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HomeMy WebLinkAbout1999 12 06 Regular Item B . . . COMMISSION AGENDA ITEM B Consent Informational Public Hearings Regular X December 6, 1999 Special Meeting ~ Mgr. 1 Dept. Authorization REQUEST: City Manager requests consideration of the attached sample Resolution designating certain policies and procedures for the orderly conduct of City Commission Meetings. PURPOSE: The City Manager has been requested to propose a Resolution designating certain policies and procedures for the orderly conduct of City Commission Meetings. CONSIDERATIONS: The City Commission has on a number of occasions, discussed and proposed various rules and procedures to follow, in an effort to hold more concise, efficient, and orderly meetings. On June 7, 1999 (at 6:00 p.m.), the City Commission scheduled and held a workshop on Commission Meeting Guidelines and Parliamentary Procedures with Ms. Randy Sutphin of Agenda & Associates. On July 13, 1999, the City Commission again scheduled and held a workshop on Commission Meeting Guidelines. . . . CITY OF WINTER SPRINGS SPECIAL MEETING - DECEMBER 6, 1999 REGULAR AGENDA ITEM "B" PAGE 2 OF 2 At the October 11, 1999, Regular Agenda Item "E" covered this same subject. The consensus of the Commission was that the City Manager should propose a Resolution which embodies the Commission's desires to hold more efficient and effective meetings. FUNDING: None. ST AFF RECOMMENDATION: Consider the attached draft Resolution (Attachment "A") for possible adoption. ATTACHMENTS: A. COMMISSION ACTION: Proposed Resolution [Including the "I. Ranking Motions Chart" and "Chart II, Motions" found in "Parliamentary Procedure Basics for Governmental Bodies" (Third Edition, Agenda Associates]. . . . DRAFT RESOLUTION NUMBER 908 A RESOLUTION OF THE CITY OF WINTER SPRINGS, FLORIDA, ESTABLISHING CERTAIN POLICIES AND PROCEDURES FOR THE CONDUCT OF ANY COMMISSION MEETINGS, PROVIDING FOR CONFLICT, SEVERABILITY, AND AN EFFECTIVE DATE. WHEREAS, the City Commission has had workshops and discussions on conducting its' business, with a concern for better efficiency and is desirous to establish certain rules and criteria to follow, in order to provide for more efficient, effective, and decorous City Commission meetings; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA, that: 1. The Commission shall hold Workshop Meetings, 5:00 P.M. to 6:30 P.M., prior to each Commission Meeting for a trial period of two months, beginning October 25, 1999 to be re-evaluated at the end of that time. 2. Agenda Packets shall be made available to Commissioners no later than Wednesday Plior to the Commission Meeting. 3. Robert's Rules of Order shall be the "underlying foundation" for the conduct of Commission Meetings. (Robert's Rules of Order may be suspended by a majority vote). 4. Any Commissioner may request that a Consent Agenda Item be held for separate consideration. 5. No Motion shall be recognized by the Chair until all Commissioners and the City Manager have had an opportunity to address that Agenda Item. 6. Motions, once made, and seconded, belong to the Commission, not the individual making the original Motion. (Amendments need not be accepted by Maker of Motion). 7. All Motions shall be considered in accordance with the Chart J., Ranking Order and Chart II, Motions in the "Parliamentary Procedure Basics for Governmental Bodies" (Third Edition, Agenda Associates). 8. There shall be no limit as to the amount of time a Commissioner may speak. 9. Motions to "Call the Question" shall require a second and a vote. 10, The Mayor shall strongly enforce the directives of the Commission relative to disruptive members of the audience and time limits on Public Input. . ",ttest: CITY OF WINTER SPRINGS RESOLUTION 908 11. Members of the Commission may call the Mayor's attention to disruptive behavior by members of the audience, if the Mayor fails to notice the behavior. In such event, the Mayor shall issue a warning to those individuals. 12. The Mayor shall give disruptive members of the audience a (one) warning. If these individuals commit further disruptions the Police Chief shall escort them out of the Commission Chamber for the remainder of the meeting. 13. Commission Meetings shall be adjourned by 11 :00 P.M., however, they may be extended in one-hour increments by a super majority vote, 14. Regardless of the time, Adjournment shall require a motion, second and a majority vote. PASSED AND ADOPTED THIS day of ,1999. 11t ~ a40:e4 1 kwe ~ <let I1<<f kwd ad UUt4d tkL4 4ML l'4 te at{iud. CITY CLERK PAUL P. PARTYKA, MAYOR DATE . . . lit . . II . rill I -- I I ,. .- I ! I . I ~ . j . . . w - -. .......................'....................::.:::...:':':':':':':'.';';';'.';'.'; :......- ......:'::.....:.:..:...:..:....:..:.:.:.::-::....:::::.:.:.:.:.: .:.:.:.:.:.;.:.;::::;:::::::::: _.~- Privile ed Motions 13 Fix time to which to ad' ourn. Yes No Yes Yes No No Ma" No Yes No Yes Ma" No No No No -* --- No No No No - . --- No 12 To ad"ourn 11 To take a recess 10 9 Call for orders of the da S b "d" M f U Sl lary o Ions 8 Lay on Table Yes No No Maj No 7 Previous Question Yes No No 2/3 Yes 6 Limit or Extend Limits of Debate Yes No Yes 2/3 Yes 5 Postpone Definitely Yes Yes Yes Maj Yes 4 Commit or Refer Yes Yes. Yes Maj Yes. 3 Amend Yes Yes Yes Maj Yes 2 Postpone Indefinitelv Yes Yes No Maj Yes. Main Motion [JI Main Motion I Yes I Yes I Yes I Maj I Yes II *Consult Robert's Rules of Order Newly Revised for special rules. 20 %1 I . I . II II II II II +I .1 _ -- 'IlI_ -- ~..... I~ - ~ i~ '1- ~ -- ~ - I I ~ INCIDENTAL MOTIONS Appeal Yes Yes* No Ma-* Yes Sus end Rules Yes No No 2/3* No Point of Order No No No No No Objection to Consideration No No No 2/3* Neg * Vote Division of Assembl No No No No No Read a Pa er Yes No No Ma" Yes Withdraw a Motion No* No No Maj* Yes NeQ Vote Divide a Question Yes No Yes Ma- No Close Nominations or Polls Yes No Yes 2/3 No Consider Seriatim Yes No Yes Ma- No UNCLASSIFIED MOTIONS MOTIONS THAT BRING BACK Reconsider Yes Yes* No Mai No Rescind Yes Yes* Yes Maj** yes NeQ Vote Take From The Table Yes No No Mai No * Consult Robert' Rules of Order Newly Revised for special rules. ** With previous notice. Without previous notice - 2/3 vote. 21 RESOLUTION NUMBER 908 A RESOLUTION OF THE CITY OF WINTER SPRINGS, FLORIDA, ESTABLISHING CERTAIN POLICIES AND PROCEDURES FOR THE CONDUCT OF ANY COMMISSION MEETINGS, PROVIDING FOR CONFLICT, SEVERABILITY, AND AN EFFECTIVE DATE. WHEREAS, the City Commission has had workshops and discussions on conducting its' business, with a concern for better efficiency and is desirous to establish certain rules and criteria to follow, in order to provide for more efficient, effective, and decorous City Commission meetings; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRlNGS, FLORIDA, that: 1. The Commission shall hold Workshop Meetings, 5:00 P,M. to 6:30 P.M., prior to each Commission Meeting for a trial period of two months, beginning October 25, .1999 to be re-evaluated at the end of that time. 2. Agenda Packets shall be made available to Commissioners no later than Wednesday prior to the Commission Meeting. 3. Robert's Rules of Order shall be the "underlying foundation" for the conduct of Commission Meetings. (Robert's Rules of Order may be suspended by a majority vote), 4. Any Commissioner may request that a Consent Agenda Item be held for separate consideration. 5. No Motion shall be recognized by the Chair until all Commissioners and the City Manager have had an opportunity to address that Agenda Item. 6. Motions, once made, and seconded, belong to the Commission, not the individual making the original Motion, (Amendments need not be accepted by Maker of Motion). 7. All Motions shall be considered in accordance with the Chart 1., Ranking Order and Chart II, Motions in the "Parliamentary Procedure Basics for Governmental Bodies" (Third Edition, Agenda Associates). 8. There shall be no limit as to the amount of time a Commissioner may speak. 9. Motions to "Call the Question" shall require a second and a vote. 10. The Mayor shall strongly enforce the directives of the Commission :relative to dismptive members of the audience and time limits on Public Input. "",.., CITY OF WINTER SPRINGS RESOLUTION 908 11. Members of the Commission may call the Mayor's attention to disruptive behavior by members of the audience, if the Mayor fails to notice the behavior. In such event, the Mayor shall issue a warning to those individuals. 12. The Mayor shall give disruptive members of the audience a (one) warning. If these individuals commit further disruptions the Police Chief shall escort them out of the Commission Chamber for the remainder of the meeting. 13. Commission Meetings shall be adjourned by 11 :00 P.M., however, they may be extended in one-hour increments by a super majority vote. 14. Regardless of the time, Adjournment shall require a motion, second and a majority vote. PASSED AND ADOPTED THIS 6th day of December , 1999. ( i\~~~ 1. ~?----- \ December 6, 1999 DATE ~~tM44e4t~k~. '-.,- .It. ~ Privile ed Motions 13 Fix time to which to ad" oum. 12 To ad"oum Yes No No Ma" No 11 To take a recess Yes No Yes Ma" No 10 No No No * No 9 Call for orders of the da No No No -* --- No - ~ ~ S b "d" M f - U Sl lary o Ions 8 -Lay on Table Yes No No Maj No 7 Previous Question Yes No No 2/3 Yes 6 Limit or Extend Limits of Debate Yes No Yes 2/3 Yes 5 Postpone Definitely Yes Yes Yes Maj Yes 4 Commit or Refer Yes Yes* Yes Maj Yes* 3 Amend Yes Yes Yes Maj Yes 2 Postpone Indefinitely Yes Yes No Maj Yes* ~ --.... ~ Main Motion [JI Main Motion \ Yes \ Yes \ Yes \ Maj \ Yes II *Consult Robert's Rules of Order Newly Revised for special rule,s. --" \. '-,.- 20 ,I" ,..' , - ~ ~ INCIDENTAL MOTIONS Appeal Yes Yes* No Ma-* Yes ~ Sus end Rules Yes No No 2/3* No ~ Point of Order No No No No No Objection to Consideration No No No 2/3* Neg * -- Vote Division of Assembl No No No No No -tiilI Read a Pa er Yes No No Ma" Yes Withdraw a Motion No* No No Maj* Yes ... NeQ Vote I Divide a Question Yes No Yes Ma" No --- - Close Nominations or Polls Yes No Yes 2/3 No Consider Seriatim No Yes No r-~_ \ ~- UNCLASSIFIED MOTIONS MOTIONS THAT BRING BACK - .1 Reconsider Yes Yes* No Maj No Rescind Yes Yes* Yes Maj** yes Ne<l Vote Take From The Table Yes No No Maj No * Consult Robert' Rules of Order Newly Revised for special rules. ** With previous notice. Without previous notice - 2/3 vote. -r- .1 ~.- i _~ ~- .-L - ~ ~r_ ~. 21 ,I," ~..- z: :.:.. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING DECEMBER 6, 1999 (CONTINUATION OF THE REGULAR MEETING OF NOVEMBER 22, 1999) I. CALL TO ORDER The Special Meeting of December 6, 1999 (which is the continuation of the Regular Meeting of November 22, 1999) of the City Commission was called to order by Mayor Paul P. Partyka at 7:15 p.m, in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708), ROLL CALL: Mayor Paul P. Partyka, present Deputy Mayor Cindy Gennell, present Commissioner Robert S, Miller, present Commissioner Michael S, Blake, present Commissioner Edward Martinez, Jr., present Commissioner David W. McLeod, present City Manager Ronald W, McLemore, present City Attorney Anthony Garganese, present \YJ. REGUL~ --~ (;;B. ~flnager ~~. ~e~sts/Yonsideration Of The Attached Sample Resolution Designating Certain Policies~ADd Procedures For The Orderly Conduct Of City Commission Meetings. "I'LL MOVE WE APPROVE RESOLUTION 908".: MOTION BY DEPUTY MAYOR GENNELL. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION. VOTE: COMMISSIONER MILLER: AYE; COMMISSIONER McLEOD: AYE; COMMISSIONER MARTINEZ: AYE' COMMI"SSIONER BLAKE: AYE; DEPUTY MAYOR GENNELL: AYE' : 'Wr~j ~ ~,~;;:~~ Deputy Mayor Cindy Gennell thanked Attorney Anthony Garganese for the Rules and Procedures that he had provided. . \ ""; .......... ..... ...t..... ,.. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - DECEMBER 6, 1999 (CONTINUA TlON OF THE REGULAR MEETING OF NOVEMBER 22, 1999) Page 20f3 c. Commissioner Cindy Gennell Requesting The City Commission Considers Monday, January 17, 2000 For The Joint Meeting Between City Boards And The Commission. It was suggested that the Advisory Boards should come to this meeting and to bring their concerns to this Commission, and to speak their minds. Also suggested was that there be very little input from staff; and to have a Memorandum issued from the Commission to the various Advisory Boards and Committees. The consensus of the Commission was that all Board Members be invited to attend a Workshop on January 1 th, 2000, beginning at 6:30 P.M. The Commission agreed to move the Reports to the conclusion of the next meeting. "MOTION BY TO ADJOURN". MOTION AND SECOND. DISCUSSION. VOTE: COMMISSIONER BLAKE: . AYE; COMMISSIONER MARTINEZ: NAY; COMMISSIONER MILLER: AYE; DEPUTY MAYOR GENNELL: AYE; COMMISSIONER McLEOD: AYE. MOTION CARRIED. .:. .:. AGENDA NOTE: THE FOLLOWING ITEMS WERE NOT DISCUSSED DURING THIS MEETING. .:..:. VII. REPORTS C. City Clerk - Andrea Lorenzo-Luaces D. Commission Seat IV - Cindy Gennell E. Commission Seat V - David W. McLeod F. Commission Seat I - Robert S. Miller . ; G. Commission Seat II - Michael S. Blake H. Commission Seat III - Edward Martinez, Jr. I. Office ofthe Mayor - Paul P. Partyka , t i -..... ......,,~ .... .- .'.... . .. . I ", CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - DECEMBER 6, 1~99 (CONTINUATION OF THE REGULAR MEETING OF NOVEMBER 22, 1999) Page 3 00 VIn. ADJOURNMENT Mayor Partyka adjourned the meeting at 7:30 P.M. Respectfully Submitted By: Andrea Lorenzo-Luaces \\\\:\ \'1/',' City Clerk . , . .\ '. 'I" NOTE: These minutes were approved at the December 13 . 1999 City Commission Meeting. ::::,,~ '., .I,. ........... ...