TO INCLUDE IN OUR AGENDA AT EVERY MEETING FROM NOW UNTIL THE EVENT EXECUTES - AN UPDATE ON THIS PROJECT UNDER INFORMATIONAL SO THAT WE CAN BE BROUGHT UP TO SPEED ON THE PROGRESS BEING MADE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER BONNER. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Mayor Bush said to Commissioner Brown, "That took care of both of your - '102' and `1037' Commissioner Brown responded, "It did indeed." ? ? AGENDA NOTE: REGULAR AGENDA ITEM "602" WAS AGAIN DISCUSSED, AS PREVIOUSLY NOTED ON PAGE 13 OF THESE MINUTES, FOLLOWED BY THE REST OF THE AGENDA. ? ? REGULAR AGENDA REGULAR 602. Public Works Department Requests The City Commission Review The Results Of The Ranchlands Paving Straw Ballot And Provide Direction Regarding The Proposed Paving Of Existing Dirt Roads In The Ranchlands. Mr. Fields again addressed this issue. Discussion. "MOTION TO APPROVE ITEM `602' WITH THE MODIFICATION OF INCLUDING THE DESIGN WORK FOR HERRELL ROAD AS STAFF HAS RECOMMENDED." MOTION BY COMMISSIONER BONNER. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2009 PAGE 16 OF 22 VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Utility Department Requesting Authorization To Enter A Memorandum Of Agreement With Casselberry, Deltona, Maitland, Oviedo, Sanford, Orange County And The St. Johns River Water Management District For The Alternative Water Supply Project Near SR (State Road) 46 In Seminole County. Mr. Lockcuff addressed the City Commission on this Agenda Item. Mr. Terry Zaudtke, P.E., DEE, Executive Vice President, CPH Engineers, 1117 East Robinson Street, Orlando, Florida: addressed the City Commission also. Mayor Bush asked, "We talked about pulling water out of Lake Jesup for Central Winds Park - is that going to take this out of the mix?" Mr. Lockcuff and Mr. Zaudtke both stated, "No." "MOTION WAS TO APPROVE ITEM `600'." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Commissioner Brown suggested that the PowerPoint presentation that was referenced could be emailed to the City Commission. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -APRIL 13, 2009 PAGE 17 OF 22 REGULAR 601. Public Works Department Requesting The City Commission Review The Magnolia Park Design Development Plans And Provide Staff With Direction. Mr. Lockcuff reviewed this Agenda Item with the City Commission. Mr. Bill Starmer, Starmer Ranaldi Planning and Architecture, Inc., 820 West Broadway Street, Suite 3000, Oviedo, Florida: also reviewed this Agenda Item with the City Commission. Tape 2/Side B Discussion began on seating options and Mr. Starmer suggested, "Our recommendation is to stick with the individual seats." Mr. Lockcuff added, "Yes." Commissioner McGinnis noted, "Good." Commissioner Brown added, "Individual seats." Mayor Bush asked, "Individual seats Commissioners?" Commissioner Hovey remarked, "Yes." Deputy Mayor Krebs said, "Yes." Commissioner Bonner was asking whether seats should be numbered. Mr. Starmer explained, "They come with those tags at no additional cost." Mayor Bush added, "I think we have Consensus on the chair seats." The bermed area was then discussed for other open seating and Mr. Starmer noted, "Our recommendation at this point will also be to have just berm seating, not to introduce these individual walkways." Deputy Mayor Krebs stated, "Good idea." Commissioner McGinnis remarked, "Good." No objections were voiced. A sound system for City use was then addressed, to which Commissioner McGinnis noted, "We are accommodating in the back of this for people to sit and enjoy a venue, but there would be no speakers?" Mr. Starmer stated, "Not at this point." Commissioner McGinnis then recommended, "If we could build that in, in the beginning to accommodate that, it just seems to make sense." Mr. Starmer noted, "That's good input and we can pursue that. That is not a problem." Deputy Mayor Krebs stated, "I definitely agree that we should have it. This is Magnolia Square - I think we should have it. If you could build that in." Mr. Starmer explained, "We're talking about seating out in this area that's in the berm area, that doesn't really have speaker systems because the speakers here are really limited maybe to this front fixed seating area; and I think the suggestion was could we put some speakers back here that would support people sitting out in that larger open berm seating area." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -APRIL 13, 2009 PAGE 18 OF 22 Site lighting was addressed next to which Mr. Starmer noted, "The site lighting around the walkway areas up here - we're suggesting that you stick with the small acorn lights that you have running up and down Blumberg - [Boulevard] that are actually power company supplied. I think you lease those -just to have that continuity so it comes down into the park." Mr. Starmer added, "That would be our recommendation." Commissioner Bonner asked Mr. Lockcuff, "I assume you support that recommendation?" Mr. Lockcuff stated, "Yes - they typically want to stay in the right- of-ways, so once we get on private property you have got to grant Easements and whether we want to do all that is another issue. But, either way, even if we owned the lights we would match them is what you are saying, right?" Mr. Starmer noted, "We will bring up with Staff and play with those pros and cons." In discussing materials for a roof, Mr. Starmer suggested either a plastic or Tencel® product - "We will probably wind up with a hard glass lens over that." Further brief comments. Mr. Starmer explained, "We have talked about Magnolia Park - we have talked about a lot of things. We've talked about interactive fountains; we've talked about the skate park. I want it clear that what we are designing is the amphitheatre and this particular project doesn't include that skate pond or the interactive fountain - we pulled that out." With further comments, Commissioner McGinnis suggested that "family" restrooms be considered. Discussion. Commissioner Bonner asked, "Does the design take into consideration the potential for a large number of bicycles to be at the location at one time?" Mr. Starmer stated, "We don't really have a bike rack included. We could do that." Mayor Bush stated, "Good idea." Deputy Mayor Krebs added, "We have to have that." With comments on the budget for this project, Mr. Starmer noted, "When we give you a Budget, we're giving you your Permit Fees, we're putting your design costs in there." Commissioner McGinnis stated, "Good job." Mayor Bush added, "Good job." ? ? AGENDA NOTE: REGULAR AGENDA ITEM "603" WAS DISCUSSED NEXT, AND LATER IN THE MEETING, AS SHOWN ON PAGE 22 OF THESE MINUTES. ? ? CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2009 PAGE 19 OF 22 REGULAR AGENDA REGULAR 603. Community Development Department - Urban Beautification Services Division Requesting The Commission Review Information Regarding The Benefits Of A Proposed Pole Banner Program And An Opportunity To Advertise The City's Fifty Year Anniversary As Part Of The Program. Mr. Steve Richart, Urban Beautification Services Division Manager, Community Development Department spoke on this Agenda Item and showed a PowerPoint presentation. Much discussion. Materials were discussed along with primary/secondary banner installations, and locations. Mr. Richart then noted, "We would bid this program out." Discussion. Deputy Mayor Krebs noted, "I would like to see a logo of some sort created so that whenever you see it on anything, you think of Winter Springs." Continuing, Deputy Mayor Krebs also thought the 50 years of excellence could also be left up for a couple of years. Further discussion continued. Tape 3/Side A Discussion followed on advertising and possible sponsors, to which Mr. Richart noted, "We'd obviously have to have some sort of review process." Commissioner McGinnis added, "Absolutely." Commissioner McGinnis added, `I think you have done a good job of putting this together." Deputy Mayor Krebs said to Commissioner Bonner, "There is your sponsorship level right there and we could design the banners ourselves." Commissioner Bonner remarked, "Exactly." Discussion followed on seals versus logos and Commissioner Bonner suggested that "We could go out and potentially offer our citizens, call it a design contest where - the citizens could participate in the process and bring forward their ideas, their thoughts, their designs." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2009 PAGE 20 OF 22 Comments followed on the suggested banners and the City Commission's preference that the banners not include a Clock Tower; but a fountain was commented on favorably. Mr. Richart noted, "If it's approved, we would come back next Meeting with a Resolution regarding the City Code." "I MOVE WE ADOPT OPTION A)." MOTION BY COMMISSIONER MCGINNIS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MAYOR BUSH ADDED, "THIS DOES NOT INCLUDE THE DESIGN." COMMISSIONER McGINNIS NOTED, "CORRECT." COMMISSIONER BONNER SUGGESTED THAT STAFF CONSIDER THIS AS A POTENTIAL REVENUE SOURCE. MANAGER SMITH SAID HE AGREED WITH THIS THOUGHT. DISCUSSION FOLLOWED ON THE DESIGN PROCESS AND TIMELINES. COMMISSIONER HOVEY NOTED, "WE DON'T HAVE TIME TO SEND IT OUT TO HAVE SOMEBODY HELP US." DEPUTY MAYOR KREBS AND COMMISSIONER McGINNIS AGREED. MR. RICHART STATED, "WE HAVE THE RESOURCES TO DO IT IN-HOUSE, IF YOU TELL US WHAT YOU WANT." VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: NAY COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. REGULAR 604. Parks And Recreation Department Requesting That The City Commission Establish The Ribbon Cutting/Official Opening Of The New Trotwood Park Splash Playground. Mr. Pula briefly addressed the City Commission on this Agenda Item. Discussion then ensued on a possible date and time for this event, with May 2"a, [2009] suggested. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -APRIL 13, 2009 PAGE 21 OF 22 "I THINK WE SHOULD DO IT AT TEN O'CLOCK IN THE MORNING." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. MAYOR BUSH SUMMARIZED, "THE MOTION IS THE RIBBON CUTTING WOULD BE MAY 2ND, [2009] AT TEN O'CLOCK [A.M.]." VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. Mayor Bush said to Deputy Mayor Krebs, "You get to cut the ribbon because I won't be here." Mayor Bush added, "Make sure Commissioner Krebs gets the big scissors." REGULAR 605. Office Of The City Manager Requesting The Commission To Set A Date For The Second FY (Fiscal Year) 2010 Budget Workshop. Mayor Bush suggested, "May 19th, [2009]?" Commissioner McGinnis stated, "Good." Deputy Mayor Krebs remarked "Yes." No objections were voiced. As to a time, Mayor Bush remarked, "Six o'clock." Deputy Mayor Krebs said "Okay." Again, no objections were noted. Summarizing, Mayor Bush noted, "6:00 p.m. on the 19th [of May 2009]." REGULAR 606. Utility Department Requesting The City Commission Set A Workshop Date To Review The Utility Rate Study. Mayor Bush asked, "Six o'clock - May 4th, [2009]?" Commissioner McGinnis stated, "Okay." Commissioner Bonner commented "Yes." No objections were voiced. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 13, 2009 PAGE 22 OF 22 ? ? AGENDA NOTE: REGULAR AGENDA ITEM 11603" WAS AGAIN DISCUSSED, AS PREVIOUSLY NOTED ON PAGES 18-20 OF THESE MINUTES. ? ? REGULAR AGENDA REGULAR 603. Community Development Department - Urban Beautification Services Division Requesting The Commission Review Information Regarding The Benefits Of A Proposed Pole Banner Program And An Opportunity To Advertise The City's Fifty Year Anniversary As Part Of The Program. Manager Smith spoke about Staff working in-house on the Banners. On suggested design considerations, Deputy Mayor Krebs suggested her preference for fountains and bougainvilleas; and Mayor Bush mentioned he liked the color blue. Mayor Bush then said to Manager Smith, "We have great confidence in you and Staff to come up with something." Further brief discussion. ADJOURNMENT Mayor Bush adjourned the Regular Meeting at 8:45 p.m. RESPECTFULLY SUBMITTED: 1 A LORENZO-LUACES, MMC CITY CLERK APPROVED; AYOR 7OHN. F . BUSH NOTE: These Minutes were approved at the April 27, 2009 Regular City Commission Meeting.