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Home My WebLink About2009 04 13 Regular 602 Ranchlands Paving Straw Ballot ResultsCOMMISSION AGENDA ITEM 602 April 13, 2009 Meeting CONSENT INFORMATIONAL PUBLIC HEARING REGULAR T-X~ MG /DEPT ~/~~~ Authorization REQUEST: The Public Works Department requests the City Commission review the results of the Ranchlands Paving Straw Ballot and provide direction regarding the proposed paving of existing dirt roads in the Ranchlands PURPOSE: The Public Works Department requests the City Commission review the results of the Ranchlands Paving Straw Ballot and provide direction regarding the proposed paving of existing dirt roads in the Ranchlands CONSIDERATIONS: • ANon-Binding Straw Ballot for the proposed paving of existing dirt roads in the Ranchlands was mailed on March 6, 2009 to 236 property owners abutting existing dirt roads in the Ranchlands. Ballots were required to be postmarked by March 27, 2009. A copy of the ballot is attached. • A Public Information Meeting was conducted at City Hall on March 19, 2009 at 6:00 PM. The meeting was attended by approximately 60 residents. A summary of the issues discussed at the Public Meeting follows the results section in this agenda item. All residents who attended the meeting have been e-mailed the Straw Ballot results. STRAW BALLOT RESULTS: • A total of 194 of the 236 ballots were returned, a response rate of approximately 82%. The overall vote was as follows: Pave: 131 (67.5%) Do Not Pave: 63 (32.5%) The complete Straw Ballot results broken down by street are shown on the following page. Corner properties are counted along both abutting streets but only once in the overall vote count. RANCHLANDS PAVING STRAW BALLOT RESULTS Pave the Street Do Not Pave the Street Total Overall Results: 131 63 194 67.5% 32.5% Results b Street: 1 Bahama -.Moss to Shore 18 5 23 78.3% 21.T% 2 Ha es -Bahama to Tradewinds 4 1 5 80.0°10 20.0% 3 Tradewinds - Ha es to Fisher 8 2 10 80.0% 20.0% 4 Moss -Panama to Tradewinds 6 1 7 85.7% 14.3% 5 Tradewinds - Ha s to Ed emon 17 10 27 63.0% 37.0°l0 6 Sunrise -Tradewinds to Williams 17 5 22 77.3% 22.7% 7 Wiliiams -Morton to Fisher 14 5 19 73.7% 26.3% 8 Stoner - Ha es to Shore 8 8 16 50.0% 50.0% '9 Arnold Lane 11 2 13 84.6% 15.4% 10 Herren Road 2 8 10 20.0% 80.0% 11 Morton Lane 32 14 46 69.6% 30.4% 12 Jackson Circle 6 6 12 50.0% 50.0°l0 Note: Corner ro erties are counted on each abuttin street but onl once in the overall vote count Regular Agenda Item #602 April 13, 2009 Page 3 of 5 PUBLIC MEETING SUMMARY: • Below is a summary of the common issues raised by the residents at the Public Meeting and/or through other correspondence received by Staff: o Funding The project has an estimated cost of $1.4 million and is funded entirely from the One- Cent Sales Tax at no cost to the Ranchlands property owners. Funds from the One- Cent Sales Tax may only be used for transportation projects. o Water and sewer facilities Water and sewer facilities are not planned for this project and cannot be funded by the One-Cent Sales Tax. Paving does not preclude the ability to install water and sewer facilities in the future, although there are no plans to install water and sewer facilities in the Ranchlands. o Availability of detailed design information Several residents expressed an interest in seeing detailed design information before voting on the Straw Ballot. Detailed design has not been prepared and is expected to cost in the range of $50,000 to $100,000 if all existing dirt roads will be paved. Staff provided information on the typical pavement section and the alternative sections that are available to customize the paving to fit various conditions. o Public involvement in design phase If the project proceeds, Staff recommends having a significant public involvement component throughout the design phase that would include items such as: ^ Distributing 30% design plans to all residents on a block-by-block basis for review and comment ^ Meeting individually with property owners to field review specific design issues ^ Conducting public meeting(s) at various stages of the design process ^ Distributing final design plans to residents to verify that all issues have been addressed ^ Keeping residents informed about the project status and notifying them about any upcoming Commission meetings related to the project Several residents requested the City conduct a second Straw Ballot at the completion of the design phase. Staff does not recommend this with the exception of the two streets (Stoner Road and Jackson Circle) which were tied in the initial Straw Ballot. The design and permitting process is costly and is not recommended to be undertaken without the intent to proceed with a project. In addition, Staff has found on similar projects that public input and cooperation with the design process is more constructive when it is supported by a commitment to the project. Regulaz Agenda Item #602 April 13, 2009 Page 4 of 5 o Protecting tree canopy Many residents expressed a desire to protect the existing tree canopy in the Ranchlands. Staff concurs, and the design of the swales and pedestrian areas can be adjusted to work around existing tree canopy. In some cases a pedestrian area may not be feasible without some tree impacts and these would have to be evaluated on a case-by-case basis during final design. o Pedestrian area The pedestrian area consists of a 5 to 8-foot wide stabilized and unpaved flat area. The pedestrian area would be located on one side of the street where possible. In some places, tree canopy or other constraints may prevent the installation of a pedestrian area. o Drainage design and outfall to lakes The typical pavement section (see below) includes new drainage swales on one or both sides of the street to handle the additional stormwater runoff from the paved streets. Drainage swales collect and treat stormwater runoff by allowing it to percolate into the soil. Additional drainage facilities will be provided to provide outfalls from the swales to discharge points (lakes, ponds, wetlands, etc.) utilizing existing drainage easements. R,Y„ R,w 9' 9~ i i ~~ ~~ ~ ~ Padsatrian ~ Orainpe ArrN ! r blutls ~~ ~ 1.6" StMilixwid 8" Baa Ribbon Su6bste IIANsriet Sum Curb Typical Section o Driveway connections All existing driveways will be connected to the paved streets. Concrete driveway aprons are preferred but other stabilized surfaces can be utilized. Street paving does not change any current restrictions on the number or location of driveways. o Speeding Paved streets provide a smoother driving surface and higher speeds can be expected. The pavement width will be 18-20 feet, which is appropriate for low-volume residential streets where no parking is expected. Wider travel lanes tend to encourage higher driving speeds. Regular Agenda Item #602 April 13, 2009 Page 5 of 5 FUNDING: No funding is requested at this time. If the Commission decides to proceed with the project, the next step is the Commission's approval of the design consultant and contract amount, which would be submitted to the Commission in a future agenda item. RECOMMENDATION: Based on the Straw Ballot results, Staff recommends the City Commission provide direction as follows: Proceed to the design phase for paving: • Bahama Road -Moss to Shore • Hayes Road - Bahama to Tradewinds • Tradewinds Road -Hayes to Fisher • Moss Road -Panama to Tradewinds • Tradewinds Road -Hayes to Edgemon • Sunrise Ave -Tradewinds to Williams • Williams Road -Morton to Fisher • Arnold Lane • Morton Lane Proceed to the design phase but repoll at design completion:- • Stoner Road -Hayes to Shore • Jackson Circle Do not pave: • Herrell Road The Straw Ballot results for Jackson Circle and Stoner Road were both ties. Staff recommends proceeding to design on these streets and re-polling the residents after design is complete. Staff recommends not paving Herrell Road since 8 of 10 straw ballots returned for Herrell Road opposed paving. ATTACHMENTS: 1. Straw Ballot 2. Ranchlands Map 3. Straw Ballot Certificate COMMISSION ACTION: City of Winter Springs 1126 E. State Road 434 Winter Springs, Florida 32708 RANCHLANDS PAVING N011NB/ND/NG STRAW BALLOT NON-BINDING STRAW BALLOT CITY OF WINTER SPRINGS • SEMINOLE COUNTY, FLORIDA. PROPOSED RANCHLANDS STREET PAVING INSTRUCTIONS: TO VOTE, COMPLETELY FILL IN THE SQUARE NEXT TO YOUR CHOICE. • Use a pe~manentmarking device such as an ink pen • If you make a mistake, a new ballot may be picked up at City Hall or downloaded from the City's website, www.winterspringsfl.org • Only one ballot per property address will be accepted • If you erase or make other marks, your vote may not count • Ballot must be postmarked no later than March 27, 2009 MARIE BALLOT HERE REGARDING THE PROPOSED PAVING OF YOUR STREET IN THE RANCHLANDS, PLEASE MARK ONLY ONE OF THE FOLLOWING: ^ PAVE THE STREET ^ DO NOT PAVE THE STREET NON-BINDING BALLOT Printed Name Signature Of Property Owner Date Address E-mail t -. ~ `-_ \ - _~ _ ~ f r ~ ~ UI J ~\ ~ ,? ~ ~~ ~~ f ~~ l A cif ~ /- ~ ~ ~~~ ">,b .. _ 1; ~ ~_~ , ~ i~,~ ~ ~ ~ ~r ~l ~.~. ~ ,, ~,~ ~HOnEr, ~ ~ ~ I ~ ~. ar , , F T, .i' r`te` y,. 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L. ~ ~ I _ b8 ~ ~ 1 ~/ ~ y U I ~ 1 . .' y Syr z.~~p. f~ j;. ~J ~~f ~T`' ~ f pit~P <- ~ / ~ .~%'S ~" ~Iwji~iiid~?1 ~ ~ ~ j W U O a o~ o~ 0 N 0 Q .- 0 r 0 0 0 N 0 /' U ~~ORt~~ CITY OF WINTER SPRINGS, FLORIDA 1128 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708-2799 TELEPHONE: (407) 327-1800 FACSIMILE: (407) 327-4783 WEBSITE: www.winterspringsfl.org CITY OF WINTER SPRINGS REVIEW OF THE BALLOT CANVASSING BOARD CERTIFICATE OF "PROPOSED RANCHLANDS STREET PAVING" THURSDAY, APRIL 2, 2009 STATE OF FLORIDA COUNTY OF SEMINOLE We, the undersigned, Andrea Lorenzo-Luaces, MMC, City Clerk; Danielle Harker, Deputy City Clerk; Carol Lallathin, Assistant to the City Clerk; and Barbara Martin, Information Services Department constituting the City of Winter Springs' Office of the City Clerk's Canvassing Board in and for said City, do hereby Certify that we met in the Commission Chambers at Winter Springs City Hall, 1126 East State Road 434, Winter Springs, Florida 32708 on the 2°d day of April, 2009, and proceeded publicly to canvass the Ballots given for the City of Winter Springs' "PROPOSED RANCHLANDS STREET PAVING" Straw Ballot of which all counted Straw Ballots were to be postmarked by 27th day of March, 2009, as shown by the Returns on file, and Certified by the Office of the City Clerk. We do hereby Certify from said Returns as follows: The whole number of Ballots counted on April 2, 2009 were 194 of which number "PAVE THE STREET": 131 Ballot/Votes "DO NOT PAVE THE STREET": 63 Ballot/Votes Received Late and Not Counted: 1 Ballot/Vote CE T FIED: An,• 1 Lorenzo-Luaces, MMC City Clerk D ielle Harker, Deputy City Clerk Car Lallathin, Assistant to the City Clerk Barbara Martin, Information Services Department n WITNESS/CONSULTANT: Brian Fields, P.E. City Engineer, Public Works Department