HomeMy WebLinkAbout2009 02 09 Consent 202 Middlesex Corporation Contract AgreementCOMMISSION AGENDA
ITEM 202
February 9, 2009
Meeting
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
MGR /DEPT/G~/
Authorization
REQUEST: Public Works Department requesting authorization to enter into a contract
agreement with The Middlesex Corporation for Asphalt Resurfacing of
Various City Streets
PURPOSE: The purpose of this agenda item is to request authorization to enter into a contract
agreement with The Middlesex Corporation for Asphalt Resurfacing of Various
City Streets in the amount of $413,315.65 plus 10% contingency.
CONSIDERATIONS:
• The City Commission approved an update to the 3-year Paving Master Plan at the January
12, 2009 Commission meeting. The Year 1 (FY 2008-09) paving projects consisted of
the following streets:
1. South Moss Road -Reconstruct from Kristi Ann Court to Lombardy Road
2. Shore Road -Reconstruct at Stoner Road (southbound lane)
3. Murphy Road -Resurface from Moss Road to Edgemon Avenue
4. Edgemon Avenue -Resurface from Lombardy Road to Murphy Road
5. Antelope Trail /Swan Street -Resurface
6. Eagle Nest Circle -Resurface south half
7. Davenport Glen -Resurface Phase 2 (Warrington, Tiverton, Littleton)
• Bid #ITB-006-09/BF to complete resurfacing or pavement reconstruction of the above-
listed streets was opened on January 28, 2009. The five (5) bids received were as
follows:
020909_COMM_Consent 202_2009 Resurfacing
February 9, 2009
Agenda Item #202
Page 2 of 3
1. The Middlesex Corporation $326,904.65
2. P&S Paving, Inc. $333,928.68
3. Orlando Paving Company $347,114.55
4. APAC-Southeast, Inc. $353,170.34
5. Ranger Construction Industries $375,474.43
• Staff has reviewed the bids and recommends that the bid be awarded to the lowest bidder,
The Middlesex Corporation. Middlesex has successfully completed resurfacing work for
the City in the past, including the FY 2007-08 resurfacing program.
• Middlesex's unit prices for resurfacing were significantly lower than projected. As a
result, additional streets can be added to the current year resurfacing program without
exceeding the project budget. Middlesex has agreed to extend the unit prices in their bid
to additional streets. Staff is recommending adding the following streets in Glen Eagle,
which are all listed in Year 2 of the Paving Master Plan:
1. Wingspan Way $25,637
2. Overlook Way $9,334
3. Forest View Ct $7,324
4. Golfpoint Dr/Ct $22,523
5. N. Greenleaf Ct $6,802
6. Nature Ct $14,791
TOTAL $86,411
Resurfacing of the above-listed streets will complete the phased resurfacing program in
Glen Eagle, which was initially planned as a four phase project, but will now be complete
in three years.
• With the additional streets, the total construction cost is $413,315.65 ($326,904.65 +
$86,411.00). Regarding the additional streets, it should be noted that if the bid quantities
were adjusted for all bidders and their unit prices were all held constant, Middlesex
would still have the lowest overall bid price.
February 9, 2009
Agenda Item #202
Page 3 of 3
FUNDING:
The Asphalt Resurfacing Project is funded as follows:
Fundin Source Amount
FEMA Reimbursement $77,960.00
Roadway Improvement Fund
(One-Cent Sales Tax)
$86,595.65
Transportation Improvement Fund
(Local O tion Gas Tax)
$248,760.00
TOTAL $413 315.65
The amounts listed above are within the budgeted amounts for FY 2008-09, and fund
balances will comply with the City's 25% minimum fund balance policy.
RECOMMENDATION:
Staff recommends that authorization be given to enter into a contract agreement with The
Middlesex Corporation for Asphalt Resurfacing of Various City Streets in the amount of
$413,315.65 plus 10% contingency, funded as shown in the table above.
IMPLEMENTATION SCHEDULE:
The scope of work will be completed within 120 days of notice to proceed.
ATTACHMENTS:
1. Exhibit A -Bid Tabulation
COMMISSION ACTION:
CITY OF WINTER SPRINGS, FL
1126 EAST STATE ROAD 434
WINTER SPRINGS, FL 32708
407-327-1800
ITB006/09/BF
Asphalt Resurfacing Various City Streets
Called By: Nancy Vobornik-Purchasing Coordinator
ITB Opened: 1:30 PM
ITB Closed : 1:35 PM
Date: January 28, 2009
Witness: Ken Hutchings, Engineering Tech/Construction Inspector
Zynka Perez, Storm Water Utility Manager
The Middlesex Corporation
One Spectable Pond Road
Littleton, MA 01460
978-742-4400 phone
978-742-4455 fax
Base Bid: $326,904.65
P & S Paving, Inc
3701 Olson Drive
Daytona Beach, FL 32124
Phone- none given
Base Bid: $ 333.928.68
APAC-Southeast, Inc
3504 Lake Lynda Dr
Suite 170
Orlando, FL 32817
Phone- none given
Base Bid: $353,170.34
Ranger Construction Industries, Inc.
1200 Elboc Way
Winter Garden, FL 34787
Phone-none given
Base Bid: ~ 375,474.43
Page two
Orlando Paving Company
A Division of Hubbard Construction Co
PO Box 547186
Orlando, FL 32854-7186
Phone- none given
Base Bid: $ 347,114.55