HomeMy WebLinkAbout1998 11 23 Consent
COMMISSION AGENDA
ITEM B
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
November 23, 1998
Meeting
MGR rfDEPT /~
Authorization
REQUEST: Utility Department Requesting Authorization to Execute Amendment 13 for
Consulting Engineering Services with Conklin, Porter & Holmes Engineers,
Inc.
PURPOSE: The purpose ofthis Board item is to request authorization for the execution of
Amendment 13 for the West Reuse Master Plan Update with Conklin, Porter &
Holmes Engineers, Inc. at a cost of$9,760.00.
CONSIDERATIONS:
This amendment is needed to incorporate reuse proj ects into the West Reuse
Master Plan that were not part of the original 1994 master plan: The proj ect list will then
be reprioritized and a new capital improvements plan developed.
The scope of work includes adding the S.R. 434 median irrigation project,
identifying potential commercial and redevelopment area irrigation customers, evaluate
the historical usage of existing customers and modify the assumptions, evaluate the
potential for using Lake Jesup as a supplemental supply, and remodel the distribution
system incorporating the Lake J esup source and reclaimed interconnection.
The cost for Amendment 13 - West Reclaimed Water Master plan update is
$9,760.00. The West Reuse Master Plan was originally completed and approved in 1994.
We have completed through sub-phase B of the capital improvements projects identified
in the original plan. A copy of the original project list is attached.
November 23, 1998
Consent Agenda Item B
Page 2
FUNDING:
The funding source for this project expenditure of$9,760 is the capital
improvement line code of the Utility Enterprise Fund - (3600-56310). Although not
budgeted, sufficient funds exist due to the reclaimed interconnect project being under
budget. The funds for this project will be expended over the next 180 days.
RECOMMENDATION:
It is recommended that authorization be given for the execution of Amendment 13
for West Reuse Master Plan update with Conklin, Porter & Holmes Engineers, Inc. at a
cost of $9,760.00 payable from the capital improvements line code of the Utility
Enterprise Fund - (3600-56310).
IMPLEMENTATION SCHEDULE:
The scope of services will be completed within 180 days of approval.
ATTACHMENTS:
1. Amendment 13
2. 1994 West Reuse Master Plan Project List
COMMISSION ACTION:
ATTACHMENT NO.1
AMENDMENT 13 TO AGREEMENT
DATED
OCTOBER 14, 1991
CONSULTING ENGINEERING SERVICES
FOR THE
MASTER REUSE PLAN UPDATE
WEST SIDE SERVICE AREA
BETWEEN
THE CITY OF WINTER SPRINGS
AND
CONKLIN, PORTER & HOLMES - ENGINEERS, INC.
This Amendment dated , 1998, by and between the City of Winter Springs (hereinafter
called the OWNER) and Conklin, Porter & Holmes - Engineers, Inc. (hereinafter called the Engineer),
is mutually agreed upon and declared an authorized Amendment to an Agreement dated October 14,
1991, between the parties, herein setting forth the scope, terms and conditions of the services herein
authorized. The appropriate provisions of the October 14, 1991, Agreement apply as fully as if
repeated herein.
SECTION 1
GENERAL
1.1
The purpose of this Amendment is to provide for Engineering Services, more
specifically itemized herein, in the preparation of an update to the Master Reuse Plan
for the West Side service area. Effluent for this service area will come primarily from
the West Water Reclamation Facility. The update will be an amendment to the original
plan for inclusion with the original report.
SECTION 2
BASIC SERVICES OF THE ENGINEER
2.1 GENERAL
2.1.1 The ENGINEER agrees to perform professional services in connection with the
project as hereinafter stated.
2.1.2 The ENGINEER will serve as the OWNER's professional engineering representative
in those phases of the project to which this Amendment applies, and will give
consultation and advise to the OWNER during the performance of his services. The
ENGINEER will perform the services for the City Commission under the general
supervision of the City Manager and Utilities Director and will submit interim plans
to them for their review, input, decision, etc. as appropriate.
SECTION 3
SCOPE OF SERVICES
3.1
Master Reuse Plan Update - Winter Springs West System
The ENGINEER will provide a Master Reuse Plan update which will cover the
following issues:
A. Re-evaluate the recommended phasing plan by considering the SR 434 median
irrigation and other beautification projects along SR 434.
B. Re-establish the reclaimed service area priorities. Determine the areas that the
City wants to serve. Also determine the type of customer that the City wants
to serve, i.e., commercial/industrial vs. residential. Limit residential irrigation
retrofit to those areas which meet current City standards for ROWand
easements.
C. Evaluate the historical demands and their effects/impacts on the reclaimed
water system and their ability to provide service.
D. Establish with the City the service capacity available for reclaimed irrigation
now and in the future.
E. Enter the new demands/priorities into the existing distribution system and K-
pipe computer program for analysis. Run several iterations utilizing the most
probable reuse sites and demands. Prepare a map of the proposed distribution
system for inclusion in the report.
F. Obtain the Lake Monroe Supplementation Report prepared by CPH for the
City of Sanford and evaluate the applicability of this work to the City of
Winter Springs using Lake Jessup as the source. Evaluate the possibilities of
surface water supplementation, expansion and augmentation for the reclaimed
system.
G. Analyze the system for possible phasing and implementation over the study
period.
H. Prioritize the various routing and phasing alternatives with City Staff, develop
an implementation schedule and capital improvements schedule.
3.1.3 Provide a draft report to the OWNER for review. Meet with City Staff to discuss the
reports and findings. Five copies will be provided.
3.1.4 ModifY the report based on input and comments from the OWNER and prepare final
report. Ten copies will be provided. Prepare displays for presentation of the final
report to the C<:>mmission.
SECTION 4
SUPPLEMENTARY SERVICES OF THE ENGINEER
4.1
If authorized in writing by the OWNER prior to the rendering of such services, the
ENGINEER will furnish or obtain under subcontracts, supplementary services.
SECTION 5
THE OWNER'S RESPONSIBILITIES
5.1 The OWNER will:
5.1.1 Advise the ENGINEER of his requirements for the project and designate a person to
act as the OWNER's representative with respect to the work to be performed under
this Amendment, and such person shall have complete authority to transmit
instructions, receive information, interpret and define the OWNER's policies and
decisions pertinent to the work covered by this Amendment.
5.1.2 Guarantee access to and make all provision for the ENGINEER to enter upon public
and private lands as required for the ENGINEER to perform his work under this
Amendment.
5.1.3 Provide data requested that is reasonably available on the existing utility systems,
population and projections, land use and planning information.
5.1.4 Furnish, or direct the ENGINEER in writing to provide at the OWNER's expense,
necessary additional services as stipulated in Section 4 of this Amendment, or other
services as required.
5.1.5 Provide such legal, accounting, and insurance counseling services as may be required
for the project, and such auditing services as the OWNER may require.
5.1.6 Give prompt written notice to the ENGINEER whenever the OWNER observes or
otherwise becomes aware of any defect in the Project.
SECTION 6
PAYMENT
6.1
PAYMENT
Payments for services and expenses of the ENGINEER to be as set forth below:
6.1.1 Compensation paid ENGINEER for services described herein and rendered by
principals and employees assigned to the Project will be a Lump Sum fee of $9760.00.
6.2 REIMBURSED EXPENSES
6.2.1 Expenses for items not specifically valued herein are to be reimbursed to the
ENGINEER at the actual cost thereof Said expenses shall include transportation and
subsistence of principals and employees, when traveling in connection with the
Project, toll telephone calls, telegrams and similar project-related items.
6.2.2 The OWNER will make prompt monthly payments in response to ENGINEER's
monthly statements without retention for all categories of services rendered under this
Amendment and for reimbursable expenses incurred.
6.2.3 Charges for the services rendered by principals and employees as witnesses in any
litigation, hearing or proceeding in accordance with Paragraph 4.1.4 will be computed
at a rate of $400.00 per day or any portion thereof.
6.2.4 If this Amendment is terminated during prosecution of the services prior to
completion of the services of Section 3, payments to be made in accordance with
Paragraph 6.1. I on account of that and all prior work under this Amendment shall be
due and payable, and shall constitute total payment for services rendered. In
addition, upon termination, the ENGINEER shall be paid for any Additional Services
authorized and rendered under Section 4.
6.2.5 The ENGINEER shall promptly begin work on the services authorized by this
Amendment upon receipt of notice to proceed from the OWNER.
SECTION 7
GENERAL CONDITIONS
7.1
Since the ENGINEER has no control over the cost oflabor, materials, or equipment,
or over any construction contractor's method of determining prices, any opinions of
probable construction cost which may be provided in the services of this Amendment
are made on the basis of his experience and qualifications and represent his best
judgement as a design professional familiar with the construction industry, but the
ENGINEER cannot and does not guarantee that bids or the construction cost will not
vary from opinions of probable cost prepared by him.
7.2
The OWNER and the ENGINEER each binds himself and his partners, successors,
executors, administrators and assigns to the other party of this Amendment and to
partners, successors, executors, administrators, and assigns of such other party in
respect to all covenants of this Amendment. Nothing herein shall be construed as
creating any personal liability on the part of any officer or agency of any public body
which may be a party hereto, nor shall it be construed as giving any rights or benefits
hereunder to anyone other than the OWNER and the ENGINEER.
SECTION 8
8.1
The ENGINEER agrees to prosecute the work in a timely manner until the Project
is completed.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written.
OWNER:
City of Winter Springs, Florida
ATTEST
By:
Date:
ENGINEER:
Conklin, Porter & Holmes - Engineers, Inc.
ATTEST
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Date: /0;2 f liB
amend13.tmz/pro/ja
ATTACHMENT NO.2
TABLE 3-4
CITY OF WINTER SPRINGS
RECLAIM DISTRIBUTION SYSTEM MASTER PLAN
ESTIMATES OF PROBABLE COST BY PHASE
I. 12" LINE EXTENSION FROM SHEOAH - 3rd - MOSS - POWER EASMT.
PHASE I PROBABLE COST ESTIMATE:
$375,000.00
II. DEVELOPMENT ADDITIONS
SUB-PHASE DEVELOPMENT ITEM UNIT QUANTITY UNIT PRICE TOTAL PRICE
A. Highlands Village 1 & 2 6" pipe LF 800 $12.00 $9,600.00
4" pipe LF 2650 $8.00 $21,200.00
6" gate valve EA 2 $600.00 $1,200.00
4" gate valve EA 3 $400.00 $1,200.00
Service Connections EA 96 $200.00 $19,200.00
Pipe 1.0. Tape LF 6900 $0.15 '$1,035.00
Driveway Repair LF 576 $25.00 $14,400.00
Sod/Restoration LF 2874 $2.00 $5,748.00
$73,583.00
North Orlando Terraces 4" pipe LF 2500 $8.00 $20,000.00
Section 1 4" gate valve EA 5 $400.00 $2,000.00
Service Connections EA 64 $200.00 $12,800.00
Pipe 1.0. Tape LF 5000 $0.15 $750.00
Driveway Repair LF 384 $25.00 $9,600.00
Sod/Restoration LF 2116 $2.00 $4,232.00
$49,382.00
B. Greenspointe 4" pipe LF 4500 $8.00 $36,000.00
4" gate valve EA 7 $400.00 $2,800.00
Service Connections EA 116 $200.00 $23.200.00
Pipe 1.0. Tape LF 9000 $0.15 $1,350.00
Driveway Repair LF 696 $25.00 $17,400.00
Sod/Restoration LF 3804 $2.00 $7,608.00
$88,358.00
Line Extension: W.W.T.P.-
Meadowbrook-Sheoah 12" pipe LF 5350 $40.00 $214,000.00
$214,000.00
3. 11
TABLE 3-4 (Cont.)
C. Highlands Sec. 7 & 8 6" pipe LF 1700 $12.00 $20,400.00
4" pipe LF 1850 $8.00 $14,800.00
6" gate valve EA 2 $600.00 $1,200.00
4" gate valve EA 3 $400.00 $1,200.00
Service Connections EA 47 $200.00 $9,400.00
Pipe 1.0. Tape LF 7100 $0.15 $1,065.00
Driveway Repair LF 282 $25.00 $7,050.00
Sod/Restoration LF 3268 $2.00 $6,536.00
$61,651.00
Wildwood 6" pipe LF 350 $12.00 $4,200.00
4" pipe LF 3100 $8.00 $24,800.00
6" gate valve EA 2 $600.00 $1,200.00
4" gate valve EA 3 $400.00 $1,200.00
Service Connections EA 122 $200.00 $24,400.00
Pipe 1.0. Tape LF 6900 $0.15 $1,035.00
Driveway Repair LF 732 $25.00 $18,300.00
Sod/Restoration LF 2718 $2.00 $5,436.00
$80,571.00
D. Highlands Sec. 4 & 5 6" pipe LF 1775 $12.00 $21,300.00
4" pipe LF 5000 $8.00 $40,000.00
6" gate valve EA 8 $600.00 $4,800.00
4" gate valve EA 6 $400.00 $2,400.00
Service Connections EA 131 $200.00 $26,200.00
Pipe 1.0. Tape LF 13550 $0.15 $2,032.50.
Driveway Repair LF 786 $25.00 $19,650.00
Sod/Restoration LF 5989 $2.00 $11 ,978.00
$128,360.50
North Or1ando Terraces 6" pipe LF 1600 $12.00 $19,200.00
Section 4 4" pipe LF 1500 $8.00 $12,000.00
6" gate valve EA 4 $600.00 $2,400.00
4" gate valve EA 7 $400.00 $2,800.00
Service Connections EA 72 $200.00 $14,400.00
Pipe 1.0. Tape LF 6200 $0.15 $930.00
Driveway Repair LF 432 $25.00 $10,800.00
Sod/Restoration LF 2668 $2.00 $5,336.00
$67,866.00
PHASE II PROBABLE COST ESTIMATE:
$763,771.50
11/. 12" LINE EXTENSION FROM MOSS - ALTON - SHORE - POWER EASMT. (9550 FT)
PHASE 11/ PROBABLE COST ESTIMATE:
$382,000.00
3. ] 2