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HomeMy WebLinkAbout1998 07 27 Regular Item B COMMISSION AGENDA ITEM B Consent Informational Public Hearina Regular X Julv 27. 1998 Meeting MGR RWVOEPT Authorization REQUEST: City Manager requesting the City Commission to approve an updated schedule of implementation for the Tuscawilla Lighting and Beautification District. PURPOSE: The purpose of this agenda item is to have the Commission to decide the schedule of implementation it desires for the Tuscawilla lighting and Beautification District. CONSIDERATION: This agenda item is needed for the Commission to decide how quickly it desires to implement the district. As provided in this umbrella ordinance the Commission must pass two resolutions to create an assessment district. Resolution 1 establishes the boundaries of the district, the intended services and improvements and funding plan. Resolution 1 sets the date for public hearing on the question of creating the district and requires that every parcel holder in the proposed district is provided notice of the hearing date. Resolution 2 reflects the desires of the Commission after being provided information and public input from the hearing. Resolution 2 simply states that after considering all the information available the Commission does or does not desire to create the district. Resolution 2 can be passed at the same Commission meeting in which the public hearing is held. As it relates to the Tuscawilla District the Commission needs to make a policy decision relative to the date of the first resolution, the services to be rendered and revenue collection method. The Commission has the following alternatives: 1. Date of Resolution 1: b. Direct the creation of Resolution 1 immediately following the second reading of the enabling ordinance. This could expedite the creation of the district and the maintenance and construction schedules. b. Delay Resolution 1 until after the Advisory Committee has an opportunity to review the plans and to provide the Commission with input relative to the construction, maintenance and financing plans. This could slow down the implementation but would give the Commission the advantage of Advisory Committee input. 2. Service Rendered: The Commission would need to determine if it desires the sequence of services to be initiated. The following options are available: a. Initiate maintenance and delay capital improvements. b. Initiate capital improvements and delay maintenance. c. Initiate maintenance and capital improvements simultaneously. 3. Revenue Collection: a. Direct staff to collect revenues this fall through City billing and place bills on the tax rolls in 1999 to pay for the maintenance and or debt service. This alternative would result in the City collecting the revenues for the first year and placing it on the tax rolls next year. This would allow the City to start funding maintenance and debt cost immediately from assessment district funds. b. Direct staff not to collect funds from City billing and delay collection of revenue until next year through the tax bills raised by the tax collector. This would mean that the City would have to advance the maintenance cost incurred prior to October 1, 1998, and require the use of amortized interest The City Manager and GSG consultants have spent considerable time developing the attached schedule that is the most efficient in terms of cost and simplicity. FUNDING: No additional funding required. RECOMMENDATION: It is recommended that the City Commission approve the attached schedule of implementation for the Assessment District and provide any additional direction it deems appropriate. A TT ACHMENT: None COMMISSION ACTION: TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT FIRST BILLING ON THE NOVEMBER 1999 TAX BILL Assessment Ordinance Adopted July 27, 1998 Advisory Committee Approved July 27, 1998 *Advisory Committee Recommendation Approved By Commission Bid Documents Completed September 1998 October 1998 Notice of Intent to Tax Collector October 1998 Bids Let November 1998 Bids Received December 1998 -Resolution 1 Adopted/Notices Mailed January 1999 Final Hearing/Resolution 2 Adopted February 1999 Prepayment Period March 1999 Bonds Issued April 1999 Construction Begun April 1999 Tax Bill Mailed September 15, 1999 November 1999 Assessment Roll Certified * The process cannot begin in earnest until the Advisory Committee provides its recommendations to the Commission and the Commission adopts a plan. It is important that the Advisory Committee have time to review the plans in order to make an informed recommendation. **The capital and operating plan including cost must appear in the notice provided to the property owners in the district. The most accurate way to reflect cost is to have the bid results in hand before preparing the mail out.