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Home My WebLink About1997 07 28 Regular Item I COMMISSION AGENDA ITEM I REGULAR X CONSENT INFORMATIONAL 7-28-97 Meeting MGR. ~ Authorization REQUEST: The Parks and Recreation Department asl{S general direction from the City Commission for possible facility use fees for youth baseball and soccer leagues and general recreation activity program direction. PURPOSE: The purpose of this request is to create understanding between policy formulation direction from the City Commission and programmatic service program levels to be provided by the Parks and Recreation Department. CONSIDERA TIONS: I . Currently the Department supports a large youth and adult athletic program at Central Winds Parks and creates some individually sanctioned special events, i.e., Eater Egg Hunt, Independence Day Celebration, etc. . Broad, ongoing or seasonal activity programs have not been provided because only some can be fully self supporting and no direction has been given by City Commission allowing the Department to assume and request some subsidy when appropriate. . During the budget workshop, the Commission discussed possible creation of new youth serving programs as a desirable product from collection of field use fees for athletic programs as a way to serve beyond the 1,000 plus youth who "play ball" In our programs. . While many programs may reasonably support their day to day costs for manpower and supplies, up front costs for materials and equipment can rarely be supported by direct user fees resulting in some need for City support. . The extent of program quantity and quality is limited only by time for preparation and the acceptance of limits for fees to be reasonable and reflective of democratic and fair opportunity philosophies of policy in government here. Page 2 Agenda Item-Fees and Programming July 28, 1997 FUNDING: Present budget reflects minor request for program support increase. The purpose of this dialog is to reach an understanding of the quantity and quality of new programs for a step one expansion program. The results of such understanding will be minor amendment to the department's 1997-1998 funding requests with a specific and detailed program reflected. RECOMMENDATION: It is recommended that the City Commission transmit their thoughts of the quantity and quality of new or expanded recreation programming for this next budget year and that the Commission set an appropriate level of facility use fees for youth athletic groups. IMPLEMENTATION SCHEDULE: Policy parameters defined by the dialog of the program proposal formally submitted via budget hearing process. ATTACHMENTS: #1- Sample program scenarios with examples of service intended, fees, costs and subsidiaries if appropriate. #2- Summary of field use fees charged by nearby communities to youth sports organizations. COMMISSION ACTION: AGENDA45 I. Identification of current and future programming needs II. Fees associated with programming III. Conclusion I. Programming Needs · The Parks and Recreation Department is here to provide a service to our residents first and provide them with various programming opportunities. The current needs of the community from the parks is an active place where youth can go and participate in various activities and programs. Our popular youth sports programs usually run Spring and Fall with limited or no programs during the summer. Programs such as a summer camp can provide an opportunity to promote fun, exercise, sports, educational field trips and interaction with children their own age. Many of our residents have to go to other Parks Department for their summer camp and pay a non- resident fee. II. Fees · 100 kids maximum for each week for 8 weeks · Budget Cost:$25,91 0 includes staff, ar1s and crafts supplies, sports equipment, school bus rentals, t-shirts · Location possibilities for camps: Winter Springs Civic Center, Winter Springs Elementary and Keeth Elementary · Cost per child: $35.00 (residents) per week Not including 2 field trips/$45.00 non- residents or $50.00 (resident) per child per week including 2 field trips/$60.00 non- resident. Additional children in one family $10 off base cost · Revenue: $2,090 III. Conclusion · Our focus as a community based organization is the youth and the future of recreation programs. Ensuring these opportunities for all youth through recreation activities in our parks is essential. There are limited amounts of summer programs for youths and the City is given a chance to produce a successful pilot program to grow upon. 1 CJ City of Winter Springs -Athletics Sports Field . Community Based Organization 'Criteria For Youth Sports' )) How many organization per sport can be a CBO? . Creative Solutions for offsetting operational and maintenance costs )) Available Options For Discount User Fees - Per person per season (ie $5.00) Apopka, Oviedo . 500 player per season X $5,00 = $2,500,00 - Per game per season (ie $10.00) Maitland, Orlando, AIt.Sprg, Kissimmee . 500 games per season X $10,00 = $5,000,00 - Per team per season (ie $150.00) . 50 teams per season X $150,00 = $7,500.00 - Per season (ie $2,000.00) . 1 season X $2,000,00 = $2.000.00 )) Youth Sports Organization Non Resident User Fee - Per person per season (ie $5.00) . 100 player per season X $5,00 = $500,00 2 CJ Benefits to Offsetting Costs . City will be able to provide financial assistance for other Recreational Events/Programs )) 8 week Summer Camp )) 1 week Fall Sports Camp )) 1 week Winter Sports Camp )) 1 week Spring Sports Camp )) Hook A Kid On Golf Program )) Midnight Basketball League )) Punt, Pass & Kick Contest )) Tournaments (Baseball, Soccer, Softball .ect) CITY OF WINTER SPRINGS PARKS & RECREATION DEPARTMENT SPORTS FIELD USAGE CRITERIA FOR DISCOUNT GAME AND PRACTICE SLOTS PRIORITY LIST: 1. Recreational Youth Teams - Fourteen (14) year old and under 2. PremierfElite Youth Teams - Fourteen (14) year old and under 3. Recreational Youth Teams - Fifteen (15) year old and older: High School ages 4. PremierfElite Youth Teams - Fifteen (15) year old and older: High School ages 5. Amateur or Adult At Least 40%+ of The Maximum Team Roster equal Winter Springs Residents (Use the chart below to fill in the blanks) My club maximum players per team is Therefore; my club needs the minimum of Winter Springs Residents player per team to have at least 40% of maximum team roster. Maximum Players Per Team 40%+ Winter Springs Residents Per Team 20 8 18 7 16 6 14 6 12 5 10 4 . CRITERIA.DOC