HomeMy WebLinkAbout1999 02 22 Consent Item D
COMMISSION AGENDA
ITEM D
CONSENT X
INFORMATIONAL.
PUBLIC HEARING
REGULAR
February 22, 1999
Meeting
MGR V fDEPT /ff
Authorization
REQUEST: Public Works Department Requesting Authorization for the Contract Renewal
with the Florida Department of Transportation for Maintenance of S.R. 434.
PURPOSE: The purpose of this Board item is to request authorization for the renewal of the
maintenance contract with FDOT for S.R. 434,
CONSIDERATIONS:
This contract renewal is needed to continue to perform maintenance activities on S,R,
434 from Talmo Street to Tuskawilla Road. The original contract was approved last year for a
reimbursement amount from FDOT of $17,500, The renewal contract is for the period March
16,1999 to March 15,2000 with a 3% increase. The new reimbursement amount is
$18,025.00.
The current landscape maintenance contract costs the City $27,013.00, The higher
cost is due to the increased frequencies and higher level of service over the FDOT standard.
In addition, we incur costs of about $2,000 per year for the other associated maintenance
activities included in the contract. These include litter removal, sidewalk repairs, inlet
cleaning, sodding, and tree trimming. The FDOT required the City to assume the landscape
maintenance activities on S.R. 434 as an approval condition of the beautification
improvements.
Landscave Maintenance
City of Winter Springs
Frequencv
5,7 cuts/year
20 cuts/year
Exvense
$3,700 (reimbursed to City)
$29,200
FDOT
February 22, 1999
Consent Agenda Item D
Page 2
FUNDING:
No additional expenditures are required for this approval. The reimbursement from
FDOT of $18,025 is a General Fund revenue,
RECOMMENDATION:
It is recommended that authorization be given to renew the contract with the Florida
Department of Transportation for the maintenance of S,R. 434 from Talmo Street to
Tuskawilla Road for a one year period from March 16, 1999 to March 15,2000.
IMPLEMENTATION SCHEDULE:
The new contract will commence on March 16, 1999 for a twelve-month period,
Reimbursements are on a quarterly basis.
ATTACHMENTS:
1. Contract Renewal
COMMISSION ACTION:
A TT ACHMENT NO. 1
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Florida Department of Transportation
JEB BUSH
GOVERNOR
THOMAS F, BARRY. JR.
SI<:C1U:TARY
Contracts: 3-510 719 South Woodland Boulevard Deland, Florida 32720
904/943-5283
January 14, 1999
Mr. Kipton Lockcuff, Public Works/Utility Director
City of Winter Springs
1126 East S.R. 434
Winter Springs, FL 32708
Re: 1st CONTRACT RENEWAL Certified Letter #: P 549 930 440
Contract No.: AF525
State Job No.: 77906-9251/73
WPI NO.: 5612631
County(ies): Seminole
City of Winter Springs
Amount: $18,025.00
Dear Mr. Lockcuff:
Thank you for your letter of 10/26/98 wishing to renew. This letter is to advise you that the Department is satisfied
with your performance and wishes to renew the above subject contract This renewal must be mutually agreed to by
both parties and is subject to the same price, terms, and conditions as the original contract.
Please complete the enclosed two (2) copies of our Contract Renewal Form and return them to me no later than
03/01/99. Call me at the above number if you have any questions.
NOTE: Please do not f"1n in the date on the Contract Renewal Form; RENEWAL occurs ONLY after the District
Director of Operations signs this form.
~
Shirley Haas
District Maintenance
Contracts/Beautification Grants
h,593r 1.trs
Enclosures
www.dot.state.fl.us
@ RECYCLED PAPER
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
CONTRACT RENEWAL
FORM 375-Q20-23
CONTRACTS ADMINISTRATION
OGC - 08198
Contract No,: AF525
Financial Project No(s).: 77906-9251/73
WPI No(s),: 5612631
County(ies): Seminole
Renewal:
@ First
o Second
This Agreement made and entered into this _ day of " by and between the State of
(This date to be entered by DOT only.)
Florida Department of Transportation, hereinafter called "Department", and City of Winter Springs
of 1126 East State Road 434; Winter Springs, FL 32708
hereinafter called "Contractor".
WITNESSETH:
WHEREAS, the Department and the Contractor heretofore on March 2, 1998
entered into an Agreement whereby the Department retained the Contractor to perform
routine maintenance on all paved, landscaped, and/or turfed areas on state roads within the City limits of Winter Springs
; and
WHEREAS, said Agreement has a renewal option which provides for a renewal if mutually agreed to by both
parties and subject to the same terms and conditions of the original Agreement;
NOW, THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to flow each
to the other, the parties agree to a renewal of said original Agreement dated March 2, 1998
for a period of one year beginning the 16th day of March ,1999 and ending the 15th
day of March ,2000 at an annual cost of $ 18,025.00 increase includes 3% as allowed
on page 6 of MOA specified herein.
All terms and conditions of said original Agreement shall remain in force and effect for this renewal.
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day,
month, and year set forth above.
CITY OF WINTER SPRINGS
Name of Contractor
(SEAL)
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
BY:
(SEAL)
BY:
District Secretary or Designee
Authorized Signature
Title:
Title: DIRECTOR OF OPERATIONS
Attest:
Legal:
Surety
Date
By:
Fiscal:
Approval as to Availability of Funds
Date
Countersigned:
Resident Florida Agent
Date
(SEAL)
Contracts Administrator
RECYCLED PAPER @