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HomeMy WebLinkAbout1999 08 23 Informational Item B COMMISSION AGENDA ITEM B CONSENT INFORMA TIONAL X PUBLIC HEARING REGULAR August 23.1999 Meeting MGRe U,l/{ IDEPT C.G? Authorization \ REQUEST: The Parks and Recreation Department is providing information to the City Commission regarding the 1999 Winter Springs Summer Day Camp Program. PURPOSE: The purpose of this agenda item is to inform the City Commission of the results of the 1999 Summer Day Camp Program. ISSUE ANALYSIS: . On Monday, February 22, 1999 the City Commission approved a two-tiered summer day camp program to be conducted by the Parks and Recreation Department at the Sunshine Park Civic Center. . The summer day camp started on Tuesday, June 1, 1999 and ended on Friday, July 23, 1999. Camp days and hours were Monday through Friday from 7:30am until 6:00pm. · The summer day camp had revenues of $32,251.00. It had expenses of the following: Activities/Programs Payroll with benefits $13,185.00 $21,436.00 Total Revenues: On-hand Supplies: Less Expenses: LOSS: $32,251.00 +$ 2,094.00 $34.621.00 ($ 276.00) 1 . Cost of the current inventory of games, arts and crafts and miscellaneous supplies that can be re-used next summer $2,094.00. . The summer day camp program was very well received. The program included fun activities, a great staff and a high counselor/child ratio. It was a successful program. . Parks and Recreation plans to conduct a summer day camp program during the summer of 2000. We will more closely monitor income versus expenses on a weekly basis to ensure that we complete the program within available revenues. IMPLEMENTA TION SCHEDULE: January 2000-Present proposed summer day camp program to the City Commission. ATTACHMENTS: Attachment #1- Copy of Commission Agenda Item requesting Summer Day Camp Program Attachment #2- Promotional Flyer, Registration Form, Rules and Regulations. Attachment #3- Fields Trips and Activity Information Attachment #4- Parent Survey Response and Staff Comments COMMISSION ACTION: Agenda80 2 ,. ATTACHKENT # 1 COMMISSION AGENDA ITEM D CONSENT INFORMATIONAL PUBLIC HEARING REGULAR x February 22, 1999 Meeting MGR Autbo~~ * REQUEST: The Parks and Recreation Department requests the Commission review the following information relative to the 1999 Summer Day Camp Program and provide staff with any direction it deems appropriate. PURPOSE: The purpose of this request is to present to the Commission the Parks and Recreation Department recommendation for the 1999 Summer Day Camp Program. CONSIDERATION: · The status of summer public day camp programs in the area for the previous 1998 season is attached. (See attachment "A"). · 1998 Summer Programs at $50.00 to $60.00 per week were full; camps at $80.00 to $95.00 per week were at less than one-fifth capacity that were held at local Public Schools. · For Summer Program field trips, one trained adult must be present for each eight youth according to the HRS laws. For in-house supervision, only one camp director plus one supervisor for each 25 youth is required. o The communities that have their own recreation centers, swimming pools and a Summer Day Camp Program for $60.00 per week or less fill their programs immediately with residents, leaving non-residents to look else where. · Please note the school day camp supervisor tells us that in 1999, all elementary schools in Winter Springs will offer this program regardless of the number of registrations as a service to the community. Staff is recommending a two tier program as follows: · Tier # 1 - Summer Day Camp Program Description: 8 week / 5 day program including all afternoon and weekly field trips. Location: Winter Springs Civic Center Daysffime: Monday - Friday 7:30a-6:00p Ages/Fees: 6 - 12 $75.00 per week! per resident $85.00 per week! per Non-resident · Tier # 2 - Summer Day Camp Program Description: 8 week / 4 day program including all afternoon field trips. Park Site: Winter Springs Civic Center Daysffime: Monday - Thursday 7:30a-6:00p Ages/Fees: 6 - 12 $65.00 per week! per resident $75.00 per week! per Non-resident · Serving: Both Tier # 1 & # 2 combined could serve 70 children total · Estimated Budget: $42,000 This program provides residents the opportunity to select a program that they can afford. (See attachment "B"). RECOMMENDATION: It is recommended that the Commission approve the two-tiered Summer Day Camp Program discussed above on a break-even basis. FUNDING: No funding is allocated in our current 1998-1999 budget. We have structured the budget for the Summer Program on a break-even basis including all activity fees and personnel, which total $42,000. However, if the Commission subsidized the Summer Program for $20 per participant, per 8 weeks, times 70 youth that would cost the City $11,200.00 the program cost per participant would be reduced. Tier # 1 participants would pay $55 per week and Tier # 2 participants would pay $45 per week. 2 IMPLEMENTATION SCHEDULE: March 1999~ Advertisements for summer camp jobs April1999~ Flyers to Schools, City Newsletter, Water Bill all1d Local Newspapers May 1999- Summer Day Camp Registration Begin May 31, 1999- Summer Day Camp Starts July 23, 1999~ Summer Day Camp Ends AITACHMENTS: "A" Area Summer Program Status Chart "B" Daily Activity Schedule COMMISSION ACTION: . 3 SUMMER PUBLIC DAY CARE PROGRAMS 1998 REVIEW Chart A Location/Sponsor Max Capacity WkJ $ Per Wk Facilities Began Actual Enrolled! Per Camper Pool/ Gym Crafts Gen. Rec. PlayG. Own Advertisement # of Weeks On Site Room Room Equip. ~ at Schools Winter Sonnes Parks and Recreation 70 1 6 1 6 $80 Yesl No No No Yes No No May- Week 2 SUDshine Park Seminole County Schools Highlands 100+ 120/8-- $90 Y esfN 0 Yes Yes Yes Yes Yes Newsletterl March Red Bug 100+ 120/8-- $90 YesINo Yes Yes Yes Yes Yes Newsletterl March Rainbow 100+/20/8-- $90 YesINo Yes Yes Yes Yes Yes Newsletterl March City of Oviedo Riverside Park 60 1 60 1 8 $60 YeslYes Yes Yes Yes Yes No Newsletterl Dee. 1997 City of Casselberry Win Park 40 140 1 8 $50 Y eslY es Yes Yes Yes Yes Yes Newsletterl April 98 Secret Lake Center ~O 1 40 1 8 $50 Yes/No Yes Yes Yes Yell Yes Newsletter/April 98 Private Red Bug Day Care Not Full Per Quote $95 No Trips No Yes Yes Yes N/A N/A (Max 30 youth) · For 1999, Schools plan to open all three Wllller Spnngs Elementary Schools [or this program regardless of numbers registered as a mailer of service to the conununily. ATTACHMENT A Daily Activity Schedule Monday Tuesday 7:30am-8:30am Sign-in and Registration 7:30am-8:30am Sign-in and Registration. 8:30am-l0:00am Outdoor Activity 8:30am-lO:OOam Outdoor Activity 10:00am-l0:30am Snack 10:OOam-IO:30am Snack 1 0:30am-II :30am Arts and Crafts 10:30am-ll:30am Arts and Crafts 11 :30am-12:30pm Lunch 11:30am-12:30pm Lunch 12:30pm-l:OOpm Clean up/Free Play 12:30pm-l:00pm Clean up/Free Play 1:00pm-4:30pm Field Trip 1:00pm-4:30pm Field Trip 4:30pm-5:00pm Outdoor Activity 4:30pm-5:00pm Outdoor Activity 5:00pm-6:00pm Sign-out 5:00pm-6:00pm Sign-out Wednesday Thursday 7:30am-8:30am Sign-in and Registration 7:30am-8:30am Sign-in and Registration 8:30am-l0:00am Outdoor Activity 8:30am-lO:OOam Outdoor Activity lO:OOam-l0:30am Snack lO:OOam-lO:30am Snack 1 0:30am-II :30am Arts and Crafts 10:30am-ll:30am Arts and Crafts 11:30am-12:30pm Lunch 11:30am-12:30pm Lunch 12:30pm-l:00pm Clean up/Free Play 12:30pm-l:OOpm Clean up/Free Play 1:00pm-4:30pm Field Trip 1: OOpm-4:30pm Field Trip 4:30pm-5:00pm Outdoor Activity 4:30pm-5:00pm Outdoor Activity 5:00pm-6:00pm Sign-out 5:00pm-6:00pm Sign-out I Friday All Day Field Trips ATIACHMENT B ... " City of Winter Springs ATrACBMENT #2 Parks and Recreation Department Presents...... Summer Day Cam~ '99 *Summer Camp Program* Ages: 6-12 Dates: May 31- July 23, 1999 Days: Monday- Friday Park Site: Winter Springs Civic Center Times: 7:30am-6:00pm Plan A Description: 8 week/ 5 day program includes all afternoon and weekly field trips Fee: $75.00/ week resident* $85.00/ week non-resident* *Fee includes a t-shirt and all field trips Or Plan B Description: 8 week/ 4 day program including all afternoon trips Fee: $65.00/ week resident* $75.00/ week non-resident* *Fee includes a t-shirt and all trips except Friday all day trip Limited to the first 70 children each week ~ion Dates!, Time andLocation: City Residents :April 19 - 23 8:00am - 8:00pm- Central Winds Park Non-residents: April 26 - 30 8:00am - 8:00 m- Central Winds Park All fees must he paid in full for the first week and a 50 % deposit may be applied to reserve a space in other weeks to guarantee space. ,For more information call 327-7110 Child's Name: Address: Home Phone: Mother's NamelDay Phone: Father's NameJDay Phone: Emergency ContactJPhone: Medication! Allergies/Special Needs: Child will: Walk Ride Bike_ May leave each day at p.m. $5 per 5 minutes will be charged for each child not picked up by 6:00pm lkgistration Form 1999-2000 Grade: Zip: Last Tetanus Shot: Birth Date: Persons able to pick up child/children other than parents: Name/Phone: Name/Phone: Name/Phone: Name/Phone: Please circle week(s) child will be attending Summer Day Camp: Week 1. June I-June 4 2. June 7-June 11 3. June 14-June 18 4. June 21-June 25 5. June 28-July 2 6. July 6-J uly 9 7. July 12-July 16 6. July 19-July 23 ReslNon(5dys) holiday (May 31) $75/$85 $75/$85 $75/$85 $75/$85 holiday (July 5) $75/$85 $75/$85 Fees paid at Registration = Res/Non(4dys) $65/$75 $65/$75 $65/$75 $65/$75 $65/$75 $65/$75 $65/$75 $65/$75 Paid Due Receipt # Receipt Number = All fees must be paid in full for'the first week a child is going to attend Summer Day Camp. 50% deposits may be applied to reserve a space in additional weeks of camp to guarantee a space. If a child does not attend camp on certain days fees are not pro-rated. Refunds are available prior to the start of the program by written request and program receipt, less a 25% administrative fee. Once the program begins there are no refunds. All Summer Day Camp staff attends each field trip. If your child does not attend a field trip you must make other arrangements for them. Supervision will not be available at Sunshine Park on field trip days. If your child is asked to leave Summer Day Camp due to discipline problems, refunds are not available. CAMPFL-1.0OC City ofWinte.r S.prings Parks & Recreation Summer Day Camp '99 Sunshine Park General Rules and Regulations The following rules and regulations are those on the registration form. All parents have signed that they understand and will follow the rules and regulations of our program. Please be familiar with what parents expect from us in regards to these general rules and regulations. 1. Children must be signed out by their parent/legal guardian each day. No one is permitted to leave the facility or pick up a child without written parental consent. The City does not allow visiting family and friends to attend our summer camp for the day. 2. Each child is required to wear a shirt, shorts and athletic shoes each day. Towels, swim suits and water bottles are needed each day. Children may wear a WHITE T-shirt over their swimsuits when in the pool. SUNSCREEN SHOULD BE APPLIED AT HOME EACH MORNING - 80% OF OUR DAY IS SPENT OUTDOORS. 3. Please label belongings. 4. Children must bring a non-perishable lunch and drink EACH day. We have two scheduled snack times each day. Snacks are available with items ranging from $.50 to $1.00. 5. Children must remain with their groups at all times. Behavior that might cause an accident or hurt others will not be tolerated. If your child is asked to leave camp due to disciplinary reasons, there are no refunds. 6. Do not send sick children to camp. Parents will be required to pick up sick children. Staff is not permitted to administer medicine of any kind. If your child requires medical attention beyond a Band-Aid, City Paramedics will be notified. 7. The City of Winter Springs is not responsible for Items lost, damaged or stolen at Sunshine Park or during field trips. Children should not bring games or toys to camp. In addition, parents have signed that they understand there is $5.00 per 5 minute fee charged for children not picked up by 6:00PM. In the same matter, children should not be permitted into the facility or considered our responsibility until 7:30AM. These are general rules and regulations. Good sound judgment should always be applied. GENREA-'.DOC ATTACHMENT 83 . .:l Summer Day Camp Field Trips Week 1 Monday, May 31- Tuesday, June 1- Wednesday, June 2- Thursday, June 3- Friday, June 4- Holiday Wekiwa Springs Park (afternoon swimming) sunscreen, toweL, swimsuit University of Central Florida Pool (morming swimming) sunscreen, towel, swimsuit KeLLy Park (afternoon swimming) sunscreen, toweL, swimsuit Green Meadows Farm (alL day trip) must bring bag Lunch and drink, wear sneakers Week 2 Monday, June 7- Tuesday, June 8- Wednesday, June 9- Thursday, June 10- Friday, June 11- University of Central FLorida PooL (morning swimming) sunscreen, towel, swimsuit Wekiwa Springs Park (afternoon swimming)sunscreen, towel, swimsuit Semoran Skating (afternoon) must wear socks, snack area avaiLabLe Kelly Park (afternoon swimming) sunscreen, toweL, swimsuit Wet 'n Wild (all day trip) sunscreen. toweL, swimsuit, bring bag Lunch and drink Week 3 Monday, June 14- Tuesday, June 15- Wednesday, June 16- Thursday, June 17- Friday, June 18- University of Central Florida Pool (morning swimming) sunscreen, towel, swimsuit Wekiwa Springs (afternoon swimming) sunscreen, towel, swimsuit Discovery Zone (afternoon) must wear socks KeLLy Park (afternoon swimming) sunscreen, toweL. swimsuit Water Mania (aLL day trip) sunscreen, toweL. swimsuit, bring bag Lunch and drink Week 4 Monday, June 21- Tuesday, June 22- Wednesday, June 23- Thursday, June 24- Friday, June 25- University of Central Florida Pool (morning swimming) sunscreen, towel, swimsuit Wekiwa Springs (afternoon swimming) sunscreen, towel, swimsuit Central Florida Zoo (afternoon) must wear closed toe shoes KeLLy Park (afternoon swimming) sunscreen, towel, swimsuit Mystery Fun House (aLL day) bring bag lunch Week 5 Monday, June 28- Tuesday, June 29- Wednesday, June 30- Thursday, July 1- Friday, July 2- University of Central Florida Pool (morning swimming) sunscreen, towel, swimsuit Wekiwa Springs (afternoon swimming) sunscreen, towel, swimsuit Oviedo Bowling (morning) must wear socks, snack area available KelLy Park (afternoon swimming) sunscreen, towel, swimsuit Cypress Gardens (alL day trip) must bring bag Lunch and drink Week 6 Monday, July 5- Tuesday, July 6 - Wednesday, July 7- Thursday, July 8- Friday, July 9- Holiday Wekiwa Springs Park (afternoon swimming) sunscreen, towel, swimsuit University of Central FLorida PooL (morning swimming) sunscreen, towel, swimsuit Kelly Park (afternoon swimming) sunscreen, towel, swimsuit Orlando Science Center (alL day trip) must bring bag lunch and drink Week 7 Monday, July 12- Tuesday, July 13- Wednesday, July 14- Thursday, July 15- Friday, July 16- University of Central Florida Pool (morning swimming) sunscreen, towel, swimsuit Semoran Skating (afternoon) must wear socks, snack area available Wekiwa Springs (afternoon swimming) sunscreen, towel, swimsuit KeLly Park (afternoon swimming) sunscreen, towel, swimsuit Seminole County Field Day (aLL day trip) Week 8 Monday, July 19- Tuesday, July 20- Wednesday, JuLy 21- Thursday, JuLy 22- Friday, July 23- University of Central Florida Pool (morning swimming) sunscreen, towel, swimsuit Wekiwa Springs (afternoon swimming) sunscreen, towel, swimsuit Central FLorida Zoo (afternoon) must wear closed toe shoes Kelly Park (afternoon swimming) sunscreen, towel, swimsuit Water Mania (all day trip) sunscreen, towel, swimsuit, bring bag lunch and drink CAMPFL "'.DOC ,;" ACTIVITIES/ GAMES OUR REGULAR DAY INCLUDED ARTS AND CRAFTS, SPORTS, FREE PLAY, MOVIE TIME, BOARD GAMES, PING-PONG AND MORNING OR AFTERNOON FIELD TRIPS FIELD DAY-INCLUDED EGG TOSS, MARSHMELLOW STACK, W A TERMELlJON SEED SPITTING CONTEST, SOFTBALL THROW, RELAY RACES, POTATO SACK RACES PIZZA DAY-KIDS DID NOT HAVE TO BRING A LUNCH- WE HAD PAPA JOHN'S PIZZAS AND KOOLAID RIBBON DAY-WE HAD W ACKY RELAY GAMES AND GAVE OUT RIBBONS TO ALL THE CAMPERS POCORN AND A MOVIE- ONE AFTERNOON WE HAD POPCORN MADE UP FROM THE CONCESSION AND WATCHED A BUG'S LIFE FIRE TRUCK SPRAY-THE WINTER SPRINGS FIRE DEPARTMENT CAME OUT GAVE A TOUR OF THE FIRE TRUCK PASSED OUT CARDS AND STICKERS AND SPRAYED THE KIDS WITH THE HOSE FOR A GOOD HOUR JAZZERCISE- JOY THE INSTRUCTOR FOR THE SENIORS CAME TO TEACH A CLASS OF JAZZERCISE TO THE CAMPERS ICE CREAM SPECIAL- ONE GENTLEMEN FROM THE SENIOR CENTER DONATED ICE CREAM, CONES, HOT FUDGE AND WHIP CREAM FOR ALL THE CAMPERS LAST DAY COOKOUT AFTER THE KIDS GOT BACK FROM WATER MANIA WE COOKED HOT DOGS ON THE GRILL WITH CHIPS AND KOOLAID. IT WAS ALSO A CAMPERS BIRTHDAY SO HER MOM BROUGHT IN A CAKE AND ICE CREAM FOR EVERYONE TO ENJOY CAMP ATTENDANCE FINAL COUNT (MAXIMUM 70 KIDS) WEEK 1 50 WEEK 2 62 WEEK 3 63 WEEK 4 65 WEEK 5 61 WEEK 6 60 WEEK 7 50 WEEK 8 57 95 kids residents 10 kids non-residents -? .~ ATTACHMENT 84 SUMMER CAMP SURVEY- PARENTS RESPONSE . WHAT THE CHILDREN LIKED MOST ABOUT THE CAMP? ~ MAKING NEW FRIENDS ~ FIELD TRIPS ~ PING-PONG TABLE ~ SWIMMING ~ OUTDOOR ACTIVITIES ~ ARTS AND CRAFTS . WHAT THE CHILDREN LIKED LEAST ABOUT THE CAMP? ~ WEKIWA SPRINGS- WATER TOO COLD ~ SO MANY OUTDOOR ACTIVITIES IN THE HEAT ~ RUNNING ~ HOT RIDES IN THE BUS ~ GOING HOME . FAVORITE FIELD TRIP (TOP 3) ~ WATERMANIA ~ WET 'N waD ~ ORLANDO SCIENCE CENTER . LEAST FAVORITE FIELD TRIP (TOP 3) ~ THE SPRINGS ~ CYPRESS GARDENS ~ CENTRAL FLORIDA ZOO . OVERALL COMMENTS ABOUT THE SUMMER CAMP ~ WOULD LIKE TO SEE THE KIDS GO ON BIGGER FIELD TRIPS ~ EXCELLENT PROGRAM ~ THE CAMP SHOULD HAVE BEEN LONGER ~ FRIENDLY STAFF ~ INDOOR F ACaITY TO SMALL ~ TOO MANY SWIM DAYS ~ OUTDOOR ACTIVITIES GREAT ~ ENJOYED A DIFFERENT ACTIVITY EACH DAY ~ GREAT BARGAIN ~ CAMP DIRECTOR WENT OUT OF HIS WAY TO LET PARENTS KNOW ABOUT CHaD'S DAILY ACTIVITIES ~ PRICE IS VERY REASONABLE ~ DOES NOT COVER ENTIRE SUMMER ~ PIZZADAY-GREATIDEA ~ PARENTS CAN'T WAIT UNTa NEXT YEAR! STAFF COMMENTS ON THE SUMMER CAM:P ~ CAMP COUNSELORS ENJOYED MOST OF THE FIELD TRIPS. ~ WOULD LIKE TO SEE GREEN MEADOWS FARM, CYPRESS GARDENS AND CENTRAL FLORIDA ZOO AVOIDED FOR NEXT YEAR. ~ THE CAMPERS WERE BORED WITH THOSE FIELD TRIPS! ~ MORE BOWLING OR SKATING TRIPS, ALSO WOULD LIKE TO GO ON BIGGER TRIPS SUCH AS SEA WORLD AND UNIVERSAL STUDIOS. )> THEY HAD PLENTY OF SPORTS EQUIPMENT AND ARTS AND CRAFTS MATERIALS. ~ OUTDOOR GAMES AND ACTIVITIES IN THE HEAT TOOK A TOLL ON THE KIDS AND COUNSELORS. )> NEED MORE BREAKS EITHER IN THE SHADE OR INSIDE. )> ONE OR TWO LEAD COUNSELORS DID NOT PARTICIPATE WITH THEIR GROUP. ~ THEY WOULD HAVE THEIR JUNIOR COUNSELOR DO ALL THE ACTIVITIES/ GAMES WITH THEM WHILE THEY SAT AND SUPERVISED. )> MORE PRIZES AND CANDY TO MOTIVATE THE KIDS AT THE END OF THE WEEK. ~ CHANGE UP THE STAFF SCHEDULE SO THEY DON'T GET BURNED OUT. ~ EITHER SWITCH AGE GROUPS OR HA VE SCHEDULED BREAKS A WAY FROM THE KIDS DURING THE DAY. ~ THE COUNSELORS DID NOT WANT TO TAKE ON THE RESPONSffiILITY OF KEEPING UP WITH THE KIDS MONEY THEY WOULD BRING EACH DAY. )> TRY TO LIMIT THE AMOUNT OF MONEY THE KIDS BRING OR LET THE PARENTS KNOW IT'S THE CHILD'S RESPONSffiILITY. ~ THE STAFF WORKED VERY WELL TOGETHER. )> THERE WAS A 1 COUNSELOR TO 8 CAMPERS RATIO THROUGHOUT THE CAMP. )> NEXT YEAR HAVE SOME VOLUNTEERS THAT COME IN EACH WEEK TO GIVE THE COUNSELORS LUNCH BREAKS. ~ FIRE DEPARTMENT CAME OUT ONCE WOULD LIKE TO SEE MAYBE 3 OR 4 VISITS FROM THEM. ~ SCHEDULE GUESTS SPEAKERS AND POLICE DEPARTMENT TO VISIT. ~ THE KIDS REALLY ENJOYED THE PING-PONG TABLE BUT THE LINE TO PLAY WAS USUALLY 12 OR MORE KIDS. )> NEED ANOTHER GAME MAYBE FOOZ BALL OR A POOL TABLE. )> THE CAMP DIRECTOR DID A GREAT JOB WITH THE COUNSELORS AND KIDS. ~ WOULD LIKE TO HA VE MOST OF THE COUNSELORS RETURN NEXT YEAR. )> THE SODA MACHINE WAS LOCATED IN THE SENIOR CENTER, SO ANYTllME A KID WANTED A SODA A COUNSELOR WOULD HA VE TO ESCORT HIM/HER TO THE CENTER TO BUY A DRINK. POSSffiL Y HAVE A SEP ARA TE SODA MACHINE IN THE CIVIC CENTER OR HAVE THE ONE MOVED JUST FOR THE SUMMER CAMP. )> THE MAIN REASONS TO HAVE IT MOVED SO THE SENIORS ARE NOT DISTURBED THROUGHOUT THE DAY. ~ THE CAMP NEEDS TO PURCHASE LARGE COOLERS TO TAKE LUNCHES IN ON OUR ALL DAY FIELD TRIPS. )> TmS YEAR WE BORROWED TWO COOLERS FROM A CITY EMPLOYEE.