HomeMy WebLinkAbout2010 02 08 Consent 202 Request Authorization To Dispose Of Surplus Assets COMMISSION AGENDA
Informational
ITEM 202 Consent X
Public Hearings
Regular
February 8, 2010
Regular Meeting
Mgr. / L pt.
Authorization
REQUEST:
The Information Services Department requests authorization to dispose of
surplus assets according to the attached disposition sheets.
SYNOPSIS: Each month, the Information Services Department coordinates the
disposal of assets from each department. Once the assets have been
inventoried a list is provided to the City Manager for approval for disposal
by various methods based upon the requesting department's preference.
The disposal of these items must then be approved by Commission.
CONSIDERATIONS:
The disposal of surplus assets is governed by Section 2 -194 of the City's
Code of Ordinances. Items that have been identified as being surplus no
longer provide a useful purpose for the City. A vast majority of these
assets are no longer functioning properly and are either beyond repair or
the costs to repair such items are prohibitive.
The following includes a brief explanation of the methods of disposal for
the City's assets which are deemed surplus:
Auction or Online Auction - Items that do hold some market value are
sold at auction or on Ebay.
eWaste — Some electronic items that no longer work, are beyond repair,
are not eligible for auction, and contain some hazardous parts /materials
are considered eWaste and must be disposed of properly; we currently
take advantage of Seminole County's "Electronic Collection and
Recycling Program" for these items.
i:\admin_docs\agenda items \fy 2010 \020810_comm consent_ 202_ surplus_assets_disposition.docx
REGULAR MEETING — FEBRUARY 8, 2010
AGENDA ITEM - CONSENT 202
PAGE 2 OF 2
Destroy /Salvage - Occasionally there are items from Public Safety that
cannot be sent to auction and must be destroyed due to the function they
performed. Items that cannot be repaired, traded, or sold at auction are
destroyed or may be sold for salvage.
Trade -in - Some items may be used as a trade -in on newer or better items;
this includes but is not limited to network equipment and vehicles. The
trade -in must be approved by Commission.
Totaled /Accident - Vehicles that have been totaled in an accident.
Lost — Items that have been lost.
Stolen — Items that have been stolen — a police report is required for these
items.
Donated — Items to be given to another person or entity. The donation
must be approved by Commission.
Public auctions are held by George Gideon Auctioneers on the 3rd
Saturday of every month, with the exception of December.
When disposing of items that are beyond repair, the Information Service
Department attempts to provide the most cost effective and
environmentally friendly method for their disposal.
FISCAL IMPACT: $0. There is no cost to dispose of these surplus assets. The City receives
revenue generated from items sold at auction.
COMMUNICATION
EFFORTS: A copy of the list of items to be disposed of has been posted on the City's
website under Public Notices. Additionally, the contact information for
the vendor conducting the auction has also been provided on the website.
RECOMMENDATION:
It is requested that the City Commission approve the disposition of the
attached list of surplus assets.
ATTACHMENTS: Surplus Asset List Sheet(s)
i:\admin_docs\agenda items \fy 201 0 \020810_comm consent 202_ surplus_assets_disposition.docx
CITY OF WINTER SPRINGS
REQUEST TO TRANSFER OR DISPOSE OF SURPLUS ASSETS
14 'A
DATE : 2/8/2010 Name of Submitting Department: C)
Ina
1
Submitting Dept. Head: Date Sent to Commission:
(Signature & Date) Pl_OR(OP
IS Dept Head: Forward to I.S. who will distribute electronic copiesas follows:
(Signature 8 Date) ✓Information Services
✓Finance Department
City Manager Approval: 'Submitting Dept
(Signature & Date) ✓Dept transferred to - if applicable
( Transfer) ( Transfer )
• Description Asset # Vin# Model # From To Original Method of s
Serial # Location Location Cost Disposal
1 Generators Porter Cable (Parks and Recreation) 301168 2212023896 BS1525 -W 1
2 Black Leather Office Chair (Information Services -RMS) 1
3
4
5
6
7
8
9
10
11
12
13
14
15
Comments: Method of Disposal:
1 Auction - Gideon
2 Auction - Online
3 e -Waste
•
4 Destroy
5 Salvage
6 Trade -in
7 Totaled/Accident
8 Lost
9 Stolen
Item #2 , Black Leather Chair is disfunctional, problem with mechanics. 10 Donated
if Stolen - Please list police report number in "Comments" section above. 11 Transfer
ISF 2004 -1004
Revised 01 -13 -2010