HomeMy WebLinkAbout1997 11 24 Regular Item I
",'
~'[:~.
.,,.:;'
.
;...
,.
COMMISSION AGENDA
ITEM I
ADD ON
x
November 24. 1997
Meeting
MGR IIvDEPT_
Authorization
REQUEST: City Manager requesting the Commission to authorize the Manager
to develop a Facilities Use Agreement between the Winter Springs
Senior Citizens Corporation and the City of Winter Springs.
PURPOSE: The purpose of this agenda item is to develop a joint
Facilities Use Agreement that is acceptable to the City and the Senior
Citizens Corporation for the use of the Winter Springs Senior Citizen
Center.
CONSIDERATIONS:
On November 10, 1997, the City Commission passed a motion
prohibiting solicitation in the Senior Citizen's Center.
The action of the Commission has created a great deal of confusion and
concern on the part of the Senior Citizen's, and staff.
A review of this matter reveals that the utilization of the facility has had a
record of misunderstandings and issues. For example, there are some
people who actually believe that the facility is owned by the Senior
Citizens. Others believe that the City Commission has contracted away
the rights to regulate the facility to the Senior Citizens Corporation.
A further review of the record reveals that a formal facilities use
agreement was never developed spelling out the conditions under which
the Senior Citizens Corporation utilizes the facility.
In order to prevent this type of misunderstanding and issues in the future,
it is essential that: a formal facilities use agreement be developed between
the parties.
'1 - . ~
... ~~,..-
..
~
-
FUNDING: None requested
RECOMMENDA TIONS:
It is recommended that the City Commission authorize the City Manager
to negotiate a Facilities Use Agreement with the Senior Citizens
Corporation.
It is recommended that we not be placed under a short time deadline. This
agreement is going to take some time to work out. I believe April 1, 1998
would be appropriate.
It is recommended that the Commission consider rescinding its directive
of November 10, 1997 due to staffs inability to administer it effectively
without further clarification and definition,
COMMISSION ACTION:
..
CITY OF WINTER SPRINGS, FLORIDA
1126 EAST STATE ROAD 434
WINTER SPRINGS, FLORIDA 32108.2799
Telephone (407) 327-1800
Community Development
MEMORANDUM
TO:
Ron McLemore, City Manager
....
SUBJECT:
Charles c6.on, AICP Community Development Director
Michael Schrimsher's latest Comments on the New Development Area
Overlay Zoning District Design Guidelines.
FROM:
DATE:
November 24, 1997
Michael Schrimsher provided the attached marked-up copy of the New Development Area
Overlay Zoning District Design Guidelines at 6:15 p.m. this past Thursday, November 20th.
Consultant Mike Wadley reviewed the comments and faxed a response at 11 :34 a.m. today. Of
the twenty-nine (29) comments, there were five (5) items that the consultant agrees could be
adopted for clarification purposes.
Staff recommends that the comments be presented to the Commission prior to adoption of the
New Development Area Design Guidelines.
11/24/1997 11:34
4878989758
(vI SKILLING...SOLE DES
PAGE 02
MEMORANDUM
TO: Tom Grimms, AlCP
FROM:
MikeWadley . ~~
November 24, 1997
DA TE:
RE:
Response to your memo dated November 21, 1997, regarding changes to the New
Development Area proposed by Mike Schrimsher
The comments I received were in the form ofa marked-up copy of the Design Standards dated
October 30, 1997.1 have noted the comment from Mike Schrimsher in italics and my response
below the comment in normal type. : '.~
1. SEe. 20-449 Setbacks. Buildings are required to be setback 50'jrom S.R. 434. You
suggest there should be a variance lor offices with parking in the rear.
The was considerable discussion at the Commission workshops about setbacks along S.R.
434. It was proposed that buildings be placed closer with parking in the rear but this
option was rejected. I propose no change to the proposed regulations.
2. Sec. 20-452 (4) Landscaping. The following changes are recommended:
AI/landscaped areas shall be adequately irrigated with and reclaimed water shall
be used where available.
The intent was to require all landscaped areas to be irrigated. I would support the
additional language if it clarifies the intent.
3. Sec. 20-452 (14) Landscaping. The requiremelllslor landscaping in vehicular use areas
are as lo/Jows and J;ltI.'1 include at .'Mj/ 011t (.I.') calJopy b 'et.
Mike Schrimsher proposes to strike the last part of this sentence. This language was added
to clarifY that a minimum of one tree would be required in each landscaped area. No
change is proposed.
4. Sec. 20-452 (14)(a) lAndscaping. Landscaped curbed islands of 10'!eet wide are
questioned as being in conflict with Sec (J 4)(d) and (23) which are shown as 9' wide.
The 10' width refers to the outside of curb. This allows for a 6" curb on each side. This
matches the width of a parking space. The inside of the island, or the landscaped portion,
would be 9' wide which makes allowance for the curb around the island. Sections (l4)(d)
and (23) correctly refer to the inside landscaped area; therefore, a conflict does not exist.
11/24/1997 11:34
4E:l7S9S975S
M SKILLING+SOLE DES
PAGE E:l3
Memorandum
Mr. Tom Grimms, AICP
November 24, 1997
Page 2
In the same sentence the following change is suggested by Mr. Schrimsher:
These islands shall be a minimum of ten (10) feet wide and as deep as the combined
parking spacers) plus median. if alD', and shall inclulk at least one (1) canopy tree !2!
two (2) smaller trees.
No change is reconunended.
'..
".
S. Section (14)(c) Landrcaping: The comment was made that parking bays limited to a
maximum of 40 cars is "ahsurd".
I disagree.
In the same paragraph, Mr. Schrimsher suggests specifying a small tree or other
combinations of trees to OCCUr in islands between parking bays as follows:
Parking bays shall have a maximum offorty (40) cars. Where total parking requirements
for a parcel exceedforty (40) cars, parldng lots shall be broken into distinct areas
separated by continuous landscaped islands at least five (5) feet wilko Landscaped
islands shall contain one (1) small tree for every thirty (30) linear feet of island, or one
(J) medium tree per forty (40) feet or one larie tree per tif(y (50) feet.
By not sPeci1Ying small, medium or large, the developer has an option of what tree to
plant given the desired design intent. I recommend leaving the language as proposed to
give the developer design flexibility.
The same comment regarding specifying size of trees is noted by Mr. Schrimsher for the
next paragraph (e). This relates to an option of having 6' foot wide islands and allowing
unbroken rows of parking of 20 spaces.
Again, I do not recommend any change.
6. Sec. 20-453 (a) (2) Buffers and Walls. The following changes are recommended:
This area shall be planted with live oaks or other deciduous trees with a minimum two
and one-half (2.5") or three (3"l inch caliper measured at diameter at breast height
fD.B.H.J and overall height of.rixtt.t.1I (16) ten (JOJ or twelve (J 2) feet at time of
planting...A minimum offour (4) sub-canopy trees and two (2) deciduous trees per one
11/24/1997 11:34
4137898'3758
M SKILLING+SOLE DES
PAGE el4
Memorandum
Mr. Tom Grimms, AICP
November 24, 1997
Page 3
hundred (loo) feet o/frontage or fraction thereof shall be planted.. Mr. Schrimsher
questions having 6 trees per 100' 0/ frontage.
The height of trees was changed to 10'-12'. No other changes are recommended.
7. Sec. 20-4j4 Signs.
'..
(a)(5) A waJ/ sign shall not be higherihan eight (8) feet above the closest vehicular use
area. .Mr. Schrimsher suggested deleting this sentence. His comment stated that
these are ground-mounted signs, not wall signs.
This sentence was intended to apply to signs applied to entry wall features and is
appropriate to leave in.
(a)(7) In this section relating to ground mounted multi-tenant or project identification
signs, the copy area and height 0/ signs varies in relation to the height 0/
buildings. Mr. Schrimsher suggests that 75.000 to 250,000 squarefeet is too
great of a spread without allowing other variation.
No change is recommended.
Mr. Schrimsher also has the same comment about paragraph (8) which deals with the
allowable signage for anchor tenants with respect to bUilding size. In addition he
suggests that additional anchor tenant signage should be 16 square feet in size rather
than J 2 square feet as proposed in the design standards.
No change is recommended.
(h)(6) Ground Mounted Single-Tenant Identification Sign. Suggested change: The sign
shall not be more than eight (8) ten (JOJ to twelve (J2ifeef in height above the closest
driveway or vehicular use area. Mr. Schrimsher references Sec. (a)(7) above which
relates to the height o/multi-tenant signs. They range in maximum heightfrom J2'-16~
Because single-tenant signs are different than mu1ti~tenant signs and do not need to convey
as much infonnation, singJe-tenantsigns are recommended to be smaller; therefore, no
changeisreconunended.
(c)(3) The signs shall not project above any roof or canopy elevations. Mr. Schrimsher
11/24/1997 11:34
4El78989768
M SKILLING+SOLE DES
PAGE 05
Memorandum
Mr. Tom Grimms, AlCP.
November 24, 1997
Page 4
suggests the word parapet in place of canopy.
No change is recommended.
(c)(8) ~or office buildings, without seDaTate exterior tenant entrances. one wall sign not
exceeding two(2) square feet shall be permitted identifying-r:m eaclJ. individual tenant.
The sign shall be located adjacent to./be building entrance.
'..,
This was the intent. This language is acceptable if it clarifies the intent.
(d) Building Mounted Single Tenant or SiImature Tenant Identification Sign:
No change recommended.
(d)(4) 'The sign shall 110/ project above <71!Y roof or CUllvp)l var~ e/evaJlon, mtd 1/" /tip
~ ~, . , If r. , ...", -' ,.
0) .,It! .ngJJ Jtowu ,Jot ht ,'~g~ltl thalljoul,'un f J 4) .Jeet ahOli~,t J,I tIlI,)t floo,. on a
building up to fifty-five (55) feet high.
No change is recommended.
(d)(6) Signs shall conform to the following schedule:
(Building Mounted Single Tenant Identification Sign)
Building Size (Gross Floor Area)
Maximum Copy Area
Maximum
Letter Height
2feet
25% Height of
Building
25% Height of
building
Less than 50,000 square feet
50,000 to 100,000 square feet
L2-16 square feet
48-5Z square feet
Over J 00,000 square feet
64 w#:J square feet
No change is recommended.
0) Construction Signs: One (1) construction sign, denoting the owner, architect,
landscape architect, engineer, financial institution, contractors, or containing any
statement pertaining to project for which a building permit has been obtained,
will be pennitted during construction. The construction sign shall not exceed
sixty-four (64) square feet in area and shall not exceed fourteen (14) feet in
11/24/1997 11:34
4078989768
M SKILLING+SOLE DES
PAGE 06
Memorandum
Mr. Tom Grimms, AICP
November 24, 1997
Page 5
height:. or )If,;d11t
No change is recommended.
(3) Marketing signs shall be Si!t hack a minimum of hfJl1J,>-fi~t (2J) Fi'heen (J 5) feet
from the front, side and rear property lines. They shall not create a visibility
obstruction to vehicular tra.fli!:!
'."
No change is recommended.
(5) Marketing signs may be double faced Sign faces shall he parallel and mounted
on the same poles. The total copy area shall not exceed sixty-jour (64) square
feet and no more than WI (HJj Fourteen (l~feet in height. The torw,' of Gl.rillgk
.J~e .shaN 1101 ~X'Cttd ;hill) t~o (12) sqt4; ~)-eel.
No change is recommended.
(n) Prohibited Signs: Mr. Schrimsher questioned whether "neon" or "signs painted
directly on any exterior wall" should always be prohibited
No change is recommended.
(n) ProhihitedSigns: (J 2) Pole Signs. Mr. Schrimsher wants to add the following
exceptions to pole signs: construction, marketing, political.
These types of signs are not excluded under the definition of pole signs; therefore, no
change is recommended
8. Sec. 20-455 Utility Lines
(3) All transformers and switch boxes related to development approved after the
adoption of this section shall be set back a minimum of ~e" (15) ten (JO) feet
from any right..of-way and visually screened using landscape materials or
masonry construction in conformance with these land development regulations.
It was the desire of the Commission to have transfonners placed outside the 15' buffer;
therefore, no change is recommended.
11/24/1997 11:34
4078989768
M SKILLING+SOLE DES
PAGE El7
Memorandum
Mr. Tom Grimms, AICP
November 24, 1997
Page 6
9. Sec. 20-456 Corridor Access Management.
(1) A cross access corridor extending the entire length 01 each hlock served to
provide for driveway separation (consistent with the FD. 0. T. access
classification system and standardv).
There is no objection to inserting the reference to F.D.O.T.
(f)
.....
'..,
In the design 01 a system of joint use driveways and cross access easements,
building sites involving garage doors and bays associated with any use within the
district shall he located perpendicular to S.R 434.
Mr. &hrimsher questioned "perpendicular to S.R. 434".
This language was taken from F.D. O. T. access management criteria. The intent is to
accommodate cross access by not having someone place a building that would block
access from an adjoining property.
10. Sec. 20-457 Building and Screening Design Guidelines
Under acceptable building materials, Mr. Schrimsher proposes to include brick, split-
faced or decorative concrete block.
The intent was to allow these materials. There is no objection to including this language
for clarification purposes.
(3) Dumpsters and similar facilities shall he .screened on aI/four (4) sidesfrom
public View. Both sides and the rear of such facilities shall be screened by an
Opaque concrete wall, or similar material consistent and compatible with the
associated bui/dinl:. Dumpster shall be placed in an area that is least visible
from a public right-of-way.
This was not felt to be necessary in the New Development Area. By specifying the type of
material and that it be placed in the least visible area of the site, the proposed
reconunendation is though to be unnecessary.
(11) Baclcf10w preventers and other above ground valves shall be screened so they are
not viSible from the street right-of-way using either landscaping or an opaque
hUilding material and shall be subject to ten (JO) foot buffer setback
11/24/1997 11:34
4078989758
M SKILLII'lG+SOLE DES
PAGE ElS
Memorandum
Mr. Tom Grimms, AICP
November 24, 1997
Page 7
requirements.
The buffer requirement is the ] 5' required landscaped buffer along the corridor as specified
in Sec. 20-4S3(a). If any number is inserted {or clarification, it should be 151,
....
....
MEMORANDUM
To: Mayor and Commission
From: Ronald W. McLemore, City Manager
~
t."
Date: November 21, 1997
Re: Salary/Performance Review
Considerations:
Contract
My Employee Contract provides for an annual performance review on or before
November 1 of each year. The contract provides that the Commission shall set the
Managers Goals and Objectives as part of the budget process.
I have provided herein a salary request and review of my performance related to goals
and objectives established by the Commission.
Request
I have asked the Commission to give me a compensation package equal to the average of
the package provided to other City Manager's in the metropolitan area of average
population.
Attached is a compensation table demonstrating compensation of City Managers in
similar cities. As with last year, you will notice that Winter Park is almost identical to
Winter Springs population and the average compensation in the metropolitan area except
for life insurance, which is far greater than the average.
Below is a table summarizing the 1997 compensation table and my request for achieving
market competitiveness.
I have combined retirement since it is less expensive for the City to apply into a 401
retirement plan than into a 457 deferred compensation plan. However, a deferred
compensation plan is perfectly suitable to me.
Salary History
January 15, 1996:
Employed at $75,000.
November 1996: Consistent with Market Rate increases given to other employees, I
received a market adjustment of $7,624 bringing salary up to the average metropolitan
cities at $82,624.
COMP~SAT10N TABLE
Base Salary Combined Retirement Auto Allowance Total Compensation Life Insurance
Metro Market
$90,005
$14,644 (16.27%)
$2,150
$106,799
$94,375
W.S. Request
$88,000
$14,080 (16.00%)
$3,600
$105,680
$50,000
W.S. Current
$82,624
$6,610 (8%)
$3,600
$92,834
$50,000
In January 1996 you chose me from among a large contingent of candidates to be your
City Manager,
Backeround: In the position of your City Manager, I committed to you the assets of a
senior member of the International City Management Association, and a background of
experience, knowledge and skills that is uncommon to that of most City Managers. This
background offers you a combination of management experience in City, County, and
State government, as well as experience in the public and private sectors, professional
consulting engagements with more than seventy units of government, project experience
with a number of highly successful leaders in business and industry, an active academic
schedule with numerous awards for excellence.
Accomplishments: In the short twenty-two months that I have been with the City of
Winter Springs, the City has been mak;~Qg progress in all departments and programs.
My first goal was to pursue the goals set out for me by the Mayor and Commission when
I was employed as listed below:
1) Revive the 434 Visioning Plan
2) Get rid of secrecy and open communication with the Commission, the employees,
and the public
3) Provide the Commission with better infonnation, and alternatives when possible from
which to make decisions
4) Protect the City's Financial Interest
5) Modernize the City's Date Processing and Infonnation Systems
6) Improve the employees retirement system
7) Employ competent key staff
Results:
1) The 434 Visioning Plan has been revived and is well on its way to implementation
2) Whispering has been eliminated as the standard of communication in City Hall. An
open door policy has been put in place for employees and the public and the
Commission. Weekly staff meetings with department heads have been established.
Interaction with community organizations established. Sharing of infonnation
between staff has been demanded and gotten. A team approach has been employed
with evidence of a new team spirit.
3) Clear and concise decision agenda infonnation packages have been prepared for
Commissioners with alternatives on important matters. Frequent one on one
infonnation updates for elected officials on important issues have become the nonn.
Monthly reports are being improved to provide more meaningful and useful
infonnation in graphical fonn when possible. We presented the Commission with the
City's first annual report this year..
4) The City's budget and financial management system is being continuously improved.
The department is being reorganized to provide for improved internal controls as
recommended by the City's auditors. A C.P.A. has been recruited to head up the new
accounting division of the department and to serve as the City's internal auditor. The
department is pursuing the two most coveted awards in Financial Management, the
GFOA Comprehensive Annual Financial Report Compliance Award and the GFOA
Budget Presentation Award. It is our goal to achieve the GFOA Compliance Award
in Fiscal Year 1998 and the Budget Presentation Award in Fiscal Year 2000. The
City has continued to maintain the lowest properties tax rate of the cities in Seminole
County and has experienced its largest operating surpluses on record in Fiscal Year
1997.
5) We have adopted a five year modernization plan which includes modernization of
equipment, software, infrastructur~l.training, internet capabilities, and standard
operation platforms. All of these plans are on schedule.
6) We have developed a unique retirement plan that has resolved employees concerns,
with a plan that is competitive in benefits and cost.
7) As opportunities have arisen, we have recruited competent staff through recruiting
methods designed for each job, re: the Police Chief, Dan Kerr; Accounting Manager,
Michelle Adams, c.P.A.; Parks and Recreation Director, Brook Seall; Assistant to the
City Manager, John Drago; Stormwater Manager and Westinghouse Fellow Chris
Murphy.
In summary, I believe substantial progress has been made in realizing the goals and the
direction desired by the City Commission.
Fiscal Year 1997 Key Results
1) Please review the Annual Report:
2) Some Highlights:
1) Renegotiated the Solid Waste Collection Contract saving the City $1,000,000
over nine years and providing savings to finance improvements to the retirement
plan.
2) Renegotiated the Employee Health Insurance at an average increase of 1.2 per
year.
3) Adopted a cost effective and unique Employee Retirement System.
4) Initiated the collection of County Impact Fees that earned the City
approximately $16,000 in the first year,
5) We saved $40,000 this year by managing the procurement of materials and
equipment for the Public Safety building thus saving sales taxes on purchases.
6) We organized a special holiday season crime prevention program that held
burglaries and robberies at "0" while reducing auto theft by 50%.
7) On a personal note, I have continued to be intensely involved in the Winter
Springs Rotary Club and helped initiate the Club's first Annual Sponsors
Appreciation Barbecue. I have also remained very active in the Seminole
Visioning Process where I have continued to carry the flag for youth focused
programs, and which has, at le~t in part, resulted in interest of the Seminole
County Chamber developing a Leadership Seminole for Youth to operate in
conjunction with the Annual Leadership Seminole Program for adults.
8) The July 4th fireworks Celebration was a lot of fun and real surprise to our
citizens, some of which quite frankly didn't think we could pull it off.
9) The Oak Forest Assessment District was a real accomplishment for the City
and a tribute to the Commissioners. It was handled in a disciplined, professional
and intelligent manner. It resulted in the citizens seeing City and County
government getting out of the box together to solve a problem that was important
to them.
Fiscal Year 1998 Goals
Fiscal Year 1998 can be a benchmark in Community Progress in our City.
However, (and 1 mean all of us, especially me) for this to happen we need to do several
things as follows:
1) We need to rededicate ourselves to "intelligent decision making. As I have stated on
many occasions, intelligent decision making is our most important goal. We must
help each other to resist decision making by impulse. (I am guilty as anyone else).
As I have said on many occasions there are three basic principles to intelligent
decision making:
1) Do not make a decision until such time that further research, analysis, and
dialogue is unable to shed any new light on the subject.
2) Do not make a decision until you can sincerely articulate the oppositions point
of view on their behalf.
3) Do not make a decision until all the effected parties can say that regardless of
the outcome they feel good about the process.
, ~
. f \ ..
This is longer but better way to make important decisions in the governmental
arena and the process that will come the closest to building a consensus, if one
can be had.
2) We have to keep focused on issues which are of vital importance, and not allow
ourselves to be distracted by what might appear to be matters of interest, or irritations
but not of vital importance to our future.
3) We are going to have to be willing to get out of the box and do some unconventional
if not down right risky things to make our goals happen.
GOALS TO FOCUS ON
Goal 1:
Objectives A
Objectives B
Objectives C
Objectives D
Goal 2:
Goal 3:
Goal 4:
Goal 5:
Goal 6:
Goal 7:
Goal 8:
Goal 9:
Goal 10:
-..
Make substantial progress toward the accomplishment of the 434 Vision
Goals.
Complete Design Standards and LDR's for all areas.
Complete a Redevelopment Plan.
Complete a Town Center area plan.
Make certain that all approved Developments meets the internal Area
Guidelines.
Complete the Tuscawilla Assessment District.
Complete Joint Planning Area agreements with Casselberry and Oviedo.
Begin Annexation of outlying areas.
Accomplish the GFOA Comprehensive Annual Financial Report
Compliance Award.
Improve Annual Reports.
Complete Data Processing, Hardware Upgrades, Date Processing
Infrastructures in City Hall, and Internet capability in City Hall.
To the extent possible, complete the Trail Section going through Winter
Springs.
Increase Recreational Programs for the community.
Develop a Plan for funding the Parks Improvement Programs
CITY MANAGER COMPENSATION SURVEY 1997
Cities Near Average & Population for Winter Springs
Population'"
City Manager
Base
Salary
City Paid
Retirement Deferred Auto
Retirement % Payroll Compo Allowance
Total
Life Insurance
24,393 Casselberry $77,413** $9,948 12.85 $7,500 0 $94,861 $10,000
38,175 Kissimmee $94,000 $12,897 13.92 0 0 $106,897 $94,000 +L TO
19,247 Oviedo $99,452 $9,945 10.00 $6,962 $5,700 $122,059 $100,000
14,283 Apopka (CAO)"""'" $97,766 $10,656 10.90 0 o $108,422 $30,000
35,279 Sanford ~ $79,058 $17,583 22.24 0 $3,000 $99,641 $80,000 +L TO
.
24,570 Winter Park $92,342 $6,464 7.00 $5,910 $4,200 $108.916 $300,000
Avg. 2S,991 6 Cities $90,00S $11,249 12.81 $3,395 $2,1S0 $106,799 $102,333
26,SOO Winter Springs $82.624 $6.610 ~ Q $3.600 $92.834 SO.OOO"""'"
Difference <$7,381> <$4,639> <4.81> <3,395> $1,450 <13,965> $52,333
* Florida Estimates of Population, 1996 U.F. Bureau of Economic and usiness Research.
** Includes a 3 Percent increase on January 1, 1998
"'** Strong Mayor/Chief Administrative Officer (CAO) form of Government.
f~ "'**'" Includes an increase approved by the City Commission.
,. I,J.
cmsal2lcmsurveylxls 11/19/97