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Home My WebLink About1999 02 08 Regular Item B COMMISSION AGENDA ITEM B Consent Informational Public Hearing Regular X February 8.1999 Meeting MGR ~EPT Authorization REQUEST: City Manager requesting the Commission to review an unaudited FY 98 general fund report and provide direction it deems appropriate. PURPOSE: This agenda item is needed to update the Commission on fund balances in the General Fund in order for the Commission to give the City Manager direction relative to additional spending. CONSIDERATION: The City Commission desired to spend an additional $30,000 to stripe certain streets for bike lanes. The City Manager requested that this matter be placed on hold until better information was available on year end fund balance. Following are key points relative to the fund based upon the unaudited year end report. 1. Commission appropriated $9,479,187 in the original budget. 2. During the year the Commission appropriated an additional $462,500. Some $45,000 in prior year approved but unspent appropriations were rolled over into the FY 98 budget for a total of $9,986,687 in approved appropriations. 3. Estimated revenues were $9,002,167 requiring $477,020 in appropriation from fund balance to balance the budget. 4. Actual revenues were $9,282,567 requiring $432,323 from fund balance to balance the budget. 5. The projected FY 98 budget fund balance was $2,616,971. 6. The actual FY 98 fund balance was $2,661,668 or $44,697 greater than that projected in the budget. 7. FY 98 revenue from advalorem taxes and State Sales Taxes were notably below budget estimates. FY 99 projections for these revenues appear to be reasonable. 8. FY 98 revenues from Cable Franchise Fees, and Building Permits were notably higher than budget estimates. 9. Transfer from Public Service Taxes were notably higher than projected. 10. Overall projected FY99 revenue and transfers appear on balance to be reasonable. However, we should not expect to see actual revenues exceed FY 99 budget estimates as in prior years. In summary, we ended FY 98 with a fund balance slightly over that budgeted. Projected revenues, expenditures, and fund balances appear to be on target for FY 99. In FY 99 we should not expect overall revenues to be higher than those projected, as has occurred in previous years. Therefore, we should expect that additional appropriations that may be approved during the year will not be absorbed by excess revenues. Stated another way, additional appropriations are likely to result in reduced fund balances. RECOMMENDATION: It is recommended that the Commission review the budget report and provide direction it deems appropriate. ATTACHMENTS: A. Unaudited year end and general fund budget statements. B. Appropriations approved during FY 98 budget year. COMMISSION ACTION: CITY OF WINTER SPRINGS FISCAL YEAR 1998-1999 - FINAL BUDGET GENERAL FUND REVENUES RECAP SEPTEMBER 28,1998 Adopted FY 98/99 FY 97/98 FY 97/98 Department DESCRIPTION OF REVENUES Budget Actual Request GENERAL FUND: Ad Valorem Tax Revenue $3,079,058 $2,965,789 $3,136,990 Special Assessments $0 $25,000 $0 Franchise Fee - Telephone $26,172 $53,313 $38,000 Franchise Fee - Gas $29,678 $26,669 $28,000 Franchise Fee - Cablevision $165,373 $182,972 $200,000 County Impact Fees $0 $25,011 $34,000 Occupational Licenses $95,475 $115,259 $98,000 Permits - Building $396,149 $472,602 $500,000 Permits - Electrical $2,729 $8,158 $2,000 Permits - Plumbing $7,817 $8,733 $8,000 Permits - Mechanical $3,103 $4,730 $4,000 Permits - Arbor $2,014 $2,675 $3,000 Federal Grant - Police Dept. $0 $20,943 $0 State of Fla.-Cigarette Tax $83,930 $81,843 $85,000 State of Fla.-State Revenue Sharing $593,883 $601,325 $596,000 State of Fla.-Mobile Home Tax $8,500 $8,830 $8,500 State of Fla.-Half Cent Sales Tax $1,668,120 $1,611,623 $1,735,000 State of Fla.-Alcoholic Beverage Tax $4,200 $2,162 $4,000 State of Fla.-Dept. of Transportation $18,000 $4,375 $18,000 Civic Center Rental $7,810 $10,509 $8,000 League FeelField Rental $5,600 $17,670 $8,000 Concession Stand - C.w.P. $97,025 $69,892 $70,000 Medical Transport Service $0 $0 $0 Zoning & Annexations $1,500 $4,710 $3,500 Recording & Copy Fees $4,500 $3,586 $3,000 Fines & Forfeitures $198,324 $170,325 $190,000 Fixed Pole Fees $0 $0 $10,000 Interest Earned $150,291 $154,543 $193,000 Miscellaneous Revenues $50,000 $143,930 $75,000 Motor Fuel Tax Rebate $3,500 $7,687 $3,705 COPS Grant $0 $41,034 $215,808 Dept. of Comm. Affairs (EAR) $0 $14,069 $0 Transfer from Public Service Tax Fund $1,023,627 $1,147,300 $1,057,444 Transfer from Electric Franchise Fee Fund $562,389 $558,400 $608,209 Transfer from Interim Services Fee Fund $25,000 $25,000 $32,074 Transfer from Stormwater $0 $3,500 $0 Transfer from SolidwastelRecycling $98,400 $98,400 $98,000 Transfer from Capital Improvements Fund $0 $0 $0 Reimbursement for Trailhead Restrooms $0 $0 $50,000 Reimbursement for Beautification District $0 $0 $75,000 Reimbursement for Town Center Expenses $0 $0 $288,000 Reimbursement from Water & Sewer $590,000 $590,000 $640,000 Capital Note Proceeds $0 $0 $0 GENERAL FUND REVENUES $9,002,167 $9,282,567 $10,127,230 APPROPRIATION FROM FROM BALANCE $477,020 $432,323 ($0) TOTAL GENERAL FUND REVENUES AND APPROPRIATION FROM FUND BALANCE $9,479,187 $9,714,890 $10,127,230 CITY OF WINTER SPRINGS - GOVERNMENTAL FUNDS FISCAL YEAR 1998-1999 . FINAL BUDGET DEPARTMENTAL EXPENDITURE RECAP SEPTEMBER 28,1998 Adopted Authorized FY 97 Additional Amended FY 98/99 DEPARTMENT FY 97/98 Expended FY 98 Approved FY 9798 FY 97/98 Department ~ DEPARTMENT OR FUND Budget Appropriations Appropriations Actual Request GENERAL FUND: 1100 Commission $63.269 $20,000 $83,269 $76,378 $86,647 1110 Boards $11,200 $11,200 $6,650 $10,700 1200 City Manager $197,344 $197,344 $194,034 $222,347 1210 City Clerk $313,999 $75,000 $388,999 $318,435 $295,857 1300 Finance Department $316,889 $316,889 $323,495 $368,282 1310 Human Resources Department $59,614 $59,614 $61,350 $62,871 1330 Purchasing Department $192,671 $192,671 $229,684 $210,257 1340 Information Systems $0 $0 $0 $329,151 1360 Utility Finance Department $428,223 $428,223 $450,884 $404,433 1500 Engineering Department $111,348 $111,348 $106,616 $100,255 1510 Community Development Department $201,919 $30,000 $231,919 $235,445 $287,369 1520 Land Management Department $61,806 $61 ,806 $55,364 $67,311 1900 General Govemment $162,500 $25,000 $195,500 $383,000 $335,996 $266,500 2110 Police Department $2,627,952 $2,627,952 $2,801,874 $2,609,136 2111 Police - COPS Grant $0 $162,000 $162,000 $0 $317,085 2210 Fire Department $1,940,957 $1,940,957 $1,905,759 $2,000,634 2400 Building Department $279,448 $279,448 $264,517 $286,708 2500 Code Enforcement Department $63,456 $63,456 $79,240 $144,728 4410 Public Works Department $1,207,144 $1,207,144 $1,183,235 $1,347,851 7200 Parks and Recreation Department $1,239,448 $1,239,448 $1,085,935 $1,038,259 Less Information Services Allocation $0 $0 $0 ($329,151) TOTAL GENERAL FUND EXPENDITURES $9,479,187 $45,000 $462,500 $9,986,687 $9,714,890 $10,127,230 APPROPRIATION TO FUND BALANCE $0 $0 $0 $0 $0 $0 TOTAL GENERAL FUND EXPENDITURES AND APPROPRIATION TO FUND BALANCE $9,479,187 $45,000 $462,500 $9,986,687 $9,714,890 $10,127,230 CHANGE IN FUND BALANCE. GENERAL FUND FUND BALANCE. October 1, $3,093,991 $3,093,991 $3,093,991 $2,855,745 Appropriations to (From) Fund Balance ($477,020) ($984,520) ($432,323) $0 FUND BALANCE - September 30, $2,616,971 $2,109,471 $2,661,668 $2,855,745 Adopted Revised Budget Budget Actual Difference Revenues $9,002,167 $9,002,167 $9,282,567 $280,400 Expenditures $9,479,187 $9,986,687 $9,714,890 ($271,797) Appropriation from Fund Balance $477,020 $984,520 $432,323 ($552,197) CITY OF WINTER SPRINGS SUMMARY OF DEPARTMENTAL SPENDING FY ENDED SEPTEMBER 30,1998 DEPARTMENT: DESCRIPTION OF CIRCUMSTANCES: ADDITIONAL APPROPRIATIONS AUTHORIZED OVERBUDGET FROM COMMISSION FY 96-97 Commission FY 98 charged with $16,550 for audio/visual system previously budgeted for FY97. $13,109 $20,000 City Clerk Personal Services is overbudget $5,200 due to overtime paid and not budgeted. Other Legal Services is over budget due to expenditures for legal services for Holland and Knight ($10,994). Special Legal Services was not included in FY97 -98 adopted budget but Commission authorized expenses not to exceed $50,000. $4,436 $25,000 $50,000 Finance Consultant Services is over budget $3,315 due to expenditures resulting from state requirements in connection with telecommunications liquidation. Telephone Services is over budget $10,500 because of new phone lines and repairs to the old system before being replaced. AmUi fee was paid in FY 98 which would have normally been paid in FY99. $6,606 Personnel Consultant Services for pay study was not budgeted in FY98 ($3,500). $1,736 Purchasing General Insurance is over budget due to claims paid with $25,000 deductible totalling $14,800 and increased premiums of $17,600. $37,013 CITY OF WINTER SPRINGS SUMMARY OF DEPARTMENTAL SPENDING FY ENDED SEPTEMBER 30, 1998 DEPARTMENT: DESCRIPTION OF CIRCUMSTANCES: ADDITIONAL APPROPRIATIONS AUTHORIZED OVERBUDGET FROM COMMISSION FY 96-97 Finance/UB Consultant Services is over budget $4,800 due to payment of first bill for FY99 early and additional costs incurred to produce the CAFR and obtain the Certificate of Achievement for Excellence in Financial Reporting. $22,661 Repair and Maintenance-Equipment is over budget due to charges for Utility Billing conversion of $26,500 and $5,300 in repairs to equipment not budgeted. Printing Expense is over budget due to timing of orders for envelopes and utility bills of $3,252. Community Development Consulting Services for Town Center to: Wadley and Associates Breedlove, Dennis Pardue, Heide Michael Designs $33,526 $30,000 Heniger and Ray for EAR Report - $19,321. ***Received $14,069 in reimbursement from SOF*** Transportation Consulting Co.purchase order $4,127 Classified Advertising is over budget because of additional advertising on Town Center meetings. CITY OF WINTER SPRINGS SUMMARY OF DEPARTMENTAL SPENDING FY ENDED SEPTEMBER 30, 1998 DEPARTMENT: DESCRIPTION OF CIRCUMSTANCES: ADDITIONAL APPROPRIATIONS AUTHORIZED OVERBUDGET FROM COMMISSION FY 96-97 General Dover, Kohl approved purchase orders for Town Center Government Other related costs to Dover, Kohl. $173,496 $165,500 Tuskawilla Beautification $30,000 Gym Equipment for new Public Safety Building $25,000 New Chairs for Commission Dais. Police Telephone Services is over budget due to $173,922 Department increase cost of installing new Essex lines in new Public Safety Building. Additional cost of Grant Officers $61,000 Vehicles for new Grant Officers $101,000 Additional Computer Equipment Additional Computer Support - with the addition of new computers as well as the network, there were additional demands on IS Department's time. Code Salaries are over budget by $8,500 $15,784 Enforcement Computer Support is over by $6,100 Other Equipment is over by $2,675 $482,289 $462,500 $45,000