HomeMy WebLinkAbout2009 04 27 Regular 605 4th of July Celebration of Freedom/50th AnniversaryCOMMISSION AGENDA
ITEM 605
Consent
Informational
Public Hearing
Re ular X
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April 27, 2009
Special Meeting Mg / Dept.
Authorization
REQUEST: The Parks and Recreation Department requests that the City Commission
review the current detailed plan regarding the July 4 Celebration of
Freedom/City of Winter Springs 50`x' Anniversary and provide staff with
direction as deemed appropriate.
PURPOSE: The purpose of this item is to review the current detailed plan for the July 4
Celebration of Freedom/City of Winter Springs 50~' Anniversary and provide
direction as deemed appropriate.
CONSIDERATIONS:
• The City Commission at the April 13, 2009 Meeting made a motion that staff come back
to this meeting with a detailed plan for the July 4 Celebration of Freedom/City of Winter
Springs 50`" Anniversary.
• The sponsorship opportunities are as follows:
o Entertainment Sponsor - $1,800
o Kids Area (Naming Rights) - $1,500
o Fireworks Sponsor - $1,000
o Star Spangled Showcase (Naming Rights) - $800
o Hospitality Tent Sponsor - $500
o Bus Sponsorships - $500 each (4 locations)
o Food Vendors - $200 per spot
o General Vendors - $150 per spot
(See Attachment)
• The Rotary Club of Winter Springs will be doing a vendor tent as part of the event. They
are not committed to the Kids Area due to a shortfall of volunteers on the holiday
weekend.
• We have tentative commitments from churches in participating in the Kids Area. These
include First Baptist Church, Lord of Life Church and New Covenant Church.
• Options for the beer sales as of this date are Casey's (30% of sales or $600 flat fee), Joe
Lustman ($800 flat fee). Beef O' Brady's declined due to insurance required and we are
still waiting for a response from Gina Carlos and Tijuana Flats.
• Staff is still trying to obtain a radio partner (sponsor). So far, Clear Channel, Cox Radio
and Z-88 have declined due to other commitments and relationships.
Agenda Item Regular 605
Apri127, 2009
Page 2
• Staff again discussed the cooler/backpack policy. The consensus is to:
1. Allow the smaller, lighter, coolers and backpacks but have the Police
Department check everything at the 2 gates.
Further Commission direction is needed.
• Staff has received 3 proposals for fireworks ($25,000, $22,000 and $19,000). Staff
intends to bring a contract for City Commission consideration at the next meeting for the
$19,000 bid.
• The Winter Springs Police Department Band 17-70 is available to provide entertainment
along with the Winter Springs Star Spangled Showcase (See Attached). Staff is still
seeking other entertainment as well.
• Due to School Board buses not being available, staff is negotiating with a private provider
for 4 buses currently at a total estimated cost of $1,500. The primary locations would be
Trotwood Park (East) and Venetian Plaza (West), with 2 back up locations: St. Stephens
Church (East) and Layer Elementary School (West).
• A waiving of the permit fee for the VIP tent and banners (town center and in and around
Central Winds Park) is needed. These fees are the city paying the city. Exemption will
help reduce the event cost.
• Staff is evaluating the feasibility of charging for parking and/or event admission.
FUNDING:
City funding up to $51,000 to be reduced by sponsors, vendors, and staff cost reductions
to attempt to cover all costs.
RECOMMENDATIONS:
Parks and Recreation recommends that the City Commission review the detailed plans for
the July 4 Celebration of Freedom/City of Winter Springs 50~' Anniversary and provide
further direction as needed.
ATTACHMENTS:
Attachment #1 Site Map
Attachment #2 Sponsorship/Vendors
Attachment #3 17-70 and Start Spangled Showcase
COMMISSION ACTION:
ATTACHMENT #1
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PARKENTRA
FIREWORKS tAVNCy
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CENTRANCE
MAP LEGEND
Not to scale. Subject to change.
Events Stage
Main Stage .................................1
Tents and Booths ~
Media/Radio tent ......................2
Historical tent .............................3
Rotary tent ...................................4
Dealership Models Display ....6
Hospitality tent ........................10
Food/Beverage Areas Y~
Food Vendors ............................5
Beverage Center .......................9
General Vendors
Fun and Games ~
Kids dames .................................8
Remax Ballon Rides .................7
Public Safety Area Q
Field Entry Gates h4~
Restrooms
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ATTACHMENT #2
Sponsorships:
Star Spangled Showcase: (Presenting Name Rights of Contest): $800
Fireworks Sponsor (logo placed on LED Screen/Program): $1,000
Kids Area (Naming Rights): $1,500
Entertainment Sponsor (Named presented in Newsletter): $1,800
Hospitality Tent Sponsor (Naming rights of Area):
Donation of food and beverage and $500 sponsorship fee
Bus Sponsorship: $500 each (Signage at 4 Bus locations)
Vendor Options:
Food Vendors: $200 per spot
General Vendor: $150 per spot
To Learn more about each individual sponsorship package and to learn more about
crafting the right sponsorship package for you, please contact Chris Carson at:
ccarson(c~winterspringsfl.org or (407) 327-6593.
Sponsorships contacted: Status
Progress Energy Committed ($5,000)
Wayne Densch Committed ($1,250)
Central Florida Landscaping Committed ($1,000)
Tuskawilla Homeowner's Association Tentative
CPH Engineers No Response
Brighthouse Networks No Response
Florida Public Utilities Tentative
Panera Bread No Response
Dipasqua (Subway) Tentative
Fishback Law Tentative
Don Reid Ford Tentative
Bob Dance Dodge No Response
Amsouth/Regions Tentative
Bank of America ~ No Response
Collier Roof Company Tentative
Pepsi Cola No Response
Remax Town and Country Tentative
Orlando Regional Medical Center No Response
TG Lee Dairy Foods No Response
ATTACHMENT #3
17
Full back of shirt
This is the art work for our T-shirts. We played a benefit concert in May for the
American Cancer Society. We sold out our shirts that night and raised around $1000.. The
concert itself was free. We also had a limited amount of posters of the above artwork
made for framing.
Right upper chest of shirt.
Star Spangled Showcase to take place as part of the
Celebration of Freedom `09 on July 4t"!
The Star Spangled Showcase will be once again taking place as part of the City of
Winter Springs Celebration of Freedom '09 event on Saturday,luly 4th. If you are
not familiar with the Showcase, this concept is very similar to the American Idol
since individuals will have the opportunity to showcase their vocal abilities.
Talented residents who live within the City limits of Winter Springs will have the
opportunity to compete for prizes and recognition of becoming the 2009 Star
Spangled Showcase winner. There will be auditions for the top 3 of these
classifications: Junior Division (Middle School/High School Ages) and the Adult
Division. The Auditions will take place at the Winter Springs Civic Center on
Saturday, June 13th and Saturday, June 20th from 10 am to Noon. The Winter
Springs Civic Center is located at 400 North Edgemon Avenue at Sunshine Park.
The Showcase Finalists will perform on the Progress Energy Stage as part of the
Celebration of Freedom '09 at Central Winds Park on July 4th. For more
information and to register, please call (407) 327-6593 or email
ccarsonCc~winterspringsfl.or~.
The Showcase is part of the City of Winter Spring's SOt~' Birthday Celebration!
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