HomeMy WebLinkAbout1999 10 11 Regular Item A
COMMISSION AGENDA
ITEM A
CONSENT
INFORMATIONAL
PUBLIC HEARING
REGULAR X
October 11, 1999
Meeting
MG~ I~
Authorization
REQUEST: Public Works Department Requesting the City Commission Authorize the
City Manager to Advance Fund a Portion of the Costs for the Oak Forest
Wall and Beautification District
PURPOSE: The purpose of this agenda item is for the City Commission to authorize an
expenditure of funds for construction of the Oak Forest Wall and Beautification
District Improvements to Seminole County for an estimated amount of $100,000.
CONSIDERATIONS:
This approval is needed to include the Oak Forest Wall and Beautification District
Improvements with the construction of Tuskawilla Road from Dyson Drive to S.R. 434.
Seminole County opened bids for Tuskawilla Road Phases III and IV on July 14, 1999.
The bid was awarded to Bergeron Land Development, Inc. on September 22, 1999 with a
contract time of 676 days. The Notice to Proceed will be issued on approximately
October 20th.
The design of the wall, footer, irrigation and landscaping were incorporated into
the Tuskawilla Road project. The wall cost from the low bidder is $593,895.00. In
addition, the Construction and Engineering Inspection costs are estimated at $65,910.
.
The CEI costs are determined by prorating the wall costs portion of the total contract
against the CEI contract. A previous interlocal agreement between the City and County
provided for $292,000 from the One Cent Sales Tax for the design and footer costs with
any remaining funds ($44,123) to be applied towards the wall. The County will be billing
Oak Forest Wall Funds.doc
October 11, 1999
Regular Agenda Item A
Page 2
the City for 10% of the construction costs which is due within 60 days of the issuance of
the Notice to Proceed. The estimated CEI costs of$65,910 will be billed monthly on a
prorated basis during the contract period.
The Oak Forest Wall and Beautification District Advisory Committee reviewed
the construction costs and budget at their September 8, 1999 meeting and voted to
proceed with the wall. The Committee put together a flyer addressing the reasons for
increased costs, timeframes for construction, and assessment implementation. All Oak
Forest residents were mailed a copy and invited to attend a public meeting on September
29th to answer any additional questions and review the plans. About 70 people showed up
with only a handful in opposition to the project. The Committee again passed a motion
recommending that the City Commission proceed with the necessary steps to construct
the wall. The Committee will make a brief presentation during this agenda item
reiterating that position.
FUNDING:
The amount of funds needed is estimated at 10% of construction ($59,390) plus
approximately 12 months of the prorated CEI ($36,000) for a total of $95,390. The FY
1999/2000 budget has $30,000 appropriated under General Government for this project
which was for the consultants to create the district. The additional $100,000 required
would be taken from reserves. All funds would be reimbursed to the General Fund upon
issuance of the bond or BAN to fund the project. This is projected to occur in the
summer of 2000 subject to the City Commission adopting the resolution creating the
assessment district.
RECOMMENDATION:
It is recommended that the City Commission authorize the City Manager
to advance fund up to $100,000 for the Oak Forest Wall and Beautification
District Improvements and direct the City Manager to proceed with the steps
Oak Forest Wall Funds.doc
October 11, 1999
Regular Agenda Item A
Page 3
necessary to bring back in the spring of 2000 the resolutions necessary for the
Commission to consider the creation of the Oak Forest Wall and Beautification
Assessment District.
IMPLEMENTATION:
Upon receipt of the appropriate invoice from Seminole County, funds will be
transmitted to the County. In addition, the City Manager will direct GSG to continue
with the process of creating the assessment district. Approximately 20% of the work has
been previously completed.
ATTACHMENTS:
1. Cost Estimates
2. Oak Forest Wall & Beautification District minutes of September 8, 1999
COMMISSION ACTION:
Oak Forest Wall Funds.doc
A TT ACHMENT NO. 1
OAK FOREST WALL & BEAUTIFICATION DISTRICT
WALL IMPROVEMENT COST
CONTINGENCY
CONSTRUCTION & ENGINEERING INSPECTION
ASSESSMENT PROGRAM/ADMIN COSTS
INTERLOCAL AGREEMENT CONTRIBUTION
ENGINEERING DESIGN & FOOTER COST
Capital Cost
Estimated Julv 97
$340,000
$41,000
$0
$65,000
$446,000
($292,000)
$292,000
$0
$446,000
Julv 99
$593,895
$29,700
$65,910
$65,000
$754,505
($292,000)
$247,877
($44,123)
$710,382
Capital Prefinancing-PrepaymentlEquivalent Benefit Unit
Frontage Lot @ 1.25 Benefit Units
Noise Zone Lot @ 1.15 Benefit Units
General Lot @ 1.0 Benefit Units
ANNUAL DEBT SERVICE
ANNUAL MAINTENANCE REPLACMENT COSTS
ANNUAL ADMIN.lCOLLECTION COSTS/DISCOUNT
Number of Benefit Units (BU's)
Annual Cost with No prepayment
Cost for 671 General Lots @1.0 au
Cost for 206 Noise Zone Lots @1.1 0 BU
Cost for 58 Frontage Lots @1.25 BU
$30,000
$8,500
$10,235
$48,735
970.10
$50.24
$55.26
$62.80
Annual Maintenance Only Cost if Capital Portion Prepaid
Maintenance Cost for 671 General Lots @1.0 BU
Maintenance Cost for 206 Noise Zone Lots @1.1 0 BU
Maintenance Cost for 58 Frontage Lots @1.25 BU
9/21/99
$732.28
$915.35
$805.50
$732.28
$53,000
$14,000
$12,019
$79,019
970.10
$81.45
$89.60
$101.82
$23.41
$25.75
$29.26
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A TT ACHMENT NO. 2
CITY OF WINTER SPlUNGS
MINUTES
OAK FOREST WALL AND BEAUTIFICATION
DISTRICT ADVISORY COMMITTEE
REGULAR MEETING
SEPTEMBER 8,1999
I. CALL TO ORDER
the Oak. Forest Wall and Beautification District Advisory Committee meeting was called
to order on Wednesday, September 8, 1999, at 7:00 p.m. by Chairman Thomas
Helegeson, in the East Conference Room of the Municipal Building (City Hall, 1126 East
State Road 434, Winter Springs, Florida 32708.
Roll Call
Thomas Helgeson, Chairman, present
Anna Fernandez, present
Albert Murro, absent
Dennis N orsesian, present
Lorie Taylor, present
Also Present
Mr. Kipton D. Lockcuff, P.E., Director, Public WorkslUtility Department
Commissioner Michael S. Blake arrived at 7:00 p.m.
II. REGULAR AGENDA
A. Election of Vice-Chairperson
MOTION BY BOARD MEMBER LORIE T AYLOR. "I MOVE THAT WE
TABLE TillS AGENDA ITEM UNTIL THE NEXT REGULAR MEETING."
SECONDED BY BOARD MEMBER DENNIS NORSESIAN. THE BOARD
AGREED TO THE MOTION BY CONSENSUS. MOTION CARRIED.
B. Committee Position on Proceeding
MOTION BY BOARD MEMBER TAYLOR. "I MOVE THAT WE PROCEED
WITH THE WALL". BOARD MEMBER NORSESIAN SECONDED. THE
BOARD AGREED TO THE MOTION BY CONSENSUS. MOTION CARRIED.