HomeMy WebLinkAbout1998 11 23 Consent Item D
COMMISSION AGENDA
ITEM D
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
November 23,1998
Meeting
MGR ~T j/Y
Authorization
REQUEST: Utility Department Requesting Authorization to Execute Amendment 12 for
Consulting Engineering Services with Conklin, Porter & Holmes Engineers, Inc.
PURPOSE: The purpose of this Board item is to request authorization for the execution of
Amendment 12 for the Design of a Reclaimed Water Distribution System along
Seneca Boulevard and Vistawilla Drive with Conklin, Porter & Holmes Engineers,
Inc. at a cost of$4l,160.00.
CONSIDERATIONS:
This amendment is needed to design a reclaimed water distribution system for the
purpose of reducing the irrigation demand on the potable water system which will improve
peak demand pressures on the northern half of Chelsea Woods. The reclaimed water main
extension will begin at the existing 8" main on Owasco Street supplying the percolation ponds
and proceed northerly along Seneca Boulevard to Vistawilla Drive. The proposed main is
then planned to be installed north on Vistawilla Drive to S.R. 434.
The surveying and design of distribution systems for Cayuga Drive, Saranac Drive,
Oswego Court, and Waneta Court are included with the main extension surveying and design
for Seneca Boulevard and Vistawilla Drive. Although not originally planned for inclusion in
this portion of the distribution design, their proximity provided an opportunity to incorporate
the survey and design into this scope at a cost of about $5,000 less than if it were surveyed
separately. The surveying portion of the design is $21,600.
November 23, 1998
Consent Agenda Item D
Page 2
This project is listed as the fourth project in the recently adopted East Reuse Master
Plan with the first three already completed (Tusca Oaks, Arrowhead Unit 2, and Grand
Reserve). The project will be designed to serve approximately 485 residences in Chelsea
Woods, Eagles Watch, Howell Creek Reserve and Creeks Run. It will also be able to provide
service to the medians of S.R. 434. The estimated $400,000 construction cost will be
proposed in the FY 1999/2000 budget.
FUNDING:
The funding source for this project expenditure of$4l,160.00 is the capital
improvement line code of the Utility Enterprise Fund - (3600-56310). This project was
budgeted at $20,000 in the current budget, however, sufficient funds for this project exist due
to the reclaimed water interconnect being under budget. The funds for this project will be
expended over the next 240 days.
RECOMMENDATION:
It is recommended that authorization be given for the execution of Amendment 12 for
the Design of a Reclaimed Water Distribution System along Seneca Boulevard and
Vistawilla Drive with Conklin, Porter & Holmes Engineers, Inc. at a cost of
$41,160.00 payable from the capital improvements line code of the Utility Enterprise
Fund - (3600-56310).
IMPLEMENTATION SCHEDULE:
The scope of services will be completed within 240 days of approval.
ATTACHMENTS:
1. Amendment 12
COMMISSION ACTION:
ATTACHMENT NO.1
AMENDMENT 12 TO AGREEMENT
DATED
OCTOBER 14, 1991
CONSULTING ENGINEERING SERVICES
FOR THE
SENECA / VISTA WILLA / CHELSEA WOODS
RECLAIMED WATER MAIN EXTENSION
BETWEEN
THE CITY OF WINTER SPRINGS
AND
CONKLIN, PORTER & HOLMES - ENGINEERS, INC.
This Amendment dated , 1998 by and between the City of Winter Springs (hereinafter called
the OWNER) and Conklin, Porter & Holmes - Engineers, Inc. (hereinafter called the Engineer), is
mutually agreed upon and declared an authorized Amendment to an Agreement dated October 14,
1991, between the parties, herein setting forth the scope, terms and conditions of the services herein
authorized. The appropriate provisions of the October 14, 1991, Agreement apply as fully as if
repeated herein.
SECTION 1
GENERAL
1.1
The purpose of this Amendment is to provide for Engineering Services, more
specifically itemized herein, in the preparation of Plans and Specifications for
reclaimed water main extension along Seneca and Vistawilla to serve the subdivisions
at Chelsea Woods, Howell Creek, Creek's Run and Eagles Watch. Residents along
the alignment will also be connected.
SECTION 2
BASIC SERVICES OF THE ENGINEER
2.1 GENERAL
2.1.1 The ENGINEER agrees to perform professional services in connection with the
project as hereinafter stated.
2.1.2 The ENGINEER will serve as the OWNER's professional engineering representative
in those phases of the project to which this Amendment applies, and will give
consultation and advise to the OWNER during the performance of his services. The
ENGINEER will perform the services for the City Commission under the general
supervision of the City Manager and Utilities Director and will submit interim plans
to them for their review, input, decision, etc. as appropriate.
SECTION 3
SCOPE OF SERVICES
3.1
GENERAL
The OWNER hereby authorizes the ENGINEER to proceed with the preparation of
plans and specifications for reclaimed water main improvements as listed below. No
construction permitting from FDEP is required since this line improvement is within
the reclaimed water service area.
3.1.1 Route
The route for this line extension was previously selected and provides a service
around and through these subdivisions. The three subdivisions scheduled for service
have existing reclaimed systems which will be disconnected from potable use and
connected to the reclaimed system. These subdivisions are Creek's Run, Howell
Creek Reserve and Eagle's Watch. In addition, new service lines will be provided to
the northern section of Chelsea Woods including the streets of Seneca, Waneta Ct.,
Oswego Ct., Saranac Drive, Owasco Street and Cayuga Drive. We will set up some
of these streets as additive bid items so that the project can be increased or decreased
based on the bids received and the budget available. The main line route consists of
an extension from the percolation ponds north along Seneca to Vistawilla and north
on Vistawilla to S.R. 434, with service to Chelsea Woods off this line.
3.1.2 Evaluate the existing East Reclaimed Master Plan and the associated piping for the
Tuscawilla Area Phase I and II. The alignment includes approximately 3600 lineal
feet of 8-inch piping and 1200 lineal feet of 8-inch piping to connect the existing
subdivisions. An additional 655 lineal feet of8-inch piping is required to extend the
line to S.R. 434, which is not included in the Phase I costs identified in the East
Reclaimed Master Plan. The use of 8-inch lines will allow for future growth in the
service area without requiring additional lines. Phase II consists of an existing 8-inch
line on Owasco Street and 5400 lineal feet of 4-inch and 2-inch piping to serve the
streets described above.
3.1.3 Evaluate the route by using existing information to determine which side of the ROW
to place the reclaimed water line. Discuss issues with the City.
3.1.4 City shall notifY all residents and non-resident owners that reclaimed water will be
available to determine in advance of construction how many connections are required
along Seneca.
3.2 ENGINEERING SERVICES -DATA COLLECTION, ANALYSIS
AND DESIGN
3.2.1 Survey services will be provided by a licensed surveyor. The surveyor will perform
the survey for a full right-of-way along the route selected using an aerial base.
ENGINEER will coordinate the work of the surveyor with the design.
The survey will include:
a) Approximate right-of-way location
b) Location of all visible improvements
c) Coordination with utilities
d) Location of utilities (horizontal)
e) Cross sections at 100' intervals
f) Inverts of crossing or adjacent sanitary and storm structures
g) ACAD disc with drafting at 1" = 50'.
3.2.2 In order to reduce engineering costs, we will perform final designs of the reclaimed
water main on double plan sheets and the scale shall be 1 inch equals 50 feet. Plans
will also include a cover sheet, general notes sheet, and the City of Winter Springs
standard reclaimed water details sheet. Line sizes will be based on the Master Plan
piping model as discussed in 3.1.2 with the exceptions noted above.
3.2.3 Prepare a Specification using the short form documents for review by OWNER.
3.2.4 Perform field checks of completed Plans and Specifications with the OWNER's
representative.
3.2.5 Prepare opinions of probable construction cost based upon final plans and Contract
Documents.
3.2.6 Provide the OWNER with three sets of final plans and Contract Documents.
3.2.7 No soils work is included in this scope.
3.3 PERMITS
3.3.1 This project is within the reuse service area and does not requIre an FDEP
Construction Permit.
3.3.2 No permits are anticipated for SJRWMD or other agencies. We do not anticipate and
Dredge and Fill or Wetlands permits at this time.
3.3.3 These are City streets and no right-of-way permit is required.
3.4 BIDDING SERVICES
The ENGINEER can provide these services after separate Notice to Proceed from
the OWNER for the value stated in Section 6.
3.5
ADMINISTRATION OF CONSTRUCTION SERVICES
The ENGINEER can provide these services after separate Notice to Proceed from
the OWNER for the value stated in Section 6.
SECTION 4
SUPPLEMENTARY SERVICES OF THE ENGINEER
4.1 If authorized in writing by the OWNER prior to the rendering of such services, the
ENGINEER will furnish or obtain under subcontracts, supplementary services of the
following types which will be paid for by the OWNER as described in SECTION 6,
Paragraph 6.1.2.
4.2.1 Additional services due to significant changes in the scope of the project or its design
including, but not limited to, changes in size, complexity, character of construction
or due to time delays in initiating or completion of the work as described herein.
4.2.2 Additional services in connection with the project including services normally
furnished by the OWNER as described in Section 5 herein and services not otherwise
provided for in this Amendment.
4.2.3 Preparing to serve and serving as an expert witness for the OWNER in any protest,
litigation, or other proceeding involving the project.
4.2.4 Additional engineering services required by revisions to regulations (after the date of
this Amendment) as applicable to the Florida Department of Environmental
Protection, the St. Johns River Water Management District, or other regulatory
agency requirements.
4.2.5 Provide, through a subconsultant, additional surveYing servIces if required or
requested by the OWNER.
4.2.6 Provide, through a subconsultant, soils investigation services if required or requested
by the OWNER.
SECTION 5
THE OWNER'S RESPONSIBILITIES
5.1 The OWNER will:
5.1.1 Advise the ENGINEER of his requirements for the project and designate a person to
act as the OWNER's representative with respect to the work to be performed under
this Amendment, and such person shall have complete authority to transmit
instructions, receive information; interpret and define the OWNER's policies and
decisions pertinent to the work covered by this Amendment.
5.1.2 Guarantee access to and make all provision for the ENGINEER to enter upon public
and private lands as required for the ENGINEER to perform his work under this
Amendment.
5.1.3 Provide data requested that is reasonably available on the existing utility systems,
population and projections, land use and planning information.
5.1.4 Provide personnel to locate facilities and mow, trim, or otherwise make them
accessible for inspection and surveying.
5.1.5 Examine all studies, reports, sketches, and other documents presented by the
ENGINEER and render decisions pertaining thereto within a reasonable time so as
5.1.6
5.1.7
5.1.8
5.1.9
5.1.10
6.1
not to delay the work of the ENGINEER.
Obtain approval of all governmental authorities having jurisdiction over the project,
and such approvals and consents from such other individuals or bodies as may be
necessary for completion of the Project.
Furnish, or direct the ENGINEER in writing to provide at the OWNER's expense,
soils investigations if advised in writing by the ENGINEER that they are necessary
or advisable.
Furnish, or direct the ENGINEER in writing to provide at the OWNER's expense,
necessary additional services as stipulated in Section 4 of this Amendment, or other
services as required.
Provide such legal, accounting, and insurance counseling services as may be required
for the project, and such auditing services as the OWNER may require.
Give prompt written notice to the ENGINEER whenever the OWNER observes or
otherwise becomes aware of any defect in the Project.
SECTION 6
PAYMENT
PAYMENT
Payments for services and expenses of the ENGINEER to be as set forth below:
6.1.1 Compensation paid ENGINEER for services described herein and rendered by
principals and employees assigned to the Project will be as described below. The fee
for the engineering design and permitting scope of services described in Section 3
shall be $19,560 00. In addition, there are outside consultant fees for Surveying
services in the amount of $21,600.00. The fee for design services is a total of
$41.160.00 "lump sum" fee. The fee for the bidding services described herein shall not
exceed $3,780.00 and the fee for the limited construction administration services shall
not exceed $5,580.00 (either item can be authorized separately by the OWNER).
6.2 REIMBURSED EXPENSES
6.2.1 Expenses for items not specifically valued herein are to be reimbursed to the
ENGINEER at the actual cost thereof Said expenses shall include transportation and
subsistence of principals and employees, when traveling in connection with the
Project, toll telephone calls, telegrams and similar project-related items.
6.2.2 The OWNER will make prompt monthly payments in response to ENGINEER's
monthly statements without retention for all categories of services rendered under this
Amendment and for reimbursable expenses incurred.
6.2.3 Charges for the services rendered by principals and employees as witnesses in any
litigation, hearing or proceeding in accordance with Paragraph 4.1.4 will be computed
at a rate of$400.00 per day or any portion thereof.
6.2.4 If this Amendment is terminated during prosecution of the services prior to
completion of the services of Section 3, payments to be made in accordance with
Paragraph 6.1.1 on account of that and ail prior work under this Amendment shall be
due and payable, and shall constitute total payment for services rendered. In
addition, upon termination, the ENGINEER shall be paid for any Additional Services
authorized and rendered under Section 4.
6.2.5 The ENGINEER shall promptly begin work on the services authorized by this
Amendment upon receipt of notice to proceed from the OWNER.
SECTION 7
GENERAL CONDITIONS
7.1
Since the ENGINEER has no control over the cost of labor, materials, or equipment,
or over any construction contractor's method of determining prices, any opinions of
probable construction cost which may be provided in the services of this Amendment
are made on the basis of his experience and qualifications and represent his best
judgement as a design professional familiar with the construction industry, but the
ENGINEER cannot and does not guarantee that bids or the construction cost will not
vary from opinions of probable cost prepared by him.
7.2
The OWNER and the ENGINEER each binds himself and his partners, successors,
executors, administrators and assigns to the other party of this Amendment and to
partners, successors, executors, administrators, and assigns of such other party in
respect to all covenants of this Amendment. Nothing herein shall be construed as
creating any personal liability on the part of any officer or agency of any public body
which may be a party hereto, nor shall it be construed as giving any rights or benefits
hereunder to anyone other than the OWNER and the ENGINEER.
SECTION 8
8.1
The ENGINEER agrees to prosecute the work in a timely manner until the Project
is completed.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written.
OWNER:
City of Winter Springs, Florida
ATTEST
By:.
Date:
ENGINEER:
Conldin, Porter & Holmes - Engineers, Inc.
By:
Date:
amend12.pro/trnz/ja
ATTACHMENT "A"
DETAILED PLAN OF STUDY
DETAILED PLAN OF STUDY
RECLAIMED WATER MAIN EXTENSION
..
. .... . "....
. .....
..... .........
DATA COLLECTION, ANALYSIS
AND DESIGN
Retain a licensed surveyor to perform 2 4 4 $2 1,600
survey for a one-half right-of-way along
the route and coordination.
Perform final designs of reclaimed water 4 24 24
main on double plan and profile sheets.
Prepare, draft and review final 4 48 60 96
engineering plans.
Prepare one short form specification for 4 8 10
review by Owner.
Perform field checks of completed Plans 4
and Specifications.
Prepare estimates of probable 8 8
construction cost.
Provide Owner with three sets of final 2 6
plans and Contract Documents.
SUBTOTAL- DATA COLLECTION, 16 92 96 96 26 $21,600
ANALYSIS AND DESIGN
". .; Time'in Manhours ;
.. . .
.: . . .. '. .
'~': .' . .;. . ....' P:.::; .... :.'..H'" " ,;', . >:.
Item of Work . dO, ...E 'D .:~;, ::;. <: EX1Jenses
. ' . . . ',"
BIDDING SERVICES
Advertisement for bids, contacting I 4 4 2
interested parties, etc.
Reproduction of plans, contract 12 $250
documents and technical specifications
for bidders.
Miscellaneous clarifications during 2 8 4 4 4
bidding, addenda, etc.
Bid opening, bid evaluation, checking 2 2 4
contractor's qualifications and
recommendations concerning bid award.
Assistance to the City in bid awards, 4 4 2
issuance of notices, etc.
SUBTOTAL- BIDDING SERVICES 9 18 8 4 24 $250
. :.,. ... Time in Manhours
..
.. , : '<>.:/. ... .. ... . .. .:<::y ...
Item of Work ..p .. :E." .'. :H ..D. S: . Expenses
:. . . .. ..,
ADMINISTRA TION OF
CONSTRUCTION
Attendance, preparation and follow-up 2 2 I $25
fo~ preconstruction meeting.
Monthly progress meetings (2 meetings) 2 2 1
Processing of Pay Estimates (3 estimates) 2 3 2
Review of submittals (6 submittals) 2 6 2
Processing Change Orders (Maximum of I 4 2
2)
Advise and consult with City, City I 4 2
inspector, and contractor
Periodic visits to site (4 contract months) I 8 $50
Furnish record drawings on the project I 4 4 24 I
based on marked up drawings and survey
information provided by the Contractor.
Substantial completion punch lists and 2 4 2 $25
certifications; final completion punch
lists, inspections, communications,
warranties, guarantees, waivers,
maintenance literature, acceptance, final
certification to City and agencies and
project close out.
SUBTOTAL - ADMINISTRATION 10 32 13 24 14 $100
OF CONSTRUCTION
P Project Manager
E Project Engineer
T Technician
D Draftsman
S SecretaI}'
ATTACHMENT "B"
SURVEY PROPOSAL
Tinklepaugh
SUR V E Y I N G S E R V ICE SIN C,
October 29, 1998
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Conklin, Porter & Holmes, Engineers Inc.
1117 East Robinson Street
Orlando, Florida 32801
OCT .~ fl ~:',.'l 'l
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1...it~l,;~1 :-Uh\iUA
Attention: Terry Zaudtke
RE: City of Winter Springs
Route Survey (Reclaimed Water Line)
Proposal # 98 - 172.1
Dear Terry,
As requested we have reviewed the scope of services required for this project, said project
being a Route Survey ofVistawilla Drive from State Road # 434 to Seneca Boulevard and
Seneca Boulevard South to Owasca Street (2: 5400 linear feet), also Waneta Court (2: 150
linear feet) Oswego Court (.:t 500 linear feet), Seranac Drive (.:t 2500 linear feet), Owasco
Street (.:t 800 linear feet) and Cayuga Drive (2: 1450 linear feet) (See Attachment "A"). We
have estimated the total length of the survey at 10,800 linear feet. Survey services by our
firm will include the following:
· Location of rights-of-way.
· Location of all above ground improvements.
· Cross-sections at 100 foot intervals.
· Location of sanitary and storm structures with rim elevation and pipe invert.
· Bench marks set approximately every 1000 ft.
· Coordination with utility companies to flag their underground services.
· Location of underground services flagged by the utility companies.
· 1" = 30' scaled auto product in auto cad 14 or equivalent.
Based on the above we propose to provide services for a FEE of $21,600.00.
. Revisions, additional certifications, title reviews, etc. will be provided at an additional fee.
The terms of this agreement shall be valid for client acceptance for thirty (30) days.
Invoices are due and payable at time of receipt; in the case of delinquent accounts (90 days
or over) the client agrees to pay, in addition to the full face amount of the invoice, all
reasonable collection, and/or attorney's fees required in the process of collection.
Four sets of the survey, signed and sealed, will be provided at job completion. Additional
prints, pick-ups or delivery, and other identifiable direct out of pocket expenses will be
invoiced at a multiRlier of 1.25.
379 WEST MICHIGAN ST., SUITE 208 . ORLANDO, FLORIDA 32806
TELEPHONE (407) 422-0957
. FAX (407) 422-6915
E-Mail: tinklepaugh@mpinet.net
Conklin, Porter & Holmes Engineers, Inc.
Attn: T. Zaudtke
10/29/98
Page-2-
98-172.1
We sincerely appreciate your choosing Tinklepaugh Surveying Services, Inc. for a proposal
and look forward to working with you on this project.
Sincerely,
TINKLEPAUGH SURVEYING SERVICES, INC.
c:A/!//;jffi-L-
Arthur W. Tucker
Vice President
If this proposal is satisfactory, please have the financially responsible party execute and
return one copy to this office as our authorization to proceed.
ACCEPTANCE OF CONTRACT BY:
Name
Title
Date
AWT:ss