HomeMy WebLinkAbout1998 06 08 Informational Item B
REQUEST:
COMMISSION AGENDA
ITIEM B
Consent
Informational X
Public Hearin2
Re2ular
June K 1998
Me(~ting
MGR. ;(~ lDept.
The City Manager requests that the commission review the
information previously requested from Information Services
mgarding the expenditures for Information Services projects and
infrastructure.
PURPOSE:
To furnish the Commission with information previously
requested regarding Information Services projects and
infrastructure expenditures.
CONSIDERATIONS:
At the May 11, 1998 Commission meeting Information Services
gave an update report on the progress of the development of
information systems in the city.
The Commission requested additional cost information relative
to completion of the five-year master plan of development. As
shown on the attached report sheet approximately $845,000 will
be needed to complete the initial modernization of the system as
follows:
Soft Hard Infra
Total Ware Ware Structure
Police Software $227,000 $227,000
Police Hardware 58,000 $58,000
Land Base Software (KJV A) 150,000 150,000
Finance Software 150,000 150,000
Area-wide Network
Infrastructure 260.000 $260.000
Total $845,000 $557,000 $58,000 $260,000
A total of $150,000 has already been provided for the KJV A
software leaving a balance of $695,000 needed to complete the
plan.
The expenditure to keep current with software will be ongoing.
This is necessary to avoid getting behind as we have been in the
past.
ISSUES:
None
FUNDING:
The best way to fund these improvements would be to utilize a
note of $150,000 currently available to fund FY 98 Police
Department Replacement Cost and issue a five year to seven
Y1ear note in FY 99 and FY 2000 to complete the system.
RECOMMENDATION:
ATTACHMENTS: t>v1ajor Projects & Infrastructure Hardware/Software Projection
spreadsheet
COMMISSION ACTION:
Information Services
Major Projects Infrastructure
Hardware/Software Projection
Already spent up Projected FY Projected FY Projected FY
Total thru end of FY 97 98 99 2000
Finance Department:
Hardware: Finance, Human Resources, Purchasing acquisition $28,000 $28,000
Software: Finance, Human Resources, Purchasing acquisition & upgrades $63,000 $63,000
Software: New Finance software package $150,000 $150,000
$0
?uiice Department; $0
Software: New Police CAD & RMS software package $227,000 $132,000 $95,000
Hardware: for new Police CAD & RMS $58,000 $18,000 $40,000
$0
Community Development: $0
Software: KJV A land management software package $150,000 $150,000
$0
City-Wide Development: $0
Hardware: Misc. hardware upgrades/purchases and Pentium class standardization $124,000 $100,000 $19,000 $5,000
Hardware: City Wide-Area-Network (.to be completed in FY 99) $260,000 $80,000 $180,000
Software: standardization & upgrades: Operating Systems, Microsoft Office, Virus Scan & Exchange $95,000 $50,000 $35,000 $10,000
$1,155,000 $241,000 $284,000 $330,000 $300,000
I
AGENDA68.XLS 6/2198