HomeMy WebLinkAbout2010 02 22 Consent 200 Fiscal Year 2011 Budget Calendar COMMISSION AGENDA
CONSENT X
INFORMATIONAL
ITEM 200 PUBLIC HEARING
REGULAR
February 22, 2010 MGR /DEPT
Meeting Authorization
REQUEST: The City Manager is requesting that the City Commission approve the FY
2011 Budget Calendar.
SYNOPSIS:
Approval of calendar in order to establish a timeline for the FY 2011 budget process
CONSIDERATIONS:
Regarding the Budget Calendar, the most relevant and critical events have been bolded on the
Proposed Budget Calendar (attached). The months of March through June have been identified
for Commission budget workshops which will set the direction and the pace of the FY 2011
budget process. Workshop dates will be scheduled on an ongoing basis. July and August
workshops may be convened if further budget refinement is warranted.
Presentation of the Proposed Budget will occur by July 1 This budget will reflect Commission
consensus generated from the workshops mentioned above. July 26` is the last regularly -
scheduled Commission meeting in which to establish the millage cap. September 27` is the last
regularly- scheduled Commission meeting in which to adopt the budget.
FISCAL IMPACT:
N/A
COMMUNICATIONS:
The 2011 budget calendar will be posted to the website within a week of approval.
RECOMMENDATION:
City Manager recommends that the City Commission approve the FY 2011 Budget Calendar.
ATTACHMENTS:
Proposed Budget Calendar - FY 2011
Proposed Budget Calendar - FY 2011
City of Winter Springs
Proposed Budget:
Date Function
February Preliminary budget discussions with Departments; forms distribution
Feb -March Prepare preliminary revenue /expenditure forecasts
February 22 Commission establishes budget calendar for FY 2011
March Capital Improvement Program (CIP) meeting with Departments; roll out Capital
(tentative) Asset Request e -Form
March Internal budget meetings with Departments
March - June Budget Workshops with Commission
Dates /times to be determined (TBD) by Commission
April Department heads submit budget requests
TBD Proposed Budget and Budget Message to Commission
(by July 1 Regular agenda item; budget placed on Shared Drive and Website
Tentative Budget:
July /August Finance prepares Tentative Budget
by July 1 Property Appraiser submits DR 420 Certification
July 26 Commission sets DR 420 cap (Resolution; Regular agenda item)
July 29 Notice to Property Appraiser of :
Proposed Millage Rate
Rolled -back Rate
Date, Time, and Place of Public Hearing
(must be sent within 35 days of certification of value)
August 25 Deadline for Property Appraiser to send TRIM Notice
(This is considered notification of Tentative Budget hearing; must be mailed by PA
within 55 days of value certification)
September 13 Public Hearing (Tentative)
Tentative Budget and proposed rate hearing (two resolutions)
(must be within 80 days of certification of value but not earlier than 65 days
after certification)
Final Budget:
early September Arrange for advertisement in paper; get contract submitted/signed
[Notice of Proposed Tax Increase (if applicable) and Budget Summary]
September 20 Deadline to submit proof to Orlando Sentinel; review proof and sign off
[Previously submit ad to TRIM office for compliance review]
September 23 Advertisement publication date (Thursday for Seminole Extra) for final millage
and budget hearing
(Final public hearing must be within 15 days of the tentative public hearing)
September 27 Public Hearing (Final)
Final millage and budget hearing - Adoption of final millage and budget must be
done separately and in that order (two resolutions)
(Hearing must be held not less than 2 days or more than 5 days after
advertisement is published)
by September 30 Resolution to Property Appraiser
Resolution to Tax Collector
Must be submitted within 3 days after adoption of final millage rate
by October 27 Mail TRIM package to Property Tax Administration Program Department of
Revenue (must be submitted within 30 days of final adoption). If necessary wait
for minutes of final public hearing.
022210 _COMM_Consent_200_Attachment_ 1