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Home My WebLink About2009 01 12 Consent 201 Adoption Disaster Debris Management PlanCOMMISSION AGENDA ITEM 201 January 12, 2009 Meeting CONSENT X INFORMATIONAL PUBLIC HEARING REGULAR MGR /DEPT ~~/~ ~~ Authorization REQUEST: Public Works Department Requesting Adoption of the Disaster Debris Management Plan. PURPOSE: The purpose of this Board item is to request approval of the Disaster Debris Management Plan consistent with the FEMA Public Assistance Pilot Program. CONSIDERATIONS: This plan adoption is needed in order to transmit the Disaster Debris Management Plan to FEMA for eligibility in the Public Assistance Pilot Program. If renewed in 2009, the PA Pilot Program decreases the City's share by 5% for FEMA declared disasters. Without the pilot program, the Federal share is 75% and the City and State are 12.5% each. The purpose of the Disaster Debris Management Plan is to establish and implement the key components of a successful debris removal operation. These components include; 1) having one or more debris removal contractors under contract prior to the event, 2) having one or more debris monitoring firms available to monitor and manage the debris removal contractor, 3) identify potential debris reduction sites, and 4) identify the debris disposal location. Last year, the Commission approved a contract with Ashbritt, Inc. for debris removal which is still in place for the 2009 storm season. Both CPH Engineers, and BDR (who prepared this report) are available for debris monitoring. The plan identifies four potential debris reduction sites; IBEW property (2004 storms location behind McDonalds). Central Winds Park, ICI property (across from Creeks Run), and the Plante Consent Agenda Item 201 January 12, 2009 Page 2 property. The ultimate disposal site for debris is the Seminole County landfill which is covered in the solid waste interlocal with Seminole County. The introduction portion of the plan is attached. The entire Disaster Debris Management Plan is available electronically under this agenda item at the City's web page. A hard copy is also available at the City Clerk's office. FUNDING: No funding is required at this time. The plan was funded from the Storm Reserve Fund at a cost of $18,422. RECOMMENDATION: It is recommended that the Disaster Debris Management Plan be adopted by the City Commission. IMPLEMENTATION SCHEDULE: The DDMP will be submitted to FEMA for approval assuming the Pilot Program is renewed for 2009. ATTACHMENTS: 1. Disaster Debris Management Plan Introduction COMMISSION ACTION: Section 1 INTRODUCTION Background The City of Winter Springs (City) encompasses approximately fourteen square miles within Seminole County, and is the largest city within the county based on land area. The geographic location of the City makes it susceptible to tropical systems from the Atlantic Ocean as well as the Gulf of Mexico. In 2004, the City weathered the deadliest and most costly Atlantic hurricane season on record. The 2004 hurricane season was so intense that in the month of August alone, eight named storms were generated. The first hurricane to directly affect the City was Hurricane Charley. Hurricane Charley made landfall on August 13, 2004 in Port Charlotte and continued to travel northeast across the state with the eye wall passing directly over the City. Following Hurricane Charley, a series of humcanes and tropical storms threatened Florida but only Hurricanes Frances and Jeanne affected the City. Hurricane Frances made landfall in Florida on September 5, 2004. By this point, the City's debris removal contractors had only removed 59 percent of all debris within the City. Furthermore, debris that was collected was staged at temporary debris storage and reduction sites (TDSRS) for reduction. Due to the proximity of residential areas to TDSRS, and the significant amount of remaining debris along rights-of--way, there was significant concern on the City's part regarding the potential for flying debris. Subsequently, there was significant public outcry for expeditious debris removal. Nonetheless, the City responded and successfully managed the expeditious cleanup of the City following the active 2004 hurricane season. However, Hurricane Charley, and subsequently Hurricanes Frances and Jeanne, serve as a reminder of how vulnerable the City is to natural disasters. Purposes of the Plan The City approved the preparation of this Disaster Debris Management Plan (Plan) to better respond to subsequent emergency debris removal situations such as those faced following the 2004 hurricane season. The purpose of this Plan is to outline the components critical to the success of a debris removal operation in the City. This Plan provides key information that will help the City coordinate and effectively manage a turn-key debris removal effort if the City were affected by a major, debris-generating event. Central to the success of debris removal operations is the City's understanding of the following elements prior to adebris-generating event: ^ The parties involved and their roles and responsibilities with regards to the debris removal operation; City of Winter Springs -Disaster Debris Management Plan -October 2008 1-1 Section 1 ^ The rules, regulations and guidelines enacted by the Federal Emergency Management Agency (FEMA) and other agencies governing debris removal; ^ The process of collecting debris; and ^ The disposal of debris including where the debris will be staged for reduction and/or hauled to final disposal. General Approach and Assumptions This Plan provides a coordinated response blueprint for the City. To assist the City in expeditiously recovering from adebris-generating event, the approach of this Plan will be to outline pre-event preparations during times of normalcy, operations immediately prior to a known disaster threat, operations following the disaster event and demobilization and close-out following completion of debris removal efforts. With regards to debris removal efforts, this Plan assumes the following: The recovery and response is to a National Oceanic and Atmospheric Agency (NOAA) classified major hurricane (Category 3 tropical system or greater-see Table 1-1 below) affecting Winter Springs. 2. The City will be operating under the current Public Assistance (PA) guidelines for reimbursement as described in the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act). The City should re-evaluate this Plan should significant changes to the PA Program occur. 3. In the occurrence of adebris-generating event, the City will activate one or more of its pre-positioned debris removal contractors; 4. In the occurrence of adebris-generating event, the City will activate apre- positioned monitoring firm and debris haulers; and 5. If warranted, the State will request federal assistance from FEMA. Table 1-1 Saffir-Simpson Scale ~~ ~ ~• i. .~ 1 74 - 95 4'-5' Minimal -Signs, tree branches, and power lines down 2 96 -110 6'-8' Moderate -Larger signs, tree branches blown down 3 111 -130 9'-12' Extensive -Minor damage to buildings, trees uprooted or broken 4 131 -155 13'-18' Extreme -Nearly total destruction of doors, windows, heavy vegetative loss 5 >155 >18' Catastrophic -Buildings, roofs, and most structures destroyed 1-2 City of Winter Springs -Disaster Debris Management Plan -October 2008 INTRODUCTION Debris Volume Estimate The debris volume generated by an event will depend on the type of event. Table 1-2 describes the disaster events that may affect the City. The table also illustrates the probability of the disaster event occurring, the nature of the debris generated, the debris generation potential and the widespread impact throughout the City. Table 1-2 Potential Disaster Events ~ ~ ~ ~~.~ • ~ ~ ~ ~ ~ ~ ~~ ~. Vegetative Construction and Hurricane High Demolition (C&D) High High Household Hazardous Waste (HHW) White Goods Vegetative Tornado Medium HHW Medium Low Limited White Goods Man-Made Low HHW Low to Medium Low Following Hurricane Charley, Frances and Jeanne, the City created over 250,000 cubic yards of vegetative debris during the 2004 hurricane season. With all three storms being a Category 2 or below, it is important to understand the amount of damage that a more powerful storm can create. For planning purposes, this Plan will be based on debris volumes generated by a Category 3 tropical system. However, the guidance that follows in this Plan will apply to all debris-generating events that may affect the City. Based on the United States Army Corps of Engineers (USAGE) Debris Estimating Model, a Category 3 tropical system (particularly a tropical system impacting the City from the Atlantic Ocean) could generate approximately 590,000 cubic yards of debris, as shown in Table 1-3, Debris Volume and Temporary Debris Storage and Reduction Site Acreage Requirement by Category. Table 1-3 also contains a breakdown of the debris estimate in cubic yards for Categories 1-5 tropical systems and the respective ' Likelihood of a particular event to occur over a period of time. A low probability is described as an event that may occur ever 100-500 years, medium event would be every 50 years and a high probability event may occur ever 10 to 20 years. Z The ability of a particular event to produce debris based upon historical data on each event. High debris generation potential would be an event that generates more than 1,000,000 cubic yards of debris. Medium could generate more than 100,000 - 1,000,000 cubic yards and low could generate approximately 50,000 - 100,000 cubic yards of debris. City of Winter Springs -Disaster Debris Management Plan -October 2008 1 _3 Section 1 TDSRS Acreage Requirement needed to support debris removal and reduction operations. Table 1-3 Debris Volume and Temporary Debris Storage and Reduction Site Acreage Requirement by Category3 Category 1 50,000 .~• 3.43 Category 2 180,000 12.35 Category 3 590,000 40.47 Category 4 1,140,000 78.20 Category 5 1,830,000 125.53 s See Appendix C for detailed Category models. 1-4 City of Winter Springs -Disaster Debris Management Plan -October 2008