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HomeMy WebLinkAbout2010 04 26 Consent 203 Requesting Approval of the City Commission Meeting Minutes of 2010 04 12 CITY OF WINTER SPRINGS, FLORIDA p� tJ cn Incorporated 1959 Cam ,, .it% C=am d CITY COMMISSION MINUTES REGULAR MEETING MONDAY, APRIL 12, 2010 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor John F. Bush Commissioner Jean Hovey - Seat One Deputy Mayor Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Sally McGinnis - Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 2 OF 22 CALL TO ORDER The Regular Meeting of Monday, April 12, 2010 of the City Commission was called to Order by Deputy Mayor Rick Brown at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, absent Deputy Mayor Rick Brown, present Commissioner Jean Hovey, present Commissioner Gary Bonner, present Commissioner Sally McGinnis, present Commissioner Joanne M. Krebs, present via telephone City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, arrived at 5:18 p.m. V INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOIVIlVIENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. Commissioner Gary Bonner commented about a Jetta Point Park update in this Agenda Item. City Attorney Anthony A. Garganese arrived at 5:18 p.m. Commissioner Bonner said to Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department, "Possibly for a future Commission Meeting, perhaps the next Commission Meeting, it might be appropriate to bring forward this Jetta Point analysis unless it is envisioned by you to be a presentation at another Meeting ?" Mr. Stevenson stated, "We can do it as a separate Agenda Item. As you know, when we do have these things we bring them forward, we include a financial analysis at that point, but if you request, we can bring it forward on April 26 (2010) as a - Regular Agenda Item for discussion." With further comments, Commissioner Bonner said to Mr. Stevenson and City Manager Kevin L. Smith, "I would like to suggest we bring this forward as a - Regular Agenda Item in our next Meeting on the 26 (April 2010) and give LDI (Land Design Innovations, Inc.) the opportunity to share some of that news and that information they have had a chance to pull together. Is that okay with everybody ?" Manager Smith also inquired if that was agreeable with the City Commission? Commissioner Jean Hovey and Deputy Mayor Brown both nodded. No objections were noted. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 3 OF 22 Additionally, Commissioner Bonner spoke about item number 4. in the Land Design Innovations, Inc. Report and noted, "I do look forward to a near term presentation where we find out what exactly those `Opportunity Sites' are." In regards to "Business Retention Surveys" in number 12., Commissioner Bonner commented, "I noticed that there was a Survey deadline of March the 5 (2010) and we have gotten all that information back and I am wondering when that is intended to be presented to us ?" Manager Smith stated, "The goal is next Commission Meeting." %;;" INFORMATIONAL C=Zi 101. Office Of The City Clerk REQUEST: Requesting That The City Commission Review The Information In This Agenda Item Related �j To A Change In The Official Regular Meeting Day And Time For The Board Of Trustees. M=O FISCAL IMPACT: No Funding Is Requested As Part Of This Agenda Item. COMMUNICATION EFFORTS: Copies And /Or Access To This Agenda Item Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, Department Directors; And The Board Of Trustees Members; Placed In Press Packets; Placed In The Lobby Binder; And Is Available On The City's Website, Laserfiche, And The City's Server. RECOMMENDATION: The City Commission Is Requested To Review This Agenda Item For Informational Purposes And Approve As Presented. "MOTION TO APPROVE" (INFORMATIONAL AGENDA). MOTION. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. CONSENT AGENDA CONSENT 200. Office Of The City Manager REQUEST: Requests The Commission Approve Resolution 2010 -14 Designating The City Manager, Finance Director And The Public Works //Utility Director As Authorized Representatives To Execute Documentation Required By Bank Of America On Behalf Of The City Of Winter Springs. FISCAL IMPACT: This Will Allow The Finance Director To Monitor Cash Reserves And Optimize The Cities Investment Returns. COMMUNICATION EFFORTS: New Signature Cards And Certificates Of Incumbency Will Be Sent To The Bank Of America To Place On File. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — APRIL 12, 2010 PAGE 4 OF 22 RECOMMENDATION: The City Manager Recommends That The Commission Approve Resolution 2010- 14, Which Designates The Authorized Representatives To Execute Documentation With Bank Of America. This Agenda Item was not discussed. a... CONSENT o 201. Office Of The City Manager �� REQUEST: Requests The Commission Approve Resolution 2010 -15 Designating The City Manager, Finance Director And The Public Works //Utility Director As Authorized Representatives To Execute Documentation Required By 5 /3' Bank On Behalf Of The City Of Winter Springs. FISCAL IMPACT: This Will Allow The Finance Director To Monitor Cash Reserves And Optimize The Cities Investment Returns. COMMUNICATION EFFORTS: New Signature Cards And Certificates Of Incumbency Will Be Sent To 5/3` Bank To Place On File. RECOMMENDATION: The City Manager Recommends That The Commission Approve Resolution 2010- 15, Which Designates The Authorized Representatives To Execute Documentation With 5 /3 Bank. No discussion. CONSENT 202. Office Of The City Manager REQUEST: Requests The Commission Approve Resolution 2010 -16 Designating The City Manager, Finance Director And The Public Works //Utility Director As Authorized Representatives To Execute Documentation Required By State Board Of Administration On Behalf Of The City Of Winter Springs. FISCAL IMPACT: This Will Allow The Finance Director To Monitor Cash Reserves And Optimize The Cities Investment Returns. COMMUNICATION EFFORTS: New Signature Cards And Certificates Of Incumbency Will Be Sent To State Board Of Administration To Place On File. RECOMMENDATION: The City Manager Recommends That The Commission Approve Resolution 2010- 16, Which Designates The Authorized Representatives To Execute Documentation With State Board Of Administration. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 5 OF 22 CONSENT 203. Public Works Department REQUEST: Requesting The City Commission Approve Resolution Number 2010 -13 Adopting The Seminole County Local Mitigation Strategy. FISCAL IMPACT: No Funding Is Requested. Future Projects Under The Hazard Mitigation Grant Program Are Typically 75% Federal Funds And 25% Local Funds. Disaster Assistance Is Typically P..•a" Funded At 75% Federal/12.5% State/12.5% Local. COMMUNICATION EFFORTS: Quarterly Meetings Are Held With The Participants Where Staff Has The Opportunity To Discuss Ongoing Activities, Review Potential Funding And Consider Modifications To The Priority List On An As Needed Basis. Mmi RECOMMENDATION: It Is Recommended That The City Commission Approve Resolution 2010 -13 Adopting The Seminole County Local Mitigation Strategy. Manager Smith briefly commented on this Agenda Item. CONSENT 204. Public Works Department REQUEST: Requesting Authorization To Execute A Contract Amendment With P &S Paving, Inc. For Asphalt Resurfacing Of Old Sanford - Oviedo Road And Hicks Avenue In The Amount Of $54,950.42. FISCAL IMPACT: The Project Cost Is $54,950.42, Consisting Of $32,875.48 For Old Sanford - Oviedo Road And $22,074.84 For Hicks Avenue. Funding Is Available In The Transportation Improvement Fund ( #104 - 65000 - 30075, Local Option Gas Tax) To Complete The Project. COMMUNICATION EFFORTS: All Of The Occupied Properties Along Old Sanford - Oviedo Road Will Be Notified About The Planned Resurfacing Schedule. Hicks Avenue Will Likely Be Resurfaced On A Day When The Dog Park Is Closed To Minimize Impacts To The Public. RECOMMENDATION: Staff Recommends The City Commission Approve A Contract Amendment With P &S Paving, Inc. For Asphalt Resurfacing Of Old Sanford - Oviedo Road And Hicks Avenue In The Amount Of $54,950.42 Plus 10% Contingency Funded From 104 - 65000 -30075 And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. Brief discussion followed with Mr. Brian Fields, P.E., City Engineer, Public Works Department. CONSENT 205. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: $0. There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 6 OF 22 COMMUNICATION EFFORTS: A Copy Of The List Of Items To Be Disposed Of Has Been Posted On The City's Website Under Public Notices. Additionally, The Contact Information For The Vendor Conducting The Auction Has Also Been Provided On The Website. RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. No discussion. 1`Z1 Q CONSENT 206. Office Of The City Clerk �i REQUEST: Requesting The City Commission Approve The March 22, 2010 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The March 22, 2010 City Commission Regular Meeting Minutes. This Agenda Item was not discussed. "MOTION TO APPROVE" (CONSENT AGENDA). MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 7 OF 22 REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire Attorney Garganese advised the City Commission that "The County is still considering our proposal regarding the Annexation Agreement. The last I heard from the County Attorney is that they were meeting internally and .aaalt=i hopefully we will hear back from them shortly. I will follow up with them later this week if we don't hear from them." Next, Attorney Garganese mentioned that on Thursday, April 15, 2010, the Winter Springs Ad Hoc Charter Review Committee wil be considering the draft Final Report and recommendations. REPORTS 401. Office Of The City Manager — Kevin L. Smith No Report. REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC City Clerk Andrea Lorenzo - Luaces asked the City Commission about available dates in June for a Joint Meeting with the City of Oviedo City Council. With discussion, the City Commission suggested the following dates for a Joint Meeting with the City of Oviedo City Council: Tuesday, June 15, 2010; Wednesday, June 16, 2010; Thursday, June 17, 2010; Friday, June 18, 2010; Tuesday, June 22, 2010; Wednesday, June 23, 2010; Thursday, June 24, 2010; Friday, June 25, 2010; Tuesday, June 29, 2010; and Wednesday, June 30, 2010. After these dates are sent to the City of Oviedo, City Clerk Lorenzo - Luaces said she would keep everyone informed about any decision. REPORTS 403. Office Of The Mayor — The Honorable John F. Bush Absent. REPORTS 404. Office Of Commissioner Seat One — The Honorable Jean Hovey Commissioner Hovey mentioned that tomorrow evening at 5:00 p.m., the Parent- Teachers Association is having a Rally related to "Veto Senate Bill 6 ", which will be held at the Seminole County Public Schools office. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 8 OF 22 REPORTS 405. Office Of Commissioner Seat Two/Deputy Mayor – The Honorable Rick Brown Deputy Mayor Brown mentioned that last Friday, he attended a meeting related to "Vote No on 4" Campaign; and also suggested that the City Commission check out the related Website if possible. As to the Website address, r-- Commissioner Sally McGinnis suggested that City Clerk Lorenzo - Luaces send the City Commission the information. tom— REPORTS 406. Office Of Commissioner Seat Three – The Honorable Gary Bonner Commissioner Bonner commented on the great Winter Springs "Hound Ground" Dog Park Grand Opening and complimented "Bob Rucci, and the F.L.O.P. (Friends of Leash Optional Parks) organization as well as Chuck Pula (Director, Parks and Recreation Department) and his Staff for a fabulous Event and a great new Park." Secondly, Commissioner Bonner commented on receiving his copy of the Insider and referenced the "ONLINE UTILITY BILL PAYMENT SYSTEM RELEASES NEW INTERFACE" article in the magazine and noted the "$6.50 convenience fee per transaction for this service." Commissioner Bonner remarked, "Either we have a bad term or we have a bad Fee; and I suspect we have a bad Fee." Manager Smith said he and Mr. Shawn Boyle, Director, Finance and Administrative Services Department agreed with his comments and noted, "We concur with your assessment if you don't mind me saying so, and it will be coming back to you with a few other items that were currently under review on our utility system." REPORTS 407. Office Of Commissioner Seat Four– The Honorable Sally McGinnis Commissioner McGinnis also spoke favorably about the "Hound Ground" Dog Park Grand Opening and said, "Our Parks Department did a superb job!" Manager Smith said, "I want to thank Chuck (Pula) and Bob Rucci who were responsible for us getting some really positive press coverage on the dog park." REPORTS 408. Office Of Commissioner Seat Five – The Honorable Joanne M. Krebs Commissioner Joanne M. Krebs stated, "I want to thank all of the volunteers and employees for their efforts to help locate Nadia (Bloom)." Commissioner Krebs also thanked Deputy Mayor Brown for his assistance in providing food for many of the individuals involved in the search effort. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 9 OF 22 PUBLIC INPUT Ms. Sarita Forbes, 302 Heatherwood Court, Winter Springs, Florida: as the President and spokesperson for the Reserve at Tuscawilla community, Ms. Forbes spoke about the Tuscora project and concerns her community had with this project. Ms. Forbes mentioned that they did not want to purchase the extra property; and they had C: reviewed the studies but were not in favor of the turn lane. . y Ms. Pam Carroll, 865 Dyson Drive, Winter Springs, Florida: commented on Regular Agenda Item "602" and said 1/ "'C1 she was in favor of having a 4 of July Event and suggested that possibly games and a cook -off be held; and noted that Arnie Nussbaum could possibly help with procuring some free entertainment. REGULAR AGENDA - PART I REGULAR 600. Community Development Department REQUEST: Requests The City Commission Consider Mr. Bartholomew Phillips' Application For Satisfaction And Release Of A Code Enforcement Lien, And To Approve The Recommendation Of The Code Enforcement Board Related To Said Application To Satisfy And Release The Lien Pursuant To The Conditions Set Forth In The Attached Code Enforcement Lien Satisfaction Agreement. FISCAL IMPACT: Approving The Application And Recommendation Of The Code Enforcement Board Will Reduce The Code Enforcement Penalty Owed To The City By $18,000.00. However, In Exchange, The City Will Obtain The Benefit Of The Wade Street Right -Of -Way Conveyance And Facilitate The Completion Of The Cross Seminole Trail. COMMUNICATION EFFORTS: Staff Has Been Working With Mr. Phillips For Well Over A Year On Various Efforts Involving His Property Relative To The Cross Seminole Trail And The Use Of The 419 Metals Site. Numerous Conversations Have Taken Place Regarding The Trail Right -Of -Way Dedication And The Code Enforcement Lien. In Addition, Both Code Enforcement Board Meetings Where The Application For Satisfaction And Release Of This Code Enforcement Lien Was Heard Were Advertised In Accordance With Standard City Procedures. RECOMMENDATION: Staff Recommends That The City Commission Approve The Recommendation Of The Code Enforcement Board Approving Mr. Phillips' Application For Release And Satisfaction Of Lien By Reducing The Lien To $500.00 Subject To The Conditions Precedent Set Forth In The Code Enforcement Lien Satisfaction Agreement. Mr. Stevenson introduced this Agenda Item. "MOTION TO APPROVE AS RECOMMENDED." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER BONNER. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 10 OF 22 Commissioner McGinnis said to Attorney Garganese, "All of these conditions go with the land don't they ?" Attorney Garganese responded, "All these conditions - yes." PUBLIC HEARINGS AGENDA - PUBLIC HEARINGS F " 500. Community Development Department ammi=1 REQUEST: Requests The City Commission Hold A Public Hearing For Second Reading And Adoption Of = Ordinance 2010 -03, Amending The List Of Permitted, Conditional, And Prohibited Uses In The I -1 40 Industrial Zoning District And Amending Certain Related Definitions In The Zoning Code. .C'a FISCAL IMPACT: There Is No Immediately Known Fiscal Impact To The City. However, Allowing The Ineil Existing Use To Continue In Operation And To Expand/Upgrade Will Mean Continued And Possibly il: Enhanced Property Tax Revenues To The City. COMMUNICATION EFFORTS: January 24, 2010 — Public Noticing In The Orlando Sentinel Of Local Planning Agency Public Hearing February 3, 2010 — Public Hearing Before The Local Planning Agency February 11, 2010 — Public Noticing In The Orlando Sentinel Of The First Reading Of Ordinance 2010 -03 February 22, 2010 — Public Hearing Of Ordinance 2010 -03 Before The City Commission April 1, 2010 — Public Noticing In The Orlando Sentinel Of The Second Reading Of Ordinance 2010 -03 Tenatative Implementation Schedule: February 22, 2010 — First Reading Of Ordinance 2010 -03 Before The City Commission April 1, 2010 — Public Noticing In The Orlando Sentinel (Display Ad - 5 Days Prior To Adoption). April 12, 2010 — Proposed Second Reading/Adoption Of Ordinance 2010 -03 RECOMMENDATION: Planning & Zoning Board/Local Planning Agency Recommendation The Planning & Zoning Board Held A Public Hearing On February 3, 2010 And Recommended Approval Of Ordinance 2010 -03 With The Addition Of Language To Paragraph 10 Of The Ordinance Allowing The Recycling Of Non - Hazardous Materials. Staff Recommendation: Staff Recommends, Based Upon The Findings Contained In This Agenda Item And The Review And Recommendation Of The P &Z (Planning And Zoning) Board, As Well As The Conditions Contained In The Code Enforcement Lien Satisfaction Agreement, That The City Commission Hold A Public Hearing For Second Reading And Adoption Of Ordinance 2010 -03. Attorney Garganese read the Ordinance by "Title" only and stated, "There have been some changes to this Ordinance after First Reading which in my view are perfectly acceptable, regarding the list of Uses that the City Commission is considering adding to the `I -1' Zoning District. In general, the changes to (10) on Page 3 of 5, also include `recovered materials recyclers and similar recyclers of other non - hazardous recyclable materials.' They would also be considered a `Permitted Use' under the `I -1' Zoning District. Those - text additions are consistent in my view with the recycling nature of the Use that the Commission has been considering adding to the `I -1' Zoning District." Mr. Stevenson added, "On (c) under (10), we did modify the allowable acreages there to make sure we covered everything." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 11 OF 22 Deputy Mayor Brown opened the "Public Input" portion of the Agenda Item. No one spoke. Deputy Mayor Brown closed the "Public Input" portion of the Agenda Item. "MOTION TO APPROVE." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: _=Z1 COMMISSIONER HOVEY: AYE DEPUTY MAYOR BROWN: AYE L_ COMMISSIONER BONNER: AYE COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Utility Department REQUEST: Requesting The City Commission Consider On First Reading Ordinance # 2010 -11 Which Amends The City's Irrigation Rules And Regulations. FISCAL IMPACT: No Funding Is Required At This Time. It Is Likely That The Reduction To Once Per Week Potable Water Irrigation Will Result In Some Reduction In Revenues In The Future. COMMUNICATION EFFORTS: The Lead Role In Educating The Public On Changes To The Rule Will Be Undertaken By The Water Conservation Coordinator Position Which Has Been Filled By Stephanie Wolfe. Efforts Will Include A New Water Conservation Web Page, Proactive Customer Contact With High Users, School Education Program, Mailers And Presentations To Any Interested Groups (HOA's, (Homeowner Association's) Etc.). The Approach Will Be Education Before Enforcement. RECOMMENDATION: Staff Recommends The City Commission Hold A Public Hearing And Move To Second Reading Ordinance 2010 -11 Amending Chapter 19 Of The Code Of Ordinances Regarding Landscape Irrigation. Deputy Mayor Brown stated, "May I have a Motion to read by `Title' only ?" "MOTION TO READ BY `TITLE' ONLY." MOTION BY COMMISSIONER McGINNIS. SECONDED. DISCUSSION. VOTE: DEPUTY MAYOR BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. Attorney Garganese read the Ordinance by "Title" only. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — APRIL 12, 2010 PAGE 12 OF 22 Deputy Mayor Brown opened the "Public Input" portion of the Agenda Item. No one spoke. Deputy Mayor Brown closed the "Public Input" portion of the Agenda Item. 1"` Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Departments introduced the City's new Water ~ 1= Conservation Coordinator, Ms. Stephanie Wolfe. Discussion followed on this Agenda Item. an Deputy Mayor Brown stated, "Still two (2) days a week during the Summer - so no changes to the residents that 1 we haven't informed them of..." Mr. Lockcuff stated, "...That's correct. That the old rule, and then the Winter is �'. the new rule which went into effect in November." Furthermore, Mr. Lockcuff explained, "Potable, Well, Service Water, Withdrawals, everything else is once a week in the Winter, except Reclaimed (Water) and Stormwater." Discussion followed on notifying citizens regarding problems, then education before enforcement. Commissioner Hovey suggested, "I think we need to educate all of our citizens because we are going to have citizens that don't have the Reclaimed Water and are wondering why those - are watering twice a week - they won't know that they have the Reclaimed Water. So, I think it is a good thing to educate everyone." Mr. Lockcuff said, "I agree." Discussion ensued on conservation, and compliance. Tape 1 /Side B With further comments on watering practices, Mr. Lockcuff stated, "I am comfortable with the twice a week year - round for Reclaimed (Water)." Commissioner McGinnis remarked, "I am too." Mr. Lockcuff added, "For now." Commissioner Bonner asked, "Is it conceivable that if a special Taxing District wanted to come forward to accelerate the expansion of Reclaimed (Water) within their community, that that would be a source of funding, if they chose to self -tax themselves to provide for the expansion of distribution ?" Manager Smith said, "It is definitely something we could research." Commissioner Bonner added, "I am looking forward to meeting and exceeding capacity." Discussion. Furthermore, Commissioner Bonner explained, "Just trying to find any and all opportunities we can find to expand distribution as rapidly as possible." Commissioner McGinnis commented on her concern with conservation efforts. "MOVE TO SECOND READING." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 13 OF 22 VOTE: COMMISSIONER BONNER: AYE COMMISSIONER KREBS: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR BROWN: AYE ... COMMISSIONER McGINNIS: AYE imati MOTION CARRIED. PUBLIC HEARINGS 502. Community Development Department — Planning Division And Public Works Department � .-. � - � .i REQUEST: Request That The City Commission Hold A First Reading And Public Hearing For Ordinance t=1 2010 -06, Establishing A Bicycle/Pedestrian Advisory Committee (BPAC) With The Responsibilities Directed Under The Comprehensive Plan. FISCAL IMPACT: This Committee Of Citizen Advocates Will Enable The City To Provide A Focused, Targeted Effort To Promote Active And Non - Motorized Transportation Planning At A Potentially Huge Cost Savings To The City That Would Not Otherwise Be Possible Unless The City Were To Hire Additional Staff. Additionally, This Committee Will Play A Crucial Role In The City's Ability To Efficiently Obtain Funding For New Trails, Sidewalks, And Bikeways. Also Important To The Long -Term Fiscal Impacts Are The Positive Contribution That Non - Motorized And Multi -Modal Transportation Networks Will Have On The Health And Economic Well Being Of Winter Springs' Residents. Committee Members Would Not Be Paid. The City Clerk's Office Staff Costs Associated With The Administration Of This Committee Is Estimated To Be $3,076 Per Year. COMMUNICATION EFFORTS: Sept. (September) 28, 2009 - Adoption Of EAR Based Amendments To The Comprehensive Plan Nov. (November) 9, 2009 - Compiled List Of Comprehensive Plan Directives Included In The Agenda Item Feb. (February) 1, 2010 - Commission Workshop To Review Citizen Boards And Committees Commission Agenda Items Are Posted In City Hall And Posted On City's Website Communication Of The Opportunity For Citizen Involvement On This Committee Will Be Promoted On The City's Website And Through Ancillary Organizations Who May Have Winter Spring's Residents Who Would Be Interested In Serving On The Committee. Tentative Implementation Schedule: April 12, 2010 - 1st Reading Of Ordinance Before The City Commission April 15, 2010 - Public Noticing In Orlando Sentinel (10 Days Prior To Adoption) April 26, 2010 - 2nd Reading /Adoption Of Ordinance TBD- Committee Appointments TBD- Committee Orientation And Kick -Off Meeting RECOMMENDATION: The Community Development Department — Planning Division And The Public Works Department Request That The City Commission Hold A Public Hearing For First Reading Of Ordinance 2010 -06, Establishing A Bicycle/Pedestrian Advisory Committee (BPAC) And Move The Ordinance To Second Reading. Deputy Mayor Brown remarked, "Can I have a Motion to read by `Title' only? MOTION TO READ BY "TITLE" ONLY. MOTION BY COMMISSIONER McGINNIS. SECONDED. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 14 OF 22 VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE ♦ "1=1 MOTION CARRIED. Attorney Garganese read Ordinance 2010 -06 by "Title" only. au Additionally, Attorney Garganese noted, "There is one (1) Ordinance that will be coming to you probably at your next Meeting that makes some adjustments regarding the Appointment of Board Members. If you recall, you 1 =2 directed that we tie Appointments to each of the Seats for the Commission." Continuing, Attorney Garganese commented, "I am going to recommend one small change to this Ordinance in (b) on Page 1 of 3 and that paragraph, in light of the change that will be forthcoming in the other Ordinance, will read, the Committee shall have five (5) Members and membership on the Committee shall be in accordance with the terms of Section 2 -42. of this Code; except as expressly provided in this Section and that language will tie the 2 -42. which will have the Seat Appointments in it. So rather than majority Vote, I'm recommending that small technical change to this Ordinance." Deputy Mayor Brown opened the "Public Input" portion of the Agenda Item. Mr. Malcolm DeShazo, 603 Pearl Road, Winter Springs, Florida: said he was in favor of this new Committee and that he would like to serve on this Committee; noted his interest in biking along the Trail; and suggested that biking clinics could possibly be held. Mr. William Carpenter, 928 Arabian Avenue, Winter Springs, Florida: also commented on his support for this new Committee; mentioned that he serves on a similar Committee for MetroPlan Orlando; that has a personal hobby involving pedestrian safety; and commented on possible new funding opportunities. Mr. Barry Campbell, 231 Oak Road, Winter Springs, Florida: suggested that this First Reading of this Ordinance be Approved; and noted his support for this proposed Committee. Mr. Gary Brook, 1631 Wood Duck Drive, Winter Springs, Florida: commented positively on this proposed Committee; the merits of the Trail; and suggested this Ordinance be considered by the City Commission. Deputy Mayor Brown closed the "Public Input" portion of the Agenda Item. Discussion followed on new Volunteers; the Comprehensive Plan; and staffing. Manager Smith stated, "Everyone recognizes the importance of this Committee and I think the following Committee, but the Commission I believe had asked to examine these Committees also at Budget time in light of the questions that the Deputy Mayor brought up as far as the Clerk's time." Manager Smith added, "Our intention was to bring First Reading to you tonight, and delay Second Reading until this is flushed through the Budget process. But I wanted to be sure that that was the direction previously of the Commission." Commissioner McGinnis said, "Correct." Deputy Mayor Brown noted, "Right. I appreciate that." No objections were voiced. Ms. Eloise Sahlstrom, ASLA, AICP, Senior Planner, Community Development Department showed a PowerPoint presentation and suggested that Ex- Officio Members be included as Members of this Committee. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 15 OF 22 "MOTION TO MOVE TO SECOND READING." MOTION BY COMMISSIONER BONNER. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE �•� COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE ;;;■•• COMMISSIONER McGINNIS: AYE a••� DEPUTY MAYOR BROWN: AYE MOTION CARRIED. � - Itari PUBLIC HEARINGS 503. Community Development Department — Planning Division And Parks And Recreation Department REQUEST: Request That The City Commission Hold A First Reading And Public Hearing For Ordinance 2010 -07, Establishing A Parks And Recreation Advisory Committee, As Directed Under The Comprehensive Plan. FISCAL IMPACT: Communities With Outstanding Park Systems And Green Space Maintain Higher Property Values And Have A Greater Aptitude For Soliciting Economic Growth. The City Clerk's Office Staff Costs Associated With The Administration Of This Committee Is Estimated To Be $3,076.00 Per Year. This Will Need To Be Budgeted For FY (Fiscal Year) (20)10/(20)11. COMMUNICATION EFFORTS: Sept. (September) 28, 2009 - Adoption Of Ear Based Amendments To The Comprehensive Plan Nov. (November) 9, 2009 - Compiled List Of Comprehensive Plan Directives Included In The Agenda Item Feb. (February) 1, 2010 - Commission Workshop To Review Citizen Boards And Committees Commission Agenda Items Are Posted In City Hall And Posted On City's Website Communication Of The Opportunity For Citizen Involvement On This Committee Will Be Promoted On The City's Website And Through Ancillary Organizations Who May Have Winter Spring's Residents Who Would Be Interested In Serving On The Committee. Tentative Implementation Schedule: April 12, 2010 - 1st Reading Of Ordinance Before The City Commission April 15, 2010 - Public Noticing In Orlando Sentinel (10 Days Prior To Adoption) April 26, 2010 - 2nd Reading /Adoption Of Ordinance TBD- Committee Appointments TBD- Committee Orientation And Kick -Off Meeting RECOMMENDATION: The Community Development Department — Planning Division And The Parks And Recreation Department Staff Request That The City Commission Hold A Public Hearing For First Reading Of Ordinance 2010 -06 Establishing A Parks And Recreation Advisory Committee As Directed Under The Comprehensive Plan, And Move The Ordinance To Second Reading. MOTION TO READ BY "TITLE" ONLY. MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 16 OF 22 VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. Attorney Garganese read the Ordinance by "Title" only. ~"IW Deputy Mayor Brown opened the "Public Input" portion of the Agenda Item. No one spoke. Deputy Mayor Brown closed the "Public Input" portion of the Agenda Item. "MOTION TO MOVE TO SECOND READING." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. PUBLIC HEARINGS 504. Community Development Department — Planning Division And The Office Of The City Attorney REQUEST: Request That The City Commission Hold A First Reading And Public Hearing For Ordinance 2010 -09, Which Abolishes The Board Of Adjustment And Provides For Its Responsibilities To Be Reallocated To The Planning And Zoning Board. FISCAL IMPACT: Elimination Of The Board Of Adjustment Will Reduce City Expenses Particularly Related To The City Clerk's Department. COMMUNICATION EFFORTS: Feb. (February) 1, 2010 - Commission Workshop To Review Citizen Boards And Committees Commission Agenda Items Are Posted In City Hall And Posted On City's Website Tentative Implementation Schedule: April 12, 2010 - 1st Reading Of Ordinance Before The City Commission April 29, 2010 - Public Noticing In Orlando Sentinel (10 Days Prior To Adoption) May 10, 2010 - 2nd Reading /Adoption Of Ordinance CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 17 OF 22 RECOMMENDATION: The Community Development Department — Planning Division And The City Attorney Request That The City Commission Hold A Public Hearing For First Reading Of Ordinance 2010 -09 (Reallocating The Duties Of The Board Of Adjustment To The Planning And Zoning Board) And Move The Ordinance To Second Reading. "MOTION TO READ BY `TITLE' ONLY." MOTION BY COMMISSIONER BONNER. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: 1 DEPUTY MAYOR BROWN: AYE COMMISSIONER KREBS: AYE - - — � COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE c_- MOTION CARRIED. Attorney Garganese read Ordinance 2010 -09 by "Title" only. Deputy Mayor Brown opened the "Public Input" portion of the Agenda Item. No one spoke. Deputy Mayor Brown closed the "Public Input" portion of the Agenda Item. Commissioner Bonner inquired, "Does Staff have a method in mind for notification of existing Members of the Board of Adjustment and/or plans for an appreciation for their service so that no one is taken by surprise or forgotten in this transition ?" Mr. Stevenson stated, "I am in the process of preparing a letter to send out to them." Mr. Stevenson added, "I will have it tomorrow for the City Manager's review before we send it out." Commissioner Bonner suggested they be invited to any upcoming Advisory Board and Committee Event; and Deputy Mayor Brown recommended that Resolutions should be done. Deputy Mayor Brown remarked, "Can we have a Motion to move to Second (Reading) ?" "SO MOVED ". MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISIDSONER KREBS. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — APRIL 12, 2010 PAGE 18 OF 22 REGULAR AGENDA - PART II REGULAR 601. Public Works Department REQUEST: Requesting The City Commission Approve The Final Design For The Proposed Right -Turn � Deceleration Lane On S.R. (State Road) 434 Eastbound At Tuscora Drive And Authorize Staff To Proceed — With Land Acquisition. FISCAL IMPACT: No Funding Is Requested As Part Of This Agenda Item. g COMMUNICATION EFFORTS: Staff Attended The Reserve At Tuscawilla's HOA (Homeowner's itnel Association) Board Meeting On March 16, 2010 At Their Invitation. The HOA (Homeowner's Association) Board Was Notified About The April 12 Commission Meeting Agenda Item And They Were Invited To Attend And /Or Provide Written Input. Two Letters Have Been Sent To Each Of The Three (3) Property Owners Impacted By The Required Land Acquisition. RECOMMENDATION: Staff Recommends The Commission Approve The Final Design For The Proposed Right -Turn Deceleration Lane On S.R. (State Road) 434 Eastbound At Tuscora Drive And Authorize Staff To Proceed With Land Acquisition. Mr. Fields presented this Agenda Item for discussion and reviewed project details and photographs with the City Commission. Manager Smith said to Mr. Fields, "Did you not also send an email to the Commissioners detailing some points on this issue..." Commissioner McGinnis said, "...Yes..." Manager Smith continued, "...And I trust everyone received that email ?" No objections were voiced. Discussion followed on deceleration lanes; design standards for bike lanes; and when they could possibly get input from the proposed Bicycle/Pedestrian Advisory Committee. Commissioner Bonner noted his concern with left turns and asked, "Is there any study information about that additional half a lane in terms of its safety impact for being able to make that left hand turn at least half of that distance ?" Commissioner Bonner also inquired, "How much more time are we dealing with ?" Furthermore, Commissioner Bonner added, "Would there be the opportunity between now and Approval to further pursue that left hand turn concern?" Mr. Fields responded, "Yes, there would be. What we could pursue is we could look at any studies that are available and specific movement and we could also pull accident data at our existing left turn lanes that have this configuration to be able to tell you if we have experienced any type of side - swiped accidents that could possibly be attributed to a longer travel distance across the intersection." Commissioner Bonner then asked about east bound bike lanes and issues related to the design and whether there were any hazards for bikers. Tape 2 /Side A Manager Smith left the Commission Chambers at 6:48 p.m. Signalization, and whether there is any historical knowledge related to previous road widening projects were addressed next. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 19 OF 22 Manager Smith returned to the Commission Chambers at 6:50 p.m. "MOTION TO APPROVE ". MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. �♦ VOTE: COMMISSIONER KREBS: AYE !T' COMMISSIONER BONNER: AYE F� COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. Commissioner Bonner then asked Mr. Fields to look into the items he asked about. REGULAR 602. Parks And Recreation Department REQUEST: Requests That The City Commission Consider A July 4, 2010 Celebration Of Freedom Event Similar To Last Year's Event With General Fund Funding Not To Exceed $19,000.00. (This Issue Was Tabled At The February 22, 2010 Meeting. Therefore, A Motion To Remove From The Table Would Be Required For The Commission To Consider This Item.) FISCAL IMPACT: New Proposed Budget $34,000.00 Less Projected City Sponsorship And Vendor Fees ($12,500.00) Radio Sponsorships/Vendors ($ 2,500.00) Total Estimated General Fund Expenditure $19,000.00 ($10,600.00 Police Overtime; $8,400.00 Other Expenses) If Charging For Admission, It Would Mitigate The General Fund Expenditure. COMMUNICATION EFFORTS: Staff Will Immediately Begin Notifying The Public Regarding The July 4, 2010 Event Through e- Citizen, City Website And Local Media, Etc. Staff Will Also Aggressively Seek Sponsors And Vendors. Should The Commission Elect To Charge Any Fees, Staff Would Do Their Best To Inform Those Who Are Considering Attending And Those Who Attend About The Fee(s). RECOMMENDATION: Staff Recommends The City Commission Provide Further Direction On The Format And Funding Of A July 4, 2010 Celebration Of Freedom Event. "MOTION TO REMOVE FROM THE TABLE." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — APRIL 12, 2010 PAGE 20 OF 22 Mr. Pula reviewed this Agenda Item with the City Commission along with the results from a Citizen's Survey. Discussion ensued on other area Events; other types of possible Events; vendor support; gate Fees for non - Winter - Springs' residents; problems with parking Fees; having people go through the crowd and collect donations; - comments from the Citizen's Survey; the Budget for this Event; what Reserves are used for; how to possibly set up the gates to handle incoming attendees; and collecting from Event attendees. = Manager Smith noted, "My intention is to come back during the Budget process with a comprehensive plan to ze,, address three (3) to four (4) Events for the year." Manager Smith added, "The Commission had directed me to come back with a five (5) year Plan - I would like to have the opportunity to defer that to the Budget conversations in our Budget Workshops. I believe there are opportunities that may include having a revenue _a neutral Event like we did with the Hometown Harvest." Discussion ensued as to who could assist with collecting donations at such an Event and possible liability concerns. Attorney Garganese suggested that adults or chaperones assist children or young adults in the handling of any money collections. "I WOULD REALLY LIKE TO MAKE A MOTION THAT WE APPROVE ITEM `602' WITH THE CAVEAT THAT WE ALSO CIRCULATE A BUCKET OR WHATEVER YOU WANT TO CALL IT, TO COLLECT MONEY AND - `WE NEED TO DO THAT'." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. DISCUSSION FOLLOWED ON WHETHER IT WAS TO BE STAFF HANDLING THE COLLECTIONS. COMMISSIONER KREBS EXPLAINED, "IT IS NOT THAT IT IS A STAFF JOB FOR STAFF TIME, BUT THAT IT IS COORDINATED SO THAT THAT HAPPENS. IT COULD BE ANYBODY." COMMISSIONER KREBS RESTATED HER MOTION AS, "I AM MAKING A MOTION THAT WE APPROVE ITEM `602' AND ADD THAT THIS YEAR WE WILL HAVE, WE BEING THE CITY, WILL HAVE A DONATION BUCKET CIRCULATED AMONG THE PEOPLE WHO ARE ATTENDING." FURTHER DISCUSSION. VOTE: DEPUTY MAYOR BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. Tape 2 /Side B REGULAR 603. Office Of The City Clerk REQUEST: Requesting The City Commission Consider The Information In This Agenda Item Relative To The City Commission's Interest In Recognizing The City's Volunteers With A Board And Committee Appreciation Event. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 21 OF 22 FISCAL IMPACT: Most Costs For This Event Would Come From The "Promotion Expense Appreciation Dinner" Line Code, 1100 - 54800- 11002. Currently There Is Approximately Three Thousand Dollars 1; ($3,000.00) Available In The "Promotion Expense Appreciation Dinner" Line Code. COMMUNICATION EFFORTS: Copies And /Or Access To This Agenda Item Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Is Available On The City's Website, Laserfiche, And The City's Server. RECOMMENDATION: t:=0 1) The City Commission Is Requested To Decide If They Like Any Of The Options Noted In This Agenda Item And If So, What Is Their Choice Of Venue, Menu/Costs And Confirm Attendees. The City Clerk Would Like To Request To Be Able To Spend No More Than Fifty Dollars ($50.00) Out Of The Budgeted Three Thousand Dollars ($3,000.00), If Necessary, On Miscellaneous Decorations For This Proposed Event. 2) The City Commission Is Respectfully Requested To Select Two (2) Dates For This Event. City Clerk Lorenzo - Luaces began the discussion related to this Agenda Item. "I MOVE THAT WE HAVE THE EVENT AT YEN YEN THIS YEAR." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. Commissioner McGinnis asked if Bob Rucci could be recognized for his efforts with the "Hound Ground" Dog Park. Manager Smith remarked, "The Mayor had asked that a Proclamation be presented on his behalf at the next Meeting." Comments related to whether the newly proposed Bicycle/Pedestrian Advisory Committee and the Parks and Recreation Advisory Committee might be included in this Event; to which Commissioner Hovey noted, "Kevin (Smith) said they wouldn't come on until after the Fiscal Year." With discussion on a possible date for the Advisory Board and Committee Appreciation Event, Friday, June 25 2010 was suggested - Commissioner Hovey, Commissioner McGinnis, and Commissioner Bonner stated, "Good." Deputy Mayor Brown noted, "25 (of June 2010) is it!" No objections were voiced. REGULAR 604. Office Of The City Clerk REQUEST: The City Clerk Requests The City Commission Consider The Requested Updated Information As It Pertains To Comments From The City Commission During The 2008 -2009 Performance Review For The City Clerk. FISCAL IMPACT: No Additional Funding Is Requested As Part Of This Agenda Item CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — APRIL 12, 2010 PAGE 22 OF 22 COMMUNICATION EFFORTS: The City Clerk Has Discussed These Issues With The City Manager; And The City Clerk Also Spoke With A Commissioner Who Had Asked About The Status Of This Matter. t_"y Copies And/Or Access To This Agenda Item Have Been Provided To The Mayor And City Commission, �+ City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, Laserfiche, And The City's Server. RECOMMENDATION: The City Commission Is Requested To Review This Agenda Item; Offer Any Input Or Suggestions; And Approve The Revised* "Goals/Outcomes" And The Strategies To Accomplish Those Revised* "Goals /Outcomes ". City Clerk Lorenzo - Luaces briefly spoke on this Agenda Item. Manager Smith commented on Attachment "D" of the Agenda Item and noted, "Andrea (Lorenzo - Luaces) has reorganized some of her goals." • Next, Commissioner Bonner commented on administrative support for the City Manager's Office; demands; and suggested that the City Manager possibly consider staffing related to preparing City Commission Agendas and other Advisory Boards /Committees Agendas. Manager Smith said, "We will certainly have that conversation." ADJOURNMENT Deputy Mayor Brown adjourned the Regular Meeting at 7:52 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO - LUACES, MMC CITY CLERK APPROVED: MAYOR JOHN F. BUSH NOTE: These Minutes were approved at the , 2010 City Commission Regular Meeting. CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION MINUTES REGULAR MEETING MONDAY, APRIL 12, 2010 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor John F. Bush Commissioner Jean Hovey - Seat One Deputy Mayor Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Sally McGinnis - Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 2 OF 22 CALL TO ORDER The Regular Meeting of Monday, April 12, 2010 of the City Commission was called to Order by Deputy Mayor Rick Brown at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, absent Deputy Mayor Rick Brown, present Commissioner Jean Hovey, present Commissioner Gary Bonner, present Commissioner Sally McGinnis, present Commissioner Joanne M. Krebs, present via telephone City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, arrived at 5:18 p.m. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. Commissioner Gary Bonner commented about a Jetta Point Park update in this Agenda Item. City Attorney Anthony A. Garganese arrived at 5:18 p. m. Commissioner Bonner said to Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department, "Possibly for a future Commission Meeting, perhaps the next Commission Meeting, it might be appropriate to bring forward this Jetta Point analysis unless it is envisioned by you to be a presentation at another Meeting?" Mr. Stevenson stated, "We can do it as a separate Agenda Item. As you know, when we do have these things we bring them forward, we include a financial analysis at that point, but if you request, we can bring it forward on April 26 th , ( 2010) as a - Regular Agenda Item for discussion." With further comments, Commissioner Bonner said to Mr. Stevenson and City Manager Kevin L. Smith, "I would like to suggest we bring this forward as a - Regular Agenda Item in our next Meeting on the 26 (April 20 10) and give LDI (Land Design Innovations, Inc.) the opportunity to share some of that news and that information they have had a chance to pull together. Is that okay with everybody ?" Manager Smith also inquired if that was agreeable with the City Commission? Commissioner Jean Hovey and Deputy Mayor Brown both nodded. No objections were noted. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- APRIL 12, 2010 PAGE 3 OF 22 Additionally, Commissioner Bonner spoke about item number 4. in the Land Design Innovations, Inc. Report and noted, `I do look forward to a near term presentation where we find out what exactly those ` Opportunity Sites are." In regards to " Business Retention Survevs in number 12., Commissioner Bonner commented, `I noticed that there was a Survey deadline of March the 5` (2010) and we have gotten all that information back and I am wondering when that is intended to be presented to us ?" Manager Smith stated, "The goal is next Commission Meeting." INFORMATIONAL 101. Office Of The City Clerk REQUEST: Requesting That The City Commission Review The Information In This Agenda Item Related To A Change In The Official Regular Meeting Day And Time For The Board Of Trustees. FISCAL IMPACT: No Funding Is Requested As Part Of This Agenda Item. COMMUNICATION EFFORTS: Copies And /Or Access To This Agenda Item Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, Department Directors; And The Board Of Trustees Members; Placed In Press Packets; Placed In The Lobby Binder; And Is Available On The City's Website, Laserfiche, And The City's Server. RECOMMENDATION: The City Commission Is Requested To Review This Agenda Item For Informational Purposes And Approve As Presented. "MOTION TO APPROVE" (INFORMATIONAL AGENDA). MOTION. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. CONSENT AGENDA CONSENT 200. Office Of The City Manager REQUEST: Requests The Commission Approve Resolution 2010 -14 Designating The City Manager, Finance Director And The Public Works / /Utility Director As Authorized Representatives To Execute Documentation Required By Bank Of America On Behalf Of The City Of Winter Springs. FISCAL IMPACT: This Will Allow The Finance Director To Monitor Cash Reserves And Optimize The Cities Investment Returns. COMMUNICATION EFFORTS: New Signature Cards And Certificates Of Incumbency Will Be Sent To The Bank Of America To Place On File. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — APRIL 12, 2010 PAGE 4 OF 22 RECOMMENDATION: The City Manager Recommends That The Commission Approve Resolution 2010- 14, Which Designates The Authorized Representatives To Execute Documentation With Bank Of America. This Agenda Item was not discussed. CONSENT 201. Office Of The City Manager REQUEST: Requests The Commission Approve Resolution 2010 -15 Designating The City Manager, Finance Director And The Public Works / /Utility Director As Authorized Representatives To Execute Documentation Required By 5/3 "d Bank On Behalf Of The City Of Winter Springs. FISCAL IMPACT: This Will Allow The Finance Director To Monitor Cash Reserves And Optimize The Cities Investment Returns. COMMUNICATION EFFORTS: New Signature Cards And Certificates Of Incumbency Will Be Sent To 5/3 "d Bank To Place On File. RECOMMENDATION: The City Manager Recommends That The Commission Approve Resolution 2010- 15, Which Designates The Authorized Representatives To Execute Documentation With 5/3 "d Bank. No discussion. CONSENT 202. Office Of The City Manager REQUEST: Requests The Commission Approve Resolution 2010 -16 Designating The City Manager, Finance Director And The Public Works / /Utility Director As Authorized Representatives To Execute Documentation Required By State Board Of Administration On Behalf Of The City Of Winter Springs. FISCAL IMPACT: This Will Allow The Finance Director To Monitor Cash Reserves And Optimize The Cities Investment Returns. COMMUNICATION EFFORTS: New Signature Cards And Certificates Of Incumbency Will Be Sent To State Board Of Administration To Place On File. RECOMMENDATION: The City Manager Recommends That The Commission Approve Resolution 2010- 16, Which Designates The Authorized Representatives To Execute Documentation With State Board Of Administration. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 5 OF 22 CONSENT 203. Public Works Department REQUEST: Requesting The City Commission Approve Resolution Number 2010 -13 Adopting The Seminole County Local Mitigation Strategy. FISCAL IMPACT: No Funding Is Requested. Future Projects Under The Hazard Mitigation Grant Program Are Typically 75% Federal Funds And 25% Local Funds. Disaster Assistance Is Typically Funded At 75% Federal /12.5% State /12.5% Local. COMMUNICATION EFFORTS: Quarterly Meetings Are Held With The Participants Where Staff Has The Opportunity To Discuss Ongoing Activities, Review Potential Funding And Consider Modifications To The Priority List On An As Needed Basis. RECOMMENDATION: It Is Recommended That The City Commission Approve Resolution 2010 -13 Adopting The Seminole County Local Mitigation Strategy. Manager Smith briefly commented on this Agenda Item. CONSENT 204. Public Works Department REQUEST: Requesting Authorization To Execute A Contract Amendment With P &S Paving, Inc. For Asphalt Resurfacing Of Old Sanford - Oviedo Road And Hicks Avenue In The Amount Of $54,950.42. FISCAL IMPACT: The Project Cost Is $54,950.42, Consisting Of $32,875.48 For Old Sanford- Oviedo Road And $22,074.84 For Hicks Avenue. Funding Is Available In The Transportation Improvement Fund ( #104- 65000- 30075, Local Option Gas Tax) To Complete The Project. COMMUNICATION EFFORTS: All Of The Occupied Properties Along Old Sanford - Oviedo Road Will Be Notified About The Planned Resurfacing Schedule. Hicks Avenue Will Likely Be Resurfaced On A Day When The Dog Park Is Closed To Minimize Impacts To The Public. RECOMMENDATION: Staff Recommends The City Commission Approve A Contract Amendment With P &S Paving, Inc. For Asphalt Resurfacing Of Old Sanford - Oviedo Road And Hicks Avenue In The Amount Of $54,950.42 Plus 10% Contingency Funded From 104 - 65000 -30075 And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. Brief discussion followed with Mr. Brian Fields, P.E., City Engineer, Public Works Department CONSENT 205. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: $0. There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- APRIL 12, 2010 PAGE 6 OF 22 COMMUNICATION EFFORTS: A Copy Of The List Of Items To Be Disposed Of Has Been Posted On The City's Website Under Public Notices. Additionally, The Contact Information For The Vendor Conducting The Auction Has Also Been Provided On The Website. RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. No discussion. CONSENT 206. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The March 22, 2010 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The March 22, 2010 City Commission Regular Meeting Minutes. This Agenda Item was not discussed. "MOTION TO APPROVE" (CONSENT AGENDA). MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 7 OF 22 REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire Attorney Garganese advised the City Commission that "The County is still considering our proposal regarding the Annexation Agreement. The last I heard from the County Attorney is that they were meeting internally and hopefully we will hear back from them shortly. I will follow up with them later this week if we don't hear from them." Next, Attorney Garganese mentioned that on Thursday, April 15, 2010, the Winter Springs Ad Hoc Charter Review Committee wil be considering the draft Final Report and recommendations. REPORTS 401. Office Of The City Manager — Kevin L. Smith No Report. REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC City Clerk Andrea Lorenzo - Luaces asked the City Commission about available dates in June for a Joint Meeting with the City of Oviedo City Council. With discussion, the City Commission suggested the following dates for a Joint Meeting with the City of Oviedo City Council: Tuesday, June 15, 2010; Wednesday, June 16, 2010; Thursday, June 17, 2010; Friday, June 18, 2010; Tuesday, June 22, 2010; Wednesday, June 23, 2010; Thursday, June 24, 2010; Friday, June 25, 2010; Tuesday, June 29, 2010; and Wednesday, June 30, 2010. After these dates are sent to the City of Oviedo, City Clerk Lorenzo - Luaces said she would keep everyone informed about any decision. REPORTS 403. Office Of The Mayor — The Honorable John F. Bush Absent. REPORTS 404. Office Of Commissioner Seat One — The Honorable Jean Hovey Commissioner Hovey mentioned that tomorrow evening at 5:00 p.m., the Parent - Teachers Association is having a Rally related to "Veto Senate Bill 6 ", which will be held at the Seminole County Public Schools office. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 8 OF 22 REPORTS 405. Office Of Commissioner Seat Two /Deputy Mayor — The Honorable Rick Brown Deputy Mayor Brown mentioned that last Friday, he attended a meeting related to "Vote No on 4" Campaign; and also suggested that the City Commission check out the related Website if possible. As to the Website address, Commissioner Sally McGinnis suggested that City Clerk Lorenzo - Luaces send the City Commission the information. REPORTS 406. Office Of Commissioner Seat Three — The Honorable Gary Bonner Commissioner Bonner commented on the great Winter Springs "Hound Ground" Dog Park Grand Opening and complimented "Bob Rucci, and the F.L.O.P. (Friends of Leash Optional Parks) organization as well as Chuck Pula (Director, Parks and Recreation Department) and his Staff for a fabulous Event and a great new Park." Secondly, Commissioner Bonner commented on receiving his copy of the Insider and referenced the "ONLINE UTILITY BILL PAYMENT SYSTEM RELEASES NEW INTERFACE" article in the magazine and noted the "$6.50 convenience fee per transaction for this service." Commissioner Bonner remarked, "Either we have a bad term or we have a bad Fee; and I suspect we have a bad Fee." Manager Smith said he and Mr. Shawn Boyle, Director, Finance and Administrative Services Department agreed with his comments and noted, "We concur with your assessment if you don't mind me saying so, and it will be coming back to you with a few other items that were currently under review on our utility system." REPORTS 407. Office Of Commissioner Seat Four— The Honorable Sally McGinnis Commissioner McGinnis also spoke favorably about the "Hound Ground" Dog Park Grand Opening and said, "Our Parks Department did a superb job!" Manager Smith said, "I want to thank Chuck (Pula) and Bob Rucci who were responsible for us getting some really positive press coverage on the dog park." REPORTS 408. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs Commissioner Joanne M. Krebs stated, "I want to thank all of the volunteers and employees for their efforts to help locate Nadia (Bloom)." Commissioner Krebs also thanked Deputy Mayor Brown for his assistance in providing food for many of the individuals involved in the search effort. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- APRIL 12, 2010 PAGE 9 OF 22 PUBLIC INPUT Ms. Sarita Forbes, 302 Heatheiwood Court, Winter Sj)rings, Florida: as the President and spokesperson for the Reserve at Tuscaivilla community, Ms. Forbes spoke about the Tuscora project and concerns her community had with this project. Ms. Forbes mentioned that they did not want to purchase the extra property; and they had reviewed the studies but were not in favor of the turn lane. Ms. Pam Carroll, 865 Dyson Drive, Winter Sj)rings, Florida: commented on Regular Agenda Item "602" and said she was in favor of having a 4` of July Event and suggested that possibly games and a cook -off be held; and noted that Arnie Nussbaum could possibly help with procuring some free entertainment. REGULAR AGENDA - PART I REGEFLAR 600. Community Development Department REQUEST: Requests The City Commission Consider Mr. Bartholomew Phillips' Application For Satisfaction And Release Of A Code Enforcement Lien, And To Approve The Recommendation Of The Code Enforcement Board Related To Said Application To Satisfy And Release The Lien Pursuant To The Conditions Set Forth In The Attached Code Enforcement Lien Satisfaction Agreement. FISCAL IMPACT: Approving The Application And Recommendation Of The Code Enforcement Board Will Reduce The Code Enforcement Penalty Owed To The City By $18,000.00. However, In Exchange, The City Will Obtain The Benefit Of The Wade Street Right -Of -Way Conveyance And Facilitate The Completion Of The Cross Seminole Trail. COMMUNICATION EFFORTS: Staff Has Been Working With Mr. Phillips For Well Over A Year On Various Efforts Involving His Property Relative To The Cross Seminole Trail And The Use Of The 419 Metals Site. Numerous Conversations Have Taken Place Regarding The Trail Right -Of -Way Dedication And The Code Enforcement Lien. In Addition, Both Code Enforcement Board Meetings Where The Application For Satisfaction And Release Of This Code Enforcement Lien Was Heard Were Advertised In Accordance With Standard City Procedures. RECOMMENDATION: Staff Recommends That The City Commission Approve The Recommendation Of The Code Enforcement Board Approving Mr. Phillips' Application For Release And Satisfaction Of Lien By Reducing The Lien To $500.00 Subject To The Conditions Precedent Set Forth In The Code Enforcement Lien Satisfaction Agreement. Mr. Stevenson introduced this A Item. "MOTION TO APPROVE AS RECOMMENDED." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER BONNER. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- APRIL 12, 2010 PAGE 10 OF 22 Commissioner McGinnis said to Attorney Garganese, "All of these conditions go Nvith the land don't they ?" Attorney Garganese responded, "All these conditions - yes." PUBLIC HEARINGS AGENDA PITBLIC HEARINGS 500. Community Development Department REQUEST: Requests The City Commission Hold A Public Hearing For Second Reading And Adoption Of Ordinance 2010 -03, Amending The List Of Permitted, Conditional, And Prohibited Uses In The I -1 Industrial Zoning District And Amending Certain Related Definitions In The Zoning Code. FISCAL IMPACT: There Is No Immediately Known Fiscal Impact To The City. However, Allowing The Existing Use To Continue In Operation And To Expand /Upgrade Will Mean Continued And Possibly Enhanced Property Tax Revenues To The City. COMMUNICATION EFFORTS: January 24, 2010 — Public Noticing In The Orlando Sentinel Of Local Planning Agency Public Hearing February 3, 2010 — Public Hearing Before The Local Planning Agency February 11, 2010 — Public Noticing In The Orlando Sentinel Of The First Reading Of Ordinance 2010 -03 February 22, 2010 — Public Hearing Of Ordinance 2010 -03 Before The City Commission April 1, 2010 — Public Noticing In The Orlando Sentinel Of The Second Reading Of Ordinance 2010 -03 Tenatative Implementation Schedule: February 22, 2010 — First Reading Of Ordinance 2010 -03 Before The City Commission April 1, 2010 — Public Noticing In The Orlando Sentinel (Display Ad - 5 Days Prior To Adoption). April 12, 2010 — Proposed Second Reading /Adoption Of Ordinance 2010 -03 RECOMMENDATION: Planning & Zoning Board /Local Planning Agency Recommendation The Planning & Zoning Board Held A Public Hearing On February 3, 2010 And Recommended Approval Of Ordinance 2010 -03 With The Addition Of Language To Paragraph 10 Of The Ordinance Allowing The Recycling Of Non - Hazardous Materials. Staff Recommendation: Staff Recommends, Based Upon The Findings Contained In This Agenda Item And The Review And Recommendation Of The P &Z (Planning And Zoning) Board, As Well As The Conditions Contained In The Code Enforcement Lien Satisfaction Agreement, That The City Commission Hold A Public Hearing For Second Reading And Adoption Of Ordinance 2010 -03. Attorney Garganese read the Ordinance by "Title" only and stated, "There have been some changes to this Ordinance after First Reading which in my view are perfectly acceptable, regarding the list of Uses that the City Commission is considering adding to the `I -1' Zoning District. In general, the changes to 10 on Page 3 of 5, also include `recovered materials recvclers and similar recvclers of other non - hazardous recyclable materials.' They would also be considered a `Permitted Use' under the `I -1' Zoning District. Those - text additions are consistent in my view with the recycling nature of the Use that the Commission has been considering adding to the `I -1' Zoning District." Mr. Stevenson added, "On (c) under (10), ive did modify the allowable acreages there to make sure ive covered everything." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 11 OF 22 Deputy Mayor Brown opened the "Public Input" portion of the Agenda Item. No one spoke. Deputy Mayor Brown closed the "Public Input" portion of the Agenda Item. "MOTION TO APPROVE." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER BONNER: AYE COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Utility Department REQUEST: Requesting The City Commission Consider On First Reading Ordinance # 2010 -11 Which Amends The City's Irrigation Rules And Regulations. FISCAL IMPACT: No Funding Is Required At This Time. It Is Likely That The Reduction To Once Per Week Potable Water Irrigation Will Result In Some Reduction In Revenues In The Future. COMMUNICATION EFFORTS: The Lead Role In Educating The Public On Changes To The Rule Will Be Undertaken By The Water Conservation Coordinator Position Which Has Been Filled By Stephanie Wolfe. Efforts Will Include A New Water Conservation Web Page, Proactive Customer Contact With High Users, School Education Program, Mailers And Presentations To Any Interested Groups (HOA's, (Homeowner Association's) Etc.). The Approach Will Be Education Before Enforcement. RECOMMENDATION: Staff Recommends The City Commission Hold A Public Hearing And Move To Second Reading Ordinance 2010 -11 Amending Chapter 19 Of The Code Of Ordinances Regarding Landscape Irrigation. Deputy Mayor Brown stated, "May I have a Motion to read by `Title' only ?" "MOTION TO READ BY `TITLE' ONLY." MOTION BY COMMISSIONER McGINNIS. SECONDED. DISCUSSION. VOTE: DEPUTY MAYOR BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. Attorney Garganese read the Ordinance by "Title" only. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — APRIL 12, 2010 PAGE 12 OF 22 Deputy Mayor Brown opened the "Public Input" portion of the Agenda Item. No one spoke. Deputy Mayor Brown closed the "Public Input" portion of the Agenda Item. Mr. Kip Lockcuff, P.E., Director, Public Works /Utility Departments introduced the City's new Water Conservation Coordinator, Ms. Stephanie Wolfe. Discussion followed on this Agenda Item. Deputy Mayor Brown stated, "Still two (2) days a week during the Summer - so no changes to the residents that we haven't informed them of... " Mr. Lockcuff stated, "... That's correct. That the old rule, and then the Winter is the new rule which went into effect in November." Furthermore, Mr. Lockcuff explained, "Potable, Well, Service Water, Withdrawals, everything else is once a week in the Winter, except Reclaimed (Water) and Stormwater." Discussion followed on notifying citizens regarding problems, then education before enforcement Commissioner Hovey suggested, "I think we need to educate all of our citizens because we are going to have citizens that don't have the Reclaimed Water and are wondering why those - are watering twice a week - they won't know that they have the Reclaimed Water. So, I think it is a good thing to educate everyone." Mr. Lockcuff said, "I agree." Discussion ensued on conservation, and compliance. Tape 1 /Side B With further comments on watering practices, Mr. Lockcuff stated, "I am comfortable with the twice a week year - round for Reclaimed (Water)." Commissioner McGinnis remarked, "I am too." Mr. Lockcuff added, "For now." Commissioner Bonner asked, "Is it conceivable that if a special Taxing District wanted to come forward to accelerate the expansion of Reclaimed (Water) within their community, that that would be a source of funding, if they chose to self -tax themselves to provide for the expansion of distribution ?" Manager Smith said, "It is definitely something we could research." Commissioner Bonner added, "I am looking forward to meeting and exceeding capacity." Discussion. Furthermore, Commissioner Bonner explained, "Just trying to find any and all opportunities we can find to expand distribution as rapidly as possible." Commissioner McGinnis commented on her concern with conservation efforts "MOVE TO SECOND READING." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -APRIL 12, 2010 PAGE 13 OF 22 VOTE: COMMISSIONER BONNER: AYE COMMISSIONER KREBS: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. PUBLIC HEARINGS 502. Community Development Department — Planning Division And Public Works Department REQUEST: Request That The City Commission Hold A First Reading And Public Hearing For Ordinance 2010 -06, Establishing A Bicycle /Pedestrian Advisory Committee (BPAC) With The Responsibilities Directed Under The Comprehensive Plan. FISCAL IMPACT: This Committee Of Citizen Advocates Will Enable The City To Provide A Focused, Targeted Effort To Promote Active And Non - Motorized Transportation Planning At A Potentially Huge Cost Savings To The City That Would Not Otherwise Be Possible Unless The City Were To Hire Additional Staff. Additionally, This Committee Will Play A Crucial Role In The City's Ability To Efficiently Obtain Funding For New Trails, Sidewalks, And Bikeways. Also Important To The Long -Term Fiscal Impacts Are The Positive Contribution That Non - Motorized And Multi -Modal Transportation Networks Will Have On The Health And Economic Well Being Of Winter Springs' Residents. Committee Members Would Not Be Paid. The City Clerk's Office Staff Costs Associated With The Administration Of This Committee Is Estimated To Be $3,076 Per Year. COMMUNICATION EFFORTS: Sept. (September) 28, 2009 - Adoption Of EAR Based Amendments To The Comprehensive Plan Nov. (November) 9, 2009 - Compiled List Of Comprehensive Plan Directives Included In The Agenda Item Feb. (February) 1, 2010 - Commission Workshop To Review Citizen Boards And Committees Commission Agenda Items Are Posted In City Hall And Posted On City's Website Communication Of The Opportunity For Citizen Involvement On This Committee Will Be Promoted On The City's Website And Through Ancillary Organizations Who May Have Winter Spring's Residents Who Would Be Interested In Serving On The Committee. Tentative Implementation Schedule: April 12, 2010 - 1st Reading Of Ordinance Before The City Commission April 15, 2010 - Public Noticing In Orlando Sentinel (10 Days Prior To Adoption) April 26, 2010 - 2nd Reading /Adoption Of Ordinance TBD- Committee Appointments TBD- Committee Orientation And Kick -Off Meeting RECOMMENDATION: The Community Development Department — Planning Division And The Public Works Department Request That The City Commission Hold A Public Hearing For First Reading Of Ordinance 2010 -06, Establishing A Bicycle /Pedestrian Advisory Committee (BPAC) And Move The Ordinance To Second Reading. Deputy Mayor Brown remarked, "Can I have a Motion to read by `Title' only? MOTION TO READ BY "TITLE" ONLY. MOTION BY COMMISSIONER McGINNIS. SECONDED. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 14 OF 22 VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. Attorney Garganese read Ordinance 2010 -06 by "Title" only. Additionally, Attorney Garganese noted, "There is one (1) Ordinance that will be coming to you probably at your next Meeting that makes some adjustments regarding the Appointment of Board Members. If you recall, you directed that we tie Appointments to each of the Seats for the Commission." Continuing, Attorney Garganese commented, "I am going to recommend one small change to this Ordinance in on Page 1 of 3 and that paragraph, in light of the change that will be forthcoming in the other Ordinance, will read, the Committee shall have five (5) Members and membership on the Committee shall be in accordance with the terms of Section 2 -42. of this Code; except as expressly provided in this Section and that language will tie the 2 -42. which will have the Seat Appointments in it. So rather than majority Vote, I'm recommending that small technical change to this Ordinance." Deputy Mayor Brown opened the "Public Input" portion of the Agenda Item. Mr. Malcolm DeShazo, 603 Pearl Road, Winter Springs, Florida: said he was in favor of this new Committee and that he would like to serve on this Committee; noted his interest in biking along the Trail; and suggested that biking clinics could possibly be held. Mr. William Carpenter, 928 Arabian Avenue, Winter Springs, Florida: also commented on his support for this new Committee; mentioned that he serves on a similar Committee for MetroPlan Orlando; that has a personal hobby involving pedestrian safety; and commented on possible new funding opportunities. Mr. Barry Campbell, 231 Oak Road, Winter Springs, Florida: suggested that this First Reading of this Ordinance be Approved; and noted his support for this proposed Committee. Mr. Gary Brook, 1631 Wood Duck Drive, Winter Springs, Florida: commented positively on this proposed Committee; the merits of the Trail; and suggested this Ordinance be considered by the City Commission. Deputy Mayor Brown closed the "Public Input" portion of the Agenda Item. Discussion followed on new Volunteers; the Comprehensive Plan; and staffing Manager Smith stated, "Everyone recognizes the importance of this Committee and I think the following Committee, but the Commission I believe had asked to examine these Committees also at Budget time in light of the questions that the Deputy Mayor brought up as far as the Clerk's time." Manager Smith added, "Our intention was to bring First Reading to you tonight, and delay Second Reading until this is flushed through the Budget process. But I wanted to be sure that that was the direction previously of the Commission." Commissioner McGinnis said, "Correct." Deputy Mayor Brown noted, "Right. I appreciate that." No objections were voiced. Ms. Eloise Sahlstrom, ASLA, AICP, Senior Planner, Community Development Department showed a PowerPoint presentation and suggested that Ex- Officio Members be included as Members of this Committee. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 15 OF 22 "MOTION TO MOVE TO SECOND READING." MOTION BY COMMISSIONER BONNER. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. PUBLIC HEARINGS 503. Community Development Department — Planning Division And Parks And Recreation Department REQUEST: Request That The City Commission Hold A First Reading And Public Hearing For Ordinance 2010 -07, Establishing A Parks And Recreation Advisory Committee, As Directed Under The Comprehensive Plan. FISCAL IMPACT: Communities With Outstanding Park Systems And Green Space Maintain Higher Property Values And Have A Greater Aptitude For Soliciting Economic Growth. The City Clerk's Office Staff Costs Associated With The Administration Of This Committee Is Estimated To Be $3,076.00 Per Year. This Will Need To Be Budgeted For FY (Fiscal Year) (20)10/(20)11. COMMUNICATION EFFORTS: Sept. (September) 28, 2009 - Adoption Of Ear Based Amendments To The Comprehensive Plan Nov. (November) 9, 2009 - Compiled List Of Comprehensive Plan Directives Included In The Agenda Item Feb. (February) 1, 2010 - Commission Workshop To Review Citizen Boards And Committees Commission Agenda Items Are Posted In City Hall And Posted On City's Website Communication Of The Opportunity For Citizen Involvement On This Committee Will Be Promoted On The City's Website And Through Ancillary Organizations Who May Have Winter Spring's Residents Who Would Be Interested In Serving On The Committee. Tentative Implementation Schedule: April 12, 2010 - 1st Reading Of Ordinance Before The City Commission April 15, 2010 - Public Noticing In Orlando Sentinel (10 Days Prior To Adoption) April 26, 2010 - 2nd Reading /Adoption Of Ordinance TBD- Committee Appointments TBD- Committee Orientation And Kick -Off Meeting RECOMMENDATION: The Community Development Department — Planning Division And The Parks And Recreation Department Staff Request That The City Commission Hold A Public Hearing For First Reading Of Ordinance 2010 -06 Establishing A Parks And Recreation Advisory Committee As Directed Under The Comprehensive Plan, And Move The Ordinance To Second Reading. MOTION TO READ BY "TITLE" ONLY. MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 16 OF 22 VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. Attorney Garganese read the Ordinance by "Title" only. Deputy Mayor Brown opened the "Public Input" portion of the Agenda Item. No one spoke. Deputy Mayor Brown closed the "Public Input" portion of the Agenda Item. "MOTION TO MOVE TO SECOND READING." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. PUBLIC HEARINGS 504. Community Development Department — Planning Division And The Office Of The City Attorney REQUEST: Request That The City Commission Hold A First Reading And Public Hearing For Ordinance 2010 -09, Which Abolishes The Board Of Adjustment And Provides For Its Responsibilities To Be Reallocated To The Planning And Zoning Board. FISCAL IMPACT: Elimination Of The Board Of Adjustment Will Reduce City Expenses Particularly Related To The City Clerk's Department. COMMUNICATION EFFORTS: Feb. (February) 1, 2010 - Commission Workshop To Review Citizen Boards And Committees Commission Agenda Items Are Posted In City Hall And Posted On City's Website Tentative Implementation Schedule: April 12, 2010 - 1st Reading Of Ordinance Before The City Commission April 29, 2010 - Public Noticing In Orlando Sentinel (10 Days Prior To Adoption) May 10, 2010 - 2nd Reading /Adoption Of Ordinance CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 17 OF 22 RECOMMENDATION: The Community Development Department — Planning Division And The City Attorney Request That The City Commission Hold A Public Hearing For First Reading Of Ordinance 2010 -09 (Reallocating The Duties Of The Board Of Adjustment To The Planning And Zoning Board) And Move The Ordinance To Second Reading. "MOTION TO READ BY `TITLE' ONLY." MOTION BY COMMISSIONER BONNER. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: DEPUTY MAYOR BROWN: AYE COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. Attorney Garganese read Ordinance 2010 -09 by "Title" only. Deputy Mayor Brown opened the "Public Input" portion of the Agenda Item. No one spoke. Deputy Mayor Brown closed the "Public Input" portion of the Agenda Item. Commissioner Bonner inquired, "Does Staff have a method in mind for notification of existing Members of the Board of Adjustment and/or plans for an appreciation for their service so that no one is taken by surprise or forgotten in this transition ?" Mr. Stevenson stated, "I am in the process of preparing a letter to send out to them." Mr. Stevenson added, "I will have it tomorrow for the City Manager's review before we send it out." Commissioner Bonner suggested they be invited to any upcoming Advisory Board and Committee Event; and Deputy Mayor Brown recommended that Resolutions should be done. Deputy Mayor Brown remarked, "Can we have a Motion to move to Second (Reading)?" "SO MOVED ". MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISIDSONER KREBS. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — APRIL 12, 2010 PAGE 18 OF 22 REGULAR AGENDA - PART II REGULAR 601. Public Works Department REQUEST: Requesting The City Commission Approve The Final Design For The Proposed Right -Turn Deceleration Lane On S.R. (State Road) 434 Eastbound At Tuscora Drive And Authorize Staff To Proceed With Land Acquisition. FISCAL IMPACT: No Funding Is Requested As Part Of This Agenda Item. COMMUNICATION EFFORTS: Staff Attended The Reserve At Tuscawilla's HOA (Homeowner's Association) Board Meeting On March 16, 2010 At Their Invitation. The HOA (Homeowner's Association) Board Was Notified About The April 12 Commission Meeting Agenda Item And They Were Invited To Attend And /Or Provide Written Input. Two Letters Have Been Sent To Each Of The Three (3) Property Owners Impacted By The Required Land Acquisition. RECOMMENDATION: Staff Recommends The Commission Approve The Final Design For The Proposed Right -Turn Deceleration Lane On S.R. (State Road) 434 Eastbound At Tuscora Drive And Authorize Staff To Proceed With Land Acquisition. Mr. Fields presented this Agenda Item for discussion and reviewed project details and photographs with the City Commission. Manager Smith said to Mr. Fields, "Did you not also send an email to the Commissioners detailing some points on this issue..." Commissioner McGinnis said, "...Yes..." Manager Smith continued, "...And I trust everyone received that email?" No objections were voiced. Discussion followed on deceleration lanes; design standards for bike lanes; and when they could possibly get input from the proposed Bicycle /Pedestrian Advisory Committee. Commissioner Bonner noted his concern with left turns and asked, "Is there any study information about that additional half a lane in terms of its safety impact for being able to make that left hand turn at least half of that distance ?" Commissioner Bonner also inquired, "How much more time are we dealing with ?" Furthermore, Commissioner Bonner added, "Would there be the opportunity between now and Approval to further pursue that left hand turn concern?" Mr. Fields responded, "Yes, there would be. What we could pursue is we could look at any studies that are available and specific movement and we could also pull accident data at our existing left turn lanes that have this configuration to be able to tell you if we have experienced any type of side - swiped accidents that could possibly be attributed to a longer travel distance across the intersection." Commissioner Bonner then asked about east bound bike lanes and issues related to the design and whether there were any hazards for bikers. Tape 2 /Side A Manager Smith left the Commission Chambers at 6:48 p.m. Signalization, and whether there is any historical knowledge related to previous road widening projects were addressed next. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 19 OF 22 Manager Smith returned to the Commission Chambers at 6:50 p.m. "MOTION TO APPROVE ". MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. Commissioner Bonner then asked Mr. Fields to look into the items he asked about. REGULAR 602. Parks And Recreation Department REQUEST: Requests That The City Commission Consider A July 4, 2010 Celebration Of Freedom Event Similar To Last Year's Event With General Fund Funding Not To Exceed $19,000.00. (This Issue Was Tabled At The February 22, 2010 Meeting. Therefore, A Motion To Remove From The Table Would Be Required For The Commission To Consider This Item.) FISCAL IMPACT: New Proposed Budget $34,000.00 Less Projected City Sponsorship And Vendor Fees ($12,500.00) Radio Sponsorships /Vendors ($ 2,500.00) Total Estimated General Fund Expenditure $19,000.00 ($10,600.00 Police Overtime; $8,400.00 Other Expenses) If Charging For Admission, It Would Mitigate The General Fund Expenditure. COMMUNICATION EFFORTS: Staff Will Immediately Begin Notifying The Public Regarding The July 4, 2010 Event Through e- Citizen, City Website And Local Media, Etc. Staff Will Also Aggressively Seek Sponsors And Vendors. Should The Commission Elect To Charge Any Fees, Staff Would Do Their Best To Inform Those Who Are Considering Attending And Those Who Attend About The Fee(s). RECOMMENDATION: Staff Recommends The City Commission Provide Further Direction On The Format And Funding Of A July 4, 2010 Celebration Of Freedom Event. "MOTION TO REMOVE FROM THE TABLE." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — APRIL 12, 2010 PAGE 20 OF 22 Mr. Pula reviewed this Agenda Item with the City Commission along with the results from a Citizen's Survey. Discussion ensued on other area Events; other types of possible Events; vendor support; gate Fees for non - Winter Springs' residents; problems with parking Fees; having people go through the crowd and collect donations; comments from the Citizen's Survey; the Budget for this Event; what Reserves are used for; how to possibly set up the gates to handle incoming attendees; and collecting from Event attendees. Manager Smith noted, "My intention is to come back during the Budget process with a comprehensive plan to address three (3) to four (4) Events for the year." Manager Smith added, "The Commission had directed me to come back with a five (5) year Plan - I would like to have the opportunity to defer that to the Budget conversations in our Budget Workshops. I believe there are opportunities that may include having a revenue neutral Event like we did with the Hometown Harvest." Discussion ensued as to who could assist with collecting donations at such an Event and possible liability concerns. Attorney Garganese suggested that adults or chaperones assist children or young adults in the handling of any money collections. "I WOULD REALLY LIKE TO MAKE A MOTION THAT WE APPROVE ITEM `602' WITH THE CAVEAT THAT WE ALSO CIRCULATE A BUCKET OR WHATEVER YOU WANT TO CALL IT, TO COLLECT MONEY AND -'WE NEED TO DO THAT'." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. DISCUSSION FOLLOWED ON WHETHER IT WAS TO BE STAFF HANDLING THE COLLECTIONS. COMMISSIONER KREBS EXPLAINED, "IT IS NOT THAT IT IS A STAFF JOB FOR STAFF TIME, BUT THAT IT IS COORDINATED SO THAT THAT HAPPENS. IT COULD BE ANYBODY." COMMISSIONER KREBS RESTATED HER MOTION AS, "I AM MAKING A MOTION THAT WE APPROVE ITEM `602' AND ADD THAT THIS YEAR WE WILL HAVE, WE BEING THE CITY, WILL HAVE A DONATION BUCKET CIRCULATED AMONG THE PEOPLE WHO ARE ATTENDING." FURTHER DISCUSSION. VOTE: DEPUTY MAYOR BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. Tape 2 /Side B REGULAR 603. Office Of The City Clerk REQUEST: Requesting The City Commission Consider The Information In This Agenda Item Relative To The City Commission's Interest In Recognizing The City's Volunteers With A Board And Committee Appreciation Event. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 12, 2010 PAGE 21 OF 22 FISCAL IMPACT: Most Costs For This Event Would Come From The "Promotion Expense Appreciation Dinner" Line Code, 1100 - 54800- 11002. Currently There Is Approximately Three Thousand Dollars ($3,000.00) Available In The "Promotion Expense Appreciation Dinner" Line Code. COMMUNICATION EFFORTS: Copies And /Or Access To This Agenda Item Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Is Available On The City's Website, Laserfiche, And The City's Server. RECOMMENDATION: 1) The City Commission Is Requested To Decide If They Like Any Of The Options Noted In This Agenda Item And If So, What Is Their Choice Of Venue, Menu /Costs And Confirm Attendees. The City Clerk Would Like To Request To Be Able To Spend No More Than Fifty Dollars ($50.00) Out Of The Budgeted Three Thousand Dollars ($3,000.00), If Necessary, On Miscellaneous Decorations For This Proposed Event. 2) The City Commission Is Respectfully Requested To Select Two (2) Dates For This Event. City Clerk Lorenzo - Luaces began the discussion related to this Agenda Item. "I MOVE THAT WE HAVE THE EVENT AT YEN YEN THIS YEAR." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. Commissioner McGinnis asked if Bob Rucci could be recognized for his efforts with the "Hound Ground" Dog Park. Manager Smith remarked, "The Mayor had asked that a Proclamation be presented on his behalf at the next Meeting." Comments related to whether the newly proposed Bicycle /Pedestrian Advisory Committee and the Parks and Recreation Advisory Committee might be included in this Event; to which Commissioner Hovey noted, "Kevin (Smith) said they wouldn't come on until after the Fiscal Year." With discussion on a possible date for the Advisory Board and Committee Appreciation Event, Friday, June 25 2010 was suggested - Commissioner Hovey, Commissioner McGinnis, and Commissioner Bonner stated, "Good." Deputy Mayor Brown noted, "25 (of June 20 10) is it!" No objections were voiced. REGULAR 604. Office Of The City Clerk REQUEST: The City Clerk Requests The City Commission Consider The Requested Updated Information As It Pertains To Comments From The City Commission During The 2008 -2009 Performance Review For The City Clerk. FISCAL IMPACT: No Additional Funding Is Requested As Part Of This Agenda Item CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — APRIL 12, 2010 PAGE 22 OF 22 COMMUNICATION EFFORTS: The City Clerk Has Discussed These Issues With The City Manager; And The City Clerk Also Spoke With A Commissioner Who Had Asked About The Status Of This Matter. Copies And /Or Access To This Agenda Item Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, Laserfiche, And The City's Server. RECOMMENDATION: The City Commission Is Requested To Review This Agenda Item; Offer Any Input Or Suggestions; And Approve The Revised* "Goals /Outcomes" And The Strategies To Accomplish Those Revised* "Goals /Outcomes ". City Clerk Lorenzo - Luaces briefly spoke on this Agenda Item. Manager Smith commented on Attachment "D" of the Agenda Item and noted, "Andrea (Lorenzo - Luaces) has reorganized some of her goals." Next, Commissioner Bonner commented on administrative support for the City Manager's Office; demands; and suggested that the City Manager possibly consider staffing related to preparing City Commission Agendas and other Advisory Boards /Committees Agendas. Manager Smith said, "We will certainly have that conversation." ADJOURNMENT Deputy Mayor Brown adjourned the Regular Meeting at 7:52 p.m. RESPECTFULLY SUBMITTED: t 1 ~j AN A LORENZO- LUACES, MMC �I LERK APPROVED: YOR JOHN F. BUSH NOTE: These Minutes were approved at the April 26, 2010 City Commission Regular Meeting.