HomeMy WebLinkAbout1998 03 23 Consent Item I
COMMISSION AGENDA
ITEM I
Regular
Consent X
Informational
March 23, 1998
Meeting
MGR IY;;;T~
Authorization
REQUEST: City Manager requesting the City Commission authorize additional
funding for the renovation of City Hall to repair damaged drywall.
PURPOSE: The purpose of this agenda item is to request additional funding for the
renovation of City Hall to repair damaged drywall in the commission
chambers, office and lobby.
CONSIDERATIONS:
During the re-painting of City Hall it was discovered that drywall was not
properly primed before the installation of wallpaper when City Hall was
constructed. This resulted in drywall damage occurring to the walls when
the wallpaper was removed in the commission chambers, office and lobby
as part of the painting bid, This damage required additional labor and
materials to repair walls so a smooth surface could be obtained prior to
painting.
Don Houck, City Building Official, was asked to review the invoice from
the painter for additional work to ascertain if the request is reasonable.
Mr. Houck's memo of March 10, 1998 concurs that the drywall damage
was an unanticipated expense.
Commissioner David McLeod was asked to review the invoice from the
painter to ascertain if the amount is reasonable. Commissioner McLeod
acknowledged that the amount was reasonable, but indicated that there
was some room to negotiate a lower labor cost.
The City did negotiate a lower labor cost which resulted in a $2370
savings. Commissioner McLeod concurred that the negotiated labor cost
was more than reasonable and fair.
FUNDING:
General Fund Reserve
RECOMMENDATIONS:
It is recommended that the City Commission authorize $7955.96 in
additional funding for City Hall renovations to pay Lamphier Painting
Services to repair damaged drywall in the commission chambers, office
and lobby.
IMPLEMENTATION:
Upon approval
ATTACHMENTS:
Lamphier Painting Services invoice
Don Houck's memo of March 10, 1998
COMMISSION ACTION:
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~-C5-1998 Tl-U 15:05 ID:LA/"'PHIER PAINTING SERVICES INC
TEL:1 4e7 330 e068
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February 26, 1998
Mr. John Drago
Assistant to the Administrator
City of Winter Springs
1126 East State Road 434
Winter Springs, Florida 32708-2799
Tele (407) 327-1800; Pax (407) 327-6288
RE: Painting Municipal Complex (Bid No. 98-002)- PO# 433~0
INVOICE0226
Dear Mr. Drago:
The following requisition is for the additional work required throughout the
commission chambers, lobby and commission work room.
Original specifications were to remove existing vinyl wallcover, prep walls using
industry standards and refinish walls in a paint finish system. Industry standards are to
remove vinyl walIcover, clean wans to remove all existing wallcovering adhesive then
apply coatings. This, however, was not the case.
During new construction the walls were not properly primed in accordance with
industry standards prior to the installation of the vinyl wallcover. If they had been
properly primed then industry standards of washing walls to remove wallcovering adhesive
would apply and no additional costs or work would have been incurred. When we
proceeded with the removal of the existing wallcover the face sheeting of drywall was
removed along with the wallcovering. This extensive drywall damage required additional
labor and materials to repair to provide a paint coatings system.
During our pre-bid conferences we asked how walls were prepared prior to the
installation of vinyl wallcovering and were told that no one knew the answer. Since no
one can bid on something unseen we informed you that our bid was for industry standards
of removal of vinyl walIcover, clean walls to remove all existing wallcovering adhesive
then apply coatings. No allowances for wall repair were included in the specifications or
in our bid.
continued page two
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Certifit'd Gmeral Contrndor CGC058168 / Mt!mb~ N,AC.E. Intcm~lion,))
3625 West St.1t{~ Road 46 · Unit 2 . Sanford, Florida · (407) 330-1628 · FAX (407) ~.,O-0068
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~-es-1998 THJ 15: 05 10: LAt-'.PHIE.~ PAINTING SERYICES INC
TEL:1 407 330 0068
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Mr. John Drago
Assistant to the Administrator
City of Winter Springs
February 26.. 1998
To avoid these situations in the future we strongly recommend that existing
wallcovering be removed to expose walls so that all may see the conditions and surface
preparation required prior to submitting a bid.
In November 1995 Lamphier Painting Services was awarded the governmental
agency contract with Seminole County Public Schools in a competitive bid situation. We
have charged the labor rate of that contract to you in establishing our hourly wage.
Thank you for your prompt attention to processing this invoice for payment.
Where this invoice is based on time and material and does not include mark-ups or
operating expenses we would greatly appreciate jf prompt payment could be made within
5 days.
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Labor: 43.5 man days ~per day/per man = S 9,Sr8.89 r7~{)(). 0 Q
(as discussed we bavegiveD you the same labor rate as currently used by Seminole
County Public Schools which was awarded through public bid 2 yean ago)
Materials: $ 755.96
TOTAL DUE THIS REQUISITION filA $-lQ,J2~.96
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DU.E lJPON RECEIPT
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MAR-05-1898 THU 15:06 IO:LAMPHIER PAINTING SERYICES INC
TEL:l 407 330 0068
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_ ~eminole County Public Schools
District Administrative Office
November 9, 1995
JJatllph:i.er~ Painting Services Inc:.
P.O. Box 471057
Lak~ Monroe, Fr., 32747
Gcntlcmen:
1 am pleased to inform you tllaL your company has been awarded
the contrqct for PAINTING SF.RVJ.CES, Bid # 102456.
Hid tabulations is included.
I'f. you have questiOl1S regarding this mat ter, please do not
hesitate to call me.
Sincerely,
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1211 Mellonville Avenue. Sanford, Flurida 32771 . Phone: (407) 322~12G2
TDD - (407) 324-0699 Personnel Services
TDD ~ (407) 324-0595 Student Information
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MAR-05-199S
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