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HomeMy WebLinkAbout1999 02 22 Consent Item A J r, . . . COMMISSION AGENDA ITEM A Consent X Informational Public Hearing Regular February 22.1999 Meeting MGR t~DEPT Authorization REQUEST: City Manager requesting the Commission to authorize the City Manager to enter into a contract with A.P.C. Fireworks for the July 4, 1999/Winter Springs 40th Anniversary Celebration. PURPOSE: This agenda item is needed to provide fireworks and other related entertainment for the July 4, 1999/Winter Springs 40th Anniversary Celebration. CONSIDERATION: On February 23, 1996 the City Commission authorized the City Manager to enter into a contract with A.P.C. Fireworks for the July 4, 1998 Celebration in the amount of $17,000 Subsequent to that action the City Manager authorized a $2,000 purchase order amending the original contract to a total of $19,000 to provide for a magic show for the kids prior to the fireworks. Consistent with the contract the City advanced A P. C. Fireworks $10,000 to acquire materials for the show. On July 3, 1998 the Commission, upon recommendation of the City Manager that a public safety emergency existed due to the threat of fire, delayed the show and agreed to pay AP.C. Fireworks any un- recoverable out-of-pocket cost. A p, C. agreed to provide the City with a credit for the next show as follows: . AP.C. Contract Amount City Cash Advance Balance due to A.P.C. Cash Advance AP.C. un-recoverable Out-of-Pocket Expenses Credit due City $19,000 $10.000 $ 9,000 $10,000 $ 1 .400 $ 8,600 On July 16, 1998 the Commission choose to delay the show until July 4, 1999 rather than an alternate date in 1998. FUNDING: Staff has negotiated a price for the fireworks and magic show for July 1999 for $20,000 less the $8,600 credit or $11,400 from the General Fund as follows: Fireworks $18,000 Magician $ 2.000 $20,000 Less Credit $ 8,600 . Net A.P.C. Contract $11,400 July 26, 1999 is the 40th Anniversary of the incorporation of the Cit~ of Winter Springs. Staff is recommending that the July 4, and 40t Anniversary be combined into one celebration. Staff is currently working in the program content. The program will be presented to the Commission in March 1999. RECOMMENDATION: Staff is recommending that the Commission authorize the City Manager to enter into the attached contract with AP.C. Fireworks for the July4, 1999/Winter Springs 40th Anniversary Celebration in the net amount of $11 ,400. ATTACHMENTS: a) 1999 Contract b) February 23, 1998 Agenda Item c) July 16, 1998 Agenda Item d) July 6,m 1998 AP,C. Fax . COMMISSION ACTION: . . . Attachment A AGREEMENT THIS AGREEMENT entered into this day of , 1999, by and between AP.C. FIREWORKS of Orlando, Orange County, Florida, hereinafter referred to as nAP.C." and the City of Winter Springs Parks and Recreation Department hereinafter referred to as the "City". WITNESSETH: In consideration of the mutual covenants and agreements hereinafter contained, it is agreed by and between the parties hereto as follows: AP.C agrees to furnish City at the City of Winter Springs Central Winds Park, on the evening of July 4. 1999, in a location to be designated by the City and approved by AP.C., an exhibition of pyrotechnics and magician show, AP.C. agrees to furnish an experienced pryotechnists and all labor necessary for said exhibition. AP.C, agrees to pay all freight, expenses, cartage charges and all other costs except as provided herein associated with the performance of this agreement. AP.C. agrees that it is responsible for securing the firing area, AP.C. agrees to procure any and all permits or licenses that may be required by Fedreral, State or local authorities, AP,C. agrees to furnish and provide proof of all necessary liability insurance for protection of property and the public, as the parties hereto may deem necessary in the following minimum amounts: $1,000,000,00 Liability insurance, $ 100,000,00 Property damage insurance, AP. C. agrees the City shall be an additional named insured on liability and property damage coverage and to indemnify and hold harmless the City, its officers, agents, and employees from any and all claims arising from the execution of this agreement. AP.C, agrees to provide cancellation insurance to cover all of AP,C.'s out of pocket expenses in case of cancellation of the described event, and agrees that the City will not be responsible for any out of pocket expenses incurred by AP.C. in the case of said cancellation. . Attachment A AP.C. agrees to provide not less than 30 minutes of fireworks display including a "40th Anniversary" fireworks presentation preceded by a magic show. The City agrees that in the event of rain or inclement weather a postponement may be made without additional expenses to the City on a date mutually acceptable to City and APC. The City agrees to furnish and set up rope lines and safeguards for the protection of the public and property. The City agrees to furnish ample police protection to AP.C. for the protection of its property, and the firing of the exhibition without interference from the public. The City agrees to pay A.P.c. the total sum of $11.400.00 immediately upon completion of the event as shown below: Fireworks $18,000 Magician $2.000 Total $20,000 . Less Credit $8,600 Net A.P.C. contract $11,400 . IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written, WITNESSES: AP,C. FIREWORKS By A.P,C. CITY OF WINTER SPRINGS By Ronald McLemore, City Manager . . . Attachment B COMMISSION AGENDA ITEM REGULAR CONSENT X fNFORMA TIONAL c 2/23/98 Meeting - ~ MGR. fDEPT . Authorization REQUEST: The Parks and Recreation Department requests the Commission to authorize the City Manager to enter into contract with APe Fireworks for the July 4th 1998 fireworks program at Central Winds Park approving expenditures of $17,000.00 for this 30 minute program. PURPOSE: The purpose of this item is to request the Commission authorize the City Manager to enter into contract with APC Fireworks in the amount of $17,000,00 for the second annual July 4th Celebration, CONSIDERATIONS: e Sufficient funds have been budgeted and appropriated for this function. o APC Fireworks was selected last year by a properly constituted committee of city employees. lit The selection was advertised for one year and renewable for a second year if evaluated as sllccessful. o Last years contract was for $15,000.00. The $2,000.00 increase offers us a greatly expanded and improved program. (See attached proposal [I-om APC Fireworks) · The $3,000.00 remaining in the budget for the July 4th event will be used to work with Mountainview Productions to create additional program, entertainment and advertisements for this second year' program. Attachment B . Page 2 Parks and Recreation Agenda 61 APC Fireworks February 23, 1998 FUNDING: $20,000.00 is available existing funds in line code 7200-54800. RECOMMENDATION: It is recommended that the Commission authorize the City Manger to enter into contract with APC Fireworks for the July 4th event at Central Winds Park and authorize expenditures of $17,000,00 for this purpose. IMPLEMENTATION SCHEDULE: . July 4, 1998 ATTACHMENTS: APC Fireworks Proposal COMMISSION ACTION: at:cndu61 . r Attachment C ~' '. I .'. COMMISSION AGENDA . .; ITEM ,III REGULAR X CONSENT I INFORMATIONAL I 7/16/98 Meeting MGR. Authorization (' IDEP'Ll . \ V ,~ ',. .~ REQUEST: The Parks and Recreation Department request the Commission to approve the date of September 5, 1998 for the rescheduling of July 4tb Holiday at Home program at Central Winds Park. PURPOSE: The pu.rpose of this item is to reschedule the program in time to initiate the necessary public information campaign. CONSIDERA nONS: . · The date of September 5, 1998 is the Saturday of the Labor Day Holiday Weekend. The Parks and Recreation Director, Fire Chief, Police Chief and the City Manager recommend this date. · The program will begin at 6:00pm as did the p'"ogram scheduled for July 4, 1998 but activities will all be moved to one half hour earlier to compensate for earlier sundown. · All critical personnel, Le. fireworks person, magician, singer, school athletic personnel (BBQ) and appropriate staff are available. · From the 4th to the 5t\ from one Holiday to the next can be well understood by the public. FUNDING: All items included in budget. ". ~, . ,.- Attachment C ~' . f' ..., . RECOMMENDATION: . ~. It is recommended that the Commission set the date of September 5, 1998 for rescheduling of the July 4\h Holiday at Home program at Central Winds Park. lMPLEMENTA TION SCHEDULE: Advertise immediately Re-advertise at schools Printout on utility billings ATfACHMENTS: None COMMISSION ACTION: Aeenda70 . . 2 t-KUI'j.. Hrl..- I'l'-'~WO'-I<.S t-'HUNt:: NU. : 14\:J(t!4':;1~d~t:j JUL. I:.Jd .l::l:;td \:.It!: l':;lHI'1 1-'1 P GFireworks _l!8ssi()C1C.ll Fireworks Displ~ ~:'mated CENrotechnic (greations 308 w.'princeton st orlCllldo, Honda 3280L 407 -849-282f stephen c. vicker~ Attachment D DATE: 7-6-98 TO: B~ook Seall/ Director of Parks & Recreation ATTN: Brook Seall TO FAX # 327-0018 FROM: A.P.C.Fireworks/ Stephen C.Vickers MESSAGE: Here is the bill for storage of fireworks & . other expenes related to ,the delay of the show until the labor weekend. Thank You 8~c.~'ckw Ste6hen C.Vickers . . IF THERE ARE ANY PROBLEMS WITH THIS TRANSMITTAL, PLEASE CALL US AT ....FAX NUMBERS, 407-849-2828 OR 407-273-5129 ..... JUL -138-1 '3'38 08: 25140784'32828 F'. 01 I I IUI \L I'V. . .1........\..1 I \oJ..... :1c:.Oc.O JUL. ~d l~~ ~~:19RM P2 Attachment D To: City of Winter Springs Brook Seall Director of parks ~ & Recreation From: A.P.C.Fireworks / Stephen C.Vickers Re: Bill for storage of fireworks and other related expenes. 7-6-98 1. fireworks storage of fireworks and other related expenes. 2. Total Amount' Due. $ 1400.00 3. Please call when check is ready to be pick up. ~ Thank You ~~fUJD Stephen C.Vickers APe Fireworks ~essional Fireworks Displ9Y ~ated (ENrotechnic @~:~~ns JUL -88-1 398 08: 26 140...A3c:...J';:'u 308 w. princeton st. orlando. fiorida 32804 407-849-2828 stephen c. vickers '37>: P. 02 ~. j . )',; CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708-2799 Telephone (407) 327-1800 AGENDA CITY COMMISSION REGULAR MEETING MONDAY, FEBRUARY 22, 1999 - 6:30 P.M, CITY HALL CHAMBERS I. CALL TO ORDER Roll Call Invocation Agenda Changes '. II. PUBLIC INPUT (Anyone who wishes to speak at Public Input on any Agenda Item or subject matter will need to fill out a "Request to Speak Form". You will be given three (3) minutes to speak; if you are speaking for a group or Homeowner's Association you will be given five (5) minutes to speak. It is at the discretion of the Commission to allow a speaker more than the allotted time. If you wish to speak at the Public Hearing portion of the Agenda, you will also need to fill out a "Request to Speak Form" and will be given the same time allotment as mentioned above.) III. CONSENT AGENDA City Manager ARequesting the Commission to authorize the City Manager to enter into a contract with A.P.C. Fireworks for the July 4th, I 999/Winter Springs 40th Anniversary : Celebration. Fire partment . Requesting authorization for emergency roof repairs to Fire Station #24. Com nity Development Department/Land Development Division C equesting the Commission approve the acceptance of the water and sewer system, he reclaimed water system, the stormwater management system and the roads for public ownership and maintenance, Winding Hollow Unit 5. ~ ~ ~u Ie Works Department . Requesting Authorization for the Contract Renewal with the Florida Department of Transportation for Maintenance of S.R. 434. ~, 'A . >. ~. and Recreation Department E. Requesting the Commission to approve an additional appropriation in the amount of $7,000 to install three-phase wiring (ADD-A-Phase) to operate pumps in the main retention pond at Central Winds Park. "- j:".;( ~J.A -b>-- - ~ 6--..-. €.. D ~ IV. INFORMATIONAL AGENDA <..Y J U None. V. PUBLIC HEARINGS None. '. ~l. REGULAR AGENDA . Manager A. Requests tho e CitY..Commission revi~w the coin 1-' "LQ[ Linda Ingoglia concerning ZCharges for water ~~_ryices', ~~._::gEM- ';./nrINtJE9'-UNTIL1llE-l.\I~H 8, 199 EET~__.--- ~ Community Development Dep~~"t . B. Requests the Commissiotta~ first reading of Ordinance 707 adopting the proposed Town Center boun Town Center District Code scheduled for February 22,1999 to March 8,1999. ()V ~O~ity Development Department LY~eq~ests the Commission consider t bling a Interlocal Agreement between the City and the County which addresses the d sign, intenance and construction responsibilities for the relocated Cross Seminole Trail segments located within the new Town Center scheduled for Public Hearing February 22, 1999 and reschedule to March 8, 1999. Parks and Recreation Department ~. , D. Requests the Commission review the tMr5'wing information relative to the 1999 Summer Day Camp Program and provide staff with any direction it deems appropriate. f the Planning and Zoning Board arts for Commission action on this ~ ..' ". ~ -~ ~,. .. Tuscawilla Lighting and Beautification Assessment District Advisory Committee G. Requesting the City Commission to receive and apprpve..fecOimnendations for lighting and beautification capital and operating programs"f& the district r fiscal year 2000 to take to public bearing. ~ (p,Ot~ C~anager '-~-- ~. Requesting the Commission to approve the use of Cen~al Winds Park for the Annual Rotary Club fund raising event on Saturday May 1, 1999; and City participation in the event. ~~ City Clerk I. Requesting the City Commission make an appointment to the Code Enforcement Board. ~y~, Community Development Department/Code Enforcement Division J. Requests the City Commission set a date for a workshop to discuss regulations regarding the parking of commercial vehicles in residential districts. In addition, staff requests direction as to the enforcement policy of current regulations regarding parking commercial vehicles in residential areas and instJ::!.lct sliaff as to the policy in handling violations of this regulation. ~)z..&~..~~ . VII. REPORTS A. City Attorney - Frank: Kruppenbacher ~.-O B. City Manager- Ronald W. McLemore ~ C. Commission Seat III - Ed Martinez, Jr. ~/) D. Commission Seat IV - Cindy Gennell E. Commission Seat V - David McLeod F. o G. Commission Seat II - Michael S. Blake H. Mayor's Office - Paul P. Party~ Pernons with d~,biliti" ~~n'e to pm'i:e in '"y of thm pw,eedings should 'outaot the Employee Relations Department ADA Coordinator, 48 hours in advance of the meeting at (407) 327-1800. Persons are advised that if they decide to appeal any decision made at these meetings/hearings they will need a record of the proceedings and for such purpose, they may need to insure that a verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based per Section 286.0105 Florida Statutes.