HomeMy WebLinkAbout2009 03 09 Consent 200 FY 2009-2010 Budget CalendarCOMMISSION AGENDA
ITEM 200
March 9, 2009
Meeting
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
MGR /DEPT
Authorization
REQUEST: The City Manager is requesting that the City Commission approve the FY
2010 Budget Calendar.
PURPOSE:
This agenda item is needed in order to establish a timeline for the FY 2010 budget process.
CONSIDERATIONS:
Regarding the Budget Calendar, the most relevant and critical events have been bolded on the
Proposed Budget Calendar (attached). There are currently two budget-related workshops
scheduled for March 21 S` and March 30`h. These meetings will set the direction and the pace of
the FY 2010 budget process. Future workshop dates will be scheduled on an ongoing basis.
Budget workshops are anticipated to substantially occur during the months of April, May, and
June. Of course, July and August workshops may be convened if further budget refinement is
warranted.
Presentation of the Preliminary Budget will occur prior to July ls`. This presented budget will be
evolving from the workshops to be held April through June and will reflect the Commission
consensus generated from those workshops. July 27`h is the last re ularl -scheduled Commission
meeting in which to establish the millage cap. September 28`h is the last re ularl -scheduled
Commission meeting in which to adopt the budget.
FUNDING: N/A
RECOMMENDATION: City Manager recommends that the City Commission approve the FY
2010 Budget Calendar.
ATTACHMENTS:
Proposed FY 2010 Budget Calendar
COMMISSION ACTION:
City of Winter Springs
Proposed Budget Calendar - FY 2010
Preliminary Budget:
Date Function
Febru Prelimin bud et discussions and instructions with De artments
Februar Bud et documents and worksheets sent to De artments
Februa 26 Communi Visionin Worksho
Feb-March Pre are reliminar revenue/ex enditure forecasts
March 6 Ca ital Im rovement Pro ram (CIP) meetin with De artments
March 9 Commission establishes bud et calendar for FY 2010
March Internal bud et meetin s with De artment heads and relevant staff
March 21 Goal-settin Worksho
March 30 Budget Workshop #1-Identify issues, review preliminary financial
ro'ections for FY 2010
April-June Budget Workshops with Commission
Dates/times to be determined TBD) b Commission on an on oin basis
A ril De artment heads submit bud et re uests
TBD
(b Jul 1St) Preliminary Budget and Budget Message to Commission
Re ular a enda item; bud et laced on Shared Drive
Tentative Budget:
Jul /Au ust Finance re ares Tentative Bud et
July 1 Property Appraiser submits DR 420 Certification (date of Certification of
Value or Jul 1 whichever is later)
Jul 17 Jul 27 a enda item milla a ca ) to Cit Mana er
Jul 21 Jul 27 a enda item (milla a ca ) to City Clerk
Jul 27 Commission sets DR 420 ca Resolution; Re ular a enda item
July 29 Notice to Property Appraiser of
Proposed Millage Rate
Rolled-back Rate
Date, Time, and Place of Public Hearing
(must be sent within 35 da s of certification of value)
August 25 Deadline for Property Appraiser to send TRIM Notice
(This is considered notification of Tentative Budget hearing; must be
mailed b PA within 55 da s of value certification)
Se tember 4 Set 14 a enda item to Cit Mana er
Se tember 8 Set 14t a enda item to Cit Clerk (two resolutions)
September 14 Public Hearing (Tentative)
Tentative Budget and proposed rate hearing
(must be within 80 days of certification of value but not earlier than
65 da s after certification
Final Budget:
September 1 Arrange for advertisement in paper; get contract submitted/signed
Notice o Pro osed Tax Increase (if a licable) and Bud et Summa
Se tember 18 Se t 28t a enda item to Cit Mana er
030909_COMM_Consent_200_FY_10_Proposed_Budget_ Calendar
September 21 Deadline to submit proof to Orlando Sentinel; review proof and sign off
Previousl submit ad to TRIM office for com fiance review
Se tember 22 Se t 28 a enda item to Cit Clerk (two resolutions)
September 24 Advertisement publication date (Thursday for Seminole Extra) for
final millage and budget hearing
(Final public hearing must be within 15 days of the tentative public
hearin
September 28 Public Hearing (Final)
Final millage and budget hearing -Adoption of final millage and budget
must be done separately and in that order.
(Hearing must be held not less than 2 days or more than 5 days after
advertisement is ublished
September 29 Resolution to Property Appraiser
Resolution to Tax Collector
This must be done within 3 da s after ado tion of final milla a rate
Soon after Mail TRIM package to Property Tax Administration Program
Final Hearing Department of Revenue (must be submitted within 30 days of final
adoption).
If necessary wait for minutes of final public hearing.
Submission deadline -October 29`"
030909_COMM_Consent_200_FY_10_Proposed_Budget_ Calendar