HomeMy WebLinkAbout2010 02 22 Regular 603 Review Of Straw Ballot For Proposed Paving Of Stoner Road In Ranchlands COMMISSION AGENDA
CONSENT
INFORMATIONAL
ITEM 603 PUBLIC HEARING
REGULAR X
February 22, 2010 MGR /DEPT //7'
Meeting Authorization
REQUEST: The Public Works Department Requesting the City Commission's Review of
Straw Ballot Results for the Proposed Paving of Stoner Road in The
Ranchlands.
SYNOPSIS: Straw ballots and draft final design drawings for the proposed paving of Stoner
Road were mailed to all abutting property owners in January 2010. This agenda
item presents the straw ballot results and requests direction from the City
Commission on whether to include Stoner Road in the Ranchlands paving
program.
CONSIDERATIONS:
• At the April 13, 2009 City Commission meeting, the Commission directed Staff to
proceed with the design phase for the paving of existing dirt roads in The Ranchlands.
The Commission's directive was to proceed with design on all streets, with the provision
that property owners along Stoner Road will be re- polled at design completion.
• All property owners along Stoner Road were mailed "Request for Input" notices in
October 2009. The "Request for Input" notices included a preliminary design sketch of
their street frontage and a request to schedule an onsite appointment with City Staff to
meet and discuss items such as the pavement width, driveway connections, drainage
concerns, tree impacts, pedestrian accommodations, and any other issues.
• Onsite meetings were held with 7 of the 20 abutting property owners on Stoner Road, and
two other property owners provided feedback via telephone. The onsite meetings were
highly productive and they provided valuable resident input that has been incorporated
into the design. The onsite meetings also helped the residents better understand the
project and enabled them to ask site - specific questions that would be difficult to address
in an offsite group- meeting format.
Regular Agenda Item #603
February 22, 2010
Page 2 of 3
• The residents along Stoner Road all expressed a desire to preserve the existing tree
canopy along the road. The existing dirt road is approximately 13 to 16 feet wide, and in
many areas large trees are located close to the roadway edge. With this in mind, the
design consists of the following features:
o The proposed asphalt pavement width is 14 -feet, with 1 -foot unpaved shoulders on
both sides
o The proposed pavement closely follows the alignment of the existing dirt road
o No trees will be removed
o In order to avoid clearing areas outside of the pavement, the road will have what is
referred to as an "inverted crown" section, meaning that the road slopes towards the
center. Stormwater in the road will run down the center to the low points, where
stormwater inlets will be installed to collect and discharge stormwater runoff. The
inverted crown section eliminates the need to provide drainage swales (shallow
roadside ditches) on one or both sides of the road.
o Concrete driveway aprons will be installed at all existing driveways.
o The proposed 14 -foot wide paved area on Stoner Road is intended to function as a
wide single -lane road to be shared by vehicles, pedestrians, and bicycles. The road
will continue to operate as it does today, with vehicles occasionally having to pull
aside to allow opposing vehicles to safely pass.
• After resident input was received, the design was finalized and the straw ballot packages
were prepared. The straw ballot mailing to each abutting property owner included the
following items:
o Final Design drawing for their street frontage
o Information Sheet / Design Summary
o Frequently Asked Questions
o Straw Ballot and Pre -Paid Return Envelope
STRAW BALLOT RESULTS:
• The format of the straw ballot was identical to the initial straw ballots used in March
2009. The results as of February 11, 2010 are as follows:
Pave the Do Not Pave
Street the Street Total
Stoner Road 13 3 16
81.3% 18.8%
• The initial straw ballot results from March 2009 on Stoner Road were 8 "for paving" and
8 "against paving."
Regular Agenda Item #603
February 22, 2010
Page 3 of 3
FISCAL IMPACT:
No funding is requested with this agenda item. If the Commission decides to include
Stoner Road in the Ranchlands Paving Program, it will be added to a future bid package that will
be submitted to the City Commission for award of a construction contract. Based on the recent
bid results for Phase 1, Staff expects the available funding from the Road Improvement Fund
(One -Cent Sales Tax) to be sufficient to fund the entire Ranchlands Paving Program.
COMMUNICATIONS:
Straw ballots were mailed to all abutting property owners on Stoner Road, along with a
notice that the results would be submitted for the City Commission's review at the February 22,
2010 City Commission meeting. Residents who provided e-mail addresses with their straw
ballots were e- mailed the preliminary straw ballot results and a reminder notice about the
February 22 meeting. The abutting property owners were also previously mailed "Request for
Input" notices in October 2009 and many residents accepted Staffs invitation to have an onsite
meeting to discuss the project. The City Commission's decision on this agenda item will be
communicated to the Stoner Road property owners by e -mail and/or standard mail.
RECOMMENDATION:
Staff recommends the City Commission approve Stoner Road for paving.
ATTACHMENTS:
1. The Ranchlands Paving — Phasing Plan Map
2. Sample Straw Ballot, Information Sheet, and FAQ
City of Winter Springs STONER ROAD PAVING
1126 E. State Road 434 NON - BINDING STRAW BALLOT
Winter Springs, Florida 32708
NON - BINDING STRAW BALLOT
CITY OF WINTER SPRINGS • SEMINOLE COUNTY, FLORIDA.
PROPOSED STONER ROAD PAVING
INSTRUCTIONS: TO VOTE, COMPLETELY FILL IN THE SQUARE NEXT TO YOUR CHOICE.
• Use a permanent marking device such as an ink pen
• If you make a mistake, a new ballot may be picked up at City Hall or downloaded
from the City's website, www.winterspringsfl.org
• Only one ballot per property address will be accepted
• If you erase or make other marks, your vote may not count
• Ballot must be postmarked no later than February 10, 2010
MARK BALLOT HERE
.44
c ,Te � S A ROAD, PLEASE PAVING STONER
PLEASE MARK ONLY ONEO OF
�' FOLLOWING:
• li�co�porat.i•i1
PAVE STONER ROAD
'"1 °R1 °P DO NOT PAVE STONER ROAD
NON - BINDING BALLOT
Printed Name Date
Signature Of Property Owner
Address
E -mail
_
u
STRAW BALLOT INFORMATION SHEET
' "" °'` `' PROPOSED STONER ROAD PAVING
• P , CORtDP •
PROJECT OVERVIEW:
Based on the March 2009 straw ballot results, the City Commission directed Staff to proceed
with the design for paving the Ranchlands dirt roads, with the provision that property owners
along Stoner Road be re- polled at design completion.
PROJECT STATUS:
The Stoner Road paving design is now complete and the draft final design drawing at your
property frontage is enclosed. Thank you to the many residents who provided input into the
design.
STRAW BALLOT INSTRUCTIONS:
Please fill out the straw ballot and return it in the enclosed pre -paid envelope. Residents may
also drop off completed ballots at City Hall, 1126 East S.R. 434. All ballots must be postmarked
or hand delivered at City Hall not later than February 10, 2010. The results will be reported to
the City Commission for their review and consideration at the February 22, 2010 City
Commission meeting. The ballot is being sent to all property owners abutting Stoner Road.
One ballot for each property address will be accepted.
DESIGN SUMMARY:
The residents along Stoner Road expressed a desire to preserve the existing tree canopy along
the road. The existing dirt road is approximately 13 to 16 feet wide, and in many areas large
trees are located close to the roadway edge. With this in mind, the proposed design consists of
the following features:
• The proposed asphalt pavement width is 14 -feet, with 1 -foot unpaved shoulders on
both sides
• The proposed pavement will closely follow the alignment of the existing dirt road
• No trees will be removed
• In order to avoid clearing areas outside of the pavement, the road will have what is
referred to as an "inverted crown" section, meaning that the road slopes towards the
center. Stormwater in the road will run down the center to the low points, where
stormwater inlets will be installed to collect and discharge stormwater runoff. The
inverted crown section eliminates the need to provide drainage swales (shallow
roadside ditches) on one or both sides of the road.
• Concrete driveway aprons will be installed at all existing driveways
A list of Frequently Asked Questions for Stoner Road is on the back of this sheet.
QUESTIONS:
If you have any questions about the design or the straw ballot, please contact Brian Fields, P.E.,
City Engineer, at 407 - 327 -7597 or bfields @winterspringsfl.org.
o
STONER ROAD
• Ink :or porated
1959
4.1 -0RIO ' Frequently Asked Questions
What is the proposed street pavement width? by vehicles, pedestrians, and bicycles. The road
The asphalt pavement would be 14 -feet wide, will continue to operate as it does today, with
which in most locations is about the same as the vehicles occasionally having to pull aside to allow
existing dirt road on Stoner. The 14 -foot width opposing vehicles to safely pass. No paved
was selected to eliminate tree removals and to sidewalks are planned for Stoner Road.
maintain a rural appearance.
What would be done with the driveways?
Would the street have curbs? Concrete driveway aprons are proposed at all
No. A 1 -foot wide stabilized unpaved shoulder existing driveways, except where noted
area would be provided along both sides of otherwise on the plans. The concrete aprons
Stoner Road. will generally follow the shape and slope of the
existing driveways. City Staff will coordinate the
Would my mailbox need to be moved? final shape and slope of the driveway aprons
In most cases, yes. The Postmaster requires with residents during construction. Installation
mailboxes to be located within 18- inches of the of the concrete aprons is at no cost to the
edge of the paved street. Mailboxes will be residents. After construction is complete, the
moved as part of the paving project and no residents are responsible for maintaining their
action is needed by the residents. Mailboxes will driveway apron(s).
remain on the same side of the street as their
current location. Would residents have access to homes during
construction?
How would drainage work? Yes, residents will have access to their homes at
In order to avoid clearing areas outside of the all times. The street will remain open to local
pavement, the road is proposed to have an traffic during construction. Residents are
"inverted crown" section, meaning that the road advised to expect minor delays and to avoid
slopes towards the center. Stormwater in the active construction zones where possible.
road will run down the center to the low points, Notification will be provided when construction
where stormwater inlets will be installed to is scheduled. Thank you in advance for your
collect and discharge stormwater runoff. The patience.
existing culvert pipes will be replaced at each of
the two low points. Are any water and /or sewer facilities planned?
No. If the paving project proceeds, it would
What are the tree impacts? consist of only street paving and related
No trees would be removed. The residents drainage improvements. The City has no plans
along Stoner Road have expressed a strong to install water or sewer facilities. Water and
desire to protect the existing tree canopy and sewer facilities could be installed if the costs
the design has been prepared accordingly. were taken on by the residents.
How would pedestrians and bicyclists be Who can I contact for additional information?
accommodated? Brian Fields, P.E., City Engineer, 407 - 327 -7597 or
The 14 -foot wide paved area is intended to bfields @winterspringsfl.org
function as a wide single -lane road to be shared