HomeMy WebLinkAbout1997 07 14 Regular Item E
C()MMISSION AGENDA
ITErM
E
REGULAR X
CONSENT
INFORMATIONAL
July 14. 1997
Meeting
MGR V !DEP~
Authorization
REQUEST: Community Development Department requests the City Commission to approve
the first reading for adoption of Ordinance # 670 creating a "New Development
Area" Overlay Zoning District, and to direct staff to develop a comprehensive plan
amendment and zoning change that would be in accordance with the New
Development Area Design Guidelines for the State Road 434 Corridor Vision
Plan.
PURPOSE: The purpose of this Board Item is to request the Commission to approve the first
reading for adoption of Ordinance # 670 creating a "New Development Area"
Overlay Zoning District that would include the properties adjacent to the State
Road 434 right-of-way from Hayes Road eastward to State Road 417 (aka the
GreeneWay) with the exception of the Town Center area ofS.R. 434. Also,
request is made for the Commission to direct staff to (l) prepare a comprehensive
plan amendment, and (2) prepare a zoning change that would be in accordance
with the "New Development Area" Design Guidelines for the S.R. 434 Corridor
Vision Plan.
APPLICABLE LAW AND PUBLIC POLICY:
The provisions of 163.3167(11) which states "Each local government is encouraged to
articulate a vision of the future physical appearance and qualities of its community as a
component of its local comprehensive plan. The vision should be developed through a
collaborative planning process with meaningful public participation and shall be adopted
by the governing body of the jurisdiction."
In 1995 the City Commission approved the preparation ofa S.R. 434 Corridor Vision Plan
that would include a "New Development Area".
JULY 14, 1997
REGULAR AGENDA ITEM E
Page 2
CONSIDERA TIONS:
FUNDING:
FINDINGS:
*
The Planning & Zoning Board/Local Planning Agency completed its review of the
S.R. 434 Corridor Design Guidelines for the New Development Area on
October 2, 1996.
*
The City Commission held the first workshop on the draft Design Guidelines for
the "Town Center" and the "New Development Area" of the State Road 434
Corridor Visioning Project on December 9, 1996, January 6 and 20, 1997.
Additional workshops were held on February 4th, March 3rd and April 21st.
*
The Design Guidelines will become the text of the New Development Area
Overlay Zoning District to be incorporated into Chapter 20, the "Zoning
Ordinance" of the City.
No funds are required for creation of the New Development Area Overlay Zoning District.
*
The Planning & Zoning BoardlLocal Planning Agency completed its review of the
S.R. 434 Corridor Design Guidelines for the New Development Area on
October 2, 1996, and recommended approval to the City Commission with
changes. These changes were incorporated into the draft sent to the City
Commission at its first workshop on the Design Guidelines for the New
Development Area.
*
The City Commission completed its review of the S.R. 434 Corridor Design
Guidelines for the New Development Area on April 21, 1997.
RECOMMENDATION:
Staff recommends approval of the first reading for adoption of Ordinance # 670 to create
a New Development Area Overlay Zoning District; and for the Commission to direct staff
to (1) prepare a comprehensive plan amendment, and (2) prepare a zoning change that
would be in accordance with the New Development Area Design Guidelines for the State
Road 434 Corridor Vison Plan.
.
.
.
JULY 14, 1997
REGULAR AGENDA ITEM E
Page 3
IMPLEMENTATION SCHEDULE:
The City Commission would hold a second reading and public hearing of Ordinance 670.
for adoption on July 28, 1997. The ordinance would take effect immediately upon
adoption. A first reading" of an ordinance establishing the text of the New DeveloPn1eiJ,t
Area Overlay Zoning District is scheduled for the July 28, 1997 City CommissioJi m~etir{g, . ';' ~'. .
and the second reading and adoption of the or.dinance would occur on Augusf1.'1.~ 1997:, ',:" , '.
. t"",,, '. ; ~~. '.
ATTACHMENT:
1. Map of proposed "New Development Area" 0fthe S.R. 434 Corridor Vision Plan..
2. Ordinance # 670
COM:MISSION ACTION:
.
ORDINANCE NO. 670
AN ORDINANCE OF THE CITY COMMISSION OF
THE CITY OF WINTER SPRINGS, FLORIDA
CREATING A NEW DEVELOPMENT AREA OVERLAY
ZONING DISTRICT IN ACCORDANCE WITH THE
NEW DEVELOPMENT AREA DESIGN GUIDELINES OF
.THE STATE ROAD 434 CORRIDOR VISION PLAN;
PROVIDING FOR SEVERABILITY AND AN
EFFECTIVE DATE.
WHEREAS, 163.3167 (11), Florida Statutes, encourages local
.
governments to articulated a vision of the future physical
appearance and qualities of its community.
" .
. . ,
WHEREAS, t.he City, in accordance with 163.31'67(11) F.S.
has developed a collaborative ,pla1;lning process with meaningful
public participation in the development of the concept and
design guidelines of the S.R. 434 Corridor Vision Plan New
Development Area Overlay Zoning District;
WHEREAS,
the Planning and Zoning Board/Local Planning
Agency has reviewed the concept and design.guidelines for the
New Development Area Overlay Zoning District and has
recommended to the City commission adoption of same;
NOW, THEREFORE, BE IT ORDAINED that the city
Commission of the City of Winter Springs, Florida, creates the
.
New Development Area Overlay zoning District to include the
following properties:
. ,
.
ALL PROPERTIES ADJACENT TO THE STATE ROAD 434
RIGHT-OF-WAY FROM HAYES ROAD EASTWARD TO STATE
ROAD 417 (AKA THE GREENEWAY) WITH THE EXCEPTION
OF THE TOWN CENTER AREA OF STATE ROAD 434.
[See accompanying map "STATE ROAD 434 CORRIDOR VISION PLAN -
NEW DEVELOPMEW~ AREA" dated July 14, .1997)
SECTION I
SEVERABILITY.
, ..
.- ,',
'". ,
I'" ,.'
If any provision or portion of this Ordinance is declared
by any court of competent jurisdiction to be void,
unconstitutional, or unenforceable, then all remaining
provisions and portions of this Ordinance shall remain in full
force and effect.
SECTION II
EFFECTIVE DATE.
.
This Ordinance shall immediately take effect upon
adopti~n, w~th a quorum present and'voting, by the City
Commission of t:he City of winter Springs, Florida, this
28th day of July, 1997.
PAUL P. PARTYKA, MAYOR
CITY OF WINTER SPRINGS
ATTEST:
MARGO HOPKINS, CITY CLERK.
CITY OF WINTER SPRINGS
FIRST READING
.
POSTED
SECOND READING AND PUBLIC HEARING
.
Nord.
,
".-e.
STATERO
AD 434 CO
. NEW DEVEL~~~~RA VISION PLAN
REA
):H' ._
,
=
. '
JULY 14, 1997
e
. I
. I
COMMISSION AGENDA
ITEM
F
REGULAR X
CONSENT
INFORMATIONAL
July 14. 1997
Meeting
MGR. tYIDEPT'jfIt:--
AJthorization
REQUEST: The General Services Department requests that the City Commission consider
Omnicom Inc. ' s recommended design of the audio/video system presented in their
report dated June 9, 1997 and decide if they want to adopt the recommended
design or consider alternatives.
PURPOSE:
The purpose of this Agenda Item is to allow the City Commission to adopt
Omnicom Inc. 's recommendation on the audio/video system, or allow the
consultant to present alternative designs, and to determine if the consultant should
refine alternative design scenarios and develop a cost proposal for them.
CONSIDERA TIONS:
1. On September 23, 1996, the City Commission approved $2,890 for design
of an audio/video system for the Commission Chambers.
2. On June 9, 1997, Omnicom, Inc. delivered their recommendation for an
audio/video system presented on pages 35-48 of the attached report.
July 14, 1997
AGENDA ITEM
Page 2
ISSUES:
1. Is the City Commission sufficiently satisfied with the attached report and
design to adopt the report and bid specifications?
2. If not, does the City Commission want Omnicom, Inc. to consider an
alternative design?
RECOMMENDATION:
1. That the City Commission consider adopting Omnicom, Inc.' s proposed
design and bid specifications.
ATTACHMENTS:
1. Bid No. 97-022 dated June 9, 1997.
COMMISSION ACTION:
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~\"--
CITY OF WINTER SPRINGS
COMMISSION CHAMBERS
AUDIO/VISUAL SYSTEM
BID NO. 97-022
June 9, 1997
~
~~ OMNICOM, Inc.
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BID NO. 97-022
Page .1. of 48
CITY OF WINTER SPRINGS
FlORIDA
INVITATION TO BID
GENERAL CONDITIONS
NOTICE TO BIDDERS: SEALED BIDS WILL BE RECEIVED UNTIL THE TIME, AND
AT THE PLACE, AND FOR THE ITEMS LISTED ON THE ATTACHED CITY elD
FORMS. THE BIDS WILL BE RECEIVED IN THE OFFICE OF THE CITY CLERK, CITY
HALL, 1126 EAST S.R. 434, CONTAINING QUOTATIONS FOR SUPPLYING THE
CITY WITH ITEM(S) OR SERVICES HEREIN LISTED AND AS FURTHER SPECIFIED.
THESE BIDS WILL BE PUBLICLY OPENED IN THE PRESENCE OF BIDDERS AND
CITY OFFICIALS. ALL BIDDERS AND THE PUBLIC ARE INVITED AND
ENCOURAGED TO ATTEND BID OPENING. AFTER TABULATION AND REVIEW,
AND WHEN REQUIRED, BIDS WILL BE PRESENTED TO THE CITY COMMISSION
FOR AWARD OF BID; SUCH AWARD TO BE MADE AT A SUBSEQUENT
COMMISSION MEETING.
HOW TO SUBMIT PROPOSAL: ALL BIDS SHALL BE SUBMITTED IN SEALED
ENVELOPES AND MAILED OR HAND DELIVERED TO THE CITY CLERK, CITY HALL,
1126 EAST S.R. 434, WINTER SPRINGS, FLORIDA 32708, AND PLAINLY MARKED
ON THE OUTSIDE OF THE ENVELOPE, THE BID NUMBER, ITEM IDENTIFICA TrON
AND TIME AND DATE OF BID OPENING. IT WILL BE THE SOLE RESPONSIBILITY
OF THE BIDDER TO ENSURE THAT THE PROPOSAL REACHES THE OFFICE OF THE
CITY CLERK, CITY OF WINTER SPRINGS ON OR BEFORE CLOSING HOUR AND
DATE SHOWN ON THE PROPOSAL FORM, ATTACHED.
PURPOSE OF BID: THE CITY OF WINTER SPRINGS INTENDS TO SECURE A
SOURCE OF SUPPLY FOR ITEM(S) OR SERVICE(S) AT THE LOWEST PRICE; EARLY
AND SATISFACTORY MANUFACTURE AND PROMPT AND CONVENIENT SERVICE
AND SHIPMENT BY THE SUPPLIER TO THE CITY. ANY FAILURE ON THE PART OF
THE SUPPLIER TO COMPLY WITH THE ENSUING CONDITIONS AND
SPECIFICATIONS SHALL BE REASON FOR TERMINATION OF CONTRACT. THE
CITY RESERVES THE RIGHT TO MAKE AN AWARD TO THE SUPPLIER WHERE THE
PRODUCT MEETS THE SPECIFICATIONS, TERMS AND CONDITIONS, AND WHERE
THE BID IS CONSIDERED TO BEST SERVE THE CITY'S INTERESTS.
1. SUBMISSION AND RECEIPT OF BIDS:
A. TO RECEIVE CONSIDERATION, PROPOSALS MUST BE RECEIVED ON OR
PRIOR TO THE SPECIFIED TIME AND DATE OF OPENING, AS DESIGNATED
IN THE PROPOSAL.
BIDDER'S SIGNATURE
COMPANY NAME
Adopted 6/29/93
Rev. 1/31/97
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BID NO. 97-022
Page ~ of 48
CITY OF WINTER SPRINGS
FLORIDA
INVITATION TO BID
1. SUBMISSION AND RECEIPT OF BIDS (CONTINUED)
B. Unless otherwise specified, bidders MUST use the proposal form(s) furnished
by the City, failure to do so may be cause for rejection of bid. Removal of
any part of the bid forms may invalidate the bid.
C. Proposal having any erasure or corrections MUST be initialed by the Bidder in
INK. Bids shall be signed in INK; all forms shall be typewritten or printed
with pen and ink.
D. Separate proposals MUST be submitted on each bid reference number.
2. WARRANTIES FOR USAGE:
A. Whenever a bid is sought, seeking a source of supply for a specified period
of time for materials or services, the quantities or usage shown are
estimated ONLY. No guarantee or warranty is given or implied by the City as
to the total amount that MAYor MAY NOT be purchased from any resulting
contract(s). These quantities are for bidders information ONLY and will be
used for tabulation and presentation of bid and the City reserves the right to
increase or decrease quantities as required.
3. PRICES TO BE FIRM:
A. Bidder warrants by virtue of bidding that prices, terms and conditions quoted
in the bid will remain firm for acceptance by the City for a period of sixty
(60) days from the date of bid opening, unless otherwise stated by the City.
4. DELIVERY POINT:
A. All items shall be delivered F.O.B. destination (i.e., at a specific City of
Winter Springs address), and delivery costs (if any) will be included in the bid
price. Failure to do so may be cause for rejection of bid. '
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BID NO. 97-022
Page ~ of 48
CITY OF WINTER SPRINGS
FLORIDA
INVITATION TO BID
5. PAYMENT (TERMS):
A. Payment will be made ONLY after receipt and acceptance
materials/services.
of
BIDDER'S SIGNATURE
COMPANY NAME
NOTE: SIGNATURE AND COMPANY NAME MUST BE THE SAME AS ON PAGE
OF THIS PROPOSAL.
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BID NO. 97-022
Page 1 of 48
CITY OF WINTER SPRINGS
FLORIDA
INVITATION TO BID
6. BRAND NAMES:
A. If and whenever in the specifications a brand name, make, name of any
manufacturer, trade name, or Vendor catalog number is mentioned, it is for
the purpose of establishing a grade or quality of materials ONLY. Since the
City does not wish to exclude other competition and equal brands or makes,
the phrases "OR APPROVED EQUAL" is added. However, if a product other
than that specified is bid, it is the Vendor's responsibility to name such a
product within the bid and to prove to the City that said product is equal to
that specified and to submit brochures, samples, and/or specifications in
detail on item(s) bid. The City shall be the sole judge concerning the merits
of bids submitted.
7. SAMPLES AND DEMONSTRATION:
A. Evidence in the form of samples may be requested. Such samples are to be
furnished after the date of bid opening only, upon request by the City, unless
otherwise stated in bid forms. If samples should be requested, such samples
must be received by the City no later than seven (7) days after formal
request is made. When required, the City may request full demonstrations of
any unit(s) bid prior to the award of any contract. Samples, when requested,
must be furnished free of expense to the City and if not used in testing or
destroyed, upon written request will within thirty (30) days of bid award be
returned at the Bidder's expense.
8. QUALITY:
A. All materials used for the manufacture or construction of any supplies,
materials, or equipment covered by this bid shall be NEW. The items bid
must be new, the latest model, of the best quality and highest grade
workmanship.
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BID NO. 97-022
Page .Q. of 48
CITY OF WINTER SPRINGS
FLORIDA
INVITATION TO BID
9. SIGNATURE REQUIRED:
A. All numbered City bid pages MUST be signed with the company name by an
officer or employee having authority to bind the company or firm by
signature.
BIDDER'S SIGNATURE
COMPANY NAME
NOTE: SIGNATURE AND COMPANY NAME MUST BE THE SAME AS ON PAGE 1
OF THIS PROPOSAL.
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BID NO. 97-022
Page .2. of 48
CITY OF WINTER SPRINGS
FLORIDA
INVITATION TO BID
10. ACCEPTANCE OF MATERIAL:
A. The items(s) delivered under this proposal shall remain the property of the
seller until physical inspection and actual usage of the item(s) and/or service
are made and thereafter accepted to the satisfaction of the City and must
comply with the terms herein, and be fully in accord with the specifications
and of the highest quality. In the event the material and/or services supplied
to the City is found to be defective or does not conform to the
specifications, the City reserves the right to cancel the order upon written
notice to the seller and return the product(s) to the seller at the seller's
expenses.
11. VARIATIONS TO THE SPECIFICATIONS:
A. For purposes of evaluation, Bidder MUST indicate any variances from the
City specifications, no matter how slight. If variations are not stated in
proposal, it will be assumed that the product or service fully complies with
City specifications, terms and conditions.
12. DELIVERY:
A. Time will be of essence for any orders placed as a result of this bid.
Purchaser reserves the right to cancel such orders, or any part thereof,
without obligation, if delivery is not made at the time specified on the bid
proposal form.
13. DEFAULT PROVISION:
A. In case of default by the Successful Bidder or Contractor, the City of Winter
Springs may procure the items or services from other sources and hold the
Bidder or Contractor responsible for any excess cost occasioned or incurred
thereby.
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BID NO. 97-022
Page Z of 48
CITY OF WINTER SPRINGS
FLORIDA
INVITATION TO BID
14. PRICING
A. Prices shall be stated in units of quantity specified in the bid specification. In
case of a discrepancy in computing the total amount of bid, UNIT PRICE
quoted will govern.
BIDDER'S SIGNATURE
COMPANY NAME
NOTE: SIGNA TURI:: AND COMPANY NAME MUST BE THE SAME AS ON PAGE 1
OF THIS PROPOSAl.
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BID NO. 97-022
Page ~ of 48
CITY OF WINTER SPRINGS
FLORIDA
INVITATION TO BID
15. PRICE CHANGES/RE: CONTRACTS:
A. If at any time during the period of a contract, the City of Winter Springs is
able to purchase the items and/or services for less than the contract price,
the Successful Bidder shall meet these prices and in the event of failure to
do so, the City may seek a new contract on the open market.
16. COPYRIGHTS AND/OR PATENT RIGHTS:
A. Bidder Warrants that there has been no violation of copyrights and/or patent
rights in the manufacturing, producing or selling the goods, shipped or
ordered, as a result of this bid and the seller agrees to hold the Purchaser
harmless from any and all liability, loss, or expense occasioned by any such
violation.
17. SAFETY STANDARDS:
A. The Bidder warrants that the product supplied to the City conforms in all
respects to the standards set forth in the Occupational Safety & Health Act
(O.S.H.A.) and its amendments; failure to comply with this condition will be
considered a breach of contract.
18. TAXES:
A. The City of Winter Springs, Florida is exempt from any taxes imposed by the
State of Florida and/or Federal Government. State Sales Tax Exemption
Certification No. 69-13-035082-54C applies and appears on each City of
Winter Springs Purchase Order. Exemption certificates certified on request.
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BID NO. 97-022
Page g of 48
CITY OF WINTER SPRINGS
FLORIDA
INVITATION TO BID
19. FAILURE TO QUOTE:
A. If you do not quote, please return the form, "UNABLE TO SUBMIT A BID",
stating reason thereon and request that your name be retained on the City
mailing list, otherwise, your name may be removed from the City bid mailing
list.
BIDDER'S SIGNATURE
COMPANY NAME
NOTE: SIGNATURE AND COMPANY NAME MUST BE THE SAME AS ON PAGE 1
OF THIS PROPOSAL.
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BID NO. 97-022
Page 1Q of 48
CITY OF WINTER SPRINGS
FLORIDA
INVITATION TO BID
20. MANUFACTURER'S CERTIFICATION:
A. The City of Winter Springs reserves the right to request from Bidder,
separate manufacturer certification of all statements made in the proposal.
21. SIGNED BID CONSIDERED AN OFFER:
A. The signed bid shall be considered an offer on the part of the Bidder or
Contractor, which by the City Commission of the City of Winter Springs,
Florida and in case of default on the part of the Successful Bidder or
Contractor, after such acceptance, the City may take such action as it
deems appropriate, including legal action, for damages or specific
performance.
22. LIABILITY, INSURANCE, LICENSES AND PERMITS:
A. Where bidders are required to enter onto City of Winter Springs property to
deliver materials or perform work or services, as a result of bid award, the
Bidder will assume full duty, obligation and expense of obtaining all
necessary licenses, permits, inspections and insurance, as required. The
Bidder shall be liable for any damages or loss to the City occasioned by
negligence of the Bidder (or agent) or any person the Bidder has designated
in the completion of a contract as a result of the bid.
23. RESERVATIONS FOR REJECTION AND AWARD:
A. The City o'f Winter Springs, reserves the right to accept or reject any or all
bids or parts of bids, to waive irregularities and technicalities, and to request
re-bids on the required materials. The City also reserves the right to award
the contract on such material the City deems will best serve its interests.
The City further reserves the right to award the contract on a split order
basis, lump sum, or individual item basis, or such combination as shall best
serve the interest of the City, unless otherwise stated. The City also
reserves the right to waive minor variations to the specifications
(interpretation of minor variations will be made by applicable City Department
personnel). In addition, the City reserves the right to cancel any contract by
giving thirty (30) days written notice.
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BID NO. 97-022
Page ..!.l of 48
CITY OF WINTER SPRINGS
FLORIDA
INVITATION TO BID
24. AWARD:
A. After the award, the selected Vendor will commence work no later than 12.
working days from date of the Notice to Proceed.
BIDDER'S SIGNATURE
COMPANY NAME
NOTE: SIGNATURE AND COMPANY NAME MUST BE THE SAME AS ON PAGE
OF THIS PROPOSAL.
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BID NO. 97-022
Page ~ of 48
CITY OF WINTER SPRINGS
FLORIDA
INVITATION TO BID
25. SPECIFICATIONS:
A. Any omissions of the detailed specifications stated herein, that would render
the materials/services from use, as specified, will not relieve the Bidder from
responsibility.
26. BID ATTACHMENTS:
A. A bid response to an Invitation-To-Bid, which has attached a condition of
sale or any other attachments, which alters the specifications, conditions,
terms or makes it subordinated, may be cause for rejection.
27. ENCLOSURES:
A. Two (2) complete sets of General Instruction, Specifications and Proposal
Forms.
B. Two (2) complete sets to be returned to the City Clerk, City of Winter
Springs.
PAYMENT: AFTER BID AWARD AND RECEIPT OF ITEM(S) AND/OR SERVICES,
INVOICES TO THE CITY OF WINTER SPRINGS WILL BE PAID WITHIN
THIRTY (30) DAYS.
BIDDER'S SIGNATURE
COMPANY NAME
NOTE: SIGNATURE AND COMPANY NAME MUST BE THE SAME AS ON PAGE
OF THIS PROPOSAl.
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BID NO. 97-022
Page Jl. of 48
CITY OF WINTER SPRINGS
FLORIDA
INVITATION TO BID
STATEMENT FOUND IN FLORIDA STATUTES 287.133
A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a
public entity for the construction or repair of a public building or public work, may
not submit bids on leases or real property to a public entity, may not be awarded or
perform work as a Contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list.
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me this (Date) by
, who is personally known to me or who has produced
(Type of identification) as identification and who did
(did not) take an oath.
Notary Public, Commission No.
(Signature)
(Name of Notary typed, printed, or stamped)
(SEAL)
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BID NO. 97-022
Page ~ of 48
CITY OF WINTER SPRINGS
FLORIDA
INVITATION TO BID
ITEM(S) REQUIRED COMMISSION CHAMBERS AUDIONISUAL SYSTEM
USING CITY DEPARTMENT(S) GENERAL SERVICES
BIDS MUST BE SUBMITTED BY OR BEFORE: JULY 18, 1997, 2:00 P.M.
The Invitation-To..Bid, General Conditions, Instructions to Bidders, Special
Conditions, Specifications, Addendums, and/or any other pertinent document, from
a part of this proposal and by reference are made a part hereof.
ANTI-COLLUSION STATEMENT: The undersigned Bidder had not divulged to,
discussed, or compared his bid with other bidders and has not colluded with any
other Bidder or parties to this bid whatever.
THIS PROPOSAL SUBMITTED BY:
COMPANY NAME
TELEPHONE NO.
ADDRESS
CITY
ZIP CODE
AREA CODE
STATE
BY
DATE SIGNED
NAME & TITLE OF SIGNER
(TO BE SIGNED IN INK)
PRINTED
BASE BID
WRITTEN
BIDDERS TERMS
BIDDER'S NOTE: Bidder to state his terms as will apply in evaluation,
recommendation and award of this proposal. (If requested, Item by Item on the
following sheets, please state beside each Item bid. If not stated, terms will be
considered NET).
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BID NO. 97-022
Page .lQ. of 48
CITY OF WINTER SPRINGS
FLORIDA
INVITATION TO BID
NOTE: SIGNATURE AND COMPANY NAME MUST BE THE SAME ON EACH OF THE
FOLLOWING SHEETS OF THIS PROPOSAL AS THEY APPEAR ABOVE.
Indicate Which: Individual: (
Partnership: (
Corporation: (
Other: ( )
TO THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA:
WE (I) THE ABOVE SIGNED HEREBY AGREE TO FURNISH THE FOLLOWING ITEM(S)
CONDITIONS, SPECIFICATIONS, AND ALL ATTACHMENTS HERETO. WE (I) HAVE READ
ALL ATTACHMENTS INCLUDING THE SPECIFICATIONS AND FULLY UNDERSTAND
WHAT IS REQUIRED.
BIDDERS NOTE:
FULL DESCRIPTIVE LITERATURE MUST ACCOMPANY YOUR BID, IF BIDDING ON OTHER
THAN BRAND(S) AND/OH MODEL(S) SPECIFIED, TO DETERMINE APPROVED EQUAL AS
CALLED FOR UNDER GENERAL CONDITIONS TO BIDDER, ITEM NUMBER SIX (6).
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BID NO. 97-009
Page .1..2 of 48
CITY OF WINTER SPRINGS
STATEMENT OF NO BID
IF YOU DO NOT INTEND TO BID ON THIS PROPOSAL RETURN THIS FORM TO:
CITY OF WINTER SPRINGS
1126 EAST S.R. 434
WINTER SPRINGS, FLORIDA 32708
A TTN: PURCHASING AGENT
I/we have declined to bid on your bid proposal No.
Bid Description
For the following:
1. Specifications are too "tight", i.e. geared toward one brand of
manufacturer only (Explain reason below).
2. Insufficient time to respond to bid invitation.
3. We do not offer this commodity/service or equivalent.
4. Our product/service schedule would not permit us to perform.
5. Unable to meet specifications.
6. Unable to meet bonding requirements.
7 . Specifications unclear (Explain below).
8. Other (Specify below).
REMARKS:
Attach additional pages if required.
I/We understand that if the "No BID" form is not executed and returned, our
name may be deleted from the list of qualified bidders for the City of Winter
Springs.
COMPANY NAME:
ADDRESS:
TELEPHONE NUMBER:
SIGNATURE OF BIDDER:
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BID NO. 97-009
Page lZ of 48
OPTION OF VENDOR
"State if you will extend the same prices, terms, and conditions to other State
of Florida governmental agencies."
WILL EXTEND SAME PRICING, TERMS, AND CONDITIONS TO OTHER STATE
OF FLORIDA GOVERNMENTAL ENTITIES:
YES
NO
COMPANY NAME:
ADDRESS:
TELEPHONE NUMBER:
SIGNATURE OF BIDDER:
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BID NO. 97-009
Page .u! of 48
CITY OF WINTER SPRINGS
FLORIDA
INVITATION TO BID
The City of Winter Springs is accepting bids for the WINTER SPRINGS
CITY COMMISSION CHAMBERS AUDIO/VISUAL SYSTEM
Bid prices shall include shipping and delivery to the CITY OF WINTER
SPRINGS
1126 EAST S.R. 434, WINTER SPRINGS, FL. 32708.
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BID NO. 97-009
Page ~ of 48
CITY OF WINTER SPRINGS
BID BOND FORM
KNOW ALL MEN BY THESE PRESENT, that we, the undersigned (1)
, as Principal, and (2) , as
Surety, are hereby and firmly bound unto (3) , as Owner,
in the penal sum of (4) Dollars ($ ) for the payment which, well
and truly to be made, we hereby jointly and severally bind ourselves, our heirs,
executors, administrators, and assigns. Signed, this day of.
19
NOW, THEREFORE,
(a) If said Bid shall be rejected, or in the alternate,
(b) If said Bid shall be accepted and the Principal shall execute and deliver a
contract, (properly completed in accordance with Bid instructions), and shall furnish a
bond for his faithful performance of said contract, and for the payment of all persons
performing labor or furnishing materials in connection therewith, and shall in all other
respects perform the agreement created by the acceptance of said Bid, then this
obligation shall be void, otherwise the same shall remain in force and effect; it being
expressly understood and agreed that the liability of the Surety for any and all claims
hereunder shall, in no event, exceed the penal amount of this obligation as herein
stated.
The Surety, for value received, hereby stipulates and agrees that the
obligations of said Surety and its bond shall be in no way impaired or effected by any
extension of the time within which the Owner may accept such Bid; and said Surety
does hereby give waive notice of any such extension.
(1) Contractor
(2) Surety
(3) Owner
(4) 5% of Total Bid
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BID NO. 97-009
Page 20 of 48
PERFORMANCE BOND FORM
THIS INSTRUMENT WITNESSETH: That we (1)
(2) organized under the
and regularly authorized to do business
Principal, we (3) a (2)
organized under the laws of the State of and regularly
authorized to do business in the State of Florida as Surety, are held and firmly bound
unto , hereinafter called the Owner in accordance with
a Contract hereinafter referred to, in the penal sum of (4) Dollars
($ ) lawful money of the United States, well and truly to be paid unto the
said Owner, for the payment of which we bind ourselves, our heirs, executors,
administrators, successors and assignees, jointly and severally, firmly by these
presents.
a
laws of the State of
in the State of Florida as
WHEREAS, The said Principal has entered into a written contract with the Owner dated
for the work designated as located in
Winter Springs conformity with Contract Documents hereby referred to and made a
part hereof, the same to all intents and purposes as if written at length herein, in which
Contract the said Principal has contracted to perform the work specified in said
Contract in accordance with the terms thereof:
NOW, THEREFORE, the condition of this obligation is such that if the Principal shall
faithfully perform the Contract on his (its) part, and satisfy all covenants, terms,
conditions and agreements incurred by the Principal in the performance of said
Contract, during the original term thereof, and any extensions thereof which may be
granted by the Owner, with or without notice to the Surety, and shall satisfy all claims
and demands arising thereunder, and shall fully indemnify and save harmless the Owner
from all cost and damage which the Owner might suffer by reason of the failure of the
Principal to do so, and shall fully reimburse and repay to the Owner all costs, damages,
and expenses which the Owner may incur in making good any default by the Principal,
including any default based upon failure of the Principal, to fulfill his obligation to
furnish maintenance, repairs, or replacements for any period of time after the work is
completed, if provided for in said Contract, then this obligation shall be null and void,
otherwise it shall remain in full force and effect.
IN ADDITION, the Principal and Surety, jointly and severally, expressly guarantee that
all materials furnished and workmanship performed under the Contract and in the
construction of the work shall fulfill all requirements of the Contract and the Contract
Documents with respect to them. This bond shall remain in effect for a period of one
year from the date of final acceptance.
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BID NO. 97-009
Page n of 48
IT IS HEREBY STIPULATED AND AGREED that any suit based upon any default of the
Principal in fulfilling his obligations to furnish maintenance, repairs, or replacements for
any period of time after the Work is completed, if provided for in the Contract, may be
brought at any time up to six months after the expiration of the time specified in the
Contract during which the Contractor has agreed to furnish such maintenance or make
such repairs or replacements.
THE SAID SURETY, for value received, hereby stipulates and agrees that no change,
extension of time, alteration or addition to the terms of the Contract or to the Work to
be performed thereunder or the Contract Documents accompanying the same shall in
any way affect its obligations on this Bond, and it does hereby waive notice of any
such change, extension of time, alteration or addition to the terms of the Contract or to
the Contract Documents.
PROVIDED, FURTHER, that no final settlement between the Owner and the Contractor
shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
(1) Contractor
(2) Sole Proprietor, Partnership, or Corporation
(3) Surety
(4) 110 percent of the Contract
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OMNICOM, Inc.
THE CITY OF WINTER SPRINGS, FLORIDA
CITY COMMISSION CHAMBERS
AUDIOIVISUAL SYSTEM
BID NO. 97-022
June 9, 1997
OMNICOM, Inc.
930 Thomasville Road, Suite 200
Tallahassee, Florida 32303
Voice: (904) 224-4451
Fax: (904) 224-3059
email: omnicom@polaris.net
File: g:\wintersprngs\a _ V sys\spec70603.doc
Page 22 of 48
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TABLE OF CONTENTS
PAGE
1. PROJECT DESCRiPTION............................................ ................................25
2. BID FORMAT AND INFORMATION................................................. ..... ........26
2.1 Requesting Agency......................................................................... 26
2.2 Bid Due Date.................................................................................. 26
2.3 Definitions..................................................................................... 26
2.4 Project Schedule............................................................................. 27
2.5 Examination of Site and Specifications ..............................................27
2.6 Pre-Bid Conference.......................................................................... 28
2.7 Bid Warranty......................................... .........................................28
3. SPECIAL CONDITIONS.............................................................................. 29
3.1 General.......................................................................................... 29
3.2 Bidder's Responsibility..................................................................... 29
3.3 Bid Samples... ......... ............... ..... ............... ...... ..... ........... .............. 29
3.4 Materials and Workmanship .............................................................29
3.5 Liquidated Damages........................................................................ 29
3.6 Contractor's Insurance .................. ................................ .................. 30
3.7 Laws, Ordinances, Codes, Licenses, Permits, Etc. ..............................32
3.8 Project Management....................................................................... 32
4. AUDIO/VISUAL SYSTEM ................... ...... ............. ................. .................... 34
4.1 Description of System .....................................................................34
4.2 Standards...................................................................................... 36
4.3 Quality Assurance........................................................................... 36
4.4 Submittals...................................................................................... 37
4.4..1 Bid Submittals................................ ............................. .........37
4.4.2 Contractor Submittals........................................................... 37
4.5 Extra Materials............................................................................... 39
4.6 Maintenance Service and Warranty ...................................................40
4.7 Training......................................................................................... 40
5. AN SYSTEM PRODUCTS.......................................................................... 41
5.1 Scan Converter............................................................................... 41
5.2 Document/Presentation Camera ......... ................................. ....... ....... 41
5.3 Interface Equipment........................................................................ 42
5.4 Presenter Monitor. ..... ...... ..... ........................................... ............... 42
D. 700 lines horizontal resolution. ................................................................... 42
5.5 TV Monitors..... ............ ........... ........ ..................... ................ ....... ...42
5.6 Wireless Microphone System ........................................................... 43
5.7 Video Signal Outlets........................................................................43
OMNICOM, Inc.
Page 23 of 48
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TABLE OF CONTENTS
PAGE
5.8 AC Power Receptacles (PRsl ............................................................43
5.9 Cables...............................,........................................................... 44
5.9.1 Coaxial Cable....................................................................... 44
5.9.2 Interface Cables.................................................................... 44
5.10 TV Monitor Brackets .......................................................................45
6. SYSTEM VERIFIC)\ TION ...................................................... .......... ... ... ......47
6.1 Scan Converter ............................................................................... 47
6.2 Document/Presentation Camera .... ................................... ...... .... ....... 47
6.3 Interface Equipment ........................................................................ 47
6.4 Presenter Monitor ........................................................................... 47
6.5 TV Monitors................. .................................................................. 47
6.6 Wireless Microphone System ...........................................................47
6.7 Coaxial Cable................................................................................. 48
6.8 TV Monitor Brackets .................. ..... ................ ............. ................ ... 48
OMN1COM, Inc.
Page 24 of 48
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Bid No. 97-022 - Winter Springs City Commission Chambers AudiolVisual System
1. PROJECT DESCRIPTION
The City of Winter Springs (City) will accept bids for a new AudiolVisual System
(System) for the City Commission Chambers.
The City currently uses a PA system in the chambers utilizing microphones for
the commissioners and presenters and ceiling mounted speakers. There is an
existing projection screen located on the east wall of the chambers. Due to its
current location, some audience members cannot see presentations on the
existing projection screen.
The successful bidder will provide and install an AudioNisual System that
includes a wireless microphone public address system and a visual presentation
system that can be viewed from anywhere in the chambers (commissioners'
bench and the audience).
OMNICOM, Inc.
Page 25 of 48
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Bid No. 97-022 - Winter Springs City Commission Chambers AudiolVisual System
2. BID FORMAT AND INFORMATION
The requirements of this bid include all equipment, materials, accessories, labor,
delivery, documentation, warranty, and training for the installation of a complete
and operating AudiolVisual System. Any additional materials or equipment
necessary to render the system operational and maintainable that are not
specified or described herein are considered part of the proposal requirements.
2.1 Requesting Agency
The City of Winter Springs will accept bids for the AudiolVisual System ;n
accordance with the bid General Conditions and instructions and specifications
in this document. The System shall be installed as specified herein.
Bid documents may be obtained from:
The City of Winter Springs
Purchasing Department
1126 E. S.R. 434
Winter Springs, FL 32708
2.2 Bid Due Date
Two complete sealed copies of the bid must be submitted before 2:00 p.m.,
July 18, 1997, to:
The City Clerk
Winter Springs City Hall
1126 E. S.R. 434
Winter Springs, FL 32708
At this time, the bids will be opened and checked for required submittals.
Bids received after this time may be rejected.
2.3 Definitions
Purchaser /Owner:
The City of Winter Springs
Proposer /Bidder IV endor:
The individual, firm, partnership or
corporation to whom this specification is
submitted and from whom bids are solicited.
Contractor/Successful
Bidder:
The individual, firm, partnership, or
corporation to whom a contract is awarded
by the Purchaser and who is subject to the
terms thereof.
OMNICOM, Inc.
Page 26 of 48
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Bid No. 97-022 - Winter Springs City Commission Chambers Audio/Visual System
Installer:
The Contractor or subcontractor that
performs the specific installation.
Equivalent:
Shall mean having equal to or better technical
specifications.
2.4 Project Schedule
The following schedule identifies key bid submittal dates and key project
implementation dates:
Date
Event
Bid Activities
June 20, 1997
Bid Document Solicitation
July 7, 1997
Mandatory Pre-Bid Conference
July 11, 1997
Deadline for submitting bid
inquiries
July 18, 1997
Bid submittal (by 2:00 p.m.)
August 1, 1997
Selection recommendation for
Commission approval
August 11, 1997
Commission contract approval
August 15, 1997
Notice to proceed
September 5, 1997
Project Completion
2.5 Examination of Site and Specifications
Bidders are invited to visit and inspect the work site prior to submitting a bid to
become familiar with any local condition or special requirements that may in any
manner affect the work to be done or affect the equipment, materials, labor, and
services required.
The Bidder is also required to carefully examine these specifications and to
inform himself thoroughly regarding any and all conditions and requirements that
may in any manner affect the work to be performed under the contract. No
allowances will be made because of lack of knowledge of these conditions.
Ignorance of the requirements will not relieve the Successful Bidder of his
liability and obligations under the contract.
OMNICOM, Inc.
Page 27 of 48
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Bid No. 97-022 - Winter Springs City Commission Chambers AudiolVisual System
To arrange for site VISitS contact Mr. John Ketteringham, General Services
Director, at (407) 327-1800, or write to:
Mr. John Ketteringham
City of Winter Springs
1126 E. S.R. 434
Winter Springs, FL 32708
Bid inquiries shall be directed to Clint Hugghins of OMNICOM, Inc., the
communications consultant to the City, at (904) 224-4451, or by facsimile at
(904) 224-3059. Responses to the inquiries will be provided by telephone
conference call and confirmed in writing. All inquiries and responses will be
issued to all interested bidders who have obtained a copy of the bid document
without identification of the source of the inquiries. Inquiries must be received
no later than 5:00 p.m. (EDT), July 11, 1997. No response will be given to
inquiries submitted after this time.
Under no circumstance shall any Bidder contact City of Winter Springs personnel
or other project team members regarding these specifications. Failure to comply
may result in rejection of the Bid.
2.6 Pre-Bid Conference
A mandatory pre-bid conference will be held on July 7, 1997 at 10:00 a.m., in
the Winter Springs City Commission Chambers at 1126 E. S.R. 434, Winter
Springs, Florida. A description of the project will be provided, and questions and
clarifications to the bid invitation will be conducted during this conference. Site
inspections may be scheduled with Mr. Don LeBlanc.
2.7 Bid Warranty
The Bidder shall represent and warrant that he has sufficiently informed himself
in all matters affecting the performance of the services, and furnishing the labor,
supplies, material, and equipment required of these services; that he has
checked his bid for errors and omissions; that the prices stated in his bid are
correct and as intended by him, and that they are a complete and correct
statement of his prices for performing the work or furnishing the labor, supplies,
materials, and equipment in accordance with the contract documents.
OMNICOM, Inc.
Page 28 of 48
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Bid No. 97-022 - Winter Springs City Commission Chambers Audio/Visual System
3. SPECIAL CONDITIONS
3.1 General
No bid shall be considered unless the Bidder can meet the special conditions
stated herein.
3.2 Bidder's Responsibility
It is understood, and the Bidder hereby agrees, that he is solely responsible for
all equipment, materials, and services proposed to establish a complete
AudioNisual System.
3.3 Bid Samples
The Purchaser reserves the right to require the Bidder to supply evaluation units
for review (one of each type of equipment bid) prior to contract award at no
cost to the Purchaser; or, as an alternate, the Purchaser shall, at the request of
the Purchaser, supply a minimum of two locations where their equipment and
system has been in operation for six months and is available for evaluation and
review.
3.4 Materials and Workmanship
All equipment and component parts furnished shall be new, meet all
requirements of this specification, and be in operable condition at the time of
delivery.
All parts shall be of high quality workmanship, and shall be in production at the
time of bid. No part or attachment shall be substituted or applied contrary to
manufacturers' recommendations and standard practices.
3.5 Liquidated Damages
The Contractor agrees to complete the system installations within the scheduled
times and any extension thereof stated herein or granted by the City. Failure to
complete the installations by the dates specified constitutes an event of default,
and the Contractor will be subject to liquidated damages. The actual damages
to the City for the delay will be difficult to determine. Therefore, in lieu of
damages, the Contractor shall pay to the City liquidated damages for each
calendar day of the delay in the amount of one hundred fifty dollars ($150.00)
per day, up to a maximum of thirty (30) days. Should the Contractor be unable
to complete the installation at the end of a thirty (30) day period, the City may
treat the contract as breached, terminate the contract, and seek such additional
relief as provided by law. The Contractor shall not be charged for liquidated
OMNICOM, Inc.
Page 29 of 48
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Bid No. 97-022 - Winter Springs City Commission Chambers Audio/Visual System
damages when the delay arises out of causes beyond the control and without
the fault or negligence of the Contractor.
3.6 Contractor's Insurance
The Contractor shall not commence any work in connection with the contract
until he has obtained all of the following types of insurance, nor shall the
Contractor allow any subcontractor to commence work on his subcontract until
all similar insurance required of the subcontractor has been so obtained. All
insurance policies shall be with insurers qualified and doing business in the
State. The Purchaser shall be furnished proof of coverage of insurance by
certificates of insurance accompanying the contract documents, which name the
Purchaser as an additional named insured.
The Purchaser shall be exempt from, and no way liable for, any sums of money,
which may represent a deduction in any policy. The payment of such deductible
shall be the sole responsibility of the Contractor and/or subcontractor providing
such insurance.
A. Workers' Compensation Insurance
The Contractor shall secure and maintain during the life of the contract
Workers' Compensation insurance for all of his employees connected
with the work of this project and, in case any work is sublet, the
Contractor shall require the subcontractor similarly to provide Workers'
Compensation insurance for all of the subcontractor's employees, unless
such employees are covered by the protection afforded by the
Contractor. Such insurance shall comply fully with the State Workers'
Compensation Law. In case any class of employees engages in
hazardous work under this contract at the site of the project that is not
protected under the Workers' Compensation Law, the Contractor shall
provide, or cause each subcontractor to provide, adequate insurance
satisfactory to the Purchaser for protection of his employees not
otherwise protected.
A copy of this insurance policy shall be on file with the City of Winter
Springs.
B. Contractor's Public Liability and Property Damage Insurance
The Contractor shall secure and maintain during the life of the contract,
Comprehensive General Liability and Comprehensive Automobile Liability
Insurance as shall protect him from claims for damage for personal injury,
including accidental death, as well as claims for property damages, which
OMNICOM, Inc.
Page 30 of 48
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Bid No. 97-022 - Winter Springs City Commission Chambers Audio/Visual System
may anse from operations under the contract, whether such operations
be by anyone directly or indirectly employed by him, and the amount of
such insurance shall be the minimum limits as follows:
1. Contractor's Comprehensive $1,000,000 Each Occurrence,
General Liability Combined Single Limit Coverages, Bodily Injury
and Property Damage
2. Automobile Liability $1,000,000 Each Occurrence, Coverages,
Bodily Injury Single Limit and Property Damage
The insuring clause for both Bodily Injury and Property Damage shall be
amended to provide coverage on an occurrence basis.
C. "XCU" (Explosion, Collapse, Underground) Damage
The Contractor's liability policy shall provide "XCU" coverage for those
classifications in which they are applicable.
D. Broad Form Property Damage Coverage and Completed Operations
The Contractor's liability policy shall include Broad Form Property
Damage Coverage and Completed Operations.
E. Contractual Liability - Work Contracts
The Contractor's liability policy shall include Contractual Liability
Coverage designed to protect the Contractor for contractual liabilities
assumed by the Contractor in the performance of the contract.
F. Subcontractor's Public Liability and Property Damage Insurance
The Contractor shall require each of his subcontractors to secure and
maintain during the life of the subcontract insurance of the type specified
above, or insure the activities of his subcontractors in his policy, as
specified above.
G. Indemnification Rider
The Contractor agrees to indemnify and save harmless the Purchaser, its
agents, or employees from and against all loss or expense (including
costs and attorney's fees) by reason of liability imposed by law upon the
Purchaser for damages because of bodily injury, including death, at any
time resulting therefrom, sustained by any person or persons, or damage
to property, including loss of use thereof arising out of or in consequence
OMNICOM, Inc.
Page 31 of 48
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Bid No. 97-022 - Winter Springs City Commission Chambers Audio/Visual System
of the performance of the work, whether such injuries to persons or
damage to property is due or claimed to be due to the negligence of the
Contractor, his subcontractors, the Purchaser, their agents, or
employees, except only such injury or damage as shall have been
occasioned by the sole negligence of the Purchaser.
A copy of this insurance policy shall be on file with the City of Winter
Springs.
3.7 Laws, Ordinances, Codes, Licenses, Permits, Etc.
The Contractor is presumed to be familiar with all Federal, State, and local laws,
ordinances, codes, rules, and regulations that may in any way affect the work.
Ignorance on the part of the Contractor will in no way relieve him from
responsibility .
The Contractor shall pay for all licenses, permits, taxes, and inspection fees
required for this project, and shall comply with all Federal, State, and local
codes, laws, ordinances, regulations, and other requirements applicable to the
work specified at no additional cost to the Purchaser.
The Contractor shall comply with laws, codes, rules, and regulations of the
State, County, and City applicable to the work to be performed at all premises.
Compliance with this item shall include, but not be limited to, the following
items:
A. Contractor's License. The Contractor shall be a licensed Florida Public
Works Contractor (unless exempted by Florida Code).
B. Electrical Code. The Contractor shall perform all work in compliance with
the National Electrical Code as adopted by the Electrical Division of the
Florida Department of labor and Industrial Services, or its successors;
and the Contractor shall abide by all local and State ordinances or
regulations pertaining thereto. It is the responsibility of the Contractor to
pay without regard to any exemption to licensing provisions as may be
provided by Florida CODE relating to public utilities.
3.8 Project Management
The Successful Bidder shall, upon award of contract, assign an individual to
oversee and have complete responsibility for the project. This individual shall
manage and direct the planning, delivery, installation, and performance
verification of the various systems. He shall coordinate all work between the
various parties involved (Le., manufacturer, subcontractors, etc.), and provide
immediate liaison between the Contractor and the Purchaser or his designee.
OMNICOM, Inc.
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Bid No. 97-022 - Winter Springs City Commission Chambers AudiolVisual System
The City of Winter Springs will not accept multiple managers or multiple
positions of responsibility for the implementation, acceptance, and tests of the
Audio/Visual System.
OMNICOM, Inc.
Page 33 of 48
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Bid No. 97-022 - Winter Springs City Commission Chambers Audio/Visual System
4. AUDIOIVISUAL SYSTEM
4.1 Description of System
A. The AudiolVisual System is to include all equipment, materials and labor
as required to provide, install, and test the system as described herein.
Refer to Figure 4.1-1 .
B. The AudioNisual System shall include but not be limited to:
1. Visual Signal Interface Equipment. This equipment will accept
input signals from computers, cameras, VCRs, CATV, etc., and
output proper video signals to TV monitors located in the
Chambers.
2. Audio System Equipment: Wireless Microphone System, interface
equipment/cables for connection to existing audio equipment and
the visual presentation system.
3. Signal Distribution Equipment: Communication outlets, F-
connectors, signal amplifiers, splitters, cable, cable support
devices, etc.
4. TV Monitors.
5. TV Monitor Ceiling Brackets.
6. Terminations.
7. Patch Cords.
8. Grounding.
9. Labeling.
C. Special Requirements for Cable Routing and Installation:
1.
All cabling used throughout this project shall comply with the
requirements as outlined in the National Electric Code (NEC)
Article 760. All cabling shall bear CMP and/or appropriate
markings for the environment in which they are installed.
2.
The AN System Contractor shall be responsible for any damage
to any surfaces or work disrupted because of his work. Repair of
surfaces, including painting, shall be included as necessary.
OMNICOM, Inc.
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-------------------
Figure 4.1-1
City of Winter Springs Commission Chambers
AUDIONISUAL SYSTEM
1- ~--- - - -- - - ---- -- -- --- - - - - - - -- ---- - -- -- - -- -- - -- ---- i
. ,
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""... ........-...,
PC INPUT
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CONVERTER ~
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I-----------n __nnn__ n n__nn n n __mnnn__nn
LAPTOP
COMPUTER -
(NIC)........... ~
r---
35" MONITOR
(FACING AUDIENCE)
DOCUMENT
CAMERA
Small (9")
- Presenter
Monitor
RG-6/U
PRESENTATION
CAMERA
INTERFACE
CABLE
INTERFACE EQUIPMENT
35" MONITOR
(FACING COMMISSION)
)1'
~J..
VCR
(NIC)
AUDIO EXISTING
CABLE AUDIO
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WIRELESS
MICROPHONE
SYSTEM
..i ~:..
EXISTING
SPEAKER
SYSTEM
.........................
_ 35" MONITOR
(FACING AUDIENCE)
................ .............................
CITY HALL
CATV SYSTEM
(FUTURE)
,
,
,
,
.
,
,
,
,
----------- -- - -- -- ------- - - ---- -- ----- -- - --- -- ------- ---- --- -_.- - ----- ----. -- ------
OUTPUT DEVICES
,
,
,
,
; INPUT DEVICES ,
!.. - _. - - ______ - _________ - __ ____ - - - __ ______ ___ - --______1
OMNICOM, Inc.
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G:L.\A_ VSysllvs.vsd
4/28197
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Bid No. 97-022 - Winter Springs City Commission Chambers Audio/Visual System
4.2 Standards
The Contractor shall conform to the following standards:
A. TIA/EIA 568A - Commercial Building Telecommunications Cabling
Standard (Revision of EIA/TIA 568).
B. EIA/TIA 569 - Commercial Building Standard for Telecommunication
Pathways and Spaces.
C. Code of Federal Regulations (CFR) - 10CFR47, Part 76.605. Signal
Quality for CATV. Federal Communications Commission (FCC)
D. Publications, Standards, and Guidelines. Society for Cable Television
Engineers (SCTE).
E. Standards and Guidelines. Institute of Electrical and Electronic Engineers
(IEEE).
F. EIA/TIA 606 - Administration Standard for the Telecommunications
Infrastructure of Commercial Buildings.
G. Federal Communication Commission (FCC) Part 68 as modified by Wiring
Docket 88-57.
H. Building Industry Consulting Service International, Inc. (BICSI)
Telecommunications Distribution Methods Manual (TDM).
I. NFP A-70 - National Electric Code (NEC).
4.3 Quality Assurance
A. All equipment and materials shall be manufactured by a company of good
reputation normally engaged in the manufacture of this type of equipment
and materials, with a minimum five (5) years documented experience.
Equipment and materials used shall be approved prior to installation by
the Purchaser/Engineer.
B. The installation shall be made by a reputable company normally engaged
in the installation of such systems. The Installer shall be certified by the
equipment manufacturer as required to qualify the Purchaser for warranty
coverages.
C. The Contractor shall maintain a permanent office within 200 miles of the
work.
OMNICOM, Inc.
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Bid No. 97-022 - Winter Springs City Commission Chambers Audio/Visual System
D. The Contractor. shall maintain a service department capable of responding
within twenty-four (24) hours for maintenance services.
E. The Contractor shall provide a list of previous projects of similar
installation size. The Installer shall be required to have successfully
completed three (3) similar type installations and shall provide the name
and contact person for verification.
F. The Contractor shall be a registered low voltage contractor possessing an
"ET" or "ES" license.
4.4 Submittals
4.4.1 Bid Submittals
Bids shall include, but not be limited to the following:
A.
Written description of the
location of equipment,
procedures, etc.
proposed system. This shall include physical
system functionality, system operation
B. Drawings illustrating the proposed system. This shall include block
diagrams of the proposed system.
C. Technical specifications of each system component proposed. Mark each
copy of the data sheets for the specific product being proposed with an
identifying mark, arrow, or highlighting.
D. Proposed system equipment list (include individual equipment pricing).
E. Manufacturer certification to provide/install proposed equipment and to
provide maintenance and warranty services.
4.4.2 Contractor Submittals
The Contractor shall submit the following prior to commencing on installation
work:
A. Shop Drawings: Submit typical outlet wIring diagrams, plan of the
Chambers showing pathways with cable noted, and detail drawings of
proposed equipment elevations. Drawings shall be furnished in hard-copy
format and on electronic media (3-1/2 inch high density diskettes).
B. Product Data: Submit three (3) copies of manufacturers' standard
descriptive data sheets to the Purchaser for review and approval prior to
OMNICOM, Inc.
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Bid No. 97-022 - Winter Springs City Commission Chambers Audio/Visual System
commencing work. Furnish complete data sheets bearing the printed
logo or trademark of the manufacturer for each type of product being
provided. Mark each copy of the data sheets for the specific product
being provided with an identifying mark, arrow, or highlighting. Data
sheets for the following shall be submitted:
1. Cables, each type.
2. Wire Management Devices, each type.
3. Cable Wireway.
4. Labeling Products for Cables and Conduits, each type.
5. Visual Signal Interface Equipment.
6. Audio System Equipment.
7. Signal Distribution Equipment: Communication outlets,
connectors, signal amplifiers, splitters, cable, cable support
devices, etc.
10. TV Monitors.
11 . TV Monitor Ceiling Brackets.
12. Grounding.
13. All other materials and equipment indicated to be furnished under
the Audio/Visual System, whether specifically listed here or not.
D. Qualifications: Submit qualifications of the system Installer.
E. Manufacturer's Certificate: Certify that products and installations meet
or exceed specified requirements for manufacturer warranty coverage.
F. Submit labeling plan and sample of label.
G. The Contractor shall submit test reports, manufacturers' specification
sheets, and any other information necessary to determine compliance
with material and equipment specifications described herein.
H. Operation Data: Instructions for adjusting, operating, and extending the
system.
I. Maintenance Data: Repair procedures and spare parts documentation.
OMNICOM, Inc.
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Bid No. 97-022 - Winter Springs City Commission Chambers AudiolVisual System
J. Test Data: Record of results for all cable runs tested.
K. Data sheets showing all field labeling used for termination blocks, cable
runs, and communication outlets.
L. Cable Data:
1. Part number.
2. Reel or serial number.
3. Attenuation specifications.
4. Bandwidth specifications.
M. As-Builts:
1. Actual locations and sizes of pathways, outlets, TV monitors, etc.
2. Actual type and size of cables installed.
3. Provide detailed documentation of the system to facilitate system
administration, system maintenance, and future system changes.
This requirement includes detailed cable drawings with all cables
and terminations identified, a bill of materials of all installed
equipment and wiring layouts showing placement of support
equipment, and model and serial numbers of all installed
equipment. A clear and consistent nomenclature plan is to be
defined and used on the documentation and the cable labeling
which facilitates locating and identifying each cable.
4.5 Extra Materials
The Contractor shall provide the Owner with the following spare parts:
A. One (1) spare wireless microphone (each type).
B. One (1) spare interface cable (each type).
C. One (1) spare remote control unit for operating TV monitors.
OMNICOM, Inc.
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Bid No. 97-022 - Winter Springs City Commission Chambers Audio/Visual System
4.6 Maintenance Service and Warranty
The Contractor shall provide the City with at least one (1) full year 100%
replacement warranty for all Audio/Visual System materials and equipment
purchased.
4.7 Training
Training of the Owner's personnel (a minimum of two) shall be provided.
Training shall include instruction on the operation of all purchased equipment.
OMNICOM, Inc.
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Bid No. 97-022 - Winter Springs City Commission Chambers AudioNisual System
5. AN SYSTEM PRODUCTS
A. Provide all components, equipment, parts, accessories and associated
quantities required for a complete installation. All components may not
be specified herein.
B. All devices/components/products shall be suitable for the use intended,
and shall meet all stated performance requirements for the Audio/Visual
System specified herein.
5.1 Scan Converter
The Contractor shall provide one (1) Scan Converter. The provided scan
converter shall meet or exceed the following specifications:
A. Operate on both PC-Compatible and Macintosh platforms.
B. Support Super VGA resolutions of at least 800 x 600.
C. Plug and Play: No software, IRQ, DMA, I/O address, etc.
D. Signal Outputs: RBG, S-video, and Composite (RCA).
E. NTSC Video Output.
F. Provide video and audio output.
5.2 Document/Presentation Camera
The Contractor shall provide and install a document camera and a camera for
capturing presentations from an easel. These requirements may be
accommodated with one camera. The camera(s) shall meet or exceed the
following specifications:
A. 811 (H) x S08(V) Resolution.
B. Auto focus.
C. Built-in lights (Document camera).
D. Capable of framing a 30 inch x 42 inch document at a distance of up to
10 feet (Presentation camera).
E. Power zoom lens.
F. Output: Composite video, S-video.
OMNICOM, Inc.
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Bid No. 97-022 - Winter Springs City Commission Chambers AudiolVisual System
G. Built-in microphone.
H. Auto white balance.
5.3 Interface Equipment
The Contractor shall provide and install all equipment necessary for choosing a
single input (video and audio) source and displaying it to TV monitors. Video
inputs may include a scan converter, document camera, presentation camera,
VCR, City Hall CATV system, commercial cable TV service, satellite TV signal,
etc. This equipment must be capable of passing video and audio signals to the
ceiling-mounted TV monitors. It must also pass audio signals to the City's
existing audio system. This equipment will be mounted at the City Clerk's
position. This equipment will include one monitor jack (female F-connector) for
. videotaping AN presentations. The splitter used to connect the TV monitors to
the interface equipment shall be located at the City Clerk's position so different
TV channels could be viewed by the ceiling monitors if desired.
5.4 Presenter Monitor
The Contractor shall provide and install a monitor to be located adjacent to the
document camera. The purpose of this monitor is to provide presentation
feedback to presenters. The monitor shall meet or exceed the following
specifications:
A. Industrial grade color monitor.
B. 9 inch screen (diagonal).
C. Controls for power on/off, horizontal and vertical hold, brightness,
contrast, and tint.
D. 700 lines horizontal resolution.
5.5 TV Monitors
The Contractor shall provide and install three (3) TV monitors for displaying
presentations. These monitors shall meet or exceed the following specifications:
A. Industrial grade color monitor.
B. 35 inch screen (diagonal).
C. Stereo sound. Two built-in speakers (minimum).
OMNICOM, Inc.
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Bid No. 97-022 - Winter Springs City Commission Chambers Audio/Visual System
D. Audio/video input jacks.
E. Wireless remote control.
F. Be equipped with an RF tuner for selecting and receIving a television
signal on a total of 180 channels (minimum) to include UHFNHF and
cable channels.
G. Minimum operating controls: power on/off switch, volume control,
picture brightness, and channel selector. The following controls may be
manual or automatic: horizontal hold, vertical hold, sharpness, tint, and
fine tuning.
H. Minimum remote control functions: power on/off, volume level, volume
mute, channel select, and status display.
I. Minimum on screen programming display: volumes, channel, and picture
brightness.
J. Wall or ceiling mountable.
5.6
Wireless Microphone System
The Contractor shall provide and install a wireless microphone system including
two (2) handheld microphones and one (1) lavaliere type microphone. The
Contractor will integrate the new system into the City's existing audio system.
Wireless microphones provided shall be effective throughout the Commission
chambers. The Contractor shall provide and install two (2) microphone stands
(table mount) compatible with the handheld microphones.
5.7
Video Signal Outlets
.
.
The Contractor shall provide and install one (1) video signal outlet adjacent to
each TV monitor (4 total). Video signal outlets shall consist of a single-gang
faceplate with one (1) F-connector. The Contractor will coordinate exact outlet
location with the Owner. Two outlets, for the monitors facing the audience,
shall be mounted on the "step-ups" around the skylights. One outlet shall be
mounted to the table adjacent to the presentation camera. The other outlet shall
be installed above the lay-in ceiling above the monitor facing the Commission.
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5.8 AC Power Receptacles {PRs}
The Contractor shall provide and install three 20A duplex PRs, one for each TV
monitor. Two PRs shall be installed near each video signal outlet in the "step-
ups" around the skylights and one shall be installed above the lay-.in ceiling
OMNICOM, Inc.
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Bid No. 97-022 - Winter Springs City Commission Chambers AudioNisual System
above the monitor facing the Commission. PRs shall be wired in accordance
with NEC provisions or local codes whichever is stricter. The Contractor shall
provide a 20A circuit breaker in the power panel serving the chambers and
connect the new PRs to this breaker.
5.9 Cables
The Contractor shall provide and install cables as follows.
5.9.1 Coaxial Cable
RG-6/U coaxial cable shall be used for connecting the interface equipment to the
TV monitors (see Fig. 4.1-1). This cable shall have nominal impedance of 75
ohms. The cable construction shall consist of solid copper or solid copper
covered steel inner conductor surrounded by foamed Polyethylene insulation.
The shielding shall consist of 100 percent foil coverage plus a 90 percent
minimum aluminum or tinned copper braid with PVC outer jacket. Nominal
attenuation shall be less than or equal to 4.5 dB per 100 feet at 400 MHz.
Coaxial cable used in return air plenums shall be clearly marked "Plenum" or
"CMP" on its outer jacket. The velocity of propagation shall be greater than or
equal to 78 percent.
RG-6/U shall also be used for jumpers between the video signal outlets and TV
monitors. The Contractor shall supply all jumpers necessary to connect all
monitors.
5.9.2 Interface Cables
The Contractor shall provide and install all interconnecting cables necessary to
provide a complete operational AN System. Unless otherwise specified in these
specifications, the Contractor shall provide and install cables recommended by
equipment manufacturers. This includes but is not limited to the following:
A. PC input cable: for connection from a personal computer to the scan
converter (i.e. VGA).
B. Interface cable: to connect the interface equipment to the scan converter,
document camera, presentation camera, VCR, CATV system, etc.
C. Audio cables: to connect the interface equipment and the wireless
microphone system to the existing audio system.
OMNICOM, Inc.
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Bid No. 97-022 - Winter Springs City Commission Chambers Audio/Visual System
5.10 TV Monitor Brackets
The Contractor shall provide and install three (3) TV mounting brackets and all
associated hardware to ceiling-mount the 35-inch TV monitors. Figure 5.10-1
illustrates approximate bracket locations. Brackets shall be commercially
manufactured and designed to support 35-inch TVs. Holes cut in lay-in panels
(for the monitor facing the Commissioners) shall be finished to maintain the
aesthetic appearance of the ceiling; this shall include holes for routing RG-6/U
and TV power cables.
OMNICOM, Inc.
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Figure 5.10-1
City of Winter Springs Commission Chambers
35" TV Monitor Locations
FACING
COMMISSIONERS
\\ill
W
LAY-IN ACOUSTIC
CEILING
1/1 \\
FACING
AUDIENCE
1/1 \\
FACING
AUDIENCE
SKYLIGHT
SKYLIGHT
~
~
NOTES: 1. NOT TO SCALE.
2. COORDINATE ACTUAL LOCATIONS WITH OWNER.
w - 35" TV MONITOR
OMNICOM, Inc.
G:I...IA_ VSyslceiling1. vsd
4/28/97
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Bid No. 97-022 - Winter Springs City Commission Chambers Audio/Visual System
6. SYSTEM VERIFICATION
The Contractor shall verify and demonstrate the System's operation and
compliance with these specifications. The City shall be notified at least 24
hours prior to system verifications. All system verifications shall be done
following system installation.
6.1 Scan Converter
The Contractor shall demonstrate the Scan Converter's operation to City
personnel. The Contractor will display personal computer video output to all
new TV monitors in the Chambers. City personnel will select the computer(s) to
be used for this demonstration.
6.2 Document/Presentc:ltion Camera
The Contractor shall demonstrate camera(s) operation to City personnel. The
Contractor will display, on all new TV monitors, images of a horizontal
positioned (8 inches x 11 inches minimum) document and a large (30 inches x
42 inches) document held by an easel (up to 10 feet away from the camera).
The Contractor will also demonstrate the built-in microphone's integration with
the Chamber's audio system.
6.3 Interface Equipment
The Contractor shall demonstrate interface equipment operation to City
personnel by displaying audio/video signals from a VCR. The VCR's signal shall
be displayed on all new TV monitors and the audio signal shall be audible from
the Chamber's audio system.
6.4 Presenter Monitor
The Contractor shall demonstrate to City personnel the presenter monitor's
acceptable operation and its user controls and adjustments.
6.5 TV Monitors
The Contractor shall demonstrate to City personnel the TV monitors' acceptable
operation and user controls and adjustments (including remote control
transmitters) .
6.6 Wireless Microphone System
The Contractor shall demonstrate to City personnel the acceptable operation of
all provided wireless microphones. The Contractor shall verify each
OMNICOM, Inc.
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Bid No. 97-022 - Winter Springs City Commission Chambers Audio/Visual System
microphone's operation throughout the Chambers. The Contractor shall also
demonstrate the system's operation and controls to City personnel.
6.7 Coaxial Cable
The Contractor shall verify that coaxial cable attenuation is no greater than 4.5
dB/100 feet (@400 MHz).
6.8 TV Monitor Brackets
The Contractor shall demonstrate to City personnel TV monitor brackets'
adjustments and maintenance requirements.
OMNICOM, Inc.
Page 48 of 48